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HomeMy WebLinkAboutItem 4.1 Approve 05-30-1985, 06-24 & 25-85 Minutes (2) ' t ADJOURNED REGULAR MEETING - May 30, 1985 An adjourned regular meeting of the City Council of the City of Dublin was held' on Thursday, May 30 , 1985 in the Board Room of the Murray School District . This was a joint meeting with the Murray School District Board of Trustees . The meeting was called to order at 7 : 35 p .m. by Ann Henderson , President of the Board of Trustees . ROLL CALL PRESENT: Board of Trustees President Ann R. Henderson, Clerk Edra 0. Coleman, and Trustees Donald C . Biddle , Patricia R. Ferreira and Lisbeth A. Howard. PRESENT: Councilmembers Hegarty , Jeffery , Moffatt , Vonheeder and Mayor Snyder. PLEDGE OF ALLEGIANCE Ann Henderson led those present in the pledge of allegiance to the flag. KOLB PARK The Council and Board discussed the expected report on the possible uses of Fallon School , Kolb Park and the District Office site ; determination of which five acres would be most suitable for a park ; possible residential construction; repairing and upgrading tennis courts : money from Amador Lakes development for in-lieu park money; Murray District Office relocation; Fallon site acreage & plot plans ; park frontage and security; possible lease of multi-use area of Fallon School to the City. for $1 .,00/year; cooperative efforts to benefit community ; access , egress , parking , and agency needs ; grounds maintenance ; exchange of Kolb Park area maps . CM-4-111 Adjourned Regular Meeting May 30, 1985 RECREATION There was a discussion of need for a teen center; survey being conducted by City Staff ; brochure listing summer program; senior citizen drop-in center proposed for Fallon multi-use room; money available through Senior Center Bond Act until November 1 ; cost of maintenance , janitorial services and utilities ; senior citizen activities held at Shannon Center and The White House ; school sites and grounds being used for City recreation programs ; and the representatives heard senior citizens ' arguments for a drop-in center. USE OF SCHOOL DISTRICT FACILITIES/SCHOOL DISTRICT GROUNDS MAINTENANCE The following subjects were considered : school grounds maintenance ; possible fees for use of grounds ; acreage needed for corporation yard . CROSSING GUARDS The background of this issue and current concerns for children' s safety were discussed . A consultant ' s report on Crossing Guards was discussed. The City recommended crossing guards at San Ramon Road and Shannon Avenue and at Amador Valley Boulevard and Burton Street . The City Council will hold a public hearing June 10 , 1985 . City representatives contended the change in attendance areas for Murray and Frederiksen Schools obviates the necessity for a crossing guard at Village Parkway and Brighton, due to decreased pedestrian traffic . Educating parents , having police train school patrols , and having students practice safe walking routes were discussed . A request was made for the actual number of children who will cross Village Parkway in September. The hazardous crossing at San Ramon Road and Amador Valley Boulevard was stressed . The City will improve that intersection in October. A sign for "No Right Turn When Children are Present" will be considered . Potential need for Crossing Guard at Silvergate Drive and Amarillo or Hansen Drive was mentioned . CM-4.-112 Adjourned Regular Meeting May 30, 1985 JOINT MEETINGS The representatives agreed to meet annually to discuss mutual concerns , preferable in the month of February . It was suggested that a representative from the Dublin High School Board or Dublin High Site Improvement Committee be invited to the joint meeting. CITY GROWTH Possible future annexation of contiguous land and how this would affect the school district population and need for buildings was proposed for a future agenda item. PUBLIC TRANSPORTATION How public transportation, planned for the end of 1986 might affect the busing of students was discussed . ADJOURNMENT There being no further business to discuss , the meeting was adjourned at 9 . 28 p.m. Mayor ATTEST: City Clerk CM-L,.-113 Adjourned Regular Meeting May 30, 1985 r ♦,l RECEIVED MURRAY SCHOOL DISTRICT DUBLIN, CALIFORNIA 94568 JUN 2 6 1985 Joint Meeting of the Board of Trustees and Dublin City Counci May 30, 1985 - 7:30 P.M. - Board Room CITY OF DJu1E1h1 7416 Brighton Dr. , Dublin MINUTES Tape I - 0 A. OPENING CEREMONIES ROLL CALL: 7:35 P.M. Ann R. Henderson, President Present Edra 0. Coleman, Clerk Present Donald C. Biddle, Trustee Present Patricia R. Ferreira, Trustee Present Lisbeth A. Howard, Trustee Present Peter Snyder, Mayor Present Peter Hegarty, Council Member Present Linda Jeffery, Council Member Present Paul Moffat, Council Member Present Georgean Vonheeder, Council Member Present Richard F. Cochran, Superintendent of Schools Present Richard Ambrose, City Manager Present Stanley Maleski , Business Manager Present Larry Tong, Planning Director Present Diane Lowart, Recreation Director Present PLEDGE OF ALLEGIANCE