HomeMy WebLinkAboutItem 4.9 - 2179 Shelter Crisis Declaration
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STAFF REPORT
CITY COUNCIL
DATE: September 18, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Shelter Crisis Declaration
Prepared by: Jenny Wiseman, Housing Specialist
EXECUTIVE SUMMARY:
The City Council will consider adopting a Resolution declaring a Shelter Crisis to allow
Dublin to participate in future grant programs.
STAFF RECOMMENDATION:
Adopt the Resolution regarding Declaration of a Shelter Crisis.
FINANCIAL IMPACT:
Declaring a shelter crisis will enable the City of Dublin and non -profit homeless services
providers in the Tri-Valley to apply for Homeless Emergency Aid Program (HEAP) grant
funds allocated to Alameda County as part of the 2018 -19 California State Budget.
DESCRIPTION:
Shelter Crisis Overview
According to the 2017 Alameda County Homeless Point -in-Time Count and Survey,
there are approximately 5,630 homeless individuals in Alameda County. Of those, 21
homeless individuals reside in Dublin, while approximately 280 homeless individuals
reside in the Tri Valley (cities of Dublin, Livermore, and Pleasanton). None of the
homeless individuals residing in Dublin were sheltered at time of the count, while only
31 percent of all homeless individuals in Alameda County h ad access to shelter.
While the homeless population throughout Alameda County continues to increase, the
availability of resources and funding does not. Since 2009, the total homeless
population has increased 30 percent, yet the amount of unsheltered hom eless
individuals increased 150 percent. There are currently limited resources available for
homeless individuals in the Tri Valley.
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Opportunity for Homeless Resources
As part of the 2018 - 2019 California State Budget, $500 million in one -time Homeless
Emergency Aid Program (HEAP) funds were made available to jurisdictions to help
address the homeless crisis in California (Attachment 1). The funding was then
allocated to counties and large cities across California based on their homeless
populations and percent of total state homeless populations; these cities and counties
will apply for their funding directly through the state.
Since Alameda County is the designated Administrative Entity for the Alameda County
Continuum of Care, the County can apply for up to $16,192,049 in HEAP funds.
Oakland is excluded from this county-wide HEAP funding pool since they have their
own allocation of over $8.7 million due to their larger homeless population and resource
needs.
Should Alameda County successfully obtain the allocated HEAP funds from the State,
each jurisdiction in the County (excluding Oakland) that declares a shelter crisis will
have the ability to apply directly to the County for funding to support local or regional
homeless programs. If Dublin were to apply for funds from the County, those funds
would be available to the City and local non-profits that work with Dublin residents. The
City of non-profits could use the funds on programs that focus on homeless prevention,
criminal justice diversion programs for homeless with mental health needs, establish
programs for homeless youth, and emergency aid. The City Council is being requested
to adopted a resolution (Attachment 2) declaring a shelter crisis in Dublin.
ATTACHMENTS:
1. Homeless Emergency Aid Program Overview
2. Resolution Declaring a Shelter Crisis
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Homeless Emergency Aid Program (HEAP) – Program Guidance
Homeless Emergency Aid Program (HEAP) Grant
Program Guidance – August 2018
The California Homeless Coordinating and Financing Council (HCFC) is pleased to announce
the launch of the Homeless Emergency Aid Program (HEAP). HEAP is a $500 million block
grant program designed to provide direct assistance to cities and counties to address the
homelessness crisis throughout California. HEAP is authorized by Senate Bill (SB) 850, which
was signed into law by Governor Brown in June 2018. This overview provides a program
timeline with key milestones and delineates when stakeholders may expect program
deliverables.
Available Funding
HEAP funding is divided into three categories for distribution.
