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Home My WebLink AboutItem 8.2 Team Building Workshop (2) CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: September 10, 1984 SUBJECT Team Building Workshop EXHIBITS ATTACHED League of California Cities Workshop Announcement RECOMMENDATION \C, See Below FINANCIAL STATEMENT: Cost of League Workshop - $2 , 400-$2, 800 plus transportation costs . Amount budgeted - $5 , 000 DESCRIPTION The League of California Cities will be conducting special "Leadership Team Workshops" on October 18-20 , 1983 and October 24-26 , 1984 . These workshops are intended for City Councilmembers and City Managers only. The workshops are designed to improve the working relationships of the City ' s top management . The League has indicated that no more than 60 participants will be accepted with 40 being the optimum number , i . e . 7 to 15 cities . The League also indicated that David Jones and possibly one or two additional trainers would be working with the participants . As you may recall , Mr . Jones has given presentations at other League Conferences attended by the City Council . The League has further indicated that Cities attending with their entire Councils and Manager will be given preference in determining which cities will be selected to attend . The deadline for registration is October 5 , 1984 . The City Council has allocated $5 , 000 for the services of a team building consultant in the 1984-85 adopted budget . As part of that consideration, it was anticipated that the City would secure the services of a team building consultant on its own . The City could get more individual attention by pursuing this alternative, but it is also likely that the costs could exceed the League Workshop costs . Recommendation Since the League Workshop deadline to register is October 5 , 1984 , the City Council needs to determine if it wishes to attend. If the City Council is not interested in attending the League Workshop, it, is recommended that the City Council 1 ) authorize Staff to contact several team building consultants to submit proposals ; and 2 ) appoint a City Council subcommittee and the City Manager to review the proposals . COPIES TO: ITEM NO. � • MOW Room eague of California Cities .August 1984 s m®ft 1400 K STREET • SACRAMENTO,CA 95814 • (916)444-5790 California Cities TO: Mayors, Council Members, City Managers Work Together ANNOUNCING . . . . . R � C � � VFW AUG 29 7984 CITY COUNCIL - CITY MANAGER Car 'D LEADERSHIP TEAM WORKSHOP ON �`�1it'f North South October 18-20, 1984 October 24-26, 1984 Stanford Sierra Lodge University of California Conference Center South Lake Tahoe Lake Arrowhead The League of California Cities is pleased to announce the special "Leadership Team Workshop" for Mayors, Council Members and City Managers. This intensive, residential session -- unlike the traditional League conferences -- will be limited in attendance and will require that city officials participate as a "team" with a minimum of three (manager and two council members or mayor). The purpose of the Workshop is to afford city officials the opportunity to assess and improve their working relationships at the city's top leadership level while still respecting the integrity of honest differences in opinions, principles and policies. The format of the Workshop will include both general sessions and concurrent sessions all focusing on working relationships or "process." The workshop will not, nor is it intended to provide a forum for deliberation or decisions relating to specific policies, plans or programs in a city. After participating in the Workshop, mayors, council members and managers will better understand what they and the other members of their leadership team need to make a decision. You will deepen your understanding of the various individual roles in your city's leadership team and how to effectively fulfill those roles. You will increase your understanding and skills in setting a climate to negotiate agreement without giving in. Sites of these workshops were selected for their conduciveness to the success of the sessions. Each location offers a quiet and undistracting setting perfect for concentrating on the work of your leadership team building. The northern site at the Stanford Sierra Lodge is on the shores of beautiful Fallen Leaf Lake in the south Tahoe area. The southern site, at the University of California Conference Center, is on the shores of Lake Arrowhead. Each offers simple but excellent accommodations and facilities. Additional information on the site of your choice will be sent on confirmation of your registration. REGISTRATION The Workshop requires a minimum of three officials: the city manager and two elected officials (mayor or council members) to be registered. Registration priority will be given to larger teams with more elected officials. Because of the importance that participants be in residence at the workshop, the registration includes lodging for both nights and all meals as well as the workshop costs, materials, books, etc. This, along with the fact that attendance is strictly limited in order to provide for maximum involvement by all participating, results in a registration fee per person as follows: Lodging and meals of $150.00 plus workshop fee of $250.00 = $400.00 Total. Only advance registration will be taken for this program, and a registration form is attached. Payment must accompany registration application in order to be processed. Make payment to: "League of California Cities" and send to the Conference Registration Office, P.O. Box 7005, Lafayette, CA 94549. Deadline for registration application is October 5, 1984. (Note that the registration form is for both sites -- be sure to fill out the form properly for the site you want.) Upon registration a confirmation receipt wil be sent as designated on the form, with additional information about the facilities and travel. REFUND POLICY Due to the limited attendance at these workshops and the need to guarantee the facilities, a refund of the full registration fee less a $10 processing fee will be made only if a written request for a refund is received by October 5, 1984. After that date a refund of 50% of the registration fee will be made if a written request is received not later than November 30, 1984. Refund requests must be made in writing and should be directed to the CONFERENCE REGISTRATION OFFICE, League of California Cities, P.O. Box 7005, Lafayette, CA 94549. Please note that a cancellation cannot reduce the number of registrants below 3 without cancelling the entire team. LOCATION & TRANSPORTATION Please allow sufficient travel time to your workshop site to arrive on time by 5:00 p.m. on the first day and to stay to the workshop end at 4:00 p.m. on the last day. Upon receipt of your registration, specific travel instructions will be sent to you. If you drive, carpooling is recommended. If you fly, the northern site is best .served commercially by the South Lake Tahoe airport; the southern site by Ontario airport. - 2 - WORKSHOP SCHEDULE The schedule will be the same for both workshops. Note that the northern session begins on Thursday evening and concludes Saturday afternoon; the southern session begins Wednesday evening and concludes Friday afternoon. t Day 1 (North: Thursday -- South: Wednesday) 5:00 p.m. Arrival and Check-in 6:00 p.m. Dinner and Session One 7:15 p.m. Session Two: Influence Inventory Day 2 8:00 a.m. Breakfast 9:00 a.m. Session Three: Understanding the Role of Council Members 10:30 a.m. Session Four: Building Trust in an Elected Body 12:00 noon Lunch 1:30 p.m. Session Five: Decision Making in a Competitive Climate 5:00 p.m. Break 5:30 p.m. Session Six: Decision Making in a Non-Competitive Climate 7:00 p.m. Dinner Program Day 3 8:00 a.m. Breakfast 9:00 a.m. Session Seven: Team Building Among Policy Makers 10:30 a.m. Session Eight: Group Development 12:00 noon Lunch 1:00 P.M. Session Nine: Citizen Involvement 2:15 p.m. Action Planning Session 4:00 p.m. Adjourn - 3 -