HomeMy WebLinkAboutAgendaDecember 18, 2018 Dublin City Council Agenda Page 1 of 4
REGULAR MEETING
Tuesday, December 18, 2018
Council Chamber, 100 Civic Plaza
DUBLIN CITY COUNCIL
A G E N D A
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members less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is
available in the City Clerk’s Office and also at the Dublin Library.
REGULAR MEETING 6:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
3.1. Recognition of Dublin High School Cross Country Team
Students of the Dublin High School Cross Country Team will be recognized for winning the
North Coast Section Championship.
STAFF RECOMMENDATION:
Present Certificate of Recognition.
3.2. Bi-Annual Report by the Senior Advisory Committee
The City Council will receive the bi-annual report on the Senior Advisory Committee’s
accomplishments during 2017 and 2018.
STAFF RECOMMENDATION:
Receive the Report and provide feedback as desired.
3.3. Employee Introduction: Laura Borjon
New City Staff member, Laura Borjon, Administrative Aide in the Public Works
Department, will be introduced.
STAFF RECOMMENDATION:
Welcome City of Dublin Staff member.
3.4. Public Comment
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and
clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accor dance with
State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may
respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the
matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a
future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not
appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with
one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent
Calendar for purposes of public input may request the Mayor to remove the item.
4.1. Approval of the December 4, 2018 Regular City Council Meeting Minutes
The City Council will consider approval of the minutes of the December 4, 2018 Regular
meeting.
December 18, 2018 Dublin City Council Agenda Page 2 of 4
STAFF RECOMMENDATION:
Approve the minutes of the December 4, 2018 Regular City Council meeting.
4.2. City of Dublin Fiscal Year 2018-2019 Youth Advisory Committee Mini Grant Program
Funding Recommendation
The City Council will consider the Youth Advisory Committee funding recommendations for
the Fiscal Year 2018-2019 Youth Advisory Committee Mini Grant Program.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Funding Recommendation for Fiscal Year 2018-2019
Youth Advisory Committee Mini Grant Program.
4.3. Consideration of Recreation Management Software Services
The City Council will consider approval of a new recreation management software for the
City's parks and community services programs.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Agreement with Active Network LLC for Recreation
Management Software Services, and approve the budget change.
4.4. Annual Report of Developer Impact Fee Funds Deposits: Pursuant to Government
Code Sections 66002, 66006 and 66008 (AB 1600)
State law requires the City to review and report on an annual basis the status of Development
fees collected to finance public improvements. The report covers activity which occurred in
these funds during Fiscal Year 2017-18. The analysis has determined that all funds held for
more than five years are necessary to complete identified projects.
STAFF RECOMMENDATION:
Accept the Annual Report, adopt the Resolution Making Findings Regarding Unexpended
Traffic Impact Fees for Fiscal Year 2017-18, and approve the budget change.
4.5. Solid Waste Ordinance Update
On December 4, 2018 the City Council waived the reading and introduce d an amended and
restated Ordinance for Dublin Municipal Code Section 7.98, Solid Waste and Recycling
Enclosure Standards, to establish design criteria and size requirements for enclosures at new
developments and specifying locations that trigger a planning entitlement such as a site
development review or conditional use permit. The City Council is now being asked to
waive the second reading and adopt the Ordinance amending the Dublin Municipal Code
Section 7.98.
STAFF RECOMMENDATION:
Waive the reading and adopt an Amended and Restated Ordinance of the City Council of
the City of Dublin Amending Chapter 7.98, Solid Waste and Recycling Enclosure Standards.
4.6. Payment Issuance Report and Electronic Funds Transfers
The City Council will receive a listing of payments issued from November 1, 2018 -
November 30, 2018 totaling $10,564,820.15.
STAFF RECOMMENDATION:
Receive the report.
4.7. Authorization to Purchase Mobile Data Terminal (MDT) Computers from NWN
Corporation
The City Council will consider the purchase of four mobile data terminal computers for
Dublin Polices Services. Staff conducted research to determine which available MDT would
best meet the needs of Dublin Police Services and is recommending the purchase of four
Getac V110 G3 GUSA - Intel Core i5-6200U Processors and associated equipment from
NWN Corporation.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing Staff to Purchase Four Mobile Data Terminal (MDT)
Computers from NWN Corporation, and approve the budget change.
December 18, 2018 Dublin City Council Agenda Page 3 of 4
4.8. Zoning Ordinance Amendments—Chapters 8.08 (Definitions), 8.12 (Zoning Districts
and Permitted Uses of Land), 8.40 (Accessory Structures and Uses Regulations), 8.70
(Recreational Facilities (Indoor)), 8.72 (Landscaping and Fencing Regulations, 8.76
(Off-Street Parking and Loading Regulations), 8.80 (Second Units Regulations), 8.96
(Permit Procedures), and 8.104 (Site Development Review), (PLPA-2018-00030)
The City Council will consider amendments to the Zoning Ordinance to bring greater clarity
and consistency to existing regulations. Amendments are proposed to Chapters 8.08
(Definitions), 8.12 (Zoning Districts and Permitted Uses of Land), 8.40 (Accessory
Structures and Uses Regulations), 8.70 (Recreational Facilities (Indoor)), 8.72 (Landscaping
and Fencing Regulations), 8.76 (Off-Street Parking and Loading Regulations), 8.80 (Second
Units Regulations), 8.96 (Permit Procedures), and 8.104 (Site Development Review).
