HomeMy WebLinkAboutItem 4.02 Financial Audit 1984-85 (2) CITY OF DUBLIN
- AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 27, 1986
SUBJECT Fiscal Year 1984-85 - City Audit
EXHIBITS ATTACHED 1984-85 Financial Audit ; Management Letter ; Budget
Change Forms
RECOMMENDATION 1) Approve Budget Changes
2 ) Accept 6/30/85 Financial Statement
FINANCIAL STATEMENT: See Below
DESCRIPTION Financial Statements
The City Auditor has completed his review of the City' s financial records
for Fiscal Year 1984-85 . As indicated in the Auditor ' s Financial
Statements, the City' s total revenues for Fiscal Year 1984-85 were
$8 , 556 ,346 . This is approximately $1, 205 , 704 or 16 . 4% higher than the
amount estimated in the 1984-85 Budget . This difference is primarily
attributable to the following factors :
1 . Sales Tax was $730 ,866 higher than estimated as a result of the City
winning its lawsuit with the County ( $518 , 157 ) and an improved level of
retail sales throughout the business district ( $212, 709 ) .
2 . The creation of a Transient Occupancy Tax in October , 1984 generated
$140 , 290 during Fiscal Year 1984-85 , which was not anticipated at the time
the Budget was adopted.
3 . Building Permit issuance was stronger than anticipated, resulting in
$96 , 059 in additional fees .
4 . Revenue from investment of reserves was $370 ,572 more than estimated.
This was due to increased revenues, the non-completion of several capital
projects and keeping operating expenses below Budget .
5 . The City sold right-of-way to Barratt Development realizing $124 ,884
that was not anticipated.
6 . The creation of three ( 3 ) assessment districts resulted in an additional
$137 , 145 in revenue (not including interest ) .
7 . Charges for planning and engineering services were $96 , 394 higher than
anticipated due to the high level of development activity.
These increased revenues were offset by less revenues in the following major
revenue categories :
1 . Park & Recreation fees were $123 , 122 less than estimated due to some
unsuccessful programming during Fiscal 1984-85 and overestimating fees in
the 1984-85 Budget .
2 . FAU funds were $189 , 798 less than anticipated due to the lack of
progress on San Ramon Road Phase II .
3 . Park Dedication fees were $187 ,609 less than anticipated in the Budget
because fees for a major project were deposited with the City during the
last month of Fiscal Year 1983-84 instead of Fiscal 1984-85 as was
anticipated in the Budget .
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ITEM N0. �♦
4 . Contributions for capital projects were $107 , 800 less than anticipated
due to 'the lack of progr on several capital projc 3 .
Total actual expenditures for Fiscal Year 1984-85 were $4 , 985 , 502 as
compared to $8 , 250 ,570 budgeted. The differences between the Adopted Budget
and Actual Expenditures are shown below by major expenditure category:
BUDGET ACTUAL % DIFF
General Government $ 439 , 760 $ 375 , 462 ( 14 . 6% )
Public Safety 1, 562, 410 1, 495 , 834 ( 4 . 3% ).
Transportation 391,968 346 ,740 ( 11 . 5% )
Health & Welfare 8 , 925 1, 275 ( 85 . 7% )
Culture & Leisure Services 323 , 703 220 ,453 ( 31 . 9% )
Community Development 701, 663 661 ,683 ( 5 . 7% )
Capital Projects 4 , 822 , 141 1 , 884 ,055 ( 60 . 9% )
Total $8 , 250 ,570 $4 ,985 , 502 ( 39 . 6% )
As indicated above, the primary reason for expenditures being less than the
Adopted 1984-85 Budget relates to several capital projects not proceeding as
fast as anticipated. The major capital expenditures which were delayed
included:
1 . Sewage Facility Expansion
2 . Dublin Boulevard Utility Undergrounding
3 . Downtown Street Light Additions
4 . San Ramon Road Phase I & II
5 . Alcosta -Boulevard, Dublin Court, Clark Avenue and Stagecoach Road
Traffic Signals
6 . Major Arterial Landscaping
Prior to the end of the Fiscal Year 1984-85 , the City Council authorized the
appropriation of the City ' s year-end fund balance to the Street Improvement
Reserve and the Reserve for Authorized Projects . As of June 30 , 1985 , the
City' s total reserves are as follows :
Reserve General Traffic Gas Tax CDBG Park Capital Assessmt
Safety Dedicatn Projects Districts Total
Street
Improvement $7,888,270 $ -0- $221,102 $ -0- $ -0- $ -0- $ -0- $8,109,372
Facility
Acquisition &
Construction 400,000 400,000
Authorized
Projects 29,452 (13,277) 30,000 777,488 434,942 6,072 1,264,677
Total $8,317,722 $(13,277)$221,102 $30,000 $777,488 $434,942 $6,072 $9,774,049
The City' s year-end reserves are $3 , 570 ,850 greater than they were at the
end of Fiscal Year 1983-84 .
Budget Changes
During the closing of the 1984-85 Accounting Records, the Auditor indicated
that the City should be accounting for accrued vacation as an expense rather
than as a liability. This necessitates a budget change ( see attached) . It
was also noted that two payments on the Village Parkway Landscape & Sidewalk
Project were improperly recorded to 1985-86 instead of 1984-85 . It was
recommended that this be corrected with a budget change ( see attached) .
It is recommended that the City Council approve these budget changes .
Management Letter
The Auditor has made several recommendations regarding the City ' s financial
system. The City has either complied with these recommendations or is
working toward compliance. In response to Recommendation #5 , the Auditor is
requesting one written report which accommodates all of those features
identified for investment control . At the time of the Audit, Staff was
tracking certificate of deposit maturities and rollovers, and was checking-
off interest income on each certificate of deposit as it was received.
Audit Committee
The Audit Committee has met with the Auditor and will be able to discuss the
results of that meeting, if necessary.
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CITY OF DUBLIN
FINANCIAL STATEMENTS
YEAR ENDED JUNE 30, 1985
With
Report of Certified Public Accountant
Perry H. Carter, Certified. Public Accountant
1
TABLE OF CONTENTS
Page
REPORT OF CERTIFIED PUBLIC ACCOUNTANT 1
FINANCIAL STATEMENTS
Combined Balance Sheet - All Fund Types and
Account Groups 2
Combined Statement of Revenues, Expenditures
and Changes in Fund Balances - All Governmental
Fund Types 3
Combined Statement of Revenues, Expenditures and
Changes in Fund Balances - Budget (GAAP Basis)
} and Actual - General, Special Revenue and Capital
Projects Fund Types 4
i
Notes to Financial Statements 5
i
FINANCIAL STATEMENTS OF INDIVIDUAL FUNDS
GENERAL FUND
Balance Sheet 12
Statement of Revenues, Expenditures and Changes
in Fund Balance 13
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SPECIAL REVENUE FUNDS
Combining Balance Sheet 16
1 Combining Statement of Revenues, Expenditures
and Changes in Fund Balance 18
i
i CAPITAL PROJECTS FUNDS
a
a
Combining Balance Sheet 21
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances
30
Perry H. Carter, Certified Public Accountant
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TABLE OF CONTENTS
Page
SPECIAL ASSESSMENT FUNDS
Combining Balance Sheet 40
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances 41
GENERAL FIXED ASSETS ACCOUNT GROUP
Schedule of General Fixed Assets by Sources 43
I
i
Perry H. Carter, Certified Public Accountant
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PERRY H. CARTER, C.P.A.
CERTIFIED PUBLIC ACCOUNTANT 24326 MISSION BOULEVARD
SUITE 4
HAYWARD,CALIFORNIA 94541
(415) 537-1835
REPORT OF CERTIFIED PUBLIC ACCOUNTANTS
Honorable Mayor, Members of the
City Council and City Manager
City of Dublin
Dublin, California
I have examined the combined financial statements of the City of
Dublin, California and its combining and individual fund finan-
cial statements as of and for the year ended June 30, 1985 . My
examination was made in accordance with generally accepted
auditing standards and, accordingly, included such tests of the
accounting records and such other auditing procedures as I
considered necessary in the circumstances.
