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HomeMy WebLinkAboutItem 8.1 Park Development Plan (2) CITY OF DUBLIN AGENDA STATEMENT MEETING DATE: July 22 , 1985 SUBJECT: Park Development Plan EXHIBITS ATTACHED A) Facility Inspection Report B) RFP for Park Development Plan RECOMMENDATIO ` Approve RFP for Park Development Plan and authorize staff to initiate bid proceedings . FINANCIAL STATEMENT $40 , 000 (sufficient funds are budgeted) DESCRIPTION At the July 23, 1984 meeting of the City Council, the Park and Recreation Commission was assigned the task of providing the City Council with a list of desired park and facility improvements for their consideration in developing planning goals and objectives for 1985 . In completing this task, the Commission sought input from DSRSD, Dublin High School, Murray School District and a professional park planner . In addition, the Commission conducted a field inspection of sites having potential park and recreational value to the community. (See Exhibit A) . As a result of it ' s investigation and deliberations, the Commission reached the following conclusions : A. Laypersons can visually assess the general condition and suitability of park amenities , but do not have the specific skills required to make sound recommendations which could have a long range impacts on the provision of park facilities for the community. B. Completing random projects at miscellaneous sites might temporarily improve existing conditions , however this approach will not contribute to ,the overall development of a comprehensive park system. C. The ownership of recreation lands and amenities by DSRSD and Murray School District places the City in a nebulous position in assuming the role of community park planner. Based on these conclusions, recommendations for park and facility improvements are as follows : A. Adopt aggressive park planning goals and objectives aimed at gaining proprietorship of existing park lands and amenities under the present jurisdiction of DSRSD and Murray School District. B. Secure the services of a Landscape Architect to prepare a Park Development Plan for the City of Dublin. Discussion : This project would provide for the services of a Landscape Architect to develop pre- liminary improvement plans, cost estimates for the proposed park improvements and a planning report for the following park sites : ----------------------------------------------------------------- ITEM NO. 8• COPIES TO : Park & Recreation Commission AGENDA STATEMENT - Park Development Plan Page Two Shannon Park 10 Acres Kolb Park 5 Acres Dolan Park 5 Acres East Dougherty Hills Park 5 Acres Mape Park 3 Acres Dougherty Hills Park 90 Acres These plans would enable the City to more accurately project park improvement costs and more quickly commence precise park design. The design of the plan could be such that all of the parks are looked at simultaneously or the work could be reduced in scope and done on a park by park basis . Staff has prepared a Request for Proposal for the Park Development Plan. (See Exhibit B) . The RFP is requesting that four separate bid proposals be submitted for each of the following options . Option #1 Landscape Architect Services to prepare an individual Park Development Plan for each of the following park sites : Dolan Park 5 Acres Dougherty Hills Park 90 Acres East Dougherty Hills Park 5 Acres Kolb Park 5 Acres Mape Park 3 Acres Shannon Park 10 Acres Option #2 Landscape Architect services to prepare an overall Park Development Plan to include the following six park sites : Dolan Park 5 Acres Dougherty Hills Park 90 Acres East Dougherty Hills Park 5 Acres Kolb Park 5 Acres Mape Park 3 Acres Shannon Park 10 Acres AGENDA STATEMENT - Park Development Plan Page Three Option #3 Landscape Architect Services to prepare an overall Park Development Plan to include the following five park sites : Dolan Park 5 Acres East Dougherty Hills Park 5 Acres Kolb Park 5 Acres Mape Park 3 Acres Shannon Park 10 Acres Option #4 Landscape Architect Services to prepare an overall Park Development Plan to include the following four park sites : Dolan Park 5 Acres East Dougherty Hills Park 5 Acres Mape Park 3 Acres Shannon Park 10 Acres In developing these options , staff took into consideration current and future ownership of the park sites as well as the anticipated aquisition and/or development date. By accepting proposals for each of the options, it allows the staff greater flexibility in determining the final design of the Park Development Plan. It is the recommended that the City Council approve the RFP for the Park Development Plan and authorize staff to invite interested firms to submit proposals . EXHIBIT "A" REVISED FACILITY INSPECTION REPORT JURISDICTION: Dublin San Ramon Services District SHANNON PARK A. Community Center. Building In good general condition Recommendation: Install stove in kitchen to accomodate use for possible Senior Citizen' s Hot Meals Program and community cooking classes. Explore the idea of improving ventilation. Possibly with ceiling fans . Raise stage in Social Hall to accomodate storage of tables . Construct addition to Social Hall or West Room for storage of chairs and equipment so that all rooms may be utilized at the same time Social Hall is being utilized. Paint inside and out . Consider installing restroom facilities downstairs to accomodate