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HomeMy WebLinkAbout7.1 Public Art Selection ProcessSTAFF REPORT DUBLIN CITY COUNCIL DATE: January 19, 2010 TO: Honorable Mayor and City C%aU"%lmembers FROM: Joni Pattillo, City Manager CITY CLERK File # 091161a-[]® SUBJECT: Public Art Selection Process Prepared By: John Hartnett, Heritage and Cultural Arts Manager EXECUTIVE SUMMARY: The City Council will receive a report on the Artist Selection Process and Methods of Artist Selection for Public Art Projects within the City of Dublin. FINANCIAL IMPACT: None. RECOMMENDATION: Staff recommends that the City Council receive the report. Submitted by: Parks and Community Services Director Reviewed by: Assistant City Manager Page 1 of 2 ITEM NO. C 0V DESCRIPTION: At the August 18, 2009 City Council meeting, during the Transit Center Public Art presentation, the City Council noted that there seemed to be inconsistencies in how Staff administered the artist selection process for public art projects. The City Council asked Staff to review the artist selection processes with the Heritage and Cultural Arts Commission to determine if standard processes could be established. In particular, the City Council expressed a desire to have the artist selection process be as transparent as possible, with elected and appointed officials, stakeholders and the public having an opportunity to view art designs and learn about potential artists during the selection process. In March 20061 the City of Dublin Public Art Master Plan was adopted by the City Council. The Master Plan establishes processes (Artist Selection Process) and methods (Methods for Artist Selection) for selecting artists for public art projects within the City of Dublin. The Artist Selection Process, as outlined in the Public Art Master Plan, includes goals for the selection process as well as requirements that the artist needs to meet in order to be selected. Regarding Methods of Artist Selection, the Public Art Master Plan identifies four methods that may be used depending upon the requirements of a particular project. These include: Open Competition; Limited or Invitational Competition; Pre -qualified Artists List; or Mixed Process. Staff has included pages 10 and 11 of the Public Art Master Plan which explains the Artist Selection Process and Methods of Artist Selection in further detail (Attachment 1). At its October 8, 2009 and December 20, 2009 meetings, the Heritage and Cultural Arts Commission reviewed the Artist Selection Process and Methods of Artist Selection as contained in the Public Art Master Plan. Staff has included the minutes of both meetings (Attachment 2). After review and discussion, the Commission determined that no modifications are necessary to the processes and methods for selecting artists for public art projects. The Commission did concur with Staff's recommendation that for future public art projects, the method of selection shall be determined by Staff in consultation with the Heritage and Cultural Arts Commission in accordance with Page 10 of the Public Art Master Plan. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of the Staff Report was distributed to the Heritage and Cultural Arts Commission. ATTACHMENTS: 1. Public Art Master Plan —Pages 10-11 2. Heritage and Cultural Arts Commission Minutes —Adopted October 8, 2009; Draft December 20, 2009 Page 2 of 2 Artist Selection Process Selecting the "right" artist — one whose experience, artistic style, commitment to collaboration, communication and facilitation skills matches the needs of the project — is critical to the success of any project. Specifically, the goals of the selection process are to: • Implement the goals of the overall capital improvement program through an appropriate artist selection; • Further the mission and goals of the Public Art Program; • Select an artist or artists whose existing public artworks or past collaborative efforts have maintained a level of quality and integrity; • Identify the optimal approach to public art that is suitable to the demands of the particular capital project; • Select an artist or artists who will best respond to the distinctive characteristics of the site and the community it serves; • Select an artist or artists who can work successfully as members of an overall project design team; and • Ensure that the selection process represents and considers the interests of all parties concerned, including the public, the arts community and the City department involved. In consideration of selection of an artist for a City Public Art project, certain requirements of the artist will need to be met. These requirements include: • Submit credentials, visuals, proposals and/or project materials as directed for consideration by artist selection panels; • Conduct necessary research, including attending project orientation meetings and touring project sites, when possible; City of Dublin Public Art Master Plan • If selected, execute and complete the artwork, conceptual work or design work, or transfer an existing work, in a timely and professional manner; • Work closely with Heritage and Cultural Arts Supervisor, the project manager, design architect and/or other design professionals associated with the project; • Make presentations to City Council, the Heritage and Cultural Arts Commission and other reviewing bodies at project milestones as required by contract; and • Make