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HomeMy WebLinkAboutItem 4.1 Approve 08-26-1985 Minutes (2) REGULAR MEETING - August 26, 1985 A regular meeting of the City Council of the City of Dublin was held on Monday , August 26, 1985 in the meeting room of the Dublin Library. The meeting was called to order at 7 : 35 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT : Councilmembers Hegarty , Moffatt and Mayor Snyder. ABSENT : Councilmembers Jeffery and Vonheeder. PLEDGE OF ALLEGIANCE The Mayor led the Council , Staff and those present in the pledge of alleg- iance to the flag. CONSENT CALENDAR On motion of Cm. Hegarty , seconded by Cm. Moffatt , and by unanimous vote , (Cm. Jeffery and Cm. Vonheeder absent ) , the Council took the following actions : Approved Minutes of Regular Meeting of August 12 , 1985 ; Authorized Staff to solicit bids for janitorial services at Shannon Community Center; Adopted RESOLUTION NO. 90 - 85 AMENDING THE CLASSIFICATION PLAN (Preschool Instructor & Preschool Aide ) and RESOLUTION NO. 91 - 85 AMENDING THE SALARY & BENEFIT PLAN (Preschool Instructor & Preschool Aide ) Authorized the City Manager' s attendance at the International .City Management Association Conference in Philadelphia , PA from October 27-31 , 1985 ; Mayor Snyder requested that Mr. Ambrose question City Managers from other states with regard to truck parking in their respective cities . Adopted RESOLUTION NO. 92 - 85 REDUCING BOND RESERVE FUND FOR THE SAN RAMON ROAD SPECIFIC PLAN IMPROVEMENT ASSESSMENT DISTRICT CM-4-180 Regular Meeting August 26, 1985 Approved Warrant Register in the amount of $314 ,360. 97. LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE DESIGNATION OF VOTING DELEGATE The League of California Cities Annual Conference will be held on October 6-9, 1985. During the Conference, the League ' s Annual Business Session will be held at 3 : 30 p.m. , on October 8th. It is important for the City to have a representative at this. meeting to participate in the voting on those resolutions presented at the Business Session. The League has requested that the City Council designate a voting delegate and voting alternate. In the past when all members of the Council have attended, the Mayor has acted as the voting delegate and the Vice Mayor has acted as the voting alternate. On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote (Cm. Jeffery and Cm. Vonheeder absent) , the Council agreed to have Mayor Snyder continue as the voting delegate and Vice Mayor Hegarty continue as the voting alternate. ABAG FALL GENERAL ASSEMBLY DESIGNATION OF DELEGATES On Friday, October 18, 1985, the Association of Bay Area Governments (ABAG) , will be holding its Fall General Assembly. ABAG has requested that the City designate a voting delegate and alternate for the City of Dublin. Presently, Councilmember Moffatt is the City' s official representative and Councilmember Jeffery is the City ' s alternate. On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote (Cm. Jeffery and Cm. Vonheeder absent) , the Council agreed to have Cm. Moffatt continue to be the voting delegate, and Cm. Jeffery continue to be the alternate. ALAMEDA COUNTY SOLID WASTE MANAGEMENT AUTHORITY TECHNICAL ADVISORY COMMITTEE The President of the Alameda County Solid Waste Management Authority has contacted the Mayor requesting consideration by the City Council of the establishment of a Technical Advisory Committee to the Alameda County Solid Waste Management Authority. The City Managers have been meeting as a formal group to review and provide input into a proposal which would permit the importing of municipal waste from San Francisco to the Altamont Landfill facility. This review has also included representatives from the Dublin San Ramon Services District and other sanitation districts which control refuse franchise agreements within the County. The review by administrative staff from each member agency will CM-4-181 Regular Meeting August 26, 1985 provide the Authority with a detailed report on the implications of the proposed amendment to the County Solid Waste Management plan. The Authority has recognized that this type of assistance may be helpful on other issues which are anticipated to arise in the future. Therefore, they have suggested the development of a Technical Advisory Committee to the Authority which would consist of the Chief Administrative Officers of each member agency to the Authority. Ms. Gano.ng has requested that the City Council endorse the creation of the Committee and authorize the City Manager to participate as a member. On motion of Cm. Moffatt, seconded by Cm. Hegarty, and by unanimous vote (Cm. Jeffery and Cm. Vonheeder absent) , the Council authorized the City Manager to participate as