HomeMy WebLinkAboutItem 4.10 Historic Park CO #2G~~~ OF DU~~~
19`~;~~, STAFF REPORT CITY CLERK
~` ~ ~ DUBLIN CITY COUNCIL File # ^~]~~0 - 3~®
04LIFOR~~
DATE: January 19, 2010
TO: Honorable Mayor and City Councilmembers
FROM: .Joni Pattillo, City Manager
SUBJECT: Approval of Contract Change Order #2 -Consultant Services for Dublin Historic
Park, Phase I,
Prepared By: Herma Lichtenstein, Parks & Facilities Development Manager
EXECUTIVE SUMMARY:
The City's financial policies require City Council approval when contract change orders are in
excess of $25,000. The City Council will consider the authorization of one change order in
excess of the City Manager's authority. This change order can be accommodated within the
total authorized budget for the Dublin Historic Park Project No. 950001.
FINANCIAL IMPACT:
The consultant services contract cost, as awarded by the City Council August 21, 2007 and
amended on April 15, 2008 for the Historic Park Project, is $736,830. Based on the current
construction schedule the project duration will need to be extended, requiring additional
consultant services. The proposed adjustment to the consultant agreement is $60,000. The
Project included a construction contingency and it is proposed to transfer the budget required
for the change from the improvements line item to the contract services. After this adjustment
$274,099 would remain in the Project budgeted as a construction contingency.
RECOMMENDATION:
Approve Change Order #2, for consultant services for the Dublin Historic Park, Phase I.
Q
Submitted by:
Parks and Community
Services Director
Reviewed by:
Administrative Services
Director
Reviewed by:
Assistant City Manager
Page 1 of 2 ITEM NO. 1'~"• I O
DESCRIPTION:
At its meeting of August 21, 2007, the City Council awarded a contract in the amount of
$237,569 to Royston Hanamoto Alley & Abey (RHAA), Landscape Architects, for services
related to the Dublin