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HomeMy WebLinkAboutItem 3.1 Approve 07-09-1984 Minutes (2) REGULAR MEETING - JULY 9, 1984 A regular meeting of the City Council of the City of Dublin was held on Monday, July 9 , 1984 in the meeting room of the Dublin Library. The meeting was called to order at 7 : 39 p.m. by Mayor Peter Snyder . ROLL CALL PRESENT: Councilmembers Hegarty, Jeffery, Moffatt, Vonheeder and Mayor Snyder . PLEDGE OF ALLEGIANCE The Mayor led the Council , Staff and those present in the pledge of alleg- iance to the flag . CONSENT CALENDAR On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the following were approved : Council Minutes of May 14 , 1984 ( Corrected Page 109 ) ; Minutes of Regular Meeting of June 25 , 1984 ; Warrant Register in the amount of $69 , 451 , 41 ; Denied claim of Richard Leon Duncan, et al , and directed Staff to notify claimant and City ' s insurance carrier ; Authorized the Mayor to execute agreement and adopted RESOLUTION NO. 68 - 84 AUTHORIZING MAYOR TO EXECUTE CONTRACT FOR PARATRANSIT SERVICES FOR FISCAL YEAR 1984-85 and authorized the City Manager ' s attendance at the International City Management Association Conference being held in San Antonio, Texas , on September 16-20 , 1984 . NATIONAL CEMETARY AT CAMP PARKS WRITTEN COMMUNICATION FROM DUBLIN SAN RAMON SERVICES DISTRICT The City has received a letter from Richard Fahey, a Member of the Board of Directors of the Dublin San Ramon Services District requesting that the City adopt a resolution which would support the placement of a national cemetary at Camp Parks in the jurisdiction of Contra Costa County. A resolution was presented to the Council which was adopted by the Board of Directors of the Dublin San Ramon Services District supporting the location of the national cemetary at the location indicated above . Cm. Jeffery indicated she had no objection to a cemetary in Contra Costa County, but felt the resolution should be more detailed. Also, we need access to the front part of the property. CM-3-142 r , July 9 , 1984 Cm. Vonheeder felt that street development along Dougherty Road should be addressed. Cm. Hegarty felt Dublin should see what feelings San Ramon has on this subject . City Manager Ambrose indicated that San Ramon would be considering this issue at their next meeting . Mayor Snyder felt more research into this issue was needed. He reported that in past discussions with Congressman Stark , he had never taken a position. This is apparently in Congressman Dellums jurisdiction. Cm. Moffatt felt that if the cemetary is not approved in Contra Costa County, they might pursue putting . it. in Alameda County. The Council felt that extensive road improvements should be made no matter where the cemetary is located . On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council directed that this issue be put off until a more detailed resolution can be prepared. CABLE TELEVISION FRANCHISE RENEWAL WRITTEN COMMUNICATION FROM CITY OF LIVERMORE Several months ago, the Council authorized a $1, 200 expenditure for the purposes of participating in the hiring of a cable television consultant who would assist the Cities of Dublin, Livermore, Pleasanton and San Ramon in the franchise renewal process with Viacom Cablevision. The franchise expiration dates for the 4 cities differ . The cable television franchises in Pleasanton and Livermore expire in 1985 , the cable television franchise in San Ramon expires in 1986 and the cable television franchise in the City of Dublin expires in 1988 . . Since the last time that this issue was discussed by the City Council, there has been some disagreement among the 4 cities as to how and who should. participate in the negotiations with the cable television company. At the last meeting of the Cable Television Advisory Committee, the City Council liaison from each of the 4 cities met and agreed upon the following with respect to the cable television franchise negotiations : 1 . All 4 cities would be permitted to participate in the cable television negotiations . 2 . Each City would have a City Council representative and a Staff representative on the negotiating team. 3 . The members of that team would meet with the Cable Television Consultant , Mr . Carl Pilnick on Wednesday, July 18, 1984 . The purpose of that meeting will be to discuss the negotiating strategy and also provide direction to the Consultant in preparing a proposed ordinance and agreement that each City would be able to review prior to sitting down in negotiations with the cable operator . CM-3-143 Regular Meeting July 9, 1984 4 . The City of Livermore would act as the sole agency to contract with the Cable Television Consultant for consulting services. 