a member of the Technical Advisory Committee, and designated Paul Rankin as alternate. PROPOSED COUNTY LAND SWAP OF CAMP PARKS SURPLUS PROPERTY Alameda County Supervisor Fred F. Cooper, representing the Third District, has contacted both the Mayor of Dublin and the Mayor of Alameda regarding the proposed Board of Supervisors hearing regarding the Navy land swap issue. The hearing has been scheduled for September 24 , 1985 at 2: 00 p.m. The Alameda County Board of Supervisors have expressed an interest in providing the United States Navy with Alameda County land near Fairmont Hospital. The intent would be for the Federal Government to develop military housing on the property. In exchange for 175 acres at the Fairmont site, the County would receive 150 acres at Camp Parks. This property is adjacent to existing County holdings. The Navy would then be required to provide the Army with a land parcel somewhere in the United States. Subsequent to the release of this proposal , Congressman Fortney "Pete" Stark has introduced a bill which would require that the Camp Parks property be auctioned. Congressman Stark has also provided in his proposed legislation for specific payments to be provided to the East Bay Regional Parks District in exchange for property which they now hold adjacent to Camp Parks, and to Dublin San Ramon Services District which currently provides water and sewer services to Camp Parks. At the regular City Council meeting on March 11, 1985 , the City Council took a position of opposing the proposed land swap. The discussion related to this decision focused on a consensus that development of property for commercial and industrial purposes should be undertaken by the private sector and not the public sector. The land swap proposal would have the property at Camp Parks transferring from the Federal Government to the County Government. It was also noted that the Federal taxpayers would achieve the greatest benefit through income generated by selling the prime commercial industrial property at Camp Parks to a private developer. Cm. Moffatt questioned if comments would be sent in the form of a letter. CM-4-182 Regular Meeting August 26, 1985 City Manager Ambrose indicated that the City could send a letter, but he also strongly recommended that someone from Dublin be in attendance at the hearing. Cm. Hegarty felt the City of Dublin should stick with its original position and further, that the City should request that Supervisor Campbell come out and talk to us. Mayor Snyder felt there were 2 very distinct issues here and Dublin' s only concern is the Camp Parks issue. Dublin doesn 't want to get into any jurisdictional dispute with any other cities. City Manager Ambrose asked if the Council wanted Staff to request that the 2 issues be separated-Navy housing & Land Use (Camp Parks ) . The Council felt that it would be appropriate for Dublin to deal only with the Camp Parks land use issue. Mayor Snyder indicated that he would attend the hearing on September 24th. HATFIELD DEVELOPMENT CORPORATION/INVESTEC, INC. PLANNED DEVELOPMENT PREZONING, ANNEXATION & SITE DEVELOPMENT REVIEW Mayor Snyder opened the public hearing. On August 12 , 1985, the City Council adopted a resolution approving the Hatfield Development/Investec Planned Development Prezoning and introduced an ordinance amending the Zoning Ordinance. The application involves 175 single family lots on 89 + acres, with 46 + acres outside of the City limits. The applicants have requested the City to prezone and annex the 46 acres. They have also requested Site Development Review approval for the entire 89 acre property. John DeHorn was present to answer any questions. No public comments were made. Mayor Snyder closed the public hearing. On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote (Cm. Jeffery and Cm. Vonheeder absent) , the Council waived the reading and adopted ORDINANCE NO. 21 - 85 AMENDING ZONING ORDINANCE TO PERMIT THE PREZONING OF REAL PROPERTY LOCATED TO THE WEST OF THE EXISTING CITY LIMITS CM-4-183 Regular Meeting August 26, 1985 ESTABLISHMENT OF SPEED LIMIT ON STAGECOACH ROAD Mayor Snyder opened the public hearing. On May 13, 1985, the City Council adopted a resolution regulating vehicular traffic on Stagecoach Road. The Council also authorized the City Traffic Engineer to conduct a speed survey on Stagecoach Road for the purposes of using radar enforcement. The speed survey has been completed by TJKM and recommends that the speed limit on Stagecoach Road in the existing residential area ( from Amador Valley Boulevard to a point 1500 feet north) remain at 25 mph and that the speed limit on Stagecoach Road from 1500 feet north of Amador Valley Boulevard to the northern City limit be 35 mph. City Manager Ambrose read a