HomeMy WebLinkAboutItem 3.6 Petty Cash Fund Rec (2)~r
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CITY OF DUBLIN
AGENDA STATEMENT
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CITY COUNCIL MEETING DATE: October 8, 1984
SUBJECT Petty Cash Fund for Recreation
EXHIBITS ATTACHED . Resolution
RECOMMENDATION Adopt Resolution
FINANCIAL STATEMENT: No financial impact. Petty cash funds expended will
be charged to budgeted accounts.
DESCRIPTION . Since the inception of the Recreation Department, it
has become evident that part-time instructors need to purchase miscellaneous
small program materials and supplies periodically throughout the duration of
their teaching assignments.
Currently, teachers submit their petty cash requests to the Recreation
Director. All reimbursements are made through the petty cash fund at City
Offices. In addition, four (4) times per year, the Recreation Department
needs adequate cash to make change during the recreation class registration
process.
The establishment of a petty cash fund will reduce delays. Purchases from
this fund would normally be from vendors with which the City does not have
an account, All purchases will be approved by the City Manager or his
designee, and will be supported by vouchers, receipts or other evidence of
payment.
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RESOLUTION N0. 113- 84
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ESTABLISHING A PETTY CASH FUND
FOR RECREATION DEPARTMENT
WHEREAS, the Recreation Department is housed within a
decentralized location; and ,.~ ~
WHEREAS, there are numerous occasions when small program
_ purchases must be made on behalf of the City; and . .
WHI~REAS, it is appropriate that a petty cash fund be '
established to provide for the purchase of these smaller items.
NOW, THEREFORE, BE IT RESOLVED that the Dublin City
Council does hereby find, determine and declare as follows:
1. There is hereby established a reasonable petty cash
fund to be maintained in the office of the Recreation
DepartMent; and
2. The amount of the fund shall be $200; and
3. Vouchers, receipts or other evidence of payment
shall be reruired before reimbursement shall be made
from said petty cash fund, in such form as shall be
required by the City Manager.
PASSED, APPROVED AND ADOPTED this 8th day of October,
1984.
AY E5: Councilrnembers Hegarty, Moffatt, Vonheeder and
Mayor Snyder
NOES : None
ABSENT: Councilmernber Jeffery
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I~layor
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City Clerk