handicapped persons. B. Outside Facilities : Condition: Tot Lot: Recently' improved by DSRSD with the addition of three spring toys and new tan bark. Bridge : Light broken under bridge walkway Creek : Potential danger due to lack of lighting for security and visibility. Recommendations : Install City of Dublin Recreation Department identifying sign at front of park. Extend development of tot lot to incorporate creative play area for children K-6. Develop picnic area, including BBQ pits, drinking fountain, trash receptables and shaded areas for large as well as small community/family functions. Install additional lighting at park to help prevent safety, loitering and vandalism problems . Consider damming the creek for children to play in the water or create spray fountain. Irrigation system needs replacement or repair. There are clear signs of uneven distribution of water; as well as minor cracks on the west side of the park . DSRSD is proposing a quad-type par course around the peripheral of the park. DUBLIN SPORTS GROUNDS Condition: Fields seems to be in good shape . DSRSD recently replaced the sprinklers The bleachers and dugouts are in good condition.. Restrooms are clean and in order. Tiny tot area in good condition. Recommendations : Plant trees to provide shelter from wind. Currently there is a problem with unequal water distribution on the fields caused by % the hard winds . Install lights on baseball field. Enlarge snack bar area, more storage room, and more electrical capacity. Repair drinking fountain. Replace bleachers . Fill chuck holes on field. Construct additional restroom facilities . MAPE PARK Condition: This park has received recent maintenance attention from DSRSD. The park grounds seems to have been greatly improved. There are three picnic tables with BBQ' s that DSRSD will be replacing and/or repairing and tot area is clean. Recommendations : Repair drinking fountain. Re-seed grass . Install restrooms . Replace missing park sign. Upgrade by developing imaginative play structures . Consider development of additional recreation facility area on east side of park. Replace/remove wooden platform eastern side of park incorporated in play area. VALLEY COMMUNITY SWIM CENTER Condition: Looks to be fully functioning and in good condition. Recommendations : Need new lane lines . Install picnic areas with BBQ' s to encourage additional family and community usage . Upgrade boiler heater. Research feasibility of windmill power. Consider concession area. Screen planting around solor panel supports . Level berms to improve supervision. Repair doors by pool . Repair heater in office. , Install automatic tarps. In locker room - install "slip guard" on floors . Bicycle stands needed in entry to pool area. JURISDICTION: Murray School District WELLS INTERMEDIATE SCHOOL Condition and Recommendations : Basically in good shape . There seems to be a water build-up on softball field. CRONIN SCHOOL Condition and Recommendations : Apparent irrigation problem exemplified by overwatering in some areas . Underwatering in others . Fields are in need of weeding and landscaping. FREDERIKSEN INTERMEDIATE: / Condition and Recommendations: Grounds in fair to poor condition. Mats in play area are missing. Glass and debris around facility. Grass growing on Basketball Courts . Fields in good condition. Entire area in need of clean-up. FALLON SCHOOL. Condition. and Recommendations : Condition poor. In need of weeding and watering. Nets gone from Basketball hoops. Drinking fountains need repair. Murray School District currently leasing partial facility to Kaleidescope and Montessorri, non-profit organizations . MURRAY SCHOOL Condition and Recommendations : Fields need higher level of maintenance. Apparent lack of watering and weeding. Goal post for soccer needs repair or replacement. No nets on basketball courts . NIELSEN SCHOOL Condition and Recommendations: Fields and play area in decent shape. Grounds need re-seeding and regular watering. CRONIN PARK Condition and Recommendations : The park area needs to be levelled. Existing mounds provide security and safety problems, as site is not visible from the street . KOLB PARK Condition and Recommendations : Field in extremely poor condition. Broken glass , unwatered, unweeded. Site is a health hazard to residents . Tennis courts in poor condition. Fence between courts removed, 8 of 16 lights broken, 1 net torn down, other net ripped and in bad condition. There is a definite need for resurfacing, installation of wind breaks, new nets , lighting, landscaping and tree trimming. Consideration must be given to level mounds in entry to park to provide visibility from the street and increase security and safety for participants . Consider installing par course (Wells Fargo Bank donation). Consider skating area. JURISDICTION: Amador Valley Joint Union High School District VALLEY HIGH SCHOOL Condition and Recommendations: Did not do site visitation. Facility consists of small building and outside basketball courts . DUBLIN HIGH SCHOOL Condition and Recommendations : Site in fair condition, but littered throughout . Baseball diamonds in generally good condition. Weeds in concrete among basketball courts . Tennis courts in fair condition, needing wind breaks, fence repair, and lighting . Football fields in fair condition. All fields need more equal water distribution. Phone in hallway ripped out . Gymnasium in good condition. * See Exhibit F: Letter DHS to Recreation Department NEW SITES: Anticipated Completion Late 85-86 ' - Amador Lakes Mini Park 3/4 acres Tentative 87 ' -88 ' - Dolan Park Site 5 acres 87 ' -88 ' - E. Dougherty Hills Park Site 5 acres 84 ' -85 ' - Kolb Park 5 acres AMADOR LAKES MINI PARK: Condition and Recommendation: This is a 3/4 acre site proposal adjacent to the new 555 unit Amador Lakes development at the north end of Stagecoach Road. The proposed development will consist of : 160 - 1 bedroom units . 