In my opinion, the combined financial statements referred to
above present fairly the financial position of the City of
Dublin, California at June 30 , 1985, and the results of its
operations for the year then ended, in conformity with generally
accepted accounting principles applied on a basis consistent with
that of the preceeding year. Also, in my opinion, the combining
and individual fund financial statements referred to above pre-
sent fairly the financial position of the individual funds of the
City of Dublin, California at June 30, 1985 and their results of
operations for the year then ended in conformity with generally
accepted accounting principles applied on a basis consistent with
that of the preceding year.
PERRY H. CARTER
November 8, 1985
CITY OF DUBLIN
COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS
June 30, 1985
Account
Governmental Fund Types Group
General Total
Special Capital Special Fixed (Memorandum
General Revenue Projects Assessments Assets Only)
ASSETS
Cash and investments $ 7,877,504 $ 1 ,033,354 $ 923,162 $ 135,467 $
$ 9,969,987 Y.
Receivables:
Taxes 8,894
Accounts 57,175 8,894
51 57,226
Accrued interest 151 ,038 151 ,038
Due from other governments 458,311 33,403 7,880 499,594
Due from other funds 282,033 282,033
Prepaid expenses 79,384 79,384
Machinery and equipment 3,545 153,545 15
Improvements 1 ,092 1 ,092
$ 8�914�339 $ 1066.757 $ 931 ,042 $ 13 .518 $ 154.637 $ 1 ,202,293
LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts payable $ 283,914 $ 31 ,454 $ 304,057 $ 23,196 $ $ 642,621
Accrued wages 17,147 17,147
Accrued vacations 16,039 16,039
Deposits 279,517 36,250 315,767
Due to other funds _ 19,990 192,043 70,000 282,033
596,617 51 ,444 496,100 129,446 1 ,273,607
FUND EQUITY
Investments in general fixed assets
Fund balance: 154,637 154,637
Reserved for street improvement 7,888,270 221 ,102 8,109,372
Reserved for authorized expenditures/
projects 29,452 794,211 434,942 6,072 1 ,264,677
Reserved for facility design and
acquisition 400,000 400,000
8,317,722 11015,313 434,942 6,072 154,637 9,928,686
TOTAL LIABILITIES AND FUND EQUI'PY $ 8,91439 $ 1G066�757 $ 931 ,042. $ U5,518 $ 15L4,67 $ 11202,293
j
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
CITY OF DUBLIN
COMBINED STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES - ALL GOVERNMENTAL FUND TYPES
Year Ended June 30, 1985
Special Capital Special Total
General Revenue Projects Assessment (Memorandum Only)
REVENUES
Taxes $ 4,738,818 $ $ $ $ 4,738,818
Licenses and permits 333,982 333,982
Intergovernmental 785,881 671 ,049 1 ,456,930
Charges for services 260,217 260,217
Use of money and property 909,651 85,337 9,275 1 ,004,263
Fines and forfeits 15,162 53,139 68,301 t
Other revenue 149,099 217,391 190,200 556,690
Special assessment 137,145 137,145
7,192,810 1 ,026,916 190,200 146,420 8,556,346
EXPENDITURES k:
General government 361 ,392 361 ,392
Public safety 1 ,317,734 76,661 100,460 1 ,494,855
Highways and streets 65,571 252,739 937 319,247 1
Health and welfare 8,892 8,892
Community development 602,567 602,567
Culture and leisure 215,696 215,696 `
Capital outlay 30,308 29,534 1 ,884,054 38,951 1 ,982,847
2,593,268 367,826 1 ,884,054 140,348 4,985,496
.i�
REVENUES IN EXCESS OF (LESS) THAN EXPENDITURES 4,599,542 659,090 (1 ,693,854) 6,072 3,570,850 ?"
OTHER FINANCING SOURCES (USES)
Operating transfers in 26,978 1 ,671 ,928 1 ,698,906
Operating transfers (out) (1 ,099,806) ( 373,752) ( 225,348) (1,698,906) r
TOTAL OTHER FINANCING SOURCES (USES) (1 ,072,828) ( 373,752) 11446,580
REVENUES AND OTHER FINANCING SOURCES IN EXCESS
OF (LESS) THAN EXPENDITURES AND OTHER USES 3,526,714 285,338 ( 247,274) 6,072 3,570,850 '
FUND BALANCES, BEGINNING OF YEAR (NOTE 11 ) 4,791 ,008 729,975 682,216 6,203,199
FUND BALANCES, END OF YEAR $ 813172 $ 1015,313 $ 3i934�942 $ _ 6,OZ2 $ 9.774.099
- _ - - -
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
-3- ,.
CITY OF DUBLIN
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES -
BUDGET (GAAP BASIS) AND ACTUAL - GENERAL, SPECIAL REVENUE AND CAPITAL PROJECTS FUND TYPES
Year Ended June 30, 1985
General Fund _ Special Revenue Fund Types _ Capital Pro
Budget Actual Variance iect Fund Types
REVENUES Budget Actual Variance _ Budget Actual Variance
Taxes $ 3,811 ,000 $ 4,738,818 $ 927,818 $ $ $ $
Licenses and permits 234,850 333,982 99,132 $ $
Intergovernmental 742,000 785,881 43,881 888,292 671 ,049 (217,243)
Charges for services 281 ,000 260,217 ( 20,783)
Fines and forfeits 6,000 15,162 9,162 55,000 53,139 ( 1 ,861 )
Use of money and
property 571 ,500 909,651 338,151 33,500 85,337 51 ,837
Other revenue _ 29,500 149,099 124,599 405,000 217,391 609) 298000 190200
(187, , , (_ 107,800)
5,670,850 7,192,810 1,521 ,960 11381 ,792 1,026,916 (354,876) 298,000 190,200 ( 107,800)
EXPENDITURES
General government 419,040 361 ,392 57,648
Public safety 1 ,362,595 1 ,316,459 46,136 81 ,990 76,661 5,329
Highways and streets 67,972 65,571 2,401 265,616 252,739 12,877
Health and welfare 8,925 1 ,275 7,650 8,892 8,892
Community development 642,071 602,567 39,504 12,000
Culture and recreation 310,203 215,696 99,507 12,000
Capital outlay 53,893 30,308 23,535 95,500 29,534 15,966 4,814,035 1 ,884,054 2,929,981
i.
2,864,649 2,593,268 271 ,381 413,998 367,826 46,172 4,814,035 11884,054 2,929,981
REVENUES GREATER (LESS)
THAN EXPENDITURES 2,806,201 4,599,542 1 ,793,341 967,794 659,090 (308,704) (4,516,035) (1 ,693,854) 2,822,181
OTHER FINANCING SOURCES
(USES)
Operating transfers in 26,978 26,978
Operating transfers 3,529,100 1 ,671 ,928 1 ,857,172 ;
(out) (2,924,272) (1,099,806) 1 ,824,466 ( 630,500) ( 373,752) 256,748 ( 225,348) ( 225,348)
(2,897,294) (19072,828) 1 ,824,466 ( 630,500) ( 373,752) 256,748 3,303,752 1 ,446,580 1 ,857,172 9Y:.
REVENUES AND OTHER
FINANCING SOURCES IN
EXCESS OF (LESS)
THAN EXPENDITURES
AND OTHER USES ( 91 ,093) 3,526,714 3,617,807 337,294 285,338 ( 51 ,956) (1 ,212,283) ( 247,274) 965,009
FUND BALANCES, BEGIN- ! `
NING OF YEAR (NOTE 11 ) 4,791 ,008 41791 ,008 _ 729,975 729,975 682,216 682,216
FUND BALANCES,
END OF YEAR 9 699 915
$ �_,__ $ 8,317722 $ 3,_617807 $ 1 ,067,269 $ 1 ,015E313 $( 51 956) $( _530-�067)$ 4
_ $34 942 5,009
-__ -- __- - _9.6
See accompanying notes to financial statements.
