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HomeMy WebLinkAboutItem 6.1 HearingDB UndgrndUtly (2)AGENDA STATEMENT CITY COUNCIL MEETING DATE: December 10, 1984 SUBJECT: Public Hearing - Dublin Boulevard Underground Utility District, No. 1 EXHIBITS ATTACHED: 1) 2) 3) 4) 5) Resolution establishing the Dublin Boulevard Underground Utility District, No. 1 Location Map Notice of Intention Adopted Policy of Undergrounding of Existing Overhead Utilities Procedure for Undergrounding Overhead Utilities RECOMMENDATION: Open Public Hearing and hear staff presentation Take testimony from public Close Public Hearing and deliberate Adopt Resolution Establishing the Dublin Boulevard Underground Utility District, No. 1 Authorize additional appropriation of $405,000.00 from Street Improvement Reserve FINANCIAL STATEMENT: Total Project cost estimated - $590,000 - $800,000 Cost Financed under Rule 20A - $395,000 Cost required from City funds - $195,000 - $405,000 Additional Appropriation is required. DESCRIPTION: At its meeting of November 26, 1984, the City Council agreed in concept to contributing City funds to the Dublin Boulevard Underground Utility District, No. 1 and authorized staff to contact PG&E regarding the City's position. The staff has been in contact with PG&E officials who confirmed that PG&E has approved this project. PG&E would advance the City $395,000 in Rule 20A funds for this underground utility project on Dublin Boulevard from San Ramon Road to 1-680. These Rule 20A funds would represent an advance of funds using the City's allocation through 1994. PG&E's estimated cost of this project is $695,000 + 15% ($590,000 - $800,000). The cost to the City has been ~stimated at $300,000 but could vary with the cost of the project ($195,000 - $405,000). The City's share of this project would be financed from the General Fund Street Improvement Reserve. This project would not conflict with the City's street rehabilitation project which is presently underway. The undergrounding of utilities would be accomplished on the back half of the sidewalk on the north side of Dublin Boulevard. This project would require the acquisition of some minor right-of-way to accommodate two switch boxes behind the sidewalk. Those property owners within the Project boundaries which do not yet have underground service lines, would have to pay the cost necessary to underground those lines. Those ITEM NO. COPIES TO: properites that would have to assume this cost are Assessor's Parcels 941-1550-1-7, 941-1550-1-2, 941-1500-28, and 941-305-6-3. The property owners have been notified of the public hearing. PG&E representatives have indicated that the construction of this project could begin as early as June 1985.. RECOMMENDATION It is the staff's recommendation that: 1) the City Council adopt the attached Resolution to Establish the Dublin Boulevard Underground Utility District, No. 1, and ordering the removal of aboveground utilities in the area designated as the Dublin Boulevard Underground Utility District No. 1; 2) the City Council authorize an additional appropriation from the General Fund Street Improvement Reserve in the amount of $405,000.00. I/ESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN DESIGNATING AN AREA FOR THE UNDERGROUND INSTALLATIO~ OF UTILITIES AND ORDERING THE REMOVAL OF ABOVEGROUND UTILITIES IN AN AREA DESIGNATED AS THE DUBLIN BOULEVARD UNDERGROUND UTILITY DISTRICT NUMBER 1 WHEREAS, the City Council of the City of Dublin has received the recommendation of the City Engineer that the area designated in Exhibit "A", attached hereto and incorporated herein by reference, in Dublin, California, should be designated as an area in which poles, ~verhead wires and associated overhead structures should be removed and that underground wires and facilities for supplying electric, communication, or similar or associated service should be installed; and WHEREAS, pursuant to Chapter 6 - Undergrounding of Utilities of the Ordinance Code of the County of Alameda as adopted by the City of Dublin, the City Clerk notified all affected property owners as shown on the last equalized assessment roll, and utilities concerned, by mail, of a public hearing on this matter to be held on December 10, 1984, at 7:30 p.m. in the Dublin Library Meeting Room, located at 7606 Amador Valley Boulevard. WHEREAS, a public hearing was held on said date, at which time the City Council did receive and consider the recommendation of the City Engineer and did hear any and all objections or protests which were raised by the owners of property within the above described area pertaining to designating this .are~ an underground utility district. NOW, THEREFORE, BE IT RESOLVED THAT THE Dublin City Council on behalf of all Dublin Citizens does hereby resolve: Section 1. The public necessity, health, safety and welfare require the removal of poles, overhead wires and associated overhead structures and underground installation of wires and facilities for supplying electric, communication, or similar or associated services within the area as shown in Exhibit "A" attached hereto, with such area hereby being designated as the Dublin Boulevard Underground Utility District, No. 1. Section 2. Determines that the undergrounding of utilities as provided in Section 1. will avoid or eliminate an unusually heavy concentration of overhead distribution facilities. Section 3. Orders that the removal and underground installation of the above mentioned utilities be accomplished by March 1, 1986, and that all property owners within said District shall be ready to receive underground service from such underground systems as of December 1, 1985. Section 4. Directs the City Clerk to mail a copy of this Resolution together with a copy of Chapter 6 - Undergrounding of Utilities of the Ordinance Code of the County of Alameda as adopted by the City of Section 5. Dublin, to all affected property owners as such~re shown on the last equalized assessment roll and to the affected utilities. This Resolution shall become effective immediately upon its passage and adoption. ATTEST: PASSED, APPROVED AND ADOPTED this 10th day of December, 1984. AYES: NOES: ABSENT: Mayor -- C~ty Clerk CITY OF DUBLIN P.O. Box 2340 Dublin, CA 94568 {415) 82%4600 November 28, 1984 / NOTICE OF INTENTION TO FORM AN UNDERGROUND UTILITY DISTRICT The City of Dublin proposes to'form an underground utility .district along Dublin Boulevard, from San Ramon Road east to the 1-680 overpass. The District would be .