5 . Each City Council representative would bring these issues back to their respective City Councils for approval . Vice Mayor Peter Hegarty, the City Council liaison to the Cable Television Advisory Committee commented on the discussions that took place at the last Cable Television Advisory Committee meeting. Mayor Snyder questioned if there was any reluctance on the part of Viacom to change the renewal dates . Michal Dittrich, Viacom representative, indicated she did not know, but this is one of the things that will be discussed at the meeting on July 18th. Cm. Moffatt questioned the fact that Livermore felt this was a controversial matter . Cm. Hegarty clarified that it was simply a misunderstanding related to who had voting rights . On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council agreed to go with the 5 suggestions listed. City Manager Ambrose will be Dublin ' s staff representative on the committee. EARL ANTHONY BOWL PUBLIC HEARING - APPEAL OF PLANNING COMMISSION ACTION Planning Director Tong indicated that Bruce King, representative for Earl Anthony Bowl, had requested that the 'City Council continue this hearing until the City Council meeting of July 23 , 1984 . On motion of Cm. Moffatt, seconded by Cm. Hegarty, and by unanimous vote, the Council agreed to hear this appeal on July 23 , 1984 . ANIMAL CONTROL SERVICES - STATUS REPORT During the City Council evaluation of the Animal Control Services contract in May of this year , Staff was directed to attempt to work with the Sheriff ' s Department and the County Administrator ' s Office to increase the level of the Animal Control Field Services to the City of Dublin. It was felt that additional routine patrol time was needed in the City. During last year ' s evaluation and discussion with the County, the County indicated that it could only provide the City with another full-time officer in addition to the four tenths of a field service officer presently provided to the City. This would have resulted in a total program cost of $57 , 205 . 00 plus the cost of the vehicle purchased by the City. If the City accepted this proposal of paying for 1 . 4 field officers, it would have cost $33 ,000 per year more than the cost of the present service level which the City receives . CM-3-144 Regular Meeting July 9, 1984 Over the last two months Staff has been working with Chief Al Mitchell of the Alameda County Sheriff ' s Department to develop an alternative to the County ' s original proposal . Last week , Staff was informed by Chief Mitchell, that his department would be willing to attempt to hire a new Field Service Officer who would work on an as-needed basis. If the County Board of Supervisors authorizes such a recruitment and the Sheriff 's Department was successful in locating and hiring an individual who would be willing to work on an as needed basis, the City could receive additional field service time in the City of Dublin. This additional level of service would only be implemented if the County was successful in its recruitment . Cm. Moffatt questioned who determines - the need. City Manager Ambrose indicated that Staff does . On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council authorized the County to proceed with implementation of increased Animal Control Services and authorized a budget transfer from the contingent reserve in the amount of $12 , 000 . The Council further suggested sending a letter to the Board of Supervisors indicating that this was a part of their contract that they need to fulfill. TRAFFIC SIGNAL SAN RAMON ROAD/ALCOSTA BOULEVARD At its meeting of April 9 , 1984 , the Dublin City Council directed Staff to notify the City of San Ramon of its position with respect to the cost sharing arrangement for the construction of the proposed traffic signal at the intersection of San Ramon Road and Alcosta Boulevard. The cost sharing arrangement proposed by the Dublin City Council was as follows: 1 ) In that the intersection of San Ramon Road and Alcosta Boulevard is within the City limits of San Ramon, the City Council had indicated its desire to only pay for 250 of the construction and 25% of the maintenance costs for the San Ramon Road/Alcosta Boulevard traffic signal. 2 ) The Dublin City Council did indicate that it would be willing to initially pay 50% of the construction costs, 250 of which would be reimbursed by the City of San Ramon to the City of Dublin at such time that the property on the northwest corner of the intersection developed. On April 12 , 1984 , Staff drafted a letter to the Ci.ty of San Ramon explaining the City of Dublin ' s position . On Wednesday, June 27, 1984, the City Manager of the City of San Ramon telephoned and explained the recent action by the San Ramon City Council with respect to the cost sharing arrangement for the San Ramon Road/Alcosta Boulevard traffic signal. The City of San Ramon had conducted a traffic study which found that 52% of the cars entering the intersection did so traveling south on San Ramon Road. As a result of this traffic study ' s findings , the San Ramon City