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HomeMy WebLinkAboutItem 4.1 Approve 12-09-1985 Minutes (2) REGULAR MEETING - December 9, 1985 A regular meeting of the City Council of the City of Dublin was held on Monday , December 9 , 1985 in the meeting -room of the Dublin Library. The meeting was called to order at 7 :45 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Hegarty , Jeffery, Moffatt , Vonheeder and Mayor Snyder. PLEDGE OF ALLEGIANCE The Mayor led the Council , Staff and those present in the pledge of alleg- iance to the flag. ALCOHOL AWARENESS MONTH Mayor Snyder read a proclamation declaring the month of December as Alcohol Awareness Month. ROBBY WHEELER, BOY SCOUT Mayor Snyder introduced Robby Wheeler, a young man in the audience who was attending the Council meeting working on earning his merit badge for the Boy Scout Eagle Award . Robby lives at Camp Parks. CONSENT CALENDAR On motion of Cm. Jeffery , seconded by Cm. Moffatt , and by unanimous vote , the Council took the following actions : Approved Minutes of Regular Meeting of November 25 , 1985 ; Approved the City Treasurer' s Investment Report for Period Ending November 30, 1985 ; Directed Staff to negotiate with Oakland Scavenger Company a contract and necessary ordinances based on their proposal dated December 2, 1985 for the provision of solid waste collection services ; Mr. Lou Alberti , Manager of Oakland Scavenger Company was present in the audience and stated his firm looked forward to working with the City of Dublin. Mr. Alberti introduced Dave McDonald and Bill Brandi , who is the Manager of Livermore-Dublin Disposal . CM-4.-255 Regular Meeting December 9, 1985 Adopted RESOLUTION NO. 129 - 85 SETTING GOALS FOR THE MINORITY BUSINESS ENTERPRISE PROGRAM Adopted RESOLUTION NO. 130 - 85 APPROVING A JOINT POWERS AGREEMENT FOR THE EXCHANGE OF CITY OF FOSTER CITY FEDERAL AID URBAN FUNDS FOR DUBLIN GENERAL FUNDS Awarded Bid of Contract 85-7 , San Ramon Road/San Ramon Valley Boulevard /Alcosta Boulevard Traffic Signal .Improvement Project to Hess Construction Company ( $338 ,657 . 70) ; authorized the Mayor to execute the agreement ; and authorized an additional appropriation from the Street Improvement Reserve in the amount of $60 ,500 ; Adopted RESOLUTION NO. 131 - 85 FOR THE ACCEPTANCE OF IMPROVEMENTS PARCEL MAP 4008 and authorized Staff to accept a maintenance bond in the amount of $43 ,112 . 50 , plus an additional performance bond of $11 ,000 for street trees and street lights.; Approved hiring of Laventhol & Horwath for economic consultant services for the Downtown Improvement Plan; approved hiring of TJKM for traffic engineering services ; authorized a budget transfer; and authorized the City Manager to execute agreements ; Approved Warrant Register in the amount of $121 , 391 . 72 . APPOINTMENT OF REPRESENTATIVE TO .THE .ALAMEDA -COUNTY -HOUSING -AUTHORITY -HOUSING COMMISSION Vice Mayor Hegarty. serves as Dublin' s representative on the Alameda County Housing Authority Housing Commission, and the City has been advised that Vice Mayor Hegarty ' s term will expire on December 31 , 1985. A request has been made for the City to make an appointment to the Commission for the 4-year term beginning January 1 , 1986 and ending December '31 , 1989 . The Council indicated they were very appreciative of Vice Mayor Hegarty' s service on this Commission in the past and indicated they would like to have him continue to serve in this capacity. On motion of Cm. Moffatt , seconded by Cm. Jeffery, and .by unanimous vote , the Council appointed Vice Mayor Hegarty to continue as the City representative on this Commission. CM-4-256 Regular Meeting December 9, 1985 PUBLIC HEARING AMENDMENT -TO - 1984 -NATIONAL ELECTRICAL -CODE Mayor Snyder opened the public hearing. On October 28, 1985 , the City Council requested a review of the Electrical Code regulating the number of electrical outlets in commercial buildings . An amendment to the Electrical Code was introduced to require electrical outlets on all permanent walls and partitions , with spacing being the same as required for residential uses (an outlet on any wall section longer than 2 feet and outlets spaced every 12 feet along wall sections ) . Cm. Moffatt questioned if hallways were considered useable wall space . Chief Building Official Taugher explained that useable wall space does not include hallways . Cm. Moffatt questioned if temporary partitions in offices or retail stores are erected, such as those used in City Hall , would they require outlets . Mr. Taugher stated that this amendment only applies to office buildings , not retail stores and further , permanent partitions are defined in the building code as running from floor to ceiling and are permanent and non-moveable . Mr. Taugher also explained that this amendment only applies to new office buildings . Mayor Snyder closed the public hearing. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote , the Council waived the reading and adopted ORDINANCE NO. 32 - 85 AMENDING CHAPTER 3 , ARTICLE 2 , OF ORDINANCE NO. 02-84, BY ADDING SECTION 22 .0 RELATING TO ELECTRICAL OUTLETS IN OFFICE BUILDINGS PUBLIC HEARING SUBDIVISION -ORDINANCE -AMENDMENT -REGARDING VESTING -TENTATIVE MAPS Mayor Snyder opened the public hearing. On November 25 , 1985 , the City Council introduced an Ordinance amending the Subdivision Ordinance regarding vesting tentative maps . The Ordinance establishes implementing procedures for processing vesting tentative maps . State Law requires the City to establish the procedures before January 1 , 1986 . No public comments were made Mayor Snyder closed the public hearing. CM-4-257 Regular Meeting December 9, 1985 On motion of Cm. Moffatt , seconded by Cm. He-arty, and by unanimous vote , the Council waived the reading and adopted ORDINANCE NO. 33 - 85 ESTABLISHING REGULATIONS FOR VESTING TENTATIVE MAPS FOR RESIDENTIAL SUBDIVISIONS APPEAL OF PLANNING COMMISSION ACTION TO DENY GREAT -WESTERN -SAVINGS/RAGMAN ASSOCIATES -CUP .& SDR On September 3 , 1985 ,. the Planning Commission denied the Great Western Savings application to use a gated, attendant-controlled parking lot for their office project at Dublin Boulevard and Golden Gate Drive . Great Western Savings appealed the Planning Commission action. On October 14, 1985 , the City Council granted a continuance . On November 12 , 1985, the City Council granted a second continuance . On December 4, 1985 , a request was submitted to withdraw the appeal and to allow consideration of a new Conditional Use Permit and Site Development Review for a gated .parking lot with a different configuration. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote , the Council agreed to allow Great Western Savings to withdraw their appeal without prejudice . STATUS REPORT ON 1985 -GOALS .&OBJECTIVES A status report on the 1985 Goals & Objectives was prepared and presented for Council review. Under Administration, the goal "Shannon Center for City Council Meetings" was dropped from the list . Under Finance , the goal "Review of Charges for Service" was discussed. City Manager Ambrose explained that we are still using the fee schedule adopted from Alameda County and in the future , we will need to address this to make sure the City ' s costs are covered. Under Intergovernmental Relations , the goal "Joint Meetings with Representatives of Other Agencies" was discussed. Staff was questioned as to whether Dublin had given input to San Ramon regarding the EIR on Bishop Ranch. Staff indicated that it has requested documents twice from Contra Costa County and has yet to receive the information. The Council felt that perhaps Dublin could go through San Ramon' s Planning Director for a copy of the EIR. Discussion was held with regard to intentions on meeting again with the Murray School Board and the DSRSD Board. Consensus of the Council was that hopefully, issues involved could be resolved at the Staff level . CM-4-258 Regular Meeting December 9, 1985 Under Public Relations , the goal to "Establish Speaker' s Bureau" , it was felt that even though this bureau has not been formalized , various people are performing this service . Under Public Relations , the goal "Establish Suggestion Box" was discussed . Even though this goal listed no progress to date , it was felt that in a sense the Newsletter has served the same purpose . Under Planning, the goal "Workshop with Commissioners-Planning Issues" was discussed. Various concepts of what could/should be covered in this type of a workshop were discussed . The concept of policy vs . procedure was discussed at length. Staff suggested the possibility of engaging the services of Arnie Hollander to conduct such a workshop . The workshop could focus primarily on questions asked over the counter. The Council felt that perhaps it would be better to develop the "Community Development Handouts/Environmental Guideline Revision" and "General Information re Permit Requirements" prior to devoting time to planning the workshop . Under Public Safety, the goal "Increase Merchant Alert Participation" was discussed. It was clarified that this program generally applies only to large quantity merchandise stores . Under Disaster Preparedness , the goal "Communication Equipment" was discussed with regard to the types of equipment . Chief Shores explained that this would mainly be office communication to police cars . Under Capital Improvements , the goal "Replace Fencing on Arterials" was discussed and Staff was asked if the City had received a response from Zone 7 regarding the Village Parkway fence situation. Mayor Snyder indicated that the basic response