led by Mrs. Henderson. Tape I - 40 DISCUSSION ITEMS Kolb Park - The Council and Board discussed: the expected report on the possible uses of Fallon School , Kolb Park, and the District .Office Site; determination of which five acres would be most suitable for a park; possible residential construction, repairing and upgrading tennis courts, money, from Amador Lakes 'development for in-lieu park money; Murray District Office re-location; Fallon Site acreage; plot plans; park frontage and security; possible lease of the multi-use area of Fallon School to the City for $1.00 a year; cooperative efforts to benefit community; access, egress, parking, and agency needs; grounds maintenance; exchange of Kolb Park area maps; etc. Tape I - 935 Recreation - There was a discussion of: a need for a teen center; survey being conducted by City staff; brochure listing summer program; senior citizen drop-in center proposed for Fallon multi-use room; money available through Senior Center Bond Act until November 1; cost of maintenance, janitorial services, and utilities; senior citizen activities held at Shannon Center and The White House; school sites and grounds being used for City recreation programs; and the representatives heard senior citizens' arguments for a drop-in center. Tape I - 1912 Use of School District Facilities/School District Grounds Maintenance - The following subjects were considered: school grounds maintenance; possible fees for use of grounds; and acreage needed for corporation yard. Board of Trustees - Murray School District Page Two Joint Meeting - May 30, 1985 Tape I - 2157 Crossing Guards - The background of this issue and current concerns for children's safety were aired. A consultant's report on Crossing Guards was discussed. The City recommended crossing guards at San Ramon Road and Shannon Avenue; and at Amador Valley Blvd. and Burton St. The City Council will hold a public hearing June 10. City representatives contended the change in attendance areas for Murray and Frederiksen Schools obviates the necessity for a crossing guard at Village Parkway and Brighton, due to decreased pedestrian traffic. Educating parents, having police train school patrols, and having students practice safe walking routes were discussed. A request was made for the actual number of children who will cross Village Parkway in September. The hazardous crossing at San Ramon and Amador Valley Blvd. was stressed. The City will improve that intersection in October. A sign for "No Right Turn When Children are Present" will be considered. Potential need for Crossing Guard at Silvergate and Amarillo or Hansen was mentioned. Tape II - 207 MATTERS INTRODUCED BY BOARD MEMBERS OR COUNCIL MEMBERS Joint Meetings - The representatives agreed to meet annually to discuss mutual concerns, preferably in the Month of February. It was suggested that a representative from the High School Board or Dublin High Site Improvement Committee be invited to the joint meeting. City Growth - Possible future annexation of contiguous land and how this would affect the school district population and need for buildings was proposed for a future agenda item. Public Transportation - How public transportation, planned for the end of 1986, might affect the busing of students was mentioned. ADJOURNMENT -The meeting was adjourned at 9:28 p.m. Respectfully submitted, Richard F. Cochran Superintendent Approved and entered into the proceedings of this District Edra 0. Coleman, Clerk Board of Trustees Murray School District jd REGULAR MEETING - June 24, 1985 A regular meeting of the City Council of the City of Dublin was held on Monday , June 24, 1985 in the meeting room of the Dublin Library. The meeting was called to order at 7 : 32 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Hegarty , Jeffery , Vonheeder and Mayor Snyder. ABSENT: Councilmember Moffatt . PLEDGE OF ALLEGIANCE ThE! Mayor led the Council , Staff and thosE: present in the pled-ge of alleg- iance to the flag. REQUEST FOR REFIT CONTROL Mr. Joe Goode , 7585 Amador Valley Boulevard , addressed the Council and advised that due to the fact that rents were going up and up, he requested some sort of rent control measures be adopted within Dublin. Mayor Snyder indicated that this issue had never been brought before the Council and advised Mr. Goode that if there is a demonstrated concern, the Council would consider it . Mr. Goode was advised to generate support for the concept . COIJSENT CALENDAR On motion of Cm. Hegarty, seconded by Cm. Vonheed'er, and by unanimous vote (Cm. Moffatt absent ) , the Council took the following actions : Approved Minutes of Regular Meeting of June 10, 1985 ; Approved Financial Report. for Period Ending May 31 , 1985 ; Accepted improvements as being complete pursuant to the specifications of Contract 84-7, Village Parkway Wall ; Authorized final payment to Printex/SiF!rra Precast , Inc . , in amount of $26,707.80; Authorized a budget change from the Street improvement Reserve in the amount of $3 , 880 to provide final funding for the project ; Denied claim of Bette Jean De La Fuente and direc{.ed Staff to notify Claimant and City' s Insurance Broker; Denied claim of Dale Eugene Spencer and directed Staff to notify Claimant and City' s Insurance Broker; Der:ied claim of Anthony .Buccola and directed Staff to not�.fy Claimant and City' s Insurance Broker; CM-4-12 5 Regular Meeting June 24, 1985 PPP- Adopted RESOLUTION NO. 53 - 85 ACCEPTING FOR THE PUBLIC A TRAFFIC SIGNAL EASEMENT AT THE SOUTHEAST CORNER OF DUBLIN BOULEVARD AND CLARK AVENUE Approved Warrant Register in the amount of $22$ ,890.