public presentations, conduct community education workshops, or do a residency at an appropriate time and forum in the community where the artwork will be placed, as required by contract. Methods of Artist Selection The method of selection for individual projects shall be determined by City Staff in consultation with the Heritage and Cultural Arts Commission in accordance with the adopted Public Art Program guidelines and policies. Any of the following methods may be used, depending upon the requirements of a particular project. Open Competition: An open competition is a call for artists for a specific project in which artists are asked to submit evidence of their past work. Any artist may submit credentials and/or proposals, subject to any limitations established by the Artist Selection Panel. Calls for entries for open competitions will be sufficiently detailed to permit artists to determine whether their work is appropriate for the project under consideration. Limited or Invitational Competition: A limited number of artists shall be invited by the artist selection panel to submit credentials and/or proposals for a specific project. Artists shall be invited, based on their past work and March 2006 Page 10 of 23 �, l 1-19-10 ATTACHMENT 1 aefq demonstrated ability to successfully respond to the conditions posed by the particular project (i.e., water features, light works, paintings, sound works, landscape works, design team efforts, etc.), or based on other non -aesthetic Public Art Program goals (i.e., artists who reside in a particular neighborhood where a project is occurring, local artists or regional artists, etc.). Pre -qualified Artists List: Heritage and Cultural Arts Staff will develop a pool of pre - qualified artists who can be selected for small, community -based projects with budgets under $25,000, where a separate selection panel may not be warranted, if recommended by the Heritage and Cultural Arts Commission, Mixed Process: A mixed process may include any combination of the above means. Criteria for Selection of Artists or Artworks • Qualifications: Artists shall be selected based on their qualifications as demonstrated by past work and the appropriateness of their concepts to the particular project. • Quality: Of highest priority are the design capabilities of the artist and the inherent quality of artwork. • Media: All forms of visual arts shall be considered, subject to any requirements set forth by the project prospectus. • Style: Artists whose artworks are representative of all schools, styles and tastes shall be considered. • Appropriateness to Site: Artwork designs shall be appropriate in scale, material, form and content to their immediate social and physical environments. • Appropriateness to Public Art Program Goals: Artworks should address, or artists should be willing to address within their process, a commitment to enhancing public City of Dublin Public Art Master Plan spaces and giving character to neighborhoods by supporting the larger urban design themes of the neighborhood or district. • Permanence: Consideration shall be given to structural and surface integrity, permanence and protection of the proposed artwork against theft, vandalism, weathering, excessive maintenance and repair costs. • Elements of Design: Consideration shall be given to the fact that public art is a genre that is created in a public context and that must be judged by standards that include factors in addition to the aesthetic. Public art may also serve to establish focal points; terminate areas; modify, enhance or define specific spaces; establish identity; or address specific issues of urban design. • Community Values: While free artistic expression shall be encouraged, consideration must be given to the appropriateness of artworks in the context of local community and social values. • Public Liability: Safety conditions or factors that may bear on public liability must be considered in selecting an artist or artwork. • Diversity: The Public Art Program shall strive for diversity of style, scale, media and artists, including ethnicity and gender of artists selected. • Communications: The ability of the artist to effectively communicate with a variety of groups, including other design professionals, public officials and community members, should be taken into consideration. "Dust in the Unive�•se" by John King (2000) March 2006 Page 11 of 23 CITY OF DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION Minutes October 8, 2009 The October 8, 2009 meeting of the Heritage and Cultural Arts Commission was called to order at 7:05 p.m. at the Dublin Civic Center, Dublin, California, by Chair Carr. PLEDGE OF ALLEGIANCE Chair Carr led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Carr, Halket, Mack, Minniear, Nuckols, Tutino, Vonheeder-Leopold Commissioners Absent: None ORAL COMMUNICATIONS —None APPROVAL OF MINUTES On a motion by Cm. Vonheeder-Leopold, seconded by Cm. Mack, and by a vote of 6-0-1, with Cm. Tutino abstaining, the Commission voted to approve the minutes of September 10, 2009, as presented. Cm. Tutino abstained from the vote due to her absence during the September 10, 2009 meeting. WRITTEN COMMUNICATIONS -None PUBLIC HEARING -None UNFINISHED BUSINESS —None NEW BUSINESS 8.1 MUSEUM ASSESSMENT PROGRAM REPORT Ms. Elizabeth Isles, Heritage Center Director, presented the specifics of the item as outlined in the Staff