Category for Distribution Funded Amount Eligible Applicants
Continuum of Care –
Based on Point in Time Count Ranges [SB
850: Section 2, Chapter 5, 50213 (a)]
$250,000,000 Continuum of Care (CoC)
Continuum of Care –
Based on Percent of Homeless Population
[SB 850: Section 2, Chapter 5, 50213 (b)]
$100,000,000 Continuum of Care (CoC)
City / City that is also a County –
Based on Population [SB 850: Section 2,
Chapter 5, 50213 (c)]
$150,000,000 Large Cities (LCs) with a
population over 330,000
Eligible Uses
HEAP funds are intended to provide funding to Continuums of Care (COCs) and large cities
(LCs) with populations over 330,000, so they may provide immediate emergency assistance to
people experiencing homelessness. Eligible uses include, but are not limited to the following:
a. Homelessness prevention activities,
b. Criminal justice diversion programs for homeless individuals with mental health needs,
c. Establishing or expanding services meeting the needs of homeless youth or youth at
risk of homelessness, and
d. Emergency aid.
The parameters of the program are intentionally broad to allow local communities to be
creative and craft programs that meet the specific needs they have identified . All activities
must directly benefit the target population.
Expenditure Deadlines
The HEAP statute mandates that 50 percent of the awarded funds must be contractually
obligated by January 1, 2020. Additionally, 100 percent of the funds must be expended by
June 30, 2021. Unexpended funds must be returned to the Business, Consumer Services and
Housing Agency (BCSH) and will revert to the General Fund. Finally, administrative costs are
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Homeless Emergency Aid Program (HEAP) – Program Guidance
capped at five percent of program funds, but this does not include staff costs directly related to
carrying out program activities.
Eligible Applicants
For the HEAP program, an Administrative Entity (AE) is the CoC . The CoC is the eligible
applicant for HEAP funding for the same geographic boundaries for which it administers
federal Department of Housing and Urban Development CoC funds. LCs with populations over
330,000 are also eligible applicants. Please refer to the California Department of Finance
website for population estimates. LC grant applicants will enter into a contract with BCSH and
administer their own funds separately, however, they will still be expected to collaborate with
their CoC.
Shelter Crisis Declaration
The shelter crisis declaration is required for all cities and counties within a CoC that wish to
receive HEAP funds, except for CoCs with fewer than 1,000 homeless people, based on the
2017 Point in Time count. Each incorporated city must declare a shelter crisis pursuant to
Chapter 7.8 (commencing with Section 8698) of Division 1 of Title 2 of the Government Code .
Counties may declare a shelter crisis only for the unincorporated areas of the county. The
declaration is a resolution that must be adopted by the governing body of a jurisdiction or
jurisdictions within a CoC or LC. A sample resolution has been provided (see attachment A). If
a CoC has fewer than 1,000 homeless people, they may submit with their application a waiver
exempting all cities and the counties that are part of the CoC from declaring a shelter crisis .
Pre-Application Program Timeline
Beginning in early August, the HEAP team will begin the distribution of key prog ram
information and documents. These pre-application materials will help inform the local
collaborative process and assist stakeholders as they plan their applications.
Program Guidance, Timeline, Sample Shelter Crisis Resolution, Funding Allocations
August 3, 2018 The guidance document includes a program timeline, sample
resolution and funding allocation spreadsheet.
HEAP Frequently Asked Questions
August 10, 2018 The FAQs will be updated on a regular basis on the HCFC
website: http://www.bcsh.ca.gov/hcfc/
Sample Application and Instructions
August 17, 2018 An application map will be released in advance of the HEAP
Notice of Funding Availability (NOFA). The map will track to
the application. The map, once completed will make the
application process seamless.
August 20, 2018 Application instructions will be distributed along with the
sample application.
Workshops/Webinars - Application Training Documents
August 13 – Ongoing Outreach and technical assistance will be conducted by the
HEAP team. A detailed schedule will be posted on the HCFC
website at a later date.
Application Timeline
Applications will be accepted immediately upon release of the Round 1 Notice of Funding
Availability (NOFA) beginning on September 5, 2018. The Round 2 NOFA is planned for
release on February 15, 2019. If, after the second round of awards, not all funds have been
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Homeless Emergency Aid Program (HEAP) – Program Guidance
claimed by all administrative entities, the BCSH shall, no later than June 15, 2019, work with
the Department of Finance to identify an appropriate allocation methodology for a third round
of awards or determine if any unallocated funds should revert to the General Fund.