136 - 2 bedroom, 1 1/2 bath units . 136 - 2 bedroom, 2 bath units 120 - 2 bedroom, 2 bath (larger units ) 3 - managers quarters These units will initally operate on a rental basis and probably convert to condominiums at a later date. The proposed park site does not abutt the Amador Lakes development . It is 3-4 blocks away surrounded by single family homes . Develop a passive park for residents due to limited area. Design to invite tranquil natural environment. Incorporate trees/ benches, garden, babbling brook or spray fountain. EXHIBIT "B" CI'T'Y OF DUBLIN P.O. Boo 2 340 Dublin, CA 94563 (4 15) 529-4600 Invitation to submit a proposal to provide professional services for design of a Park Development Plan. Closing date for submittal of proposals: To be determined. Contact Persons : Diane Lowart Director of Recreation City of Dublin P.O. Box 2340 Dublin, CA 94568 Project Description: The Park Development Plan would provide for the services of a Landscape Architect to develop preliminary improvement plans, cost estimates for the proposed park improvements and a planning report for the following park sites : Shannon - Park - A ten (10 ) acre community park. Present development includes a community center, off street parking, tot lot, small picnic area and grassy open space . Mape Park - A three ( 3 ) acre neighborhood park . Present development includes a tot lot, picnic tables and grassy open space . Kolb Park - A five ( 5 ) acre neighborhood park. Present development includes two tennis courts and grassy open space . Dolan Park - A five ( 5) acre neighborhood park. Undeveloped. East Dougherty Hills Park - A five ( 5) acre neighborhood park. Undeveloped. Dougherty . Hills . Park - Ninety (90 ) acres of open space situated on a ridgeline. Undeveloped. Scope of- Work: Work included in this proposal shall consist of the following: 1 . Through site visitations and meetings with City staff, prepare two preliminary plan options per park site, illustrating recommended design and improvement options . Park Development Plan Page Two 2 . Present plan options to each of the park neighborhoods for review and comment . 3 . Modify park designs utilizing input from neighborhood meetings and represent revised plans to each neighbor- hood. 4 . Present completed plans to the Park and Recreation Commission (2 meetings) . 5 . Prepare the Park Development Plan Report for staff review and comment. The report should include a brief analysis of each site, it ' s development potential, a summary of recommended improvements for each site and a reduced preliminary plan with development cost estimates for each site . 6 . Present the completed report to the City Council for approval . Bid proposals should be prepared for each of the following four options and include the approximate fee or general cost range and a proposed timetable for completion . Option #1 An individual Park Development Plan and Report for each of the following park sites . : Shannon Park 10 acres Mape Park 3 acres Kolb Park 5 acres Dolan Park 5 acres Dougherty Hills Park 90 acres East Dougherty Hills Park 5 acres Option #2 An overall Park Development Plan to include the following six sites : Shannon Park 10 acres Mape Park 3 acres Kolb Park 5 acres Dolan Park 5 acres Dougherty Hills Park 90 acres East Dougherty Hills Park 5 acres Park Development Plan Page Three Option #3 An overall Park Development Plan to include the following five sites : Shannon Park 10 acres Mape Park 3 acres Kolb Park 5 acres Dolan Park 5 acres East Dougherty Hills Park 5 acres Option- #4 An overall Park Development Plan to include the following four sites : Shannon Park 10 acres Mape Park 3 acres Dolan Park 5 acres East Dougherty Hills Park 5 acres Additional information to be provided by consultant as .part of proposal: 1 . Fee schedule showing hourly rates of staff. 2 . A brief statement of the general background capabilities and financial stability. 3 . A detailed statement of direct relevant experience with similar projects . 4 . The name of the individual proposed as the project leader as well as that person ' s experience and position with the firm. Information to be provided by City: 1. Existing site information and maps . Selection Process: Seven (7 ) copies of your proposalishould be submitted to the City Manager by 12 : 00 noon, Following a review of the proposals, the City may elect to conduct interviews with qualified firms . Park Development Plan Page Four The following criteria will be used in evaluating proposals: 1 . Experience on similar jobs 2 . Education and experience of key personnel 3 . Ability to meet schedules 4 . Quality of completed work 5 . Proposed schedule and fee 6. Stability of firm If you have any questions relating to this ,proposal, please contact Diane Lowart at ( 415) 829-4932 . r 1