Perry 11, Carter, Certified Public Accountant
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CITY OF DUBLIN
NOTES TO FINANCIAL STATEMENTS
June 30, 1985
NOTE 1 -- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The City of Dublin was incorporated February 1 , 1982 under the
Municipal Organization Act of 1977. The City operates under a
Council-Manager form of government and provides services to resi-
dents primarily by contracting with other governmental agencies
and private contractors.
The accounting policies of the City of Dublin conform to
generally accepted accounting principles as applicable to
governments. The following is a summary of the more significant
policies :
A -- FUND ACCOUNTING
The accounts of the City are organized on the basis of funds and
account groups, each of which is considered a separate accounting
entity. The operations of each fund are accounted for with a
separate set of self-balancing accounts that comprise its assets,
liabilities, fund equity, revenues, and expenditures, or expen-
ses, as appropriate. Government resources are allocated to and
accounted for in individual funds based upon the purposes for
which they are to be spent and the means by which spending act'
vities are controlled. The funds required by the City of Dublin
are grouped, in the financial statements of this report, into
three generic fund types and one account group as follows:
GOVERNMENTAL FUNDS
General Fund - The general fund is the general operating fund of
the City. It is used to account for all financial resources
except those required to be accounted for in another fund.
Special Revenue Funds - Special revenue funds are used to account
for the proceeds of specific revenue sources (other than special
assessments, expendable trusts, or major capital projects) that
are legally restricted to expenditures for specified purposes.
Capital Projects Funds - Capital projects funds are used to
account for financial resources to be used for the acquisition or
construction of major capital projects (other than those financed
by proprietary funds, special assessment funds and special reve-
nue funds ) .
Special Assessment Funds - Special assessment funds. are used to
account of the financing of public improvements or services
deemed to benefit the properties against which special
assessments are levied.
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Perry H. Carter, Certified Public Accountant
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CITY OF DUBLIN
NOTES TO FINANCIAL STATEMENTS
June 30, 1985
Account Group - General fixed assets are recorded as expenditures
in the General Fund, Special Revenue Funds, and the Capital
Projects Funds at the time of purchase. Such assets are
accounted for in the General Fixed Assets account group.
Depreciation is not provided for in the General Fixed Assets
account group. All fixed assets are valued at historical cost.
Donated assets are valued at their estimated fair market value at
the date donated.
The City has elected not to capitalize "improvements other than
buildings" which would consist of nonenterprise expenditures
relating to roads, bridges, curbs, gutters, streets, sidewalks,
drainage systems, and lighting systems.
The account group is not a fund. Consequently, it is concerned
with the measurement of financial position only and not the
results of operations.
i
B -- BASIS OF ACCOUNTING
z
Basis of accounting refers to when revenues and expenditures or
expenses are recognized in the accounts and reported in the
financial statements. Basis of accounting relates to the timing
of the measurements made, regardless of the measurement focus
applied.
i
All governmental funds and expendable trust funds are accounted
! for using the modified accrual basis of accounting. Their reve-
nues are recognized when they become measurable and available as
net current assets. Taxpayer assessed income, gross receipts,
and sales taxes are considered "measurable" when in the hands of
intermediary collecting governments and are recognized as revenue
at that time. Anticipated refunds of such taxes are recorded as
liabilities and reductions of revenue when they are measurable
a and their validity seems certain.
Expenditures are generally recognized under the modified
accrual basis of accounting which is when the related fund liabi-
lity is incurred.
The City does not currently require the use of other than the
general fund, special revenue fund, special assessment and capi-
tal projects fund types. However, at such times as may be re-
quired, proprietary or other funds will be used.
Perry H. Carter, Certified Public Accountant
-6-
TCITY OF DUBLIN
NOTES TO FINANCIAL STATEMENTS
June 30, 1985
C -- BUDGETS AND BUDGETARY ACCOUNTING
The City follows these procedures in establishing the budgetary
data reflected in the financial statements;
1 . Prior to June 30, the City Manager submits to the City Coun-
cil a proposed operating budget for the fiscal year
commencing the following July 1. The operating budget in-
cludes proposed expenditures and the means of financing them.
2. Public hearings are conducted to obtain taxpayer comments.
3. Prior to July 1 , the budget is legally enacted through pas-
sage of an ordinance.
4. The City Manager is authorized to transfer budgeted amounts
up to $2,500 within an activity, within any fund; however,
any other budget transfer must be approved by the City
Council.
5. Formal budgetary integration is employed as a management
control device during he
� revenue funds and capital year for the general fund, special
p ital projects funds.
! 6 . Budgets for the general , special revenue, and capital pro-
$ jects funds are adopted on a basis consistent with generally
i accepted accounting principles (GAAP) .
D -- INVESTMENTS
t
Investments are stated at cost or amortized cost, which a
i
mates market. approxi-
mates
E -- TOTAL COLUMNS ON COMBINED STATEMENT
} Total columns on the combined statements are captioned Memorandum
t Only to indicate that they are presented only to facilitate
financial analysis. Data in these columns do not present finan-
cial
Position, results of operations, or changes in financial
a position in conformity with generally accepted accounting princi-
ples. Neither is such data comparable to a consolidation.
Interfund eliminations have not been made in the a
this data. ggregation of
Perry H. Carter, Certified Public Accountant
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CITY OF DUBLIN
NOTES TO FINANCIAL STATEMENTS
June 30, 1985
NOTE 2 -- DUE FROM OTHER GOVERNMENTS
Amounts due from other governments at June 30, 1985 consist of
the following:
Capital Special
Projects General Revenue
Fund Fund Fund Total
Documentary transfer
tax $ $ 6,155 $ $ 6,155
Fines and forfeitures 671 3 ,403 4,074
Trailer coach 1 ,326 1 ,326
Animal license 1 ,401 1 , 401
Motor vehicle
in-lieu tax 38,238 38,238
Cigarette tax 7,084 7,084
Motor vehicle fees 201 201
Sales tax 264,000 264,000
Refund - Alameda County 83,840 83,840
Other 7,880 768 8,648
Revenue Sharing 54 ,627 54,627
$ 7 ,880 $ 458 ,311 $ 3 , 403 $ 469 ,594
NOTE 3 -- LONG-TERM DEBT
The City had no long-term debt at June 30, 1985.
NOTE 4 -- CHANGES IN GENERAL FIXED ASSETS
A summary of changes in general fixed assets follows:
Balance Balance
July 1 , June 30,
1984 Additions Deletions 1985
Land $ $ $ $
Buildings
Equipment 97,378 56,167 153,545
Construction-in-
progress
Improvements 1 ,092 1 ,092
$ 98. 470 $ 6 167 $ $ 154,637
Perry H. Carter, Certified Public Accountant
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CITY OF DUBLIN
NOTES TO FINANCIAL STATEMENTS
June 30, 1985
NOTE 5 -- OTHER REQUIRED INDIVIDUAL. FUND DISCLOSURES
Generally accepted accounting principles require disclosure, as
part of the Combined Statements, of certain information concern-
ing individual funds including:
Summary disclosures of debt service requirements to maturity for
all types of outstanding debt. This requirement is met by Note 3.
Summary disclosures of changes in general fixed assets by major
asset class. This requirement is met by Note 4.
Individual fund interfund receivable and payable balances.
