HomeMy WebLinkAbout4.5 Report on Commission and Committee Alternates (2)STAFF REPORT
CITY COUNCIL
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Agenda Item 4.5
DATE:August 17, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Report on Commission and Committee AlternatesPrepared by:Marsha Moore, MMC, City Clerk
EXECUTIVE SUMMARY:The City Council will receive a report on the status of alternate members of City Commissions and Committees.
STAFF RECOMMENDATION:Receive the report.
FINANCIAL IMPACT:None.
DESCRIPTION:At the March 19, 2019 meeting, the City Council approved the creation of alternate positions for City Commissions and Committees. The first alternates were appointed by the City Council at the meeting of May 21, 2019 and began their service on July 1, 2019.At the July 21, 2020 meeting, the City Council received an update on the efficacy of these positions and the City Council asked Staff to further survey the Commission and Committee members and alternates about the addition of alternates. A survey was sent to the Commission and Committee members and alternates and 21 individuals responded. Responses were received by 14 members and seven alternates and were representative of all five Commissions and Committees. Most of the members felt alternates provided some or added value, while six out of 10 of the members of Commissions and Committees with two alternates felt one would provide the same value as two.
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All seven of the alternates that responded were recently appointed in January 2021 and the majority felt their opinion was valued by the Commission and Committee members. The table below provides information on the number of times an alternate voted in 2020 and year-to-date for 2021.
Commission/Committee 2020 2021(Year to Date)Heritage and Cultural Arts Commission 1 0Human Services Commission 0 0Parks and Community Services Commission 0 0Planning Commission 3 1Senior Center Advisory Committee 0 5A separate survey was sent to Staff and of those that responded, the majority did not feel there was an increase in workload because of having alternates and there was a 50/50 split among Staff as to if alternates added value.Staff does not recommend any changes to the City’s Commission and Committee alternate structure.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The City Council Agenda was posted, and a copy of this report was sent to the Commission and Committee members and alternates.
ATTACHMENTS:1) Summary of Commission and Committee Member and Alternate Survey Results
83
Commission and Committee Alternates
SurveyMonkey
1 / 8
100.00%21
0.00%0
0.00%0
0.00%0
0.00%0
0.00%0
0.00%0
0.00%0
100.00%21
0.00%0
Q1 Contact Information
Answered: 21 Skipped: 0
ANSWER CHOICES RESPONSES
Name
Company
Address
Address 2
City/Town
State/Province
ZIP/Postal Code
Country
Email Address
Phone Number
Attachment 1
84
Commission and Committee Alternates SurveyM onkey
2 / 8
23.81%5
23.81%5
19.05%4
23.81%5
9.52%2
Q2 What Commission or Committee do you serve on?
Answered: 21 Sk ipped: 0
TOTAL 21
Pl anning
Commission
Parks and
Community...
Human Ser vices
Commission
Heritage and
Cult ur al Ar t...
Senior Center
Advisor y...
0%10%20%30%40%5 0%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Planning Commis sion
Parks and Community Servic es Commission
Human Servic es Commission
Heritage and Cultural Arts Commiss ion
Senior Center Adv isory Committee
85
Commission and Committee Alternates SurveyM onkey
3 / 8
42.86%9
19.05%4
38.10%8
Q3 How long have you served on this Commission or Committee?
Answered: 21 Sk ipped: 0
TOTAL 21
Less than one
year
One to tw o
year s
More than two
years
0%10%20%30%40%5 0%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Less than one year
One t o two years
More than two years
86
Commission and Committee Alternates SurveyM onkey
4 / 8
66.67%14
33.33%7
Q4 Are you a _______ ?
Answered: 21 Sk ipped: 0
Total Respondents : 21
Regul ar Member
Al ternate
0%10%20%30%40%5 0%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Regular Member
Alternat e
87
Commission and Committee Alternates SurveyM onkey
5 / 8
Q5 As a Regular Member, how do you view the Alternate role?
Answered: 14 Sk ipped: 7
50.00%
7
35.71%
5
7.14%
1
7.14%
1
14
0.00
Provide added va lue to the Commission or Committee
Provide some value to the Commission or Committe e
Provide little value to the Commission or Committee
Do not provide value to the Commission or Committe
(no label)
0%10%20%30%40%5 0%60%70%80%90%100%
PROVIDE ADDED
VALUE TO THE
COMMISSION OR
COMMITTEE
PROVI DE SOME
VALUE TO THE
COMMISSION OR
COMMITTEE
PROVIDE LITTLE
VALUE TO THE
COMMISSION OR
COMMITTEE
DO NOT PROVIDE
VALUE TO THE
COMMISSION OR
COMMITTE
TOTAL WEIGHTED
AVERAGE
(no
label)
88
Commission and Committee Alternates SurveyM onkey
6 / 8
64.29%9
35.71%5
Q6 For those Commissions or Committees with two alternates: Based on
your Commission's or Committee's utilization of alternates, if you had one
alternate do you believe the same value would be recognized as with two
alternates?
Answered: 14 Sk ipped: 7
Total Respondents : 14
Yes
No
0%10%20%30%40%5 0%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Yes
No
89
Commission and Committee Alternates SurveyM onkey
7 / 8
90.00%9
10.00%1
Q7 If you are not participating as a voting member, do you actively
participate in the discussion?
Answered: 10 Sk ipped: 11
Total Respondents : 10
Yes
No
0%10%20%30%40%5 0%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Yes
No
90
Commission and Committee Alternates SurveyM onkey
8 / 8
Q8 Do you feel your opinion is valued as an Alternate?
Answered: 9 Sk ipped: 12
77.78%
7
22.22%
2
0.00%
0
0.00%
0
9
1.22
I always fee l my opinion is va lued I sometimes feel my opinion is valued
I rarely feel my opinion is valued I never feel my opinion is valued
(no label)
0%10%20%30%40%5 0%60%70%80%90%100%
I ALWAYS FEEL MY
OPINION IS VALUED
I SOMETIMES FEEL
MY OPI NI ON IS
VALUED
I RARELY FEEL MY
OPINION IS VALUED
I NEVER FEEL MY
OPINI ON IS
VALUED
TOTAL WEIGHTED
AVERAGE
(no
label)
91