Report. Chair Carr asked if the City is required to pay the costs of the Museum Assessment Program. Ms. Isles explained that the City pays a small portion of the program for each Phase which is a $300 fee. Chair Carr asked if Staff would update the Commission on the outcome of the assessment. Ms. Isles stated that she would provide a full report to the Commission on the outcome of the assessment. Vice Chair Halket asked about Phase II of the Program. Ms. Isles explained that Phase II deals with the public's perception of the museum and Heritage Center programs and services. Cm. Macic asked if interested organized groups could be involved in the program. Ms. Isles stated that interested organized groups could be invited to the November 22, 2009 stakeholders meeting to provide input. She further stated that a community survey would be conducted to elicit feedback from the community. ATTACHMENT 2 H&CAC Minutes — October 8, 2009 Page 2 of 3 0 Cm. Vonheeder-Leopold asked about the total number of phases in the program. Ms. Isles explained that there are four phases of the program. in. Nuckols asked if the future completion of new parks or buildings would require Phase I of Lite program to be repeated. Ms. Isles explained that Phase I would not have to be repeated because that phase dealt with the governance, organizational and administrative aspects of the program. Cm. Minniear asked about Phases III and IV. Ms. Isles explained that Phase III deals with collections management and Phase IV deals with additional detail on governance. The Commission received the report. 8.2 PUBLIC ART SELECTION PROCESS Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Mack asked about the selection process used for the Dublin Transit Center public art project. Mr. Hartnett explained that the method used for this project is an acceptable method, based on the Public Art Master Plan, although it was an exception to the frequently -used methods. Cm. Vonheeder-Leopold gave a brief history of the Public Art Selection process based on her own experience. She stated that she was concerned about the selection method used for the Dublin Transit Center because of the enormous visibility of the artwork. Mr. Hartnett informed the Commission that on October 24, the artist for the Dublin Transit Center public artwork would be doing a site -walk of the project area and a public presentation to discuss issues related to how he selects public art and the history of his art projects. Cm. Minniear suggested creating criteria for how and when to choose the public art selection method for each public an project. Mr. Hartnett stated that he would bring a report to the Commission outlining suggested criteria. Chair Carr asked if the artist for the Dublin Transit Center would provide a maquette of the artwork. Mr. Hartnett explained that the artist will have the option of providing a CAD drawing or a maquette of the artwork. He further explained that the artwork design would be presented before the Art Selection Committee, at a City -sponsored public reception and subsequent comment period, the Heritage and Cultural Arts Commission, and then the City Council. On motion by Cm. Vonheeder-Leopold, seconded by Cm. Mack, and by a vote of 7-0-0, the Commission voted to recommend to the City Council the Artist Selection Process and Methods of Artist Selection as outlined in the Public Art Master Plan be reviewed with a request for Staff to prepare criteria by which to determine the selection method for choosing an artist. 9.1 OTHER BUSINESS Cm. Minniear reported that he appreciates working with consultant on the Oral History project. Cm. Vonheeder-Leopold reported that she attended a meeting at the Livermore Area Recreation &Park District. H&CAC Minutes — October 8, 2009 Page 3 of 3 Mr. Hartnett and Ms. Isles informed the Commission of upcoming events. ADJOURNMENT Being no further business, the meeting was adjourned at 7:47 p.m. Respectfully submitted, Rhonda Franklin Administrative Technician APPROVED: Chairperson CITY OF DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION Draft Minutes December 10, 2009 The December 10, 2009 meeting of the Heritage and Cultural Arts Commission was called to order at 7:00 p.m. at the Dublin Civic Center, Dublin, California, by Chair Carr. PLEDGE OF ALLEGIANCE Chair Carr led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Carr, Halket, Mack, Minniear, Nuckols, Tutino, Vonheeder-Leopold Commissioners Absent: None ORAL COMMUNICATIONS —None APPROVAL OF MINUTES On a motion by Cm. Vonheeder-Leopold, seconded by Cm. Mack, and by Commission voted to approve the minutes of November 12, 2009, as presente abstained from the vote due to her absence during the November 12, 2009 meeting. WRITTEN COMMUNICATIONS -None PUBLIC HEARING -None UNFINISHED BUSINESS d. a vote of 6-0-1, the Vice Chair Halket 7.1 DUBLIN TRANSIT CENTER PUBLIC ART PROJECT -UPDATE Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Mack asked if there would be some continuity between the artworks if different artists were utilized for each artwork. Mr. Hartnett explained that the Avalon Bay Development team has agreed to consider and complement the proposed BART Station artwork if a different artist is used for the proposed artwork for the median strip adjacent to Campbell Green. Cm. Minniear asked about Staff s recommendation number two of the Staff Report. Mr. Hartnett explained that