HomeMy WebLinkAbout8.1 Designation of Voting Delegates for the 2021 National League of Cities City Summit (2)STAFF REPORT
CITY COUNCIL
Page 1 of 2
Agenda Item 8.1
DATE:August 17, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Designation of Voting Delegates for the 2021 National League of Cities City SummitPrepared by:Marsha Moore, MMC, City Clerk
EXECUTIVE SUMMARY:The City Council will consider appointing a voting delegate, and an alternate, to attend and vote on the City’s behalf at the National League of Cities City Summit in November 2021.
STAFF RECOMMENDATION:Discuss the item and appoint a voting delegate, and an alternate, to attend and vote, on the City’s behalf, at the National League of Cities City Summit in November 2021.
FINANCIAL IMPACT:Sufficient funds have been allocated for attendance at the November 2021 Conference.
DESCRIPTION:The National League of Cities (NLC) is an organization through which city officials work together on a national level to further their common interests and the interests of their citizens. The NLC City Summit is scheduled to be held November 18-20, 2021 virtually and in Salt Lake City, Utah. During this conference, the annual business meeting is held, at which each member city is afforded the opportunity to shape the NLC’s federal advocacy agenda for the upcoming year by casting a vote on preferred policy recommendations. In accordance with the NLC By-Laws, Article IV, Section 2 Member Voting (Attachment 1), the City is allowed only one voting delegate, and one alternate for the November 2021 conference. For the City of Dublin to participate in this meeting, the City Council needs to appoint a voting delegate, and an alternate, to attend and vote on the City’s behalf at the Summit. Voting delegates can be registered for in-person or virtual participation. Once City Councilmembers have been appointed, notification of the voting delegate and alternate
475
Page 2 of 2
will be forwarded to the NLC.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The City Council Agenda was posted.
ATTACHMENTS:1) NLC By-Laws
476
1
Bylaws of the
National League
of Cities
Amended on November 19, 2016
ARTICLE I.
NAME, OBJECTS, MEANS, AND DEFINITIONS
Section 1. NAME, OBJECTS, AND MEANS. The name of the organization shall be the
National League of Cities (NLC). It shall be a 501 (c) (4) nonprofit organization incorporated
under the laws of the State of Illinois. The National League of Cities is dedicated to advancing
the public interest, building democracy and community, and improving the quality of life by
strengthening the capacity of local governments and advocating for the interests of local
communities.
As custodians of democratic values, local government officials work together through the
National League of Cities and their state municipal leagues to safeguard the authorities and
improve the capabilities of general-purpose local governments to respond to the needs and
aspirations of the people.
Local government officials act together through the National League of Cities and their state
municipal leagues to express and advocate for their common interests and views as responsible
partners in the federal system of governance.
Section 2. DEFINITIONS. As used herein, the words "city," "municipality," "local
government," and "general-purpose local governments" shall mean any city, town or township,
village, borough, or county that is a corporate entity or functions as such. The term "capacity"
Attachment 1
477
2
references the means and ability to carry out the responsibilities of general-purpose local
governments. The term "state" shall include any state, territory, or possession of the United
States.
ARTICLE II.
MEMBERS
Section 1. MEMBER LEAGUES. Any state league or municipality or substantially similar
organization (the dues of which are paid by municipalities and consisting of not less than ten
active members) is eligible for membership in NLC and may be admitted as a member league
upon filing the proper application and receiving the approval of the Board of Directors.
Section 2. MEMBER CITIES. Any city in the United States may, upon payment of the
prescribed annual dues, become a member city and, as such, be entitled to all the services and
privileges of NLC. It is herein provided that no city which is eligible to, but elects not to, hold
membership in its respective state league shall be eligible for membership in NLC.
Section 3. AFFILIATE MEMBER CITIES. If a member state league participates in NLC’s
Affiliate Member Program, any city in such state, upon fulfillment of the requirements of its
state league, may become an Affiliate Member City. An Affiliate Member City shall be entitled
to all services and privileges provided by NLC and its member leagues. Elected Municipal
officials of eligible affiliate cities shall be entitled to attend and participate in all organizational
meetings of NLC, subject to rules and procedures set forth by the Board of Directors.