Interfund balances at June 30, 1985 consist of the following:
Interfund Interfund
Receivable Payable
General Fund $ 282, 033 $
Capital Projects Fund 192,043
Traffic Safety Fund 19, 990
Special Assessments Fund 70, 000
$ 282 , 033 $ 282 .033
NOTE 6 -- MISCELLANEOUS REVENUES
The schedule below sets out the detail of miscellaneous revenues
for the year ended June 30, 1985 :
General Fund Revenues
Special Revenue Fund: $ 149, 099
f Park dedication fees
Capital Projects Fund: 217, 391
Reimbursements
190,200
$ 556 .690
NOTE 7 -- RETIREMENT COMMITMENTS
Substantially all of the City's employees are covered by the
i Public Employee ' s Retirement System (PERS) . PERS is a defined
benefit, contributory retirement plan administered by the State
of California. Total pension expense and the amount funded for
1 the year ended June 30, 1985 was $41 ,168.
A'
Perry H. Carter, Certified Public Accountant
;. -9-
CITY OF DUBLIN
NOTES TO FINANCIAL STATEMENTS
June 30, 1985
NOTE 8 -- COMMITMENTS
The City was not obligated under any long-term lease agreements
for facilities or equipment at June 30, 1985.
NOTE 9 -- LITIGATION
The City was involved in several lawsuits at June 30, 1985.
City Management estimates that the potential claims against the
City not covered by insurance resulting from such litigation
would not materially affect the financial statements of the City.
NOTE 10 -- CONTINGENT LIABILITIES
The City participates in the General Revenue Sharing and other
grant programs. These programs are subject to program compliance
audits and/or financial audits by the grantor or their represen-
tatives. Performance of such audits in the future may give rise
to findings which will result in a liability on the part of the
City. The City is of the opinion that any liability arising
from a grantor' s audit will be immaterial.
NOTE 11 -- PRIOR PERIOD ADJUSTMENT
In fiscal year 1983/84 a receivable was recognized in the general
fund in error. The following adjustment is to correct for that
error:
FUND BALANCE AT JUNE 30, 1984 AS
PREVIOUSLY REPORTED $ 4,795,083
Correction of receivable ( 4, 075 )
FUND BALANCE AT JUNE 30, 1984 AS RESTATED $ 4 ,791 , 008
Perry H. Carter, Certified Public Accountant
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COMBINING AND INDIVIDUAL FUND STATEMENTS
AND
GENERAL FIXED ASSETS
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CITY OF DUBLIN
GENERAL FUND
June 30, 1985
The purpose of the General Fund is to account for resources
traditionally associated with City Government, which are not
required to be accounted for in another fund. Revenues and
expenditures of the Federal Revenue Sharing Program are accounted
for in this fund.
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
R.
CITY OF DUBLIN
GENERAL FUND — BALANCE SHEET
June 30, 1985
ASSETS
Cash and investments $ 7,877,504
Receivables:
Property taxes
Accounts 8,894
Accrued interest 5 ,175
Due from other governments 1511 ,038
Due from other funds 458,311
Prepaid expenses 282,033
79 ,384
TOTAL ASSETS $ 8 ,914 ,339
LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts payable $ 283 ,914
Accrued wages 17, 147
f Deposits 279,517
Accrued vacation 16 ,039
596 ,617
FUND EQUITY
Fund balance:
Reserved for facility acquisition 400,000
Reserved for street improvement .4 "),sss�i:
Reserved for authorized projects
8,317,722
TOTAL LIABILITIES AND FUND EQUITY $ 8L914 ,339
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See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
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CITY OF DUBLIN
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
Year Ended June 30, 1985
REVENUE
Taxes:
Property tax $ 388,514 $
Sales and use tax 41010,866
Real property transfer tax 49,220
Cable TV franchise tax 25,450
Electric franchise tax 91 ,519
Gas franchise tax 32,959
Transient occupancy tax 140,290 4,738,818
Licenses and permits:
Building permits 320,059
Encroachment fees 6,671
Animal permits 6,946
Other permits 306 333,982
Intergovernmental:
Trailer coach in-lieu tax 3,865
Motor vehicle in-lieu tax 442,089
Cigarette tax 104,897
Off highway motor vehicle
in-lieu tax 159
Homeowner' s property tax relief 17,102
Revenue sharing 217,769 785,881
Charges for services:
Zoning fees 66,472
Plan checking fees 144,922
Special police fees 9,277
Park and recreation fees 34,878
Sales of maps and documents 4 ,668 260,217
Fines and forfeits 15 ,162
Use of money and property:
Interest 832,960
Rents and concessions 76,691 909,651
Sale of property 124,884
Miscellaneous 24,215
TOTAL REVENUE $ 7,,192 ,810
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
-13-
CITY OF DUBLIN
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
Year Ended June 30, 1985
EXPENDITURES
General government:
Personal services $ 141 ,988 $
Services and supplies 219,017
Contract services 387 361 ,392
Public safety:
Personal services 6,150
Services and supplies 8,624
Contract services 1 ,302,960 1 ,317,734
Highways and streets :
Contract services _ 65 ,571 65,571
Community development:
Personal services 153,814
Services and supplies 306,142
Contract services _ 142 ,611 602,567
Culture and leisure:
Personal services 89,519
Services and supplies 58,656
Contract services _ 67 ,521 215,696
Capital outlay 30 ,308
TOTAL EXPENDITURES 2 ,593 ,268
EXCESS OF REVENUES OVER EXPENDITURES 4,599,542
OTHER FINANCING SOURCES (USES)
Operating transfers in 26,978
Operating transfers out ( 110991806 ) ( 1 ,072,828 )
EXCESS OF REVENUES OVER EXPENDITURES
AND OTHER FINANCING SOURCES (USES) 3,526,714
FUND BALANCE, BEGINNING OF YEAR
(NOTE 11 ) 4 ,791 ,008
FUND BALANCE, END OF YEAR $ 8.317 .722
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
-14-
'i
CITY OF DUBLIN
SPECIAL REVENUE FUNDS
June 30, 1985
Traffic Safety Fund - Resources of this fund are required to be
used exclusively for official traffic control devices,
maintenance thereof, equipment and supplies for traffic law en-
forcement and maintenance, improvement, or construction of public
streets, bridges and culverts within the City.
State Gasoline Tax Fund - Resources of this fund are required to
be used primarily for the research, planning, construction, im-
provement, maintenance and operation of public streets and high-
ways, and for certain other transportation related activities.
County Gasoline Tax Fund - Resources of this fund are required to
be used primarily for the research, planning, construction, im-
provement, maintenance and operation of public streets and high-
ways, and for certain other transportation related activities.
Federal Aid Urban Fund - Resources of this fund are required to
be used for improvements or restoration of roads, streets, fringe
parking, and public transportation facilities within the
boundaries of the local agency.
Transportation Fund - Resources of this fund are required to be
used for providing paratransit services to Dublin residents.
CDBG Fund - Community development block grants .are accounted for
in this fund. The resources of this fund are required to be used
to meet program objectives which includes rehabilitation of
existing housing, construction of public improvements, and the
development of new affordable housing.
Park Dedication Fund - Resources of this fund are required by
State law to be used for the purpose of developing new or re-
habilitating existing park or recreational facilities to serve
the subdivision for which in-lieu fees were received.
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
-15-
CITY OF DUBLIN
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
June 30, 1985
Traffic Safety State Office of Transportation
Fund Gasoline Tax Traffic Safety Fund
ASSETS
Cash and investments $ 15,752 $ 233,445 $ $ 6,669
Due from other governments 3,403
Due from other funds
TOTAL ASSETS $ 19.155 $ 233,495 $ 6,669
LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts payable $ 12,442 $ 12,343 $ $ 6,669
Due to other funds 19,990
32,432 12,343 6,669
FUND EQUITY
Fund balance (13,277)
Reserved for street improvements 221 ,102
TOTAL LIABILITIES AND FUND EQUITY $ 19.155 $ 233,495 $ $ 6,669
See accompanying notes to financial statements, ,
Perry H. Carter, Certified Public Accountant
-15-
CITY OF DUBLIN
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
June 30, 1985
Federal Aid Park Dedication
Urban Highway Fund CDBG Fund Fund Total
ASSETS
Cash and investments $ $ $ 777,488
Due from other governments $ 1 ,033,354 30,000
Due from other funds 33,403
TOTAL ASSETS
$ — $ 30.000 $ 77 48 $ 1 ,066.757
LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts payable $ $ $ $ 31 ,454
Due to other funds
19,990
FUND EQUITY 51 ,444
Fund balance
Reserved for street improvements 30,000 777,488 794,211
221 ,102
TOTAL LIABILITIES AND FUND EQUITY $ $ 30,000 $ 777,488
$ 1 .066.757
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
-17-
i. 4."A. .