recommendation number two would require the artwork contribution to be stipulated as a condition in the Avalon Bay Site Development Review done in conjunction with the Planning Department. Cm. Vonheeder-Leopold asked if the Avalon Bay Development team would be providing the artwork or the money for the artwork. Mr. Hartnett explained that Avalon Bay Development would be providing the artwork at a value of $50,000. Draft H&CAC Minutes — December 10, 2009 Page 2 of 4 On a motion by Cm. Minmear, seconded by Cm. Mack, and by a vote of 7-0-0, the Commission unanimously voted to recommend to the City Council to: 1) Accept offer from Avalon Bay Development to contribute $50,000 for artwork for the median strip adjacent to Campbell Green; 2) Direct Staff to include conditions related to the artwork contribution in the Development Agreement for the Avalon Bay Site C project; and 3) Prepare an amendment to the Agreement with artist Cliff Garten to delete the requirement to prepare a design for the median strip adjacent to Campbell Green. 7.2 PUBLIC ART -ARTIST SELECTION CRITERIA Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Minniear indicated that the Public Art Master Plan does not seem to include clear definitions of criteria upon which the method of artist selection is based. Mr. Hartnett explained that the criteria for artist selection and various processes for an art project are always based on the specific elements of a project and need to remain flexible. He further explained that, in the future, Staff recommends that such determinants for any public art project should be brought before the Commission for its input, discussion and approval before a method of artist selection is chosen. Cm. Vonheeder-Leopold suggested that copies of the Public Art Master Plan be made available to the newer members of the City Council. Mr. Hartnett stated that he would make sure the Council has copies, and would inform the City Council of the process for choosing a method of artist selection as discussed with the Commission. NEW BUSINESS 8.1 HERITAGE AND CULTURAL ARTS GOALS AND OBJECTIVES Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Minniear asked why FY 2010-2011 preliminary objective number one was included when the funding and the artist have already been identified. Mr. Hartnett explained that the objective is being carried over because it has an anticipated completion date in FY 2010-2011. Cm. Minniear asked about the total number of phases in the Museum Assessment Program (MAP). Ms. Elizabeth Isles, Heritage Center Director, stated that there are four phases in the MAP. Cm. Mack asked about the costs associated with the MAP, and Ms. Isles explained that after grants, the City pays $350 for the program. Cm. Nucicols asked if the Dublin Historic Park facilities that are currently under construction would be included in the cunent and future MAP processes, and Ms. Isles said yes. Cm. Vonheeder-Leopold provided information on the current status of the Camp Parks History Center, The Commission rated the FY 2010-2011 Preliminary Goals &Objectives using a rating system of High Draft H&CAC Minutes —December 10, 2009 Page 3 of 4 CM4 Objective Minniear Tutino Nuckols Vonheeder- Leopold Carr Halket Mack 1. High High High High High High High 2. High High High High High High High 3. High High High High High High High 4. Medium High Medium Medium High High High 5. High High High High High High High 6. Medium Medium Medium Medium Low Low Medium 7. High Medium Medium Medium Medium Medium High 8. Delete Delete Delete Delete Delete Delete Delete 9. Delete Delete Delete Delete Delete Delete Delete Cm. Minniear added an objective to "Continue to obtain and preserve the oral history of Dublin seniors and long time residents" with a completion date of June 2011. The Commissioners rated the additional objective as follows: 10. Hi h Hi h High High Hi h High Hi h Cm. Nuckols added an objective to "Sponsor aphotography/art competition and encourage amateur participation." The Commissioners rated the additional objective as follows: 11. Hi h High High Hi h Hi High High On a motion by Cm. Minniear, seconded by Cm. Vonheeder-Leopold, and by a vote 7-0-0, the Commission unanimously voted to recommend to the City Council approval of the 2010-2011 Preliminary Goals & Objectives, including the two additional objectives (numbers 10 and 11), as rated by the Commission in the tables above. 9.1 OTHER BUSINESS Cm. Mack reported that the Black History program for next year would be held at the Valley Christian Center on February 6, 2010. Cm. Vonheeder-Leopold gave Cm. Tutino six CDs entitled "Discovering Dublin —The History of Dublin" for use in the Dublin Unified School District third grade classrooms. The CDs contain the history of Dublin from the Native American's arrival to the City's incorporation in the 1980s. Cm. Tutino reported on the progress of achieving curriculum on the history of Dublin for Dublin Unified School District third graders. Cm. Minniear reported on the progress of the Oral History project. Mr. Hartnett informed the Commission of the upcoming Bay Bells concert. Ms. Isles informed the Commission of upcoming events at the Dublin Heritage Center. Draft H&CAC Minutes — December 10, 2009 Page 4 of 4 ADJOURNMENT Being no further business, the meeting was adjourned at 8:20 p.m. Respectfully submitted, Rhonda Franklin Administrative Technician APPROVED: Chairperson