Round 1
NOFA Release September 5, 2018
Early Applications Reviews Start*** Starting in September 2018
Early Applications Awarded Starting in September 2018
Early Distribution of Funds Begins Starting in late October 2018
Round 1 Application Cut-off Date No later than December 31, 2018
Standard Applications Awarded No later than January 2019
Standard Distribution of Funds Begins April 2019
Round 2
NOFA Release February 15, 2019
Early Applications Reviews Start*** Starting in February 2019
Early Applications Awarded Starting in February 2019
Early Distribution of Funds Begins Starting in late March 2019
Round 2 Application Cut-off Date No later than April 30, 2019
Standard Applications Awarded No later than May 2019
Standard Distribution of Funds Begins July 2019
***The HEAP team, recognizing the urgent need in cities and counties, encourages early
applications and will review applications, make award decisions, and disburse funds on a
rolling basis, immediately upon receipt.
Application Process
HEAP applications will be received through an online portal, with supporting attachments
submitted via email. There are separate applications for CoCs and LCs. The applicant (CoC or
LC) must submit with the application proof that a resolution declaring a shelter crisis has been
approved for all jurisdictions receiving funds. Applicants must conduct a local collaborative
application process to determine how HEAP funds will be utilized in the C oC or LC. The
submitting entity must also demonstrate coordination with stakeholders, including but not
limited to, homeless service and housing providers, law enforcement, cities, and homeless
advocates whose general service area falls within the CoC or LC. The CoC or LC in turn may
make sub-awards to entities it determines are qualified to carry out the eligible activities and
operate within areas with approved shelter crisis status .
Special Notes
Collaboration
CoCs and LCs must demonstrate that a local collaborative effort has been conducted prior to
application submission. A collaborative process may include, but is not limited to, a public
meeting, regional homeless taskforce meeting, letters of support with signatures of
endorsement, an adopted homeless plan, and an adopted budget which includes HEAP funds .
Proof of a public process may include sign-in sheets, meeting minutes, agendas, and public
comment logs, among other items. It is important that a wide enough range of participants are
consulted as part of this process. Participants should include representatives of local homeless
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Homeless Emergency Aid Program (HEAP) – Program Guidance
service provider entities, law enforcement, behavioral health, and city and county public
officials.
Homeless Youth
The HEAP statute requires a minimum investment of five percent of all awards be set aside for
emergency assistance for homeless youth. The HEAP team encourages and expects local
CoCs and LCs to work with youth advocates and related stakeholders to consider the level of
investment that makes sense for this most vulnerable segment of the target population.
Contact the Program
The HCFC will be providing ongoing technical assistance and training to support CoCs and
LCs in successfully applying for and administering HEAP funds . Additional information
regarding the HEAP program is available on the HCFC website. To receive information
releases regarding the HEAP program, please register for the program listserv. If you have
questions, please direct them to the HCFC inbox at HCFC@BCSH.ca.gov .
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Homeless Emergency Aid Program (HEAP) – Program Guidance
Attachment A – Sample Crisis Declaration Resolution
DRAFT
Sample Resolution:
Declaration of a Shelter Crisis
RESOLUTION NO. _____________
RESOLUTION OF [insert name of local governing body, e.g. City Council or County Board
of Supervisors] OF THE [insert name of jurisdiction, e.g. City or County here]
_________________, STATE OF CALIFORNIA declaring a shelter crisis pursuant to SB 850
(Chapter 48, Statutes of 2018 and Government Code § 8698.2).