$3 . PUBLIC HEARING ALL SEASONS RIDING ACADEMY CONDITIONAL USE PERMIT APPEAL OF PLANNING COMMISSION ACTION DENYING CUP Mayor Snyder opened the public hearing. On June 6, 1985 , Stel Papadopoulos , the applicant/appellant , requested the City Council to continue his appeal until June 24, 1985 because of school finals . On June 10, 1985 , the City Council opened the public hearing, heard several comments in opposition to the application, and continued the public hearing until June 24 , 1985 • On June 19, 1985 , Stel Papadopoulos requested a second continuance in order to try to develop a compromise regarding his bingo operation. He indicated he would attend the June 24 , 1985 City Council meeting to discuss his request . The two major proposed uses are 1 ) therapy center for disabled and non- disabled athletes and 2 ) a place for public gathering, including classes , potluck dinners , meetings , and bingo . The Planning Commission unanimously denied the application, finding that 1) the use would be detrimental to the economic vitality of the existing commercial tenants and the center at large ; 2) the use would be inconsistent with the C-1 District intent to provide areas for comparison retail shopping and office uses ; and 3 ) the use would be inconsistent with the General Plan policy which calls for strengthening existing shopping centers . Robert Grassmyer, a member of the Board of Directors of All Seasons Riding Academy, addressed the Council and stated that All Seasons Riding Academy was withdrawing their application for a Conditional Use Permit . Mayor Snyder closed the public hearing. The Council accepted the request to withdraw the application. An unidentified member of the audience asked how soon a new Conditional Use Permit could be requested . Staff explained that if a CUP application is denied , the applicant must wait one year; however, if an application is withdrawn, it could be resubmitted the next day. CM-4-126 Regular Meeting June 24, 1985 INTRODUCTION City Engineer, Lee Thompson, introduced John Lisinko . Mr. Lisinko will be filling in at City Offices for the next few weeks while Mr. Thompson will be away on vacation. PUBLIC HEARING JAMES LANGE REQUEST FOR FOUR VARIANCES APPEAL OF PLANNING COMMISSION DENIAL Mayor Snyder opened the public hearing. Mr. Lange has submitted an application for an auto glass replacement facility with four variances to the C-2-B-40 District regulations : 1 ) to allow construction of a 6,435 sq ft lot , rather than the 40,000 sq ft lot required by Zoning; 2) to allow construction on a 55 ft wide lot , rather than the 150 ft median lot width required ; 3 ) to allow zero sideyard setback rather than the 20 ft required sideyard setback; 4) to allow parking in the 30 ft front yard , rather than keeping the required front yard clear of parking. On April 30 , 1985 , the Zoning Administrator held a public hearing and denied Mr. Lange ' s application. Mr. Lange appealed. On May 20 , 1985 , the Planning Commission unanimously upheld the action of the Zoning Administrator. In denying the appeal , the Planning Commission found that 1 ) the proposed use , an auto glass replacement facility , is not consistent with the Dublin General Plan which designates the site for retail or office development ; 2 ) the proposed use would be more appropriately located in one of the industrial or auto related commercial areas of the City; 3 ) the proposed use is not consistent with other office and retail projects approved on Dublin Boulevard ; and 4) the size of. the site is inadequate for the proposed use . An auto glass replacement facility would operate more attractively and efficiently on a site larger than 6,435 sq ft . Cm. Hegarty requested clarification that if the vote were to be a 2/2 vote , the appeal would be denied. This was explained to Mr. Lange and he was asked if he wished to continue the appeal until such time that a full Council would be present to hear the appeal . Mr. Lange stated he wished to have the matter decided upon at this meeting, as it had drug on for a long time . He stated the zoning on this parcel has been incorrect all along. The use they are proposing, they feel , is the best use of the property for them, as well as for the City of Dublin. Mr . Lange introduced Mr. Steve Cummings , a representative from Satelite Auto Glass Corporation, Wichita , Kansas . Mr. Cummings stated they have 219 retail outlets in the United States , and they prefer to locate in areas away from automotive establishments as they consider