CITY OF DUBLIN
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
Year Ended June 30, 1985
Traffic Safety State Office of Transportation
Fund Gasoline Tax Traffic Safety Fund
REVENUES
Intergovernmental-
Traffic study grant
FAU grant $ $ $ 7,237 $
Gasoline tax 260,451
TDA Act funds
CDBG Grant funds 8,892
Fines and forfeits
Vehicle code fines 53,139
Use of money and property
Interest 20,407 ,
All other
Park dedication fees
s
(
53,139 280,858 7,237 8,892 )
EXPENDITURES
Public safety
Service and supplies 20,799 €
Contract services 46,190 9,672 €
Highways and streets
Contract services 252,739
Capital outlay 29,534
Health and welfare
Contract services
8,892
66,989 291 ,945 8,892
REVENUES IN EXCESS OF (LESS THAN) EXPENDITURES (13,850) ( 11 ,087) 7,237
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating transfers out ( 1 ,500) (7,237)
REVENUES IN EXCESS OF (LESS THAN) EXPENDITURES i.
AND OTHER FINANCING USES (13,850) ( 12,587)
FUND BALANCES, BEGINNING OF YEAR (NOTE 11 ) 573 233,689 T;
FUND BALANCES, END OF YEAR
$(1 3 X77) $ 221,1 02 $
h
See accompanying notes to financial Statements.
Perry H. Carter, Certified Public Accountant
_18_
CITY OF DUBLIN
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
Year Ended June 30, 1985
Federal Aid Park Dedication
Urban Highway Fund CDBG Fund
REVENUES Fund Total
Intergovernmental
Traffic study grant
FAU grant $ $ $
Gasoline tax 320,202 $ 7,237
TDA Act funds 320,202
CDBG Grant funds 260,451
Fines and forfeits 74,267 8,892
Vehicle code fines 74,267
Use of money and property
Interest 53,139
All other
Park dedication fees 64,930 85,337
217,391 _217,391
,
202
320, 74,267 282321
EXPENDITURES 1,026,916
Public safety
Service and supplies
Contract services
Highways and streets 20,799
Contract services 55,862
Capital outlay
Health and welfare 252,739
Contract services 29,534
8,892
REVENUES IN EXCESS OF (LESS) THAN EXPENDITURES _ 367,826
OTHER FINANCING SOURCES (USES) 320,202 79 267 282,321
' 659,090
Operating transfers in
Operating transfers out
(
REVENUES IN EXCESS OF (LESS) THAN EXPENDITURES (320,202) (49,267) 596) (_ 373,752)
AND OTHER FINANCING USES
FUND BALANCES, BEGINNING OF YEAR (NOTE 11 ) 30,000 281 ,775 285,338
FUND BALANCES, END OF YEAR 495,713 _729,975
$ =._s= $ ;L0,900 $ 777,488
--- $ 1015.313
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
'k
-19-
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
June 30, 1985
Capital projects funds are used to account for financial
resources to be used for the acquisition or construction of major
capital facilities or projects.
�s
See accompanying notes to financial statements.
r{
Perry H. Carter, Certified Public Accountant
-20-
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET
June 30, 1985
Traffic San Ramon Road
Study AVB/ Improvements Dougherty Road
City Base Phase I Improvements
Map General Plan Dougherty Road
ASSETS $ 5,258 $
Cash and investments
k
Due from other funds
Due from other governments $ }'
TOTAL ASSETS $ 5.258 $ -
LIABILITIES AND FUND BALANCES
LIABILITIES $ 420 $
Accounts payable
Deposits
Due to other funds
TOTAL LIABILITIES 420
FUNDS BALANCES 4,838
Reserved for authorized projects $ $ $
TOTAL LIABILITIES AND FUND BALANCES $ 5.258
T
i
'1
f
Continued
See accompanying notes to financial statements. '
Perry H. Carter, Certified Public Accountant
_11 _
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET
June 30, 1985
Dougherty/
FAU Dublin Road Street Name Traffic Signal
Rehabilitation Intersection Approach Traffic Signal AVB/San Ramon
Major Arterials Modifications Signs Amador Plaza Road
ASSETS
Cash and investments $ 47,583 $ 22,391 $ 4,785 $ $ 70,883
Due from other funds 7,880
Due from other governments
TOTAL ASSETS $ _55,==46-1 $ 22.391 $ 4,785 $ $ Z�883
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts payable $ 47,584 $ $ $ $
Deposits
Due to other funds 139,429
TOTAL LIABILITIES 187,013
FUNDS BALANCES
Reserved for authorized projects (131 ,550) 22,391 4,785 70,883
TOTAL LIABILITIES AND FUND BALANCES $ 64U- $ X91 $ 4785 $ $ 70883
Continued
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
-22-
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET
June 30, 1985
Street
Improvements
Traffic Signal Amador Valley Sewage Facility
Median Landscape Stagecoach Boulevard Expansion Bus Shelters
ASSETS
Cash and investments $ $ 75,746 $ 11 ,764 $ $ 27,088
Due from other funds
Due from other governments
TOTAL ASSETS $ $ _ZS 746 $ 11 ,764 $ $ 27,088
}
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts payable $ $ 13,982 $ 6,380 $ $
Deposits
Due to other funds
TOTAL LIABILITIES 13,982 6,380
FUNDS BALANCES
Reserved for authorized projects _ 61 ,764 5,384 27,088
TOTAL LIABILITIES AND FUND BALANCES $ _ $ 5 ,746 $ 11 X769 $ $ 27,088
Continued
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
-23-
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET
June 30, 1985
City Civic
Entrance Street Tree Center Defective Village
Signs Program Facility Sidewalk Repair Parkway Wall
ASSETS
Cash and investments $ 111 $ 31 ,868 $ $ 5,559 $ 2,920
Due from other funds
Due from other governments
TOTAL ASSETS $ 111 $ 31 ,868 $ $ 5.559 $ 2,920
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts payable $ 220 $ 269 $ $ 232 $ 80
Deposits
Due to other funds
TOTAL LIABILITIES 220 269 232 80
FUNDS BALANCES
Reserved for authorized projects (109) 31 ,599 5,327 2,840
TOTAL LIABILITIES AND FUND BALANCES $ 111 $ 1-1- a $ $ 5,559 $ 2,920
Continued
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
_?4_
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET
June 30, 1985
Village Parkway Word Downtown
Landscape Annual Street Processing OTS Traffic Improvement
Sidewalk Overlay Program Equipment Study Project Study
ASSETS
Cash and investments $ 15,783 $ $ $ 11 ,925 $
Due from other funds
Due from other governments
TOTAL ASSETS $ 15,783 $ $ $ 11 .925 $
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts payable $ 25,258 $ $ $ 828 $
Deposits "
Due to other funds 22,614
TOTAL LIABILITIES 25,258 23,442
FUNDS BALANCES
Reserved for authorized projects ( 9,475) (11 ,517)
TOTAL LIABILITIES AND FUND BALANCES $
Continued
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET
June 30, 1985
Downtown
Dublin Boulevard Street Lighting Kolb Park San Ramon San Ramon
Undergrounding Additions Improvements Road Phase II Road Phase III
ASSETS
. Cash and investments 42,797 19,160 15,895
Due from other funds
Due from other governments
TOTAL ASSETS $ $ 42.797 $ $ 19,160 $ 15.895
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts payable $ $ 10,301 $ $ 4,462 $ 9,502
Deposits
Due to other funds
TOTAL LIABILITIES 10,301 4,462 9,502
FUNDS BALANCES
Reserved for authorized projects 32,496 14,698 6,393
TOTAL LIABILITIES AND FUND BALANCES $ =y $ 42f797 $ $ 19.160 $ 15-A25
Continued
See accompanying notes to financial statements.
