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HomeMy WebLinkAboutItem 8.3 General Municipal Election 04-10-1984 (2) CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: December 12, 1983 SUBJECT General Municipal Election April 10 , 1984 EXHIBITS ATTACHED Resolution Calling Election; Resolution Re Candidate ' s Statement; Resolution Ordering Canvass of the Election to be Made by the City Clerk RECOMMENDATION Consider alternatives and adopt resolutions FINANCIAL STATEMENT: Budget and estimated election cost - $10 , 000 DESCRIPTION The City ' s first municipal election is scheduled for April 10 , 1984 . This date is set by State Law for all general law cities . There will. be five ( 5) City Council positions up for election. The first day for taking out and filing nomination papers will be January 12 , 1984 . The last day to file nomination papers will be February 2 , 1984 if all incumbents file. If an incumbent does not file, the nomination period will be extended to February 7 , 1984 . The hours of polls are subject to decisions of the City. By State Law, the City is required to have polls open for a minimum of eight consecutive hours . For County, State and Federal elections, the hours of the polls are from 7 : 00 a.m. to 8 : 00 p.m. Staff recommends that the City Council establish poll hours which follow the above hours . This will allow residents who commute to their place of employment adequate time to return home and vote . The type of ballot is also at the discretion of the City. The two choices available to the City are paper ballots or computer cards . The cost of each system is approximately the same to the City. The paper ballots require counting by precinct workers after the closing of the polls, whereas the computer cards are preferred by precinct workers because they may complete their work at a much earlier hour. There should a savings in time that it takes to determine the outcome of the election by using a computer. The computer and operator would be provided by the City' s election supplier. Staff recommends the computer card ballot be used because of the savings in time which would be realized. The City Council also may determine whether the statement of qualifications which each candidate is allowed to place in the sample ballot at his own expense should be a maximum of 200 words or a maximum of 400 words . Staff recommends the maximum of 200 words . In the event the City Council should decide to increase that maximum to 400 words, the cost to each candidate would probably double . The curent estimate for the cost to a candidate for publishing his statement of qualifications is approximately $100 for a 200 word statement or approximately $200 for a maximum 400 word statement. The City may determine whether or not the City or candidate should pay for the costs associated with printing, translating and handling the Candidate ' s Statement . RECOMMENDATION It is Staff ' s recommendation that the City Council address the following issues and adopt the appropriate resolutions : 1 ) Poll Hours 2 ) Candidate Statement Length 3 ) City or Candidate ' s Pay for Candidate Statement --------------------------------------------------------------------------- , 2 COPIES TO: ITEM NO. �• 2 RESOLUTION NO. - 83 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN -------------------------------------- CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF DUBLIN ON TUESDAY, APRIL 10, 1984 FOR THE ELECTION OF CERTAIN OF OFFICERS OF SAID CITY WHEREAS, under the provisions of the laws relating to General Law Cities a regular general municipal election shall be held on April 10 , 1984 for the election of five ( 5) members of the City Council ; and WHEREAS, under the provisions of Government Code Section 35443 the terms of the two ( 2 ) candidates receiving the highest number of votes shall be four ( 4 ) years and the term of the three ( 3 ) candidates receiving the lowest number of votes shall hold office for two ( 2 ) year terms . NOW, THEREFORE, the City Council of the City of Dublin does hereby resolve, declare, determine and order as follows : Section l .. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there shall be and there is hereby called and ordered, held in the City of Dublin on Tuesday, April 10 , 1984 , a regular municipal election of the qualified electors of said City for the purpose of electing five ( 5 ) ' members of the City Council of said City. Section 2 . That the ballots to be used at said election shall be, both as to form and matter contained therein, such as maybe required by law to be used thereat. Section 3 . That the City Clerk of said City is hereby authorized, instructed and directed to procure and furnish any and all official ballots , notices , printed matter and all supplies, equipment and paraphernalia- that may be necessary in order to properly and lawfully conduct said election. Section 4 . That the polls for said election shall be open at 7 : 00 a.m. of the day of said election and shall remain open continuously from said time until 8 : 00 p .m. of the same day when said polls shall be closed except as provided in Section 14301 of