The ____________ [insert name of local gove rning body, e.g. City Council or County
Board of Supervisors] Finds:
WHEREAS, California’s Governor Edmund G. Brown, Jr. and the members of the California
Legislature have recognized the urgent and immediate need for funding at the local level to
combat homelessness;
WHEREAS, The Governor and Legislature have provided funding to local governments under
the Homeless Emergency Aid Program as part of SB 850 and the 2018 -19 Budget Act (Chapter
48, Statutes of 2018);
WHEREAS, The Governor and Legislature require jurisdictions seeking an allocation through
the Homeless Emergency Aid Program to declare a Shelter Crisis pursuant to Government Code
§8698.2;
WHEREAS, [insert name of city or county here] has developed a homelessness plan and
undertaken multiple efforts at the local level to combat homelessness;
WHEREAS, [insert name of city or county here] finds that [Insert the 2017 Point in Time Count
for the jurisdiction] persons within the [insert name of city or county here] are home less and
living without shelter;
WHEREAS, [insert name of city or county here] finds that the number of homeless is
significant, and these persons are without the ability to obtain shelter ;
WHEREAS, [insert name of city or county here] finds that the health and safety of unsheltered
persons in the [insert City or County] is threatened by a lack of shelter;
WHEREAS, [insert name of city or county here] affirms the [insert: City’s or County’s]
__________ commitment to combatting homelessness and creating or augmenting a continuum
of shelter and service options for those living without shelter in our communities;
REQUIRED
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Homeless Emergency Aid Program (HEAP) – Program Guidance
NOW, THEREFORE, BE IT RESOLVED BY THE [insert name of city council or county
board of supervisors here] __________________, CALIFORNIA, that a shelter crisis
pursuant to Government Code §8698.2 exists in [insert name of city or county here]
____________, and authorizes the [insert: City’s or County’s] _______ participation in the
Homeless Emergency Aid Program.
PASSED AND ADOPTED by the [insert governing body here] ___________ of the [insert name
of city or county here] ____________, State of California at the meeting of the said [insert Board
or City Council] held on the ___ day of _____________ by the following vote:
AYES: [insert name of local governing body]: __________________
NOES: [insert name of local governing body]: __________________
ABSTAIN: [insert name of local governing body]: __________________
ABSENT: [insert name of local governing body]: __________________
By: ____________________________________
________________________, CHAIR PERSON
________________ [insert name of local governing body]
ATTEST:
By: ______________________________________
Date: ____________________________________
APPROVED AS TO LEGAL FORM:
By: _____________________________________
Date: ____________________________________
Required: This is a specific term
used in the code. Other terms
such as shelter emergency, or
homeless crisis are not
sufficient.
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Homeless Emergency Aid Program (HEAP) – Program Guidance
Attachment B – Formula Funding Estimates
CoC
Number
Jurisdiction Total
Homeless,
2017
Percent of
Total State
Homeless,
2017
Section 50213(a) Per
Jurisdiction portion of
$250M
Section 50213(b) $100M
Distribution Based on
Percent of Homeless
Population
Total of CoC Distribution
per 50213(a) and (b)
50214(c) 5% Minimum
Youth Set-aside Per
Continuum of Care total
of 50213(a) and (b)