letter from the Mayor of San Ramon urging that the 25 mph speed limit be maintained with no 35 mph zone. Ty Tikawa from TJKM explained how the speed survey was conducted as well as the 85th percentile rationale. Mayor Snyder asked if traffic was surveyed north or south bound. Mr. Tikawa responded that both directions were surveyed. A 35 mph speed limit was arrived at because no houses front this portion of Stagecoach Road and no streets intersect. City Manager Ambrose reported that you cannot use radar if you set a speed limit lower than a speed survey calls for. Cm. Hegarty felt it would be advisable to review the speeds in a couple of years when more buildout has occurred. City Manager Ambrose reported that it must be resurveyed at the end of a 5 year period anyway. Cm. Moffatt indicated he would be more in favor of keeping a continuous 25 mph zone and not utilizing radar. Cm. Moffatt questioned if San Ramon uses radar. It was reported that they do. Mr. Tikawa reported that in compiling the speed survey, they use existing conditions which may not be apparent to drivers. Mayor Snyder closed the public hearing. Cm. Hegarty repeated that although he would like to see the 25 mph limit all the way through, he would rather have the 35 mph zone set in order to use radar enforcement. Cm. Moffatt questioned the location of the proposed park site and felt it would be a good idea to continue the 25 mph zone to the end of the park site. CM-4-184 Regular Meeting August 26, 1985 On motion of Cm. Hegarty, seconded by Mayor Snyder, and by majority vote (Cm. Jeffery and Cm. Vonheeder absent) , the Council waived the reading and INTRODUCED an ordinance establishing traffic regulations on Stagecoach Road. The 25 mph section is to be extended to include the park site. Voting NO on this motion was Cm. Moffatt. CITY COUNCIL SALARY Mayor Snyder opened the public hearing. On February 16, 1982, the City Council adopted Ordinance No. 6, which established the salary of members of the City Council at $150 per month in accordance with the population schedule set forth by Section 36516 of the Government Code. On June 25, 1984, the City Council adopted Ordinance No. 15-84 which amended Ordinance No. 6 by increasing City Council salaries to $165 per month in accordance with Section 36516 of the Government Code. On January 1, 1985, AB 2281 became law, providing for an increase in the salary schedule for City Councils in General Law Cities in accordance with their population. The City of Dublin' s population falls within the 35, 000 and under population bracket which permits Councilmembers to receive $300 per month. AB 2281 did not change the waiting period for such a salary increase to become effective after the next regularly scheduled election. Based on this law, the City Council adopted Ordinance No. 7-85 which increased the salary of City Councilmembers to $300, effective December 16, 1986. Since that time, AB 387 was signed by the Governor and became effective on June 26, 1985. This law provides that City Council salaries may be increased in accordance with AB 2281 and would become effective within 30 days. No public comments were made. Mayor Snyder closed the public hearing. On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote (Cm. Jeffery and Cm. Vonheeder absent) , the Council waived the reading and INTRODUCED an ordinance amending Ordinance No. 6 and repealing Ordinances No. 15-84 and No. 7-85 and providing for an increase of the salary for members of the City Council. CLOSED SESSION At 8: 15 p.m. , the Council recessed to a closed executive session to discuss pending litigation in accordance with Government Code Section 54956. 9 (a) ; and employee salary negotiations in accordance with Government Code Section 54957. 6. At 9: 42 p.m. , the Council returned from closed session and the public meeting was reconvened. CM-4-185 Regular Meeting August 26, 1985 SHANNON CENTER LEASE RENEWAL The City curently leases the Shannon Community Center from the Dublin San Ramon Services District under an agreement which will expire December 31, 1985. The DSRSD Board of Directors have reviewed the proposed lease and deleted language added by the City Attorney. The language had been amended as a prudent risk management measure and further clarified the responsibil- ities of the City and the District. Mayor Snyder questioned if it were made clear to DSRSD that the grounds of which the City spoke was the grounds leading to and from the building. The Council discussed this and it was clarified that the City' s concern was the grounds leading to and from the building. Cm. Moffatt questioned if it would be helpful to get the liaison committee together once again to discuss this issue and clarify any misunderstanding. Cm. Hegarty