Perry ll. Carter, Certified Public Accountant
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET
June 30, 1985
Traffic Signal Traffic Signal
Alcosta/San Ramon Traffic Signal Dublin/ Traffic Signal Traffic Signal
Boulevard Dublin/Sierra Dublin Court Dublin/Clark Interconnect
ASSETS
Cash and investments $ 38,496 $ 7,291 $ 99,509 $ 59,432 $
Due from other funds
Due from other governments
TOTAL ASSETS $ 38,A $ 7-1191 $ 99.509 $ $
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts payable $ 1 ,553 $ 2,300 $ 43,722 $ 23,370 $
Deposits
Due to other funds
TOTAL LIABILITIES 1 ,553 2,300 43,722 23,370
FUNDS BALANCES
Reserved for authorized projects 36,943 4,991 55,787 36,062
TOTAL LIABILITIES AND FUND BALANCES $ i&1A91 $ 7291 $ 99,509 $ x,_932 $
Continued
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
_27_
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET
June 30, 1985
Median Break Median Landscape
Silvergate/ Village Parkway/ Median Landscape Handicapped Banner Pole
Silvertree AVB to Kimball Major Arterials Curb-Ramps Foundations
ASSETS
Cash and investments $ 1 ,187 $ 4,868 $ 260,571 $ 11 ,085 $
Due from other funds
Due from other governments
TOTAL ASSETS $ X87 $ 9,868 $ 260,571 $ 11 ,085 $
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts payable $ $ 5,722 $ 90,350 $ 9,476 $
Deposits 30,000
Due to other funds
TOTAL LIABILITIES 5,722 90,350 39,476
FUNDS BALANCES 391 )
Reserved for authorized projects 1 ,187 ( 854) 170,221 (28,
TOTAL LIABILITIES AND FUND BALANCES $ 1187 $ 4868 $ 260,57.1_ $ 11 ,085 $
Continued
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING BALANCE SHEET
June 30, 1985
Fire Services DSRSD Services
Study Study Total
ASSETS
Cash and investments $ 17,207 $ 12,000 $ 923,162
Due from other funds 7,880
Due from other governments
TOTAL ASSETS $ 17.207 $ 12.000 $ 931 ,092
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts payable $ 8,046 $ $ 304,057
Deposits
Due to other funds 192,043
TOTAL LIABILITIES 8,046 496,100
FUNDS BALANCES
Reserved for authorized projects 9,161 12,000 434,942
TOTAL LIABILITIES AND FUND BALANCES $ 17.207 $ 12000 $ 931 ,092
Concluded
I
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
-29-
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
Year Ended June 30, 1985
Traffic Study San Ramon Road
City Base AVB/Dougherty Improvements Dougherty Road
Map General Plan Road Phase I Improvements
REVENUES
Other revenue (reimbursement) $ $ $ $ $
TOTAL REVENUE
EXPENDITURES
General government:
Contractual services 10,162 6,705 2,048
Capital projects:
Construction in progress
Equipment 65,483
TOTAL EXPENDITURES 10,162 6,705 2,048 65,483
REVENUES IN EXCESS OF
(LESS) THAN EXPENDITURES (10,162) (6,705) (2,048) (65,483)
OTHER FINANCING SOURCES (USES)
Operating transfers in
15,000 6,705
Operating transfers (out) 44,267(2,026) (69,039) (13,468)
REVENUES AND OTHER FINANCING SOURCES IN
EXCESS OF (LESS) THAN EXPENDITURES 4,838 (4,074) (69,039) (34,684)
FUND BALANCES, BEGINNING OF YEAR 4,079 69,039 34,689 !_
FUND BALANCES, END OF YEAR $ _4,838 $ _ $ $ $
Continued
i
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant i
i
-30--
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
Year Ended June 30, 1985
Dougherty/
FAU Dublin Road Street Name Traffic Signal
Rehabilitation Intersection Approach Traffic Signal AVB/San Ramon
Major Arterials Modifications Signs Amador Plaza Amador Valley
REVENUES
Other revenue (reimbursement) $ 7,880 $ $ $ 7,760 $
TOTAL REVENUE 7,880 7,760
EXPENDITURES
General government:
Contractual services
Capital projects:
Construction in progress 495,246 3,854 90�
Equipment
TOTAL EXPENDITURES 495,246 3,854
REVENUES IN EXCESS OF
(LESS) THAN EXPENDITURES (487,366) 3,854) 90) 7,760
OTHER FINANCING SOURCES (USES)
Operating transfers in 324,698
Operating transfers (out) (10,838)
REVENUES AND OTHER FINANCING SOURCES IN
EXCESS OF (LESS) THAN EXPENDITURES (162,668) 3,854) 90) 3,078)
FUND BALANCES, BEGINNING OF YEAR 31 ,118 26,245 4,875 3,078 70,883
FUND BALANCES, END OF YEAR $(131 .550) $ �2 391_ 4 785 $ $ 10,_883
'Continued
See accompanying notes to financial statements.
Perry If. Carter, Certified Public Accountant
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
Year Ended June 30, 1985
Street
Improvements
Median Traffic Signal Amador Valley Sewage Facility d
Landscape Stagecoach Boulevard Expansion Bus Shelters
REVENUES
Other revenue (reimbursement) $ $ 100,000 $ $ $
TOTAL REVENUE 100,000
EXPENDITURES
General government:
Contractual services
Capital projects:
Construction in progress 38,648 6,700
Equipment
TOTAL EXPENDITURES 38,648 6,700
REVENUES IN EXCESS OF
(LESS) THAN EXPENDITURES 61 ,352 ( 6,700)
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating transfers (out) (99,83_1 ) ( 5,000)
REVENUES AND OTHER FINANCING SOURCES IN
EXCESS OF (LESS) THAN EXPENDITURES (99,831 ) 56,352 ( 6,700)
FUND BALANCES, BEGINNING -OF YEAR 99,831 5,412 12,084 27,088
FUND BALANCES, END OF YEAR $ $ =61 764 $ 5,389 $ $ 27,088
�P�L
Continued
y
See accompanying notes to financial statements.
Perry 11. Carter, Certified Public Accountant
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
Year Ended June 30, 1985
City Civic
Entrance Street Tree Center Defective Village
Signs Program Facility Sidewalk Repair Parkway Wall
REVENUES
Other revenue (reimbursement) $ $ $ $ $
TOTAL REVENUE
EXPENDITURES
General government:
Contractual services
Capital projects:
Construction in progress 1 ,109 2,401 5,200 39,016 257,129
Equipment
TOTAL EXPENDITURES 1 ,109 2,401 5,200 39,016 257,129 .