themselves to be a retail store . They felt their store could be properly located in a C-2-B-40 zoned area. The average size of their facilities run about 1 , 500 sq ft and in Dublin they are proposing an 1 , 800 sq ft facility. CM-4-127 Regular Meeting June 24, 1985 Cm. Vonheeder stated she considered this to be a retail use rather than service oriented . She felt' it would be a proper use of the property. Cm. Jeffery voiced serious reservations related to the small number of parking spaces which would be available . Cm. Hegarty questioned how many of their stores sat on 6,000 sq ft sites , and had only 4 parking spaces . Mr. Cumming said that they have some stores in shopping centers or in strip centers . Mayor Snyder questioned if their other stores use reciprocal parking arrangements or have their own parking. Mr. Cummings indicated that they use common parking. Rick Harris , District Manager of Satelite Auto Glass Corporation, stated that their sites are always inspected and 'they run a very clean operation, and he felt it would be a benefit to the community to have their store be a part of this community. Mayor Snyder questioned how their facilities were different from Aamco Transmission as an example . Mr. Cummings stated they generated no where near the debris , oil or grease that other auto service shops produce . Cm. Vonheeder felt that perhaps considerations needed to be made , due to the small size of the lot and that was what variances were for. She felt the definition of various zoning areas was questionable . They have a unique situation in that they do business on an appointment basis . Cm. Hegarty felt the variances being requested were significant variances and that this site doesn' t lend itself to the proposed development . Cm. Hegarty stated that Mr. Lange was aware of the problems when he purchased the former well site . He felt a better use of the property would be to remove the fence and make it part of the adjourning parking area. Cm. Hegarty felt it critical for the Council to follow existing policy of the General Plan. The proposed use would be inappropriate . Mr. Lange again stated that the property is miszoned . Mayor Snyder closed the public hearing. On motion of Cm. Jeffery , seconded by Cm. Hegarty , and by majority vote (Cm. Moffatt absent ) , the Council adopted RESOLUTION NO. 54 - 85 CM-4-125 Regular Meeting June 24, 1985 PUBLIC HEARING ADOPTION OF THE 1984 NATIONAL ELECTRICAL CODE Mayor Snyder opened the public hearing. State law requires cities to adopt model codes within 1 year after adoption by the State Department of Housing and Community Development . The proposed code reflects technological changes and clarifies developments in the field. No public comments were made . City Manager Ambrose reported that one written letter of support had been received . Mayor Snyder closed the public hearing. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote (Cm. Moffatt, absent ) , the Council waived the reading and introduced an ordinance amending Chapter 3 , Article 1 , Section 31 . 2 of Ordinance No . 02-84, relating to the adoption of the National Electrical Code . PUBLIC HEARING AMENDMENT TO BUILDING CODE RELATING TO ACCESS TO BUILDING FOR THE HANDICAPPED Mayor Snyder opened the public hearing . State law requires cities to adopt regulations approved by the State Department of Housing and Community Development . The requirement has resulted in the need for the City to adopt standards for accessibility to buildings for the handicapped . The proposed ordinance will also clarify conflicts between the Uniform Building Code and the State Administrative Code . No public comments were made . Mayor Snyder closed the public hearing. On motion of Cm. Vonheeder, seconded by Cm. Hegarty, and by unanimous vote (Cm. Moffatt absent ) , the Council waived the reading and introduced an ordinance amending Chapter 2 , Article 2 , of Ordinance No. 02-84, by adding a new section 22 . 31 and 22 . 32 relating to accessibility of building to the physically handicapped . PUBLIC HEARING NO PARKING ZONES (RED CURB) ON AMADOR PLAZA ROAD AND ON REGIONAL STREET Mayor Snyder opened the public hearing. On May 28 , 1985 , the City Council approved restriping Regional Street and Amador Plaza Road for two-way left turn lanes between Dublin Boulevard and Amador Valley Boulevard . In conjunction with this work, red curb painting is proposed at some driveways to improve sight distance from these driveways . CM-4-129 Regular Meeting June 24, 1985 A total of 8 on-street parking spaces would be removed on Amador Plaza Road and 4 on-street parking spaces would be removed on Regional Street . No public comments were made . Mayor Snyder closed the public hearing. Mayor Snyder questioned if it would be advantageous to mark parking crosses on these streets . City Traffic Engineer Kinzel stated crosses were not currently needed, but may be required in the distant future . On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote (Cm. Moffatt absent ) , the Council waived the reading and. on an urgency basis , adopted ORDINANCE NO. 11 - 85 ESTABLISHING TRAFFIC REGULATIONS NO PARKING ZONES ON AMADOR PLAZA ROAD AND ON REGIONAL STREET CITYWIDE STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT During 1984-85 , the City levied its first assessments for the maintenance and energy costs associated with street lights throughout the City . It is anticipated that 1984-85 revenues will exceed expenditures by $13 , 350. It is proposed that the reserve be carried over to 1985-86 to fund the street lighting costs . The total projected costs for 1985-86 are $143 , 350, which will require assessments totaling $130,000. The increase in cost over the prior year is requi..red by the addition of lights and anticipated inc]:'.eases in energy costs . On motion of Cm. Hegarty , seconded by Cm. Jeffery, and by unanimous vote (Cm. Moffatt absent ) , the Council adopted RESOLUTION NO. 55 - 85 APPROVING PRELIMINARY ENGINEER' S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT and RESOLUTION NO. 56 - 85 APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS (August 12 , 1985 , Dublin Library) CM-4-130 Regular Meeting June 24, 1985 DUBLIN SPORTS GROUNDS SITE IMPROVEMENTS The Dublin San Ramon Services District is undertaking a $350 , 000 renovation of the Dublin Sports Grounds . The project , divided into three phases , is scheduled to start in the Fall of 1985 . Phase I consists of 1 ) a fitness court with stations located around the perimeter of the park; 2) a sunken picnic area with tables , benches and turf amphitheatre seating adjacent to the existing tot lot ; 3 ) additional trees ; 4) additional picnic tables located around the perimeter of the park. The Park & Recreation Commission reviewed the plan at their meeting of June 11 , 1985 . The Commission indicated their support of the improvements and expressed concerns of 1 ) will there be water and barbeques at the group picnic area? 2) is there a possibility of putting another restroom facility at the back of the park, adjacent to the freeway? 3 ) the satellite picnic tables are too far to walk from the parking lot . Council consensus was that the distance to the satellite picnic tables was acceptable . Discussion was held related to the possible realignment of the Imperial Freeholds property and what the affects of a property exchange would have on the layout of the Sports Grounds . Cm. Vonheeder reported that an exchange would mean the elimination of one baseball diamond . Cm. Jeffery expressed concern with a sunken area because of past problems at Kolb Park . Captain Shores indicated that even though he had not reviewed the proposed sunken area plans , the police department would not be favorable toward the development of sunken areas because of the obvious policing problems . Cm. Vonheeder felt that when you dig 3 to 4 feet down, you' ll run into mush anyway, so it might not even be feasible . Council consensus was that Staff forward comments to the Dublin San Ramon Services District . RESTRICTION OF COMMERCIAL TRUCK PARKING The City, Traffic Engineer has conducted a study as a result of complaints relating to long term truck parking on public streets . The report outlines the potential problems associated with the parking of commercial trucks. A suggested method of dealing with the problem is to restrict the parking of commercial trucks to no more than 2 hours unless they are loading or unloading. On motion of Cm. Jeffery , seconded by Cm. Hegarty, and by unanimous vote (Cm. Moffatt absent ) , the Council directed the City Attorney to develop an ordinance as appropriate , and established a public hearing for July 8 , 1985 • CM-4-131 Regular Meeting June 24, 1985 1984-85 BUDGET MODIFICATIONS It is anticipated that during Fiscal Year 1984-85 , revenues will be in excess of 1984-85 appropriations by approximately $452 ,010. The precise amount will be determined at the time that the City' s accounting ledgers are closed. Pursuant to State Law, the additional revenues must be appropriated . On motion of Cm. Jeffery , seconded by Cm. Hegarty, and by unanimous vote (Cm. Moffatt absent ) , the Council appropriated excess revenues in General and Gas Tax funds to Street Improvement Reserve and appropriated excess revenues in all other funds to Reserve for Authorized Projects . OTHER BUSINESS Processing of Annexation City Manager Ambrose indicated that the City had just been advised as to what the final number would be for the performance of a financial services plan for the property which the Council directed Staff to pursue for annexation. Staff had had several meetings with Gruen + Gruen, a consulting firm that has done a lot of work for the City of Pleasanton in a similar capacity. It was hoped that the scope of services to be provided could be more precisely defined . County counsel has yet to respond to some of the questions Dublin has with regard to what work they would like to see us have done as part of our annexation proposal . The initial proposal was about $10, 000, which only included the impact of services on Dublin. The proposal amount has been increased