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HomeMy WebLinkAboutItem 7.3 Park Dedication Fund Policy (2) q2_0 Z0 CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: July 23, 1984 SUBJECT Park Dedication Fund Policy EXHIBITS ATTACHED Policy RECOMMENDATION Approve policy and forward to DSRSD Board for consideration FINANCIAL STATEMENT: Undetermined amount DESCRIPTION Prior to incorporation, the County of Alameda functioned as the Planning Agency for the Dublin area. As part of its development review process and in accordance with the County's Subdivision Ordinance, the County required residential developers to either dedicate land for park purposes or pay fees in lieu of land dedication as a condition of development. Lands were dedicated and fees paid to the agency responsible for parks and recreation in the Dublin area, which was the Dublin San Ramon Services District. This practice continued after incorporation until the City Council determined that it was appropriate for the City to provide recreation services to residents, and the City Council further determined to revise the City' s Subdivision Ordinance to 'provide that park dedication and park in-lieu fees would be paid to the City on all residential developments approved by the City after the effective date of the ordinance. As of June 30, 19184, the City presently has $489, 990 in park in-lieu fees and a commitment from the developer of Amador Lakes to refurbish the tennis courts, lighting and adjacent landscaping at Kolb Park at a cost not to exceed $50, 000 . The Dublin San Ramon Services District has $167 , 346 in park in-lieu fees as of June 30, 1984. Since the amendment of the City ' s Subdivision Ordinance, the City Council also directed Staff to work out a policy with the Dublin San Ramon Services District regarding the expenditure of park in-lieu fees. Staff has met with the General Manager of DSRSD and has drafted the attached policy for City Council consideration. Staff did not provide in the policy document for the input of the Park & Recreation Commission regarding desired improvements on District facilities prior to District and City Staff meeting because it has no bearing on the City' s relationship with the District, but is rather part of the City' s internal decision making process . It is Staff ' s recommendation that the Park & Recreation Commission, prior to January 1st of each year, provide the City Council with a list of desired park facility improvements, whether they are on City, DSRSD or School District property. This will provide sufficient time to undertake the negotiation process with DSRSD Staff prior to the formulation of each agency' s annual budget. The policy has been reviewed by the Park & Recreation Commission. The Commission at its meeting of July 17 , 1984 recommended that language be added to the policy that representatives from the School Districts be included in discussions where applicable . Since this is a policy that addresses how park in-lieu fees are to be spent and DSRSD and the City have responsibility for these fees, it does not seem appropriate to include language in the policy which would provide the School Districts with input on how moneys which belong to other agencies are spent. Further, any proposed expenditure of park in-lieu fees on School District property would have to be agreed upon by the appropriate School District prior to the City and DSRSD meeting to discuss priorities for the expenditure of those funds . The DSRSD General Manager concurs with the position of the City Staff . It is recommended that the City Council approve the policy and forward its recommendation to the Dublin San Ramon Services District for consideration. ---------------------------------------------------------------------------- COPIES TO: Park & Recreation Commission �•ITEM NO. `7 DSRSD POLICY REGARDING THE EXPENDITURE OF PARK DEDICATION FUNDS WITHIN THE BOUNDARIES OF THE CITY OF DUBLIN The City of Dublin and the Dublin San Ramon Services District recognize the benefit to residents of coordinating park development and enhancement of existing park facilities within the boundaries of the City of Dublin. Both agencies hereby mutually agree to the following guidelines with respect to the expenditure of park in-lieu fees . 1 ; In accordance with state law, park in-lieu fees presently held by the Dublin San Ramon Services District which were generated by the development within Alameda County will be used on existing District park facilities located within the City of Dublin . 2 . In accordance with the City of Dublin ' s revised Subdivision Ordinance, the City will receive future land dedication for parks and park in-lieu fees . Park in-lieu fees collected by the City may be used to develop new City facilities, enhance facilities owned by School Districts within the City, or enhance facilities owned by the ' Dublin San Ramon Services District . 3 . Annually, prior to the formulation of each respective entity 's budget , staff members from each entity will meet and develop joint recommendations for the expenditure of park in-lieu fees on existing District facilities . These recommendations will be reviewed by each entity's respective commission/committee and elected body. 4 . If the staff of both entities are unable to agree on the appropriate expenditure of park in-lieu fees or project priority as they relate to District facilities, a City/District committee or , if necessary, a joint Council/Board meeting will be held to resolve any differences .