Section 4. STATE LEAGUE CITY. Any city, upon fulfillment of the requirements of its
member state leagues, shall be eligible to become an NLC State League City. An NLC State
League City shall be entitled to all the general services furnished to municipalities through the
member state leagues. Such state league cities will not have the voting privileges of member
cities and member state leagues.
478
3
ARTICLE III.
OFFICERS AND BOARD OF DIRECTORS
Section 1. LEAGUE OFFICERS. The officers of the National League of Cities shall be: a
President, a First Vice President, a Second Vice President, an Immediate Past President, and an
Executive Director. The Executive Director shall be appointed by the Board of Directors and
shall hold office at the pleasure of that Board. The Executive Director shall be Secretary and
Treasurer of NLC. The President, the First Vice President, and the Second Vice President, all of
whom are elected at the annual meeting, shall hold office for one year, or until their successors
are qualified. The term of office of all newly-elected and designated officers shall commence
immediately upon adjournment of the annual meeting.
Section 2. BOARD OF DIRECTORS. The affairs of the National League of Cities shall be
governed by a Board of Directors consisting of: the President, the First Vice President, the
Second Vice President, the Chief Executive Officers from eight (8) member leagues, and forty
(40) additional at-large members, all selected in the manner provided in Article III, Section 6 and
Article IV. In addition, all Past Presidents still in elective office in a member city, and the Chair
of each NLC standing Federal Advocacy Committee shall serve on the Board of Directors. The
Board of Directors shall conduct the affairs of NLC when representatives of the membership are
not assembled, including by a majority vote of Board of Directors members, determination or
modification of national municipal policies, or adoption of resolutions on national legislation
affecting cities. The Board of Directors may refer to the membership through the mail or
electronically on any matter which is not otherwise provided for in these bylaws, the voting
thereon to be as provided in Article IV, Section 5.
Section 3. TERMS. At-large members of the Board of Directors (referred to here as “Director”)
shall serve a term of two (2) years from the date of their election. Directors shall take office
immediately following the close of the annual meeting at which they are elected. No Director
shall serve more than two (2) two-year terms. Fulfilling an incomplete term is not considered
part of the term limit. Director terms shall be staggered so that approximately half the number of
Directors will end their term in any given year.
479
4
Section 4: POWERS AND DUTIES OF OFFICERS. The powers and duties of the Officers of
the National League of Cities shall be indicated by the general definition of the title of their
offices. The President shall establish and appoint such committees as may be necessary, provided
that standing Board committees shall be established by a majority vote of the Board of Directors
and their membership appointed by the President. The Executive Director shall transact the
financial business of NLC and keep a complete record of all transactions and, with such
assistants and staff personnel as necessary, shall perform such other duties as NLC or the Board
of Directors shall direct and shall receive such compensation as the Board of Directors may
prescribe.
Section 5. EXECUTIVE COMMITTEE. There shall be an Executive Committee composed of
the following members of the Board: the President, the First Vice President, the Second Vice
President, the two (2) most immediate Past Presidents still in elective office in a member city,
two (2) Chief Executive Officers of member leagues recommended by the President and
approved by the Board, and up to three (3) members of the Board recommended by the President
and approved by the Board. NLC’s Executive Director shall also serve on the Committee in an
ex officio capacity. The Executive Committee may exercise the powers of the Board between
meetings of the Board unless otherwise specified by the Board. A majority of the members of the
Executive Committee shall comprise a quorum. The Executive Committee shall meet at the call
of the President or of a majority of its members. All official actions taken by the Executive
Committee shall be reported to the Board at its next meeting or as otherwise specified by the
Board.
Section 6. QUALIFICATIONS. Each elected officer of the National League of Cities shall be,
at the time of their election, an elected official of a member city. Each Board member shall be, at
the time of their election, an elected official of a member city or a chief executive officer, or
equivalent officer of a member league.