to $13 , 500, to include a determination of the financial impact on DSRSD services . On motion of Cm. Jeffery , seconded by Cm. Vonheeder, and by unanimous vote (Cm. Moffatt absent ) , the Council authorized the City Manager to enter into an agreement with Gruen + Gruen to perform this financial services study for the Camp Parks and environs annexation and authorized the additional expenditure of $1 , 000 for this study. Stark Bill Congressman Stark has proposed a bill with respect to the disposition of 150 acres on the southern portion of the Camp Parks site . He is proposing in his bill that GSA place this property in an open bid situation in which the Federal Government would get the highest return possible . He has also indicated that he would include in his bill a provision that would pay the East Bay Regional Park District $1 .1 million and that would effectively buy their portion of the 450 acres that they presently have . Also provided would be $6 million to DSRSD to include the sewage facility aspects of the Camp Parks site to bring that up to an acceptable condition. These two amounts would be taken off the top from whatever price they received for the property in an open bid situation. CM-4-132 Regular Meeting June 24, 1985 Congressman Stark' s office has indicated that they are presently opposed to the land swap proposed by Alameda County . The County will be holding a hearing tomorrow morning regarding the Navy housing plans for the Fairmont Hospital site as they relate to the proposed land swap. Supervisor Cooper is hoping Dublin will support the land swap. Council discussed the fact that Dublin is already on record as opposing the land swap. Council consensus was to support Congressman Stark' s bill . Fire Hazard - Hansen Property Cm. Hegarty asked for a status report related to the fire hazard situation on the Hansen property . Paul Rankin reported that Staff has contacted the Batallion Chief of the Division of Forestry. The Chief indicated that in the past , the County has not been willing to fund the money necessary to conduct weed abatement . A hearing by the Alameda County Board of Supervisors would be necessary. Staff is hoping that the property owner will respond . Council asked that Staff contact Dr. Harvey Scudder and provide a status report . Task Force - Aging Cm. Hegarty reported that he would be attending an aging task force meeting the following morning. Arroyo Vista Cm. Vonheeder reported that she had attended the Arroyo Vista meeting at it appears that most of the concerns of the residents related not to who is running the show, but that things won' t change . The next move will be up to the City of Pleasanton. Lockyer Bill Cm. Jeffery reported that the Lockyer Bill that was supposedly dropped has been picked up by Montoya . Staff indicated they would check into this and provide further information . CM-4-133 Regular Meeting June 24, 1985 Art Work Purchase Deputy City Clerk Kay Keck reported that a watercolor painting had been purchased for the City of Dublin which would be displayed at City Offices following the close of the Alameda County Fair. The painting, entitled "Artichoke" , is on display in the art exhibit at the fair. Table Skirts The Council made favorable comments regarding the newly purchased table skirts which were used for the first time this evening. ADJOURNMENT There being no further business to come before the Council , at 9 : 25 p.m. , the meeting was adjourned to an adjourned regular meeting on the following evening at 6: 00 p .m. , for public hearing for consideration of 1985-86 Budget , Capital Improvement Program Update & Revenue Sharing Use . Mayor ATTEST: City Clerk l 1 CM-4-134 Regular Meeting June 24, 1985 ADJOURNED REGULAR MEETING - June 25, 1985 An adjourned regular meeting of the City Council of the City of Dublin was held on Tuesday, June 25 , 1985 in the Community Room of Homestead Savings . The meeting was called to order at 6 : 22 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Hegarty, Jeffery, Vonheeder and Mayor Snyder. ABSENT: Councilmember Moffatt. PUBLIC HEARING FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Mayor Snyder opened the public hearing. Staff prepared the 1985-86 Update to the 1983-88 Five-Year Capital Improvement Program, and presented it for Council review. The following expenditures were recommended for the remaining program years : General $ 420, 500 Community Improvements 2 , 399 , 088 Parks 1 , 720, 700 Streets 8, 265, 688 Total $ 12 , 805, 976 At its meeting of June 3 , 1985, the Dublin City Planning Commission found that the Five-Year Capital Improvement Program was in conformance with the General Plan. At its meeting of April 9 , 1985, the Park & Recreation Commission voted to approve the recommendations in the 1985-86 Update to the Capital Improvement Program with respect to parks . The Commission recommended that the renovation of the Shannon Community Center kitchen be given first priority. The Commission recommended that the park development plan be given second priority and further recommended