~called :'the',Dublin Boulevard Underground Utility District, No. 1 (see the attached location map). Within this District poles, overhead wires and associated overhead structures would be removed and facilities for supplying electric, communication, or similiar or associated service would be placed underground.' The cost of the public undergrounding work will be paid for with Public Utility Commission (P.U.C.) Rule 20A funds and the City of Dublin General Fund. Property owners not already undergrounded would have to pay any costs necessary to underground their service lines in order to be ready to receive service from the underground system. Property owners would have to be ready to receive underground service by December 1, 1985. A public hearing on the Resolution to establish this District will be held on December 10, 1984, at 7:30 p.m. in the Dublin Library Meeting Room, located at 7606 Amador Valley Boulevard. The public is invited to attend and be heard on this subject. CITY ENGINEER'S UNDERGROUND UTILITY PRIORITY REPORT PRIORITIES F THE UNDERGROUNDINGOF EXISTING OVERHEAD UTILITIES Commercially fr°nteH st'~e~t~-~c°nsidered before residential fronted streets because of higher visibility due to commercial setbacks and higher traffic volumes thus affecting more people. Streets with pole lines on two 'sides of ~the street be considered before streets with poles on one side ~f street due to the greater reduction in visual polution. Consideration be given to projects including outside participation such as private developers or assessment di_$~yicts which would considerably lessen the public cost of the project. '.~ Consideration be made where a street is to be widened and the existing overhead utilities will need to be relocated. Review of priorities be made on an annual basis ~r more often as circumstances warrant. R£COMME~DED pRIORITIES I. Commercial Areas More visibility - high traffic use A- San Ramon Road-Dublin Blvd to Martin Canyon Creek {poles sides of stree~ and can match timing wi~h widening of roadway). Rule 20A estimated cost $~50,000 (total cost with $~reec ligh~a Sa00,O00). B. Dublin Blvd-San Ramon Road to Golden Gate Drive {poles bo~h sides of street and heavy down~own traffic). Rule 20A estimated cost $a21,000 (total cost with stree~ lights $a63,000). C. Dublin Blvd-Golden Ga~e Drive to 1-680 (pole$ bo~h sides of street). Rule 20A estimated cost $336,000 (to~a! cos~ wi~h street lights $372,000). D. Dublin Blvd-Remainder between 1-680 and Dougher:y Road. E. Dublin B1Qd-San Ramon Road to Silverga~e Drive. F. Dublin Cour~ G. Dougher~y Road H. Village Parkway-Dublin Blvd to Amador Valley Blvd {no~e tha~ existing overhead lines are already on street light poles). II. Residential Areas Less visibility because of landscaping and less traffic. More problems wi~h people undergrounding their ow~ overhead services. lley Blvd north ~o City limit line. A. Village Parkway-Amador Va B. Amador Valley Bird-Village Parkway ~o S[agecoach Road. C. San Ramom Road-Amador Valley Blvd north to City limit line. PROCEDURE FOR TIlE UNDERCROUNDING OF' OVERHEAD UTILITIES TttROUGH THE USE OF PUC RULE 20A FUNDS II. I!I · IV. VI. Pre-Inquiry Stage. A. City passes an underground ordinance IDublin has adopted the Alameda County Ordinance by reference). B. City sets up an Underground Committe with regolarly scheduled meetings to coordinate its underground program. (Dublin has set up such a committee and has met four times on a monthly basis.) I~quiry Stage. A. City Council sets a first priority project and officially requests PG&E to proceed with the project. Details of the project are worked out between the City and Utility Staffs such as: 1. Validity of project (conformance to Rule 20A qualifying criteria) 2. Project boundaries 3. Project timing 4. Lead agency for trenching 5. Project costs 6. Review of Rule 20A allocations 7. Engineering specifics of the projects including which poles the district will terminate on. (These detailed items have been covered. Council needs to approve the priority project and Staff will proceed with utility company notification.) B. PG&E responds to City in writing, confirming the major points of the proposed Rule 20A prgject. PG&E Review Staee A. PG&E's divisioned staff reviews the proposal, solidifies the details, and votes on project. B. PG&E advises City of project acceptance and/or changes required on project. C.PG&E begins detailed cost estimate preparation. (This review stage should take about 4-6 weeks.) Government Agency Action Sta~e A. City Attorney prepares a Notice of Intention to form an ~nderground district. Public hearing dates are established. Property owners wqithin the district are sent copies of Notice of Intention. B. Public hearings are held. C. Underground resolution passed by City Council and sent to the involved utilities. Estimate Preparation and Aoproval Stage A. PG&E completes cost estimate and prepares bidding documents and contracts between the various utility companies involved. Proiect Construction Sta~e A. Utility customers within the district perform their underground service conversion work. B. PG&E contractor completes the utility undergroundLng wouk. (City may include the trenching and setting of utLl/tv w~uits as part of Che street improvement projeci for ease of coordination.) C.PG&E removes poles.