Section 7. ELECTIONS. The elected officers and other members of the Board of the National
League of Cities shall be elected in the manner provided for in Article IV. Nominations for all
officers and Board members, except Past Presidents still in elective office in a member city and
the Chairs of each standing federal advocacy committee, shall be made by a nominating
480
5
committee of not less than six (6) nor more than fourteen (14) members from member leagues
and member cities and the most Immediate Past President, all of whom shall be appointed by the
President. Nominations shall take into consideration the diversity of the membership. The
Immediate Past President shall serve as Chair of the Nominating Committee. The Nominating
Committee shall make its report in writing at least four hours before the scheduled election.
Section 8. VACANCIES. A vacancy shall occur in any office of the National League of Cities
in the event that the person holding the office resigns or ceases to possess the essential
qualifications for election to office as provided in Article III, Section 6. A vacancy in the office
of President shall be filled by the succession of the First Vice President to that office. A vacancy
in the office of the First Vice President shall be filled by the succession of the Second Vice
President to that office. A vacancy in the office of the Second Vice President or other elected
member of the Board of Directors shall continue until a new qualified person is elected under
Article Ill, Section 7, unless it is filled for the unexpired term by a person selected by a majority
vote of the remaining members of the Board of Directors. A vacancy which occurs for a person
serving as a member of the Board of Directors as a Past President, a Federal Advocacy
Committee Chair, or a Chief Executive Officer of a member league because that person ceases to
possess the essential qualifications provided in Article III, Section 6 shall continue until a new,
qualified Past President, Chair or Chief Executive Officer assumes such position on the Board of
Directors.
Section 9. ADVISORY COUNCIL. The Board of Directors shall establish an Advisory
Council, which shall consist of previous members of the Board of Directors who remain in
elected office. The duties, responsibilities, and leadership of the Advisory Council shall be
determined by the Board of Directors.
ARTICLE IV.
MEETINGS, VOTING, AND NATIONAL POLICIES
Section 1. MEMBERSHIP MEETINGS. An annual meeting of the membership shall take
place during the organization’s fall conference. At the annual meeting, the memberships shall
481
6
elect directors and officers, receive reports on activities of the association, and adopt national
municipal policies for the coming year. The President may also call a special meeting of the
membership. The time, place, and program of the annual meeting shall be determined by a
motion of the Board of Directors. Notices of meetings for members shall be delivered to the
mailing address or electronic address designated by the members not less than thirty (30) nor
more than sixty (60) days before such meetings, provided that any notices required by this
section may be waived before such meetings.
Section 2. MEMBER VOTING. In all meetings requiring the official decision of the National
League of Cities, each member league shall be entitled to twenty votes. Each member city shall
be entitled to one to twenty votes based upon population as follows:
Under 50,000 l vote
50,000- 99,999 2 votes
100,000- 199,999 4 votes
200,000 - 299,999 6 votes
300,000- 399,999 8 votes
400,000 - 499,999 10 votes
500,000-599,999 12 votes
600,000 - 699,999 14 votes
700,000 - 799,999 16 votes
800,000- 899,999 18 votes
900,000 and above 20 votes
Member cities, but not member leagues, shall be required to cast unanimous votes.
It shall be the duty of the President in advance of or at the beginning of any such meeting to
appoint a credentials committee of three persons, at least one of whom shall be a representative
of a member city. As soon as practicable after the naming of the credentials committee, each
member league shall designate one or more voting delegates not to exceed the number of votes to
482
7
which it is entitled, and may designate alternate voting delegates not to exceed the number of its
voting delegates. Each member city shall designate one voting delegate and may designate one
alternate voting delegate. It shall be the duty of the credentials committee to settle any dispute
concerning the voting rights of members and their voting delegates and alternate voting
delegates, the number of votes each is entitled to cast, and the total number of votes of all the
members of NLC.
All voting shall be by voice vote unless a weighted vote is demanded by ten percent or more of
the certified votes present at the meeting. When the weighted vote is taken, voting shall be
limited to the duly certified voting delegates, or their alternates, each casting the total number of
votes to which the voter is entitled by the certified voting roll. A majority vote of the certified
votes present at the meeting shall be required for the election of any officer or member of the
Board of Directors, or for passage of any matter of business brought before the business meeting.