that the landscape architect prioritize the parks to be developed. On May 15 , 1985, the City received a communication from the Dublin San Ramon Services District indicating that the Board of Directors of the District approved the expenditure of $40 , 000 of District Park Dedication monies for the construction of the play area at Shannon Park. The Board of Directors of the District indicated that they wished to discuss the issue of revamping the kitchen at the Community Center with the City. During the preparation of the City' s operating budget, it was determined that an additional word processor would be needed in the Public Works and Engineering area in order to accommodate the additional recommended secretary, should the City Council approve that position as part of its budget considerations . CM-4-135 Adjourned Regular Meeting June 25, 1985 i Staff. recommended that the City Council modify the 1985-86 update to the " ;..Five! year CIP as follows : Word Processing Equipment ADD $ 8 , 000 ( 1985-86 ) DSRSD Service Study ADD $ 12 , 000 (1985-86 ) City Entrance Signs ADD $ 4 , 000 ( 1985-86 ) Traffic Signal-Alcosta Blvd./ ADD $194 , 500 (1985-86 ) San Ramon Road (Road work & Opt ion) San Ramon Road Phase III Reduce to $ 15, 000 (1985-86 ) Reduce to $670 , 000 (198.6_87) Alice Pitchford addressed the Council and requested the City' s support of the Senior Coordinating Council ' s request for a Senior Center. According to Mrs . Pitchford, it will cost several thousand dollars to run the center, as the Senior Coordinating Council did not feel that a Center can be run successfully on a strictly voluntary basis. A rough estimate of the amount needed was presented at $81, 295 . The Coordinating Council was looking for City Council support in order to help them obtain Senior Center Bond monies . Mayor Snyder felt the Council needed a better feel of the dollars required and suggested setting aside $40 , 000 . Cm. Jeffery felt that the Council could commit dollars for a study of the needs of the seniors. 3, Cm. Hegarty indicated his full support of the seniors in Dublin and stated it was a small amount to commit in view of the good that seniors do. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote (Cm. Moffatt absent) , the Council agreed to allow a budgeted amount of $40 , 000 to be used as necessary toward the end of forming a Senior Center as part of the City Operating Budget. Mrs . Pitchford requested that a letter be drafted indicating the City ' s support so that it could be given to the Senior Board. Cm. Jeffery stated she would like to see one street completely finished, so that it could be used to show the residents what the City will look like after all of the construction is finished. It is very inconvenient to motorists with all the activity that is occurring, and perhaps one completed street could serve as a model . The Council felt that some sort of shrubs or ivy should be put along the flood control channel on Village Parkway. The City Council agreed that the landscaping Village Parkway/Amador Valley Blvd to Kimball Ave project should be constructed during Fiscal year 1985- 86 . The Council also agreed that funding for median street lights should also be included. These modifications resulted in the following funding changes . 1985-86 1986-87 Downtown Street Light Additions $275, 000 $255, 000 Landscaping Village Parkway/ $345, 000 $ -0- Amador Valley Blvd. to Kimball Ave. With all of the extensive landscaping projects being undertaken by the City, Norm Pitchford questioned what assurances the City has that there will be enough water to handle the projects . Mayor Snyder closed the public hearing. Adjourned Regular Meeting CM-4-136 June 25, 1985 On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote % (Cm. Moffatt absent) , with modifications recommended by._Staff- and the City / Council, the Council adopted RESOLUTION NO. 57 - 85 ADOPTING THE 1985-86 UPDATE TO THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM 1983-88 PUBLIC HEARING 1985-86 PRELIMINARY BUDGET & USE OF REVENUE SHARING FUNDS Mayor Snyder opened the Public Hearing The :City Manager gave an overview of those City' s revenue sources which are anticipated in Fiscal year 1985-86 to finance the budget. Revenues $ 9, 811, 173 Appropriations from Reserves 844 , 926 Total Funds Available $10 , 656, 099 Expenditures - Operating $ 4 , 111, 667 Expenditures - Capital Improvements 6 , 008, 276 Appropriations to Reserve 536 , 156 Total Appropriations $10, 656, 099 The City Manager reviewed each budget activity account. / Considerable discussion took place regarding the additional $4 , 980 the Sheriff ' s Department ha%A added to the proposed 1985-86 contract amount. The City Manager indicated that the additional cost was also attributable to the inclusion of the Assistant Sheriff ' s direct time ( 8 . 