STAFF RECOMMENDATION:
Conduct the public hearing, deliberate, waive the reading, and INTRODUCE an Ordinance
Amending Chapters 8.08 (Definitions), 8.12 (Zoning Districts and Permitted Uses of Land),
8.40 (Accessory Structures and Uses Regulations), 8.70 (Recreational Facilities (Indoor)),
8.76 (Off-Street Parking and Loading Regulations), 8.80 (Second Units Regulations), 8.96
(Permit Procedures), and 8.104 (Site Development Review) of the Dublin Zoning Ordinance.
4.9. Consolidation of City Facility Rental Packets
The City Council will consider two policy changes related to the priority use of facilities and
refunds to ensure consistency for all facilities.
STAFF RECOMMENDATION:
Approve the recommended changes to priority use and refunds.
4.10. Comprehensive Annual Financial Report (CAFR) and Annual Audit for Fiscal Year
Ending June 30, 2018 and Supplemental Reports Completed by the Auditors
The City of Dublin has prepared its Comprehensive Annual Financial Report (CAFR),
for the Fiscal Year ending June 30, 2018. This report includes financial statements
prepared by City staff along with the audit prepared by Badawi and Associates, the
independent auditors selected by the City Council. The CAFR is a report which
encompasses information beyond minimum financial reporting requirements. The
Auditors have provided a "clean opinion" based on their review. The report has also
been reviewed by the City Council Ad-Hoc Audit Subcommittee. The Auditors have
also completed the following supplemental reports: 1) a compliance audit of Alameda
County Transportation Measure B Funds; 2) a compliance audit of the Alameda
County Transportation Commission Fund (ACTC-VRF) Program; 3) a compliance audit
of Alameda County Transportation Measure BB Funds; and 4) a review of the City's
Annual Appropriations Limit Calculation.
STAFF RECOMMENDATION:
Receive the report.
4.11. Date/Time of Assembly Bill (AB) 1234 Ethics Training for City Officials
Under Assembly Bill (AB) 1234, “local agency officials” must receive ethics training at least
once every two years if the City provides compensation, salary, stipend or reimbursement for
actual and necessary expenses to a member of a legislative body. The City will offer a
mandatory Ethics Training session to all required City officials.
STAFF RECOMMENDATION:
Approve January 31, 2019 as the date for AB 1234 Ethics Training session for City officials
or provide Staff with alternate direction.
5. WRITTEN COMMUNICATION – NONE.
6. PUBLIC HEARING NONE.
December 18, 2018 Dublin City Council Agenda Page 4 of 4
7. UNFINISHED BUSINESS – NONE.
8. NEW BUSINESS
8.1. Certification of November 6, 2018 Election Results
The City has received and will certify the November 6, 2018 election results for the Office of
Mayor and two City Councilmembers from the Alameda County Registrar of Voters.
STAFF RECOMMENDATION:
Adopt the Resolution Reciting the Facts of the General Municipal Election held on
November 6, 2018, Declaring the Results Thereof, and Such Other Matters as are provided
by Law.
8.2. Presentation of Plaques to Outgoing Councilmember Janine Thalblum and Former
Councilmember Abe Gupta
The City will present plaques to outgoing Councilmember Janine Thalblum and former
Councilmember Abe Gupta, in appreciation of their dedicated service to the City.
STAFF RECOMMENDATION:
Present the plaques and receive comments from outgoing Councilmember Thalblum and
former Councilmember Gupta.
8.3. Administration of Oath of Office to Newly Elected Mayor and City Councilmembers
The Oath of Office will be administered to the re-elected Mayor and newly elected City
Councilmembers.
STAFF RECOMMENDATION:
Administer the Oath of Office to the re-elected Mayor and newly elected City
Councilmembers.
8.4. Selection of Vice Mayor
The City Council’s policy is to select, in December of each year, a member of the City
Council to serve as Vice Mayor for a period of one year. In the absence of the Mayor, the
Vice Mayor would become Mayor Pro Tempore and would assume the temporary
responsibilities of the Mayor.
STAFF RECOMMENDATION:
Determine who shall serve as Vice Mayor for a one-year period.
8.5. Designate Two Councilmembers to Dublin Pride Week Committee
The City Council will consider appointing two of its members to the 2019 Dublin Pride
Week Committee. The Dublin Pride Week Committee plans and prepares the annual spring
event, which seeks to engage individuals and groups in action based activities to help
improve the community.
STAFF RECOMMENDATION:
Appoint two City Councilmembers to the Dublin Pride Week Committee for 2019.
9. OTHER BUSINESS
Brief information only reports from City Council and/or Staff, including committee reports
and reports by City Council related to meetings attended at City expense (AB1234).
10. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 -
6650 at least 72 hours in advance of the meeting.