was "sorry" , but he felt perhaps there was room for negotiation. OTHER BUSINESS CIVIC CENTER COMPLEX & RELATED FACILITIES FINANCING - CERTIFICATION OF PARTICIPATION City Manager Ambrose reported that he had accepted Imperial Freeholds last offer of sale , which was within the authorization given to Staff by the Council . The purchase price is $5 ,650, 000 plus $200,000 for pre-paid sewer, water, and fire fees , with a 120 day escrow. City Manager Ambrose explained that the City needed to proceed with the financing as expeditiously as possible to maximize the financial advantage of certificates of participa- tion before the new tax legislation being considered by Congress became effective . City Manager Ambrose indicated that an issue totalling $12 ,078 ,000 is estimated at this time . Mr. Bob Haight , the proposed Bond Counsel made a detailed presentation to the City Council with respect to the process and advantages of utilizing Certificates of Participation. Mr. Haight explained that this is a complicated arrangement , but the City will front only $110,000 in cash, and the rest of the money will be raised through the sale of the certificates . Dublin Information, Inc . , the City' s non-profit public corporation, will buy CM-4-259 Regular Meeting December 9, 1985 the property, lease it to the City, and allow the City to build the civic center. In return, Dublin Information, Inc. , whose Board of Directors will be the City Council , will sell the certificates and give the money to the City, which will be required to pay back through the certificates ' sale , the total cost over a 25 year period. At the end of this 25 year period, the City will own its civic center , and the City will still have its money in the bank earning interest . Mr. Haight further explained that this is a tax-free arrangement , but because tax laws may change next year, the City must accomplish in 22 days what normally takes 60 days to complete . On motion of Cm. Jeffery, seconded by Cm. Moffatt , and by unanimous vote , the Council adopted RESOLUTION NO. 132 - 85 AUTHORIZING THE PUBLICATION OF A CERTAIN NOTICE OF HEARING AND SETTING SAID HEARING (DECEMBER 18, 1985) IN CONNECTION WITH A PROPOSED LEASE AGREEMENT OF SAID CITY DUBLIN PUBLIC FACILITIES PROJECT NO. 1 waived the reading and INTRODUCED an ordinance approving a certain lease transaction for the lease by the City as lessee of certain public facilities and approving and authorizing the execution of certain leases and other related financing documents in connection with the Dublin Public Facilities Project No. 1 ; adopted RESOLUTION NO. 133 - 85 APPOINTING BOND COUNSEL AND BOND UNDERWRITER 1985 CERTIFICATES OF PARTICIPATION DUBLIN PUBLIC FACILITIES PROJECT NO. 1 and authorized the City Manager to secure the firm of First California Regional Securities to underwrite the Certificates of Participation. Irish -Runner -Reception Cm. Vonheeder indicated that an additional amount of $51 . 73 was needed to clear the account for the reception honoring Irish runner,. Dick Hooper. On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote , the Council approved the expenditure of this additional amount . Cm. Vonheeder reported that Mr. Hooper placed 6th in the San Francisco 1/2 marathon race . CM-4-260 Regular Meeting December 9, 1985 Second December Council Meeting On motion of Cm. Vonheeder, seconded by Cm. Hegarty, and by unanimous vote , the Council agreed to cancel the regularly scheduled Council meeting on December 23 , 1985 . A special meeting has been called for Wednesday , December 18th, and the next regular meeting will be on Monday, January 13 , 1986. Amendment to Alameda County Solid Waste Management Plan Mayor Snyder reported that he had received a report on the San Francisco importation issue . The report basically said that initial monies that come in must go to purchase lands that are lost due to San Francisco importation. The report is very definitive . The Council directed Staff to distribute copies to the Council . ABAG Voting Procedure Mayor Snyder reported that he had received a letter related to ABAG' s voting procedure . Cm. Moffatt , the City ' s voting delegate indicated he had not received the material . CLOSED SESSION At 9: 20 p.m. the Council recessed to a closed executive session to discuss property negotiations ( Imperial Freeholds Site & Dolan School Site ) . PUBLIC MEETING RECONVENED The Council reconvened in a public session. On motion of Cm. Hegarty , seconded by Cm. Moffatt , and by unanimous vote , the Council announced that the City will offer the Murray School District $112 , 254.48 for the Dolan School site . ADJOURNMENT There being no further business to come before the Council , the meeting was adjourned at 10.00 p.m. Mayor ATTEST: City Clerk CM-4-261 Regular Meeting December 9, 1985