REVENUES IN EXCESS OF
(LESS) THAN EXPENDITURES (1 ,109) ( 2,401 ) (5,200) (39,016) (257,129)
OTHER FINANCING SOURCES
Operating transfers in 1 ,000 34,000 , 5,200 42,500 74,138
Operating transfers (out)
REVENUES AND OTHER FINANCING SOURCES IN xt,
EXCESS OF (LESS) THAN EXPENDITURES ( 109) 31 ,599 3,484 (182,991 )
t'
FUND BALANCES, BEGINNING OF YEAR 1 ,843 185,831
FUND BALANCES, END OF YEAR $(__109) $
'F
Continued
See accompanying notes to financial statements. i
Perry H. Carter, Certified Public Accountant
_33_
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
Year Ended June 30, 1985
Village Parkway Word Downtown
Landscape Annual Street Processing OTS Traffic Improvement
Sidewalk Overlay Program Equipment Study Project Study
REVENUES
Other revenue (reimbursement) $ $ $ $ $
TOTAL REVENUE
EXPENDITURES
General government:
Contractual services 18,754
Capital projects:
Construction in progress 145,106 119,131
Equipment 17,953
TOTAL EXPENDITURES 145,106 119,131 17,953 18,754
REVENUES IN EXCESS OF
(LESS) THAN EXPENDITURES (145,106) (119,131 ) (17,953) (18,754)
OTHER FINANCING SOURCES (USES)
Operating transfers in 29,500 119,131 17,953 7,237
Operating transfers (out)
REVENUES AND OTHER FINANCING SOURCES IN
EXCESS OF (LESS) THAN EXPENDITURES (115,606) (11 ,517)
FUND BALANCES, BEGINNING OF YEAR 106,131
FUND BALANCES, END OF YEAR $(_9,_4752 $ $ $(11 ,x) $ .
Continued
See accompanying notes to financial statements. '
Perry H. Carter, Certified Public Accountant
-34-
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
Year Ended June 30, 1985
Downtown
Dublin Boulevard Street Lighting Kolb Park San Ramon San Ramon
Undergrounding Additions Improvements Road Phase II Road Phase III
REVENUES $ 2,980 $ $ 46,580 $
Other revenue (reimbursement) $ —
TOTAL REVENUE 2,980 46,580
EXPENDITURES
General government:
Contractual services
Capital projects:
70,984 546 100,921 33,607
Construction in progress
Equipment —
TOTAL EXPENDITURES 70,484 546 100,921 33,607
REVENUES IN EXCESS OF
(LESS) THAN EXPENDITURES (67,504) (546) ( 54,341 ) (33,607)
OTHER FINANCING SOURCES (USES)
100,000 546 69,039 40,000
Operating transfers in
Operating transfers (out) —
REVENUES AND OTHER FINANCING SOURCES IN 14,698 6,393
EXCESS OF (LESS) THAN EXPENDITURES 32,496
FUND BALANCES, BEGINNING OF YEAR
FUND BALANCES, END OF YEAR $ � $ 32996 $ a $ 14,698 $ 6,393
Continued
See accompanying notes to financial statements.
Perry H, Carter, Certified Public Accountant
�c
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
Year Ended June 30, 1985
Traffic Signal
Alcosta/ Traffic Signal
San Ramon Traffic Signal Dublin/ Traffic Signal Traffic Signal
Boulevard Dublin/Sierra Dublin Court Dublin/Clark Interconnect
REVENUES $ $ $
Other revenue (reimbursement) $ 25,000 $
TOTAL REVENUE 25,000
EXPENDITURES
General government:
Contractual services
Capital projects:
3,057 10,009 105,213 95,938
Construction in progress
Equipment
TOTAL EXPENDITURES 3,057 10,009 105,213 95,938
REVENUES IN EXCESS OF
(LESS) THAN EXPENDITURES 21 ,943 (10,009) (105,213) (95,938)
OTHER FINANCING SOURCES (USES)
15,000 15,000 173,500 144,000
Operating transfers in
12,500 12,000
Operating transfers (out)
REVENUES AND OTHER FINANCING SOURCES IN 787 36,062
EXCESS OF (LESS) THAN EXPENDITURES 36,943 4,991 55,
FUND BALANCES, BEGINNING OF YEAR
FUND BALANCES, END OF YEAR $ 36,943 $ A.=M $ 55,78 $
Continued
See accompanying notes to financial statements. '
Perry H. Carter, Certified Public Accountant
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
Year Ended June 30, 1985
Median Break Median Landscape
Silvergate/ Village Parkway/ Median Landscape Handicapped Banner Pole
Silvertree AVB to Kimball Major Arterials Curb-Ramps Foundations
3
I
i
REVENUES $
Other revenue (reimbursement) $ $ $ $
TOTAL REVENUE
EXPENDITURES
General government:
Contractual services
Capital projects:
Construction in progress 18,188 29,867 133,627 31 ,669 2,854
Equipment
TOTAL EXPENDITURES 18,188 29,867 133,669 31 ,669 2,854
REVENUES IN EXCESS OF
(LESS) THAN EXPENDITURES (18,188) (29,867) (133,627) (31 ,669) (2,854)
OTHER FINANCING SOURCES (USES) 19,375 29,013 303,848 3,278 3,500
Operating transfers in 646
Operating transfers (out)
REVENUES AND OTHER FINANCING SOURCES IN
EXCESS (LESS) THAN OF EXPENDITURES 1 ,187 ( 854) 170,221 (28,391 )
FUND BALANCES, BEGINNING OF YEAR
FUND BALANCES, END OF YEAR $ _�_�l 8� $( =-a-859) $
S
1
Continued
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
CITY OF DUBLIN
CAPITAL PROJECTS FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
Year Ended June 30, 1985
Fire Services DSRSD Services
Study Study Total
REVENUES
Other revenue (reimbursement) $ $ $ 190,200
TOTAL REVENUE 190,200
EXPENDITURES
General government:
Contractual services 13,339 51 ,008
Capital projects:
Construction in progress 1 ,815,093
Equipment 17,953 }
TOTAL EXPENDITURES 13,339 1 ,884,054
REVENUES IN EXCESS OF
(LESS) THAN EXPENDITURES (13,339) (1 ,693,854)
OTHER FINANCING SOURCES (USES)
4
Operating transfers in 22,500 12,000 1 ,671 ,928
Operating transfers (out) 225,348
REVENUES AND OTHER FINANCING SOURCES IN
EXCESS (LESS) THAN OF EXPENDITURES 9,161 12,000 ( 247,274) ?'
FUND BALANCES, BEGINNING OF YEAR 682,216
FUND BALANCES, END OF YEAR $ _9�1�1 $ $ ___434,942 is
F'
�5
f:
Continued
See accompanying notes to financial statements.
Perry H. Carter, Certified Public Accountant
i-
-38-
r
CITY OF DUBLIN
SPECIAL ASSESSMENT FUNDS
June 30, 1985
Special assessment funds are used to account for the financing of
public improvements or services deemed to benefit the properties
against which special assessments are levied.
, r
_2f Perry H. Carter, Certified Public Accountant
-39-
CITY OF DUBLIN ,
SPECIAL ASSESSMENT FUNDS
COMBINING BALANCE SHEET
Year Ended June 30, 1985
Street Lighting Landscape Assessment Amador Valley
Assessment District Assessment District Boulevard Extension
83-1 83-2 Assessment District Total
ASSETS
Cash and investments $ 59,479 $ 27,559 $ 48,429 $ 135,467
Accounts receivable 51 51
TOTAL ASSETS $ 59530 $ 27,559 $ 48.429 $ 135_.518
LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts payable $ 9,380 $ 1 ,396
Deposits $ 12,420 $ 23,196
Due to other funds 36,250 36,250 35,000 35,000 70,000
44,380 1 ,396 83,670 129,446
FUND EQUITY
Fund balance 15,150 26,163 (35,241 ) 6,072
TOTAL LIABILITIES AND
FUND EQUITY $ 59,530 $ 27.559 $ 48.429 $
` i
r.
M
mod'
t
, .S" accmpanying notes to financial statements.
. .Parry 8. Carter, Certified Public Accountant
-40-
CITY OF DUBLIN
SPECIAL ASSESSMENT FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN FUND BALANCES
Year Ended June 30, 1985
Street Lighting Landscape Assessment
Assessment District Assessment District Boulevard dExtension
Assessment District
REVENUES 83-1 83-2 A Total
Special assessment
Use of money and property $ 111 ,900 $ 25,245 $
Interest $ 137,145
3,710 1 ,855 3,710
9,275
_115,610 27,100,
EXPENDITURES 3.710 146;420
Public safety
Service and supplies
Highways and streets 100,460
Contract services 100,460
Capital outlay 937 937
38,951 38,951
REVENUES IN EXCESS OF
100,460 937 ?'