felt nothing could be accomplished by such a meeting. City Manager Ambrose felt that from a liability standpoint, the wording is not going to make much difference. Both entities can be sued. On page 4, paragraph g, City Attorney Nave suggested the wording "maintain pathways and walkways to and from the building in a safe condition, including the parking lot". The wording was discussed and refined to "maintain the parking lot and all means of building ingress and egress (e.g. sidewalks ) in a safe condition". Council consensus was to direct Staff to arrange a meeting with the liaison committee for further discussion on this item. REVIEW OF PUBLIC EMPLOYEES ' RETIREMENT SYSTEM CONTRACT OPTIONS At the regular City Council meeting on August 12 , 1985, Staff was directed to prepare a review of the current Public Employees ' Retirement System ( PERS ) contract options. At the regular City Council meeting on August 9, 1982, the City Council discussed the contract options under the retirement program. Among the options was the inclusion or exclusion of elected officials. It was determined at that time to exclude elected officials from the PERS program. Under the PERS program, if the City Council requested removal of the exclusion for elective officers, PERS would require a valuation. The cost of this study would be $154. If the elective officials are not specifically excluded from the membership by contract, each official would have the option to elect coverage under the system. The PERS Membership Division has indicated that 3 options would exist for removal of the exclusion. The options are: 1 ) The exclusion could be removed with the right to participate open to all prior and current elective officials; 2 ) The removal can be made to apply only to those holding office at the time that CM-4-186 Regular Meeting August 26, 1985 the contract is amended and they may be credited for prior service; 3 ) The exclusion may be removed for those holding office at the time that the contract is amended, and no credit is given for prior service. The removal of the exclusion would also be applicable to the City Attorney. State Law includes the office of City Attorney as an elective office without regard to it ' s elective status. The City of Dublin currently provides health insurance to full time employees through the PERS Public Employees Medical and Hospital Care Act. The health benefits contract requires that all PERS Retirement Program members and annuitants must be offered coverage. It is estimated that the City would incur an additional annual cost of $13, 800 if each of the Councilmembers elected to particpate in the health insurance program. This estimate includes administrative charges and assumes the use of the maximum City contribution. Again, the City Attorney would also be eligible for this program provided that the elected official inclusion was removed from the PERS agreement. Cm. Moffatt felt that as participation increases, costs go down. City Manager Ambrose stated that this is not necessarily a correct assumption, as costs are based on age, years of service and salary. Cm. Moffatt stated that since City employees get these benefits, he saw no reason why the City Council should not also get these benefits. On motion of Cm. Moffatt, seconded by Cm. Hegarty, and by majority vote (Cm. Jeffery & Vonheeder absent) , the Council directed Staff to proceed with obtaining a valuation of the City' s retirement program in order to include elected officials ( including the City Attorney) . The removal of the existing exclusion is to be made to apply only to those holding office at the time that the contract is amended and they may be credited for prior service. Voting NO on this motion was Mayor Snyder. CITY CORPORATION YARD This project will provide for the development of a City storage yard on a 13,000 square foot portion of City right-of-way at the eastern most end of Scarlett Court, and will provide storage for public works supplies and contractor equipment. This project also provides for the purchase of a prefabricated building which would house a small public works office and restroom, storage of public works equipment, storage of stolen bicycles. The yard will serve the City ' s short term needs provided that the City continued to contract for public works services. The yard will be constructed under two contracts, one for the site work and one for the building. The contract for the site work does not include landscaping which will be done by City forces. CM-4-187 Regular Meeting August 26, 1985 On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous voe (Cm. Jeffery and Cm. Vonheeder absent) , the Council authorized Staff to advertise for bids. TAUGHER & ASSOCIATES BUILDING LAW ENFORCEMENT