CA-600 Los Angeles City & County 55,188 41.100% $ 40,000,000.00 $ 41,099,807.86 $ 81,099,807.86 $ 4,054,990.39
CA-601 San Diego City & County 9,160 6.822% $ 12,000,000.00 $ 6,821,668.48 $ 18,821,668.48 $ 941,083.42
CA-500 San Jose/Santa Clara City & County 7,394 5.506% $ 12,000,000.00 $ 5,506,486.54 $ 17,506,486.54 $ 875,324.33
CA-501 San Francisco 6,858 5.107% $ 12,000,000.00 $ 5,107,314.68 $ 17,107,314.68 $ 855,365.73
CA-502 Oakland, Berkeley/Alameda County 5,629 4.192% $ 12,000,000.00 $ 4,192,049.33 $ 16,192,049.33 $ 809,602.47
CA-602 Santa Ana, Anaheim/Orange County 4,792 3.569% $ 12,000,000.00 $ 3,568,715.65 $ 15,568,715.65 $ 778,435.78
CA-503 Sacramento City & County 3,665 2.729% $ 10,000,000.00 $ 2,729,412.12 $ 12,729,412.12 $ 636,470.61
CA-506 Salinas/Monterey, San Benito Counties 3,364 2.505% $ 10,000,000.00 $ 2,505,250.30 $ 12,505,250.30 $ 625,262.52
CA-504 Santa Rosa, Petaluma/Sonoma County 2,835 2.111% $ 10,000,000.00 $ 2,111,291.50 $ 12,111,291.50 $ 605,564.57
CA-608 Riverside City & County 2,406 1.792% $ 8,000,000.00 $ 1,791,805.06 $ 9,791,805.06 $ 489,590.25
CA-508 Watsonville/Santa Cruz City & County 2,249 1.675% $ 8,000,000.00 $ 1,674,883.45 $ 9,674,883.45 $ 483,744.17
CA-514 Fresno City & County/Madera County 2,016 1.501% $ 8,000,000.00 $ 1,501,362.84 $ 9,501,362.84 $ 475,068.14
CA-609 San Bernardino City & County 1,866 1.390% $ 8,000,000.00 $ 1,389,654.30 $ 9,389,654.30 $ 469,482.71
CA-606 Long Beach 1,863 1.387% $ 8,000,000.00 $ 1,387,420.13 $ 9,387,420.13 $ 469,371.01
CA-603 Santa Maria/Santa Barbara County 1,860 1.385% $ 8,000,000.00 $ 1,385,185.96 $ 9,385,185.96 $ 469,259.30
CA-510 Turlock, Modesto/Stanislaus County 1,661 1.237% $ 6,000,000.00 $ 1,236,985.95 $ 7,236,985.95 $ 361,849.30
CA-505 Richmond/Contra Costa County 1,607 1.197% $ 6,000,000.00 $ 1,196,770.88 $ 7,196,770.88 $ 359,838.54
CA-511 Stockton/San Joaquin County 1,542 1.148% $ 6,000,000.00 $ 1,148,363.84 $ 7,148,363.84 $ 357,418.19
CA-512 Daly City/San Mateo County 1,253 0.933% $ 4,000,000.00 $ 933,138.71 $ 4,933,138.71 $ 246,656.94
CA-509 Mendocino County 1,238 0.922% $ 4,000,000.00 $ 921,967.86 $ 4,921,967.86 $ 246,098.39
CA-518 Vallejo/Solano County 1,232 0.917% $ 4,000,000.00 $ 917,499.52 $ 4,917,499.52 $ 245,874.98
CA-519 Chico, Paradise/Butte County 1,195 0.890% $ 4,000,000.00 $ 889,944.74 $ 4,889,944.74 $ 244,497.24
CA-613 Imperial County 1,154 0.859% $ 4,000,000.00 $ 859,411.07 $ 4,859,411.07 $ 242,970.55
CA-611 Oxnard, San Buenaventura/Ventura
County
1,152 0.858% $ 4,000,000.00 $ 857,921.63 $ 4,857,921.63 $ 242,896.08
CA-614 San Luis Obispo County 1,125 0.838% $ 4,000,000.00 $ 837,814.09 $ 4,837,814.09 $ 241,890.70
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Homeless Emergency Aid Program (HEAP) – Program Guidance
CA-507 Marin County 1,117 0.832% $ 4,000,000.00 $ 831,856.30 $ 4,831,856.30 $ 241,592.81
CA-515 Roseville, Rocklin/Placer, Nevada Counties 979 0.729% $ 2,000,000.00 $ 729,084.44 $ 2,729,084.44 $ 136,454.22
CA-516 Redding/Shasta, Siskiyou, Lassen,
Plumas, Del Norte, Modoc, Sierra Counties
934 0.696% $ 2,000,000.00 $ 695,571.87 $ 2,695,571.87 $ 134,778.59
CA-513 Visalia/Kings, Tulare Counties 853 0.635% $ 2,000,000.00 $ 635,249.26 $ 2,635,249.26 $ 131,762.46
CA-604 Bakersfield/Kern County 810 0.603% $ 2,000,000.00 $ 603,226.14 $ 2,603,226.14 $ 130,161.31
CA-524 Yuba City & County/Sutter County 760 0.566% $ 2,000,000.00 $ 565,989.96 $ 2,565,989.96 $ 128,299.50
CA-522 Humboldt County 759 0.565% $ 2,000,000.00 $ 565,245.24 $ 2,565,245.24 $ 128,262.26
CA-525 El Dorado County 602 0.448% $ 1,000,000.00 $ 448,323.63 $ 1,448,323.63 $ 72,416.18
CA-607 Pasadena 575 0.428% $ 1,000,000.00 $ 428,216.09 $ 1,428,216.09 $ 71,410.80
