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HomeMy WebLinkAboutItem 4.3 Shannon Center Renovation (2) 600 -36 CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: November 25, 1985 SUBJECT Shannon Center Renovation EXHIBITS ATTACHED A. Request for Proposal-Building Improvement Plan RECOMMENDATION Approve RFP for Building Improvement Plan and Authorize Staff to Advertise for Consultants FINANCIAL STATEMENT $20, 000 (sufficient funds are budgeted) DESCRIPTION In the 1985 update to the Five Year Capital Improvement Program, $10, 000 was budgeted for the renovation of the kitchen at Shannon Center . Since that time, it has become apparent that there are other areas in the Center that are also in need of renovation. At the July 10, 1985 meeting of the Liaison Committee of the City Council and the Dublin San Ramon Services District, discussion was held as to the needed renovation to Shannon Center. It was decided that the City should determine any improvements that need to be done at Shannon and then approach the District as to the project and the anticipated cost. The District could then determine if the project could be paid for utilizing Park Dedication Fees . If Park Dedication Fees could not be used, a decision would need to be made as to whether the City or the District would pay for the project. Staff has prepared a Request for Proposal to solicit for the services of a Building Architect to develop a Building Improvement Plan for Shannon Center (Exhibit A) . It is anticipated that the project could be done for approximately $20, 000 . Although funds were not budgeted for FY1985-86, the Park Development Plan, in which $40, 000 was budgeted, came in at $20, 000, thus leaving $20, 000 available that could be used for the Building Improvement Plan. It is the recommendation of Staff that the City Council approve the RFP for the Building Improvement Plan and direct staff to notify interested firms . ----------------------------------------------------------------- ITEM NO. � CITY OF DUBLIN P.O. Box 2340 Dublin, CA 94568 Invitation to submit a proposal to (415) 829-4600 provide professional services for design of a Building Improvement Plan Closing date for submittal of proposals: December 27, 1985 Contact Person: Diane Lowart Director of Recreation City of Dublin P.O. Box 2340 Dublin, CA 94568 Project Description: The Shannon Community Center was constructed in 1973 . It is owned by the Dublin San Ramon Services District and leased to the City of Dublin. The facility is managed by the City' s Recreation Department and used for community recreation programs and classes . Shannon Center is 12, 178 square feet, 8, 408 square feet on the upper floor and 3, 770 square feet on the lower floor. The upper floor contains offices, a social hall, two meeting rooms, a caterers kitchen and restrooms . The lower floor contains a meeting room and a preschool room. The Building Improvement Plan provides for the services of a Building Architect to do the following: 1. Assess the overall condition of the building and identify any deficiencies in building design . 2 . Make recommendations - as to needed building improvements. 3 . Prepare preliminary improvement plans and cost estimates . It is anticipated that the successful consultant would develop creative alternatives to the following deficiencies already identified by staff: 1. Lack of storage space for chairs and tables 2 . Lack of cooking facilities 3 . Limited accessibility to building for handicapped due to parking constraints and lack of restroom facilities 4 . Floors throughout building in disrepair 5 . Lack of energy efficient heating and cooling system Scope of Work: Work included in this proposal shall consist of the following: 1. Through site visitations and meetings with City Staff, prepare two preliminary plan options for the aforementioned building improvements illustrating recommended design and improvement options . C ` Building Improvement Plan Page Two 2 . Present plan options to City Staff for review and comment. 3 . Utilizing input from City Staff, modify plan options . 4 . Present plan options to the Park and Recreation Commission. 5. Prepare the Building Improvement Plan Report for staff review and comment. The report should include a brief analysis of the building, a summary of the recommended improvements and cost estimates for the recommended improvements . Additional information to be provided by consultant as part of proposal: 1 . Fee schedule showing hourly rates of staff . 2 . A brief statement of the general background capabilities and financial stability. 3 . A detailed statement of direct relevant experience with similar projects . 4 . The name of the individual proposed as the project leader as well as that person ' s experience and position with the firm. Information to be provided by City: 1 . Existing building specifications and blueprints . Selection Process : Seven (7 ) copies of your proposal should be submitted to the City Manager by 12 : 00 noon, December 27, 1985 . Proposals may be hand delivered to 6500 Dublin Blvd. Suite 101, Dublin or mailed to P.O. Box 2340 , Dublin, CA 94568 . Following a review of the proposals, the City may elect to conduct interviews with qualified firms . The following criteria will be used in evaluating proposals: 1 . Experience on similar jobs 2 . Education and experience of key personnel 3 . Ability to meet schedules 4 . Quality of completed work 5 . Proposed schedule and fee 6. Stability of firm If you have any questions relating to this proposal, please contact Diane Lowart at (415 ) 829-4932 .