the Elections Code of the State of California. Section 5 . That in all particulars not recited in this Resolution, said election shall be held and conducted as provided by law for holding municipal election in said City. Section 6 . That notice of the time and place of holding said election is hereby given and the City Clerk is hereby authorized and directed to give additional notice of said election, in time, form and manner as required by law. PASSED, APPROVED AND ADOPTED this 12th day of December, 1983 . AYES : NOES : ABSENT: 0 Mayor ATTEST: City Clerk RESOLUTION NO. - 83 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN -------------------------------------- ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO THE CANDIDATE'S STATEMENT AND THE COSTS THEREOF FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF DUBLIN ON TUESDAY, APRIL 10, 1984 WHEREAS , Section 10012 of the Elections Code of the State of California specifies that before the nomination period opens, the local agency for that election shall determine whether a charge shall be levied against the candidate for the Candidate ' s Statement and whether or not the limitation on words for such statement shall be increased from 200 to 400 words . WHEREAS, Section 10012 of the Elections Code of the State of California further provides that a written statement of the regulations with respect to charges for handling, packaging and mailing shall be provided to each candidate or his/her representative at the time the nomination papers are received. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby adopt the following regulations pertaining to the General Municipal Election to be held on April 10 , 1984 : Section 1 . Pursuant to Section 10012 of the Elections Code of the State of California, each candidate for elective office to be voted for at the General Municipal Election to be held in the City of Dublin on April 10 , 1984 , may prepare a candidate ' s statement on an appropriate form provided by the City Clerk . Such statement may include the name, age and occupation of the candidate and a brief description no more than words of the candidate ' s education and qualifications expressed by the candidate himself or herself . Such statement shall not include the party affiliation of the candidate nor membership or activity in partisan political organizations . Such statement shall be filed in the Office of the Clerk at the time the candidate ' s nomination papers are filed. Such statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5 : 00 p .m. of the next working day after the close of the nomination period. Section 2 . Spanish Language . That in compliance with amendments to the Federal Voting Rights Act of 1965 (Public Law 54-73 , August 6 , 1975 ) , the City Clerk shall provide a Spanish translation of the candidate ' s statement to be made available to anyone requesting the translations. RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO THE CANDIDATE' S STATEMENT AND THE COSTS THEREOF FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF DUBLIN ON TUESDAY, APRIL 10, 1984 Page 2 Section 3 . Payment. The City Clerk shall estimate the total cost of printing, handling, translating and mailing the candidate ' s statement filed pursuant to the Elections Code, and require each candidate filing a statement to pay in advance his/her prorata share as a condition of having his/her statement included in the voter ' s pamphlet. The City Clerk shall bill each candidate for any cost in excess of the deposit and shall refund any unused portion of any deposit. OR Section 3 . Payment. No charges shall be levied to the candidate for the printing, handling, or distribution of the Candidate ' s Statement. Section 4 . That the City Clerk shall provide each candidate or the candidate ' s representative a copy of this Resolution at the time nominating petitions are issued. PASSED, APPROVED AND ADOPTED this 12th day of December, 1983 . AYES : NOES . ABSENT: Mayor ATTEST: City Clerk RESOLUTION NO. - 83 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN -------------------------------------- ORDERING THE CANVASS OF THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 17, 1984 TO BE MADE BY THE CITY CLERK WHEREAS, a regular general municipal election will be held and conducted in the City of Dublin on Tuesday, April 10, 1984 as required by law; and WHEREAS, the City Council of said City desires the canvass of said .election to be made by the City Clerk of said City. NOW, THEREFORE, the City Council of the City of Dublin, California, does hereby resolve, declare, determine and order as follows : Section 1 . That pursuant to Section 22932 . 5 of the Elections Code of the State of California, the canvass of the regular general municipal election to be held in said City is hereby ordered to be made by the City Clerk. Section 2 . That the City Clerk of said City shall, prior to Tuesday following the election, complete the canvass of said election and shall certify the results to this City Council on April 17 , 1984 . PASSED, APPROVED AND ADOPTED this 12th day of December, 1983 . AYES : NOES : ABSENT: Mayor ATTEST: City Clerk