CA-521 Davis, Woodland/Yolo County 459 0.342% $ 1,000,000.00 $ 341,828.15 $ 1,341,828.15 $ 67,091.41
CA-520 Merced City & County 454 0.338% $ 1,000,000.00 $ 338,104.53 $ 1,338,104.53 $ 66,905.23
CA-529 Lake County 401 0.299% $ 1,000,000.00 $ 298,634.18 $ 1,298,634.18 $ 64,931.71
CA-526 Tuolumne, Amador, Calaveras, Mariposa
Counties
367 0.273% $ 1,000,000.00 $ 273,313.57 $ 1,273,313.57 $ 63,665.68
CA-517 Napa City & County 315 0.235% $ 1,000,000.00 $ 234,587.94 $ 1,234,587.94 $ 61,729.40
CA-523 Colusa, Glen, Trinity Counties 176 0.131% $ 500,000.00 $ 131,071.36 $ 631,071.36 $ 31,553.57
CA-612 Glendale 168 0.125% $ 500,000.00 $ 125,113.57 $ 625,113.57 $ 31,255.68
CA-527 Tehama County 124 0.092% $ 500,000.00 $ 92,345.73 $ 592,345.73 $ 29,617.29
CA-530 Alpine, Inyo, Mono Counties 121 0.090% $ 500,000.00 $ 90,111.56 $ 590,111.56 $ 29,505.58
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Homeless Emergency Aid Program (HEAP) – Program Guidance
Large Cities Allocation
CoC
Number
Jurisdiction 50213(c) Large Cities
$150,000,000 Allocation
50213(c) Minimum
Youth Set Aside Per
Large City Allocation
CA-600 Los Angeles $ 85,013,607.00 $ 4,250,680.35
CA-601 San Diego $ 14,110397.95 $ 705,519.90
CA-500 San Jose $ 11,389,987.16 $ 569,499.36
CA-501 San Francisco $ 10,564,313.22 $ 528,215.66
CA-502 Oakland $ 8,671,116.82 $ 433,555.84
CA-602 Santa Ana $ 3,690,885.841 $ 184,544.29
CA-602 Anaheim $ 3,690,885.841 $ 184,544.29
CA-503 Sacramento $ 5,645,699.61 $ 282,284.98
CA-514 Fresno $ 3,105,519.90 $ 155,276.00
CA-606 Long Beach $ 2,869,833.12 $ 143,491.66
CA-604 Bakersfield $ 1,247,753.53 $ 62,387.68
RESOLUTION NO. XX – 18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
DECLARATION OF A SHELTER CRISIS
WHEREAS, California’s Governor Edmund G. Brown and the California Legislature have
recognized the urgent and immediate need for funding at the local level to combat homelessness;
and
WHEREAS, the Governor and Legislature have provided funding to local governmen ts under
the Homeless Emergency Aid Program as part of SB 850 and the 2018 -19 Budget Act; and
WHEREAS, the Governor and Legislature require jurisdiction seeking an allocation through the
Homeless Emergency Aid Program to declare a Shelter Crisis pursuan t to Government Code Section
8698.2; and
WHEREAS, the City of Dublin has undertaken multiple efforts at the local, Tri-Valley, and County
level to combat homelessness; and
WHEREAS, the City of Dublin finds that according to the January 2017 Alameda County Point-
in-Time Count, 5,629 persons within Alameda County, of which 21 were located in the City of Dublin,
are homeless; and
WHEREAS, the City of Dublin finds that the number of homeless in Alameda County is
significant and these persons are without the ability to obtain shelter; and
WHEREAS, the City of Dublin finds that the health and safety of unsheltered persons in Dublin
and Alameda County is threatened by lack of shelter; and
WHEREAS, the City of Dublin affirms its commitment to combatting homelessness and
supporting a continuum of shelter and service options for those living without shelter in our community.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby declares that a shelter
crisis pursuant to Government Code Section 8696.2 exists in Dublin and Alameda County and
authorizes the City’s participation in the Homeless Emergency Aid Program (HEAP).
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take the
appropriate actions necessary to carry out the purpose and intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 18th day of September 2018, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_______________________________
City Clerk