There shall be no voting by proxy.
Section 3. MEMBER QUORUM. A quorum at the annual business meeting or special meeting
shall consist of majority of the votes certified to the meeting.
Section 4. MEMBER RESOLUTIONS ON POLICIES. Resolutions on national legislation
affecting cities shall be submitted to the voting delegates in writing by the Board of Directors, by
a resolution committee appointed therefore, or by special petition, provided that such petition is
presented to the annual convention by ten (10) voting delegates with the consent of a majority
vote. A two-thirds vote shall be necessary to adopt all resolutions.
Section 5. BALLOTS BY MAIL OR ELECTRONICALLY. Except as otherwise expressly
provided by these bylaws, a matter of business may be submitted to a vote of the membership
through the mail or electronically. If submitted through the mail, a response from a member
league shall bear the signature of the President and the countersignature of the Chief Executive
Officer of such member leagues, and the response from a member city shall bear the signature of
the Mayor. If submitted electronically, the response must come from the electronic address
designated by the member. Weighted voting shall be in effect in all balloting through the mail or
electronically.
483
8
Section 6. BOARD MEETINGS. Notices of meetings of the Board of Directors shall be
delivered through the mail to the mailing address or electronically to the email address
designated by the members of the Board of Directors not less than five (5) nor more than forty
(40) days before such meetings, unless otherwise required by law, provided that any notices
required by this section may be waived before such meetings. A majority of the directors present
at a meeting shall constitute a quorum, provided that a quorum consists of no less than one-third
of the directors then in office. An act of the majority of the directors present at a meeting at
which a quorum is present shall be considered an act of the Board of Directors, unless otherwise
required by the articles of incorporation or these bylaws.
ARTICLE V.
FINANCIAL MATTERS
Section 1. DUES AND CHARGES. The annual membership dues of the National League of
Cities, and the schedule of fees or systems of charges for all other services of NLC, shall be
established by a resolution of the Board of Directors. Within such resolution, general limits may
be set by NLC in annual meetings. Annual membership dues and annual service charges shall be
due the first day of the membership year for which they are assessed.
Section 2. FISCAL YEAR. The fiscal year of the National League of Cities shall be from
October 1 to September 30, inclusive of those dates.
Section 3. ANNUAL BUDGET. The revenues and expenditures of the National League of
Cities shall be planned and approved through an annual budget, and financial obligations shall be
incurred based on that budget. The annual budget shall be prepared by the Executive Director
under the direction of the Board of Directors. The budget shall be approved by the Board of
Directors.
Section 4. ANNUAL AUDIT. An annual audit shall be made of the financial affairs of the
National League of Cities by a certified public accountant designated or approved by the Board
of Directors.
484
9
ARTICLE VI.
AMENDMENTS
These bylaws may be repealed or amended at the annual meeting of the membership, or through
the mail or electronically. In the case of an annual meeting, a two-thirds majority of the certified
votes cast at the meeting shall be necessary to pass such an amendment. In the case that an
amendment is submitted through the mail or electronically, a two-thirds majority of the votes
cast shall be necessary to pass such an amendment. Amendments may be proposed either by
initiatory petitions signed by members present at the meeting or by resolution of the Board of
Directors, provided notice of such proposed amendments to be voted on at the annual meeting
shall be delivered to all members not less than fifteen days prior to that annual meeting.
In the case that an amendment is submitted through the mail or electronically, not less than forty
days shall elapse before the votes are canvassed by two members of the Board of Directors. Such
amendments, when adopted through the mail or electronically, shall become effective ten days
after the votes are canvassed and written notice of adoption is delivered to the membership.
ARTICLE VII.
PARLIAMENTARY PROCEDURE
Except as provided in these bylaws, and such official rules and procedures for the conduct of
business meetings as may be adopted by the Board of Directors, the procedures defined in
Robert's Rules of Order (revised edition) shall prevail in matters of parliamentary procedure.
485