38,951 140,348
k:
(LESS THAN) EXPENDITURES 15,150
26,163 (35,241 ) 6 072
?UND BALANCES, BEGINNING OF YEAR ,
FUND BALANCES, END OF YEAR $ _ 15.150
$ 26.163 $( 24 ) $ 0 2
3,
Yn'
wt
�e accompanying notes to financial statements.
'rry H. Carter, Certified Public Accountant k
-41-
CITY OF DUBLIN
GENERAL FIXED ASSETS
June 30, 1985
The purpose of the General Fixed Assets group of accounts is to
account for fixed assets not used in proprietary fund operations
or accounted for in Trust Funds.
See accompanying notes to financial statements.
µ Perry H. Carter, Certified Public Accountant
-42-
CITY OF DUBLIN
SCHEDULE OF GENERAL FIXED ASSETS
BY SOURCES
June 30, 1985
GENERAL FIXED ASSETS
Equipment
Improvements $ 153,545
1 ,092
$ 154 ,637
INVESTMENT IN GENERAL FIXED ASSETS
General fund purchases
Gifts $ 154, 437
200
$ 154 . 637
j
r„
See accompanying notes to financial statements.
,{ Perry H. Carter, Certified Public Accountant
-43-
CITY OF DUBLIN
MANAGEMENT LETTER
JUNE 30 , 1985
PERRY H. CAR'T'ER, C.P.A.
CERTIFIED PUBLIC ACCOUN'T'ANT 2.1326 MISSION BOULEVARD
SUITE 4
HAYWARD,CALIFORNIA 94541
(415) 537-1835
November 18, 1985
Honorable Mayor, Members of the
City Council, and City Manager
City of Dublin, California
I have examined the financial statements of the City of Dublin
for the year ended June 30, 1985 and have issued my report
thereon dated November 8, 1985.
As part of my examination, I made a study and evaluation of the
City's system of internal accounting control to the extent I
considered necessary to evaluate the system as required by gener-
ally accepted auditing standards. Under these standards, the
purposes of such an evaluation are to establish a basis for
reliance on the system of internal accounting control in deter-
mining the nature, timing, and extent of other auditing proce-
dures that are necessary for expressing an opinion on the finan-
cial statements and to assist the auditor in planning and per-
forming his examination of the financial statements.
The objective of internal accounting control is to provide
reasonable, but not absolute, assurance as to the safeguarding of
assets against loss from unauthorized use or disposition, and the
reliability of financial records for preparing financial state-
ments and maintaining accountability for assets. The concept of
reasonable assurance recognizes that the cost of a system of
internal accounting control should not exceed the benefits de-
rived and also recognizes that the evaluation of these factors
necessarily requires estimates and judgments by management.
There are inherent limitations that should be recognized in
considering the potential effectiveness of any system of internal
accounting control. In the performance of most control proce-
dures, errors can result from misunderstanding of instructions,
mistakes of judgment, carelessness, or other personal factors.
Control procedures whose effectiveness depend upon segregation of
duties can be circumvented by collusion. Similarly, control
procedures can be circumvented intentionally by management either
with respect to the execution and recording of transactions or
with respect to the judgments required in the preparation of
financial statements.
City of Dublin Perry H. Carter
Page 2 November 18, 1985
Further, projection of any evaluation of internal accounting
control to future periods is subject to the risk that the pro-
cedures may become inadequate because of changes in conditions
and that the degree of compliance with the procedures may
deteriorate.
My examination of the financial statements was made in accordance
with generally accepted auditing standards, including the study
and evaluation of the system of internal accounting control for
the year ended June 30, 1985. The examination, which was made
for the purposes set forth above, would not necessarily disclose
all . weaknesses in the system because it was based on selective
.tests of accounting records and related data. However, such
evaluation disclosed the following conditions that I believe to
be weaknesses, excluding those which were corrected before they
came to my attention. In addition, I have included my recommenda-
tions for improving the accounting system.
These conditions were considered in determining the nature,
timing, and extent of audit tests to be applied in my examination
of the financial statements, and this report of such conditions
does not modify my report dated November 8, 1985, on such finan-
cial statements.
My recommendations with respect to the City' s system of internal
control is discussed below, and includes the status of the prior
year's recommendations, along with the current year' s recommenda-
tions.
CURRENT YEAR RECOMMENDATIONS
1 -- ADDITIONAL STAFF FOR FINANCE
As the volume of City business increases the finance function is
directly impacted in terms of the number and complexity of trans-
actions to be processed. This situation requires that available
staff perform all finance functions, from clerical to review and
analysis.
At some point this results in an inefficient use of staff. I
recommend that the City review the present staffing of the
Finance function with the idea in mind of adding an account
clerk position, either full or part time. Such a position would
aid in maintaining segregation of accounting duties and provide
for efficient use of staff.
The City is currently in the process of recruiting a Finance
Technician. This position, when filled, will provide substantial
support to the finance function.
City of Dublin Perry H. Carter
Page 3 November 18, 1985
2 -- COMPUTER STUDY
The City currently uses a one-write, manually-posted general
ledger system. I believe that if the City activity continues to
grow, this system will become increasingly cumbersome to main-
tain.
I recommend that the City prepare a study to determine if the
City's financial operations should be computerized, and if so, to
what extent. This recommendation is now being considered by the
City's financial consultant,, who is currently reviewing available
accounting software and computer equipment.
3 -- CASH RECEIPTS SYSTEM
In 1984/85 the City implemented the prior year recommendation to
use prenumbered cash receipts for other than "main office" re-
ceipts. The next step is for the City to audit or account for
the receipts during the year on a regular basis. I recommend
that such a procedure be established during 1985/86.
4 -- APPROVAL OF ADJUSTING JOURNAL ENTRIES
Adjusting journal entries constitute an important part of the
City' s accounting system. Because journal entries constitute
"access" to the financial records all entries must be properly
prepared and authorized. Currently both preparation and review
functions are performed by the City Manager, Assistant to the
City Manager and the City' s financial consultant.
The City Manager recognizes the importance of the control func-
tion and has used the City' s financial consultant in this
capacity. I believe that this is a workable solution given the
current staffing of the City. However, the duties and responsi-
bilities of the Financial Consultant should be formalized in
writing.
5 -- INVESTMENT CONTROL
The City has numerous certificates of deposits at several insti-
tutions for reasons of insurance and interest rates. Currently,
the investments are inventoried on a monthly basis and a report
is prepared. , However, no formalized system of tracking certifi-
cate of deposit maturities, rollovers, and interest income by
certificate of deposit is used. I recommend that a procedure for
tracking such information be developed.
City of Dublin Perry H. Carter
Page 4 November 18, 1985
6 -- RECORD SAFEKEEPING
The City currently has a two-drawer fire-resistant file cabinet
used to store certificates of deposit, the general ledger and
other important documents. As City activity increases this one
cabinet will not be adequate for such storage. I recommend that
the City acquire at least one four-drawer fire-resistant safe in
1985/86.
PRIOR YEAR RECOMMENDATIONS
The following is a summary of the status of the prior year' s
recommendations:
1 . Staffing recommendation - Repeated as current year recommen-
dation.
2. Computer study - Repeated as current year recommendation.
3. Cash receipts - Implemented.
4. Cash disbursements - Implemented.
I wish to thank the City Manager and his staff for their coopera-
tion during the course of the audit.
Should you wish to discuss any of the comments I have made, I
will be happy to meet with you at your convenience.
Sincerely,
PERRY H. CARTER
CITY OF DUBLIN
BUDGET CMKE FOR II
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