08% ) as part of the contract. The City Manager indicated that this was the real difference between the Sheriff ' s contract first budget proposal and it ' s last budget proposal . Assistant Sheriff Garrigan and Mr. Joseph Thomas representing the Sheriff ' s Department explained that the additional cost was attributable to the promotion of Lieutenant Shores to Captain. Mr. Joseph Thomas gave the City Council a handout explaining the County' s method of developing the revised contract cost estimates. ,Cm. Jeffery asked why the Sheriff ' s Department was not following the chain // of command by raving ;the Captain report to the Assistant Sheriff. Assistant Sheriff Ga'`rrigan indicated that the Sheriff ' s Department had experienced a reorganization which resulted in his being given responsibility for contract services including the Dublin Police Contract. Mr. Garrigan indicated that he would not be reporting directly to the Undersheriff as Captain Boyer previously had done . He further indicated he would be able to give the final approval on requests by the City regarding the contract. CM-4-137 Adjourned Regular Meeting June 25, 1985 Cm. Jeffery requested that this be indicated in writing from the Sheriff ' s Department. Vice Mayor Hegarty indicated he would rely on the City Manager to work the best deal possible and he would support it. Cm. Vonheeder concurred. Assistant Sheriff Garrigan indicated he would do anything to work with the City, but the Department was locked into the dollar amount. The City Manager summarized the issue as how much. the City was willing to = spend for the level of decision making the City,,had as part of the Contract. The City Manager suggested that the City get a guarantee that would achieve that objective. Cm. Jeffery indicated that the issue of the level of decision making was the key, and that she would compromise only after the County guarantees an acceptable decision making level . It was the consensus of the City Council that the Sheriff ' s Department should indicate in a letter the new structure and reporting procedure with respect to the Dublin Police Services Contract. Barbara Baxter, Alameda County Librarian, encouraged the Council to fundf-our ( 4 additional hours of library time, at an additional budgeted amount of $26 , 005 . Liz Schmitt also encouraged the Council to fund these additional hours . On motion of Cm. Hegarty, seconded by Cm. Vonheeder and by unanimous vote (Cm. Moffatt absent) , the Council agreed to include $26 , 005 additional funding for additional library hours . The hours that the library would be open should be determined by the library staff. The City Council reiterated its desire to create a new Budget Activity reserved for a Senior Citizen Center in the Amount of $40, 000 . The City Manager recommended that $1, 000 be added to the Professional Services Account in Planning in light of the City Council ' s action on the Annexation Study on the previous evening. Cm. Hegarty felt the City should set aside a certain amount of funds for various unforeseen requests, i .e . , parade awards, public relations, etc . City Manager Ambrose indicated that the Non-Departmental Account includes a budget of $80, 000 . Mayor Snyder closed the public hearing. After review of the budget, with changes discussed,the budget totalled $10, 905, 198 . On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote (Cm. Moffatt absent) , the Council adopted CM-4-138 Adjourned Regular Meeting June 25, 1985 RESOLUTION NO. 58 - 85 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1985-86 1985-86 APPROPRIATIONS LIMIT As a result of the passage of Proposition 4 by the voters of the State of California in 1979 , a limit on the appropriations of cities was imposed. Since the City of Dublin incorporated subsequent to the passage of Proposition 4 , the County Board of Supervisors established Dublin' s Appropriations Limit at $5, 361, 000 for Fiscal Year 1982-83 . For Fiscal Year 1985-86 , the City must adopt an Appropriations Limit which adjusts the City' s 1983-84 Appropriations Limit by the change in the U. S. Consumer Price Index (CPI ) and the change in the City ' s population as determined by the State Department of Finance . The 1985-86 Appropriations Limit is established as follows : Change in Population Population ( 1/1/84 ) 15 , 451 Population ( 1/1/85 ) 15 , 608 Percent Change + 1 . 02 Change in CPI + 3 . 74 Growth rate = 1 . 0102 x 1 . 0374 = 1 . 0480 Growth rate x 1984-85 Appropriations Limit = 1985-86 Appropriations Limit 1 . 0480 x $6 , 193 , 489 = $6 , 490 , 776 As indicated above, the City' s 1985-86 Appropriations Limit is $6 , 490 , 776 . This limit only restricts those appropriations which are funded by Proceeds of Taxes as defined by Proposition 4 . For 1985-86 those recommended appropriations funded by Proceeds of Taxes which are subject to limitation total $6 , 249 , 620 . On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote (Cm. Moffatt absent) , the Council adopted RESOLUTION NO. 59 - 85 ADOPTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 1985-86 $6 , 490 , 776 CM-4-139 Adjourned Regular Meeting June 25, 1985 ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 12 : 13 a.m. Mayor ATTEST: City Clerk i CM-4-140 Adjourned Regular Meeting June 25, 1985