SERVICES CONTRACT EVALUATION AND AGREEMENT AMENDMENT The City currently contracts with the firm of Taugher & Associates for the provision of Building Law Enforcement Services. It has been customary for the City Council to consider amendments to the agreement in conjunction with a formal review of the level of services provided. City Manager Ambrose pointed out that 1984-85 construction activity was considerably higher than previous years and that inspections were up 154%. Following the Council ' s review of the performance of Taugher & Associates, on motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote (Cm. Jeffery and Cm. Vonheeder absent) , the Council approved an amendment to the agreement and authorized the Mayor to execute said agreement with Taugher & Associates for the provision of Building Law Enforcement Services. MCE CORPORATION PUBLIC WORKS SERVICES CONTRACT EVALUATION AND AGREEMENT MCE Corporation has been providing Public Works services for the City since July 1, 1984. Last year, the City Council approved a 3 year agreement with MCE Corporation to provide Public Works services to the City. That agreement calls for the annual review of MCE' s performance as well as the rates charged the City by MCE. City Manager Ambrose requested that this item be removed from the agenda and scheduled for a future agenda. Staff had been unable to complete the necessary report. Council consensus was to place this item on the next City Council agenda, September 9, 1985. RENEWAL OF ANIMAL CONTROL CONTRACT AND PERFORMANCE REVIEW The current agreement for the provision of Animal Control Field Service expired on June 30, 1985. However, Alameda County Animal Control Department is continuing to provide services pending formal approval of an agreement. The provision of Shelter Services is provided under a separate agreement which would only terminate if either the County or the City desire to no longer be a party to the agreement. The provision of Animal Control Services requires resources necessary to conduct patrols, respond to requests for services and the ability to house and treat animals. During 1984-85, the field services consisted of the CM-4-188 Regular Meeting August 26, 1985 provision of approximately 790 hours of a Field Service Officer. The County has also worked with the City to add additional hours of field service. The City Council has approved a budget for 1985-86 which includes the addition of 520 hours of Field Service Officer time. These hours would be provided by a position which was recruited on a services-as-needed basis. This will provide the equivalent of approximately . 63 full-time employees. The work level in the City does not currently warrant a full-time Field Services Officer. The contract with the County allows for proper coverage during employee absences and emergency callouts. Cm. Moffatt asked if there was a way to determine what percentage of animals were being licensed. Staff reported that Alameda County really doesn't have a good feel for this figure as this type of information is very difficult to ascertain. On motion of Cm. Moffatt, seconded by Cm. Hegarty, and by unanimous vote (Cm. Jeffery and Cm. Vonheeder absent) , the Council authorized the Mayor to execute the proposed two-year agreement. OTHER BUSINESS AIDS Task Force Mayor Snyder reported that he had received a letter from Charles Santana, Chairman of the Alameda County Board of Supervisors requesting that the City Council appoint a representative to the AIDS Task Force. The Task Force will be meeting on September 12, 1985 at 2: 00 p.m. Cm. Moffatt volunteered to represent the City on this committee. On motion of Mayor Snyder, seconded by Cm. Hegarty, and by unanimous vote (Cm. Jeffery and Vonheeder absent) , the Council appointed Cm. Moffatt to the AIDS Task Force. "Make-A-Wish Month - October" Mayor Snyder reported that he had received a letter from Jeff Sposito, President of the Southern Alameda County Board of Realtors requesting that a proclamation be prepared declaring October as Make-A-Wish Month. The Board of Realtors, along with Chicago Title of Alameda are sponsoring Aunt Franny' s Softball Tournament to raise money for this cause. The Make-A-Wish Foundation brings happiness and joy to children whose tomor- rows are limited. A Resolution is currently being considered by Congress. Staff indicated that a proclamation will be prepared. CM-4-189 Regular Meeting August 26, 1985 Introduction Mayor Snyder indicated that a new reporter, Tracy Pope, will be covering Dublin for the Tri-Valley Herald. The Council indicated they looked forward to working with Ms. Pope in the future. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:22 p.m. Mayor ATTEST: City Clerk CM-4-190 Regular Meeting August 26, 1985