Council has requested that the City of Dublin reconsider its earlier position and agree to pay for 50% of the construction cost of the traffic signal . The City of San Ramon has indicated that a 75% San Ramon/25o Dublin split for the maintenance and operation of the traffic signal would be acceptable. CM-3-145 Regular Meeting July 9, 1984 Staff recommended that the City Council reactivate the subcommittee which it had earlier formed to work with the City of San Ramon, and. direct that subcommittee to arrange a meeting to negotiate the cost sharing arrangement with representatives from the San Ramon City Council . Council consensus was that subcommittee consisting of Mayor Snyder and Cm. Jeffery would be reactivated. Cm. Moffatt volunteered to be an alternate on this subcommittee . The subcommittee discussed dates for a possible meeting and Staff was directed to contact the San Ramon City Manager to set up a time convenience for all to discuss this subject . Staff was also directed to obtain a copy of San Ramon ' s traffic study and a copy of the right-of-way map for the intersection. LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE RESOLUTIONS The City has received a communication from Paul L. Cooper , President, East Bay Division of the League of California Cities regarding the submission of policy resolutions for consideration at the League of California Cities. conference in Anaheim. Although a city does not have to submit its resolution to the East Bay Division of the League, Mr . Cooper has indicated that historically those resolutions which have the endorsement of the East Bay Division have received more favorable consideration. This years ' League of California Cities conference will be held in Anaheim on September 23-26 . Following discussion, the Council determined that no resolutions would be submitted. OTHER BUSINESS Recreation Open House City Manager Ambrose reported that the Recreation Director , along with the Park & Recreation Commission is holding an open house at Shannon Community Center this week from 8 : 00 a .m. to 8 : 30 p.m. K-Mart Closure City Manager Ambrose reported that Staff had become aware, accidentally, that K-Mart will be closing on October 3 , 1984 . Mr . Ambrose has been trying to get in touch with K-Mart ' s Regional Manager in Los Angeles to discuss this subject . Cm. Vonheeder felt the City should address their concerns to K-Mart in writing . CM-3-146 Regular Meeting July 9, 1984 - Shannon Center/Council Meeting Location City Manager Ambrose requested that the Council give some consideration to the possibility of holding future City Council meetings in the west room at Shannon Center . Mr . Ambrose also indicated that nothing definite could be decided upon until the Fall recreation schedule was set with regard to what would b� happening on Monday nights at the Center . Council requested that Staff contact DSRSD with regard to a study done by the Livermore Laboratory related to sound baffling . Cm. Vonheeder indicated she would like to see Homestead Savings as a regular meeting location. Solid Waste Management Authority Mayor Snyder reported that the Alameda County Board of Supervisors is still wrestling with withdrawing from the Authority. The County and the Authority are each contemplating putting up $10 ,000 to be used for a consultant to study the issue. On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council directed Staff to send a letter reaffirming Dublin ' s previous resolution on the Solid Waste Management Authority. ECHO .Housing Dinner/Award Cm. Hegarty reported that he had attended the dinner and brought back to City offices, the award that was given to Dublin. Park Dedication Fees Cm. Vonheeder indicated she had recently had informal discussions with Joe Covello on the Board of DSRSD related to park dedication fees. Mr . Covello indicated to her that they would like to meet with the City regarding how to spend park dollars collected. Cm. Vonheeder asked that Staff work out some lines of communication. City Manager Ambrose indicated that he and Paul Ryan, General Manager of DSRSD had talked, and the matter is progressing smoothly. CM-3-147 Regular Meeting July 9, 1984 Newspaper Recycling Bins Cm. Vonheeder indicated she had received many telephone calls on this subject and had great concern with the fact that many of the non-profit organizations depend on this source for funding . She indicated she would like to see the Ordinance amended so that it exempts community based non-profit groups . Staff indicated it would prepare a draft amendment and bring it back to the Council in the future as an agendized item. ACTEB Cm. .Moffatt reported that ACTEB and the City of Berkeley have resolved their differences, and the City would soon be receiving a new JPA. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9 : 00 p.m. Mayor ATTEST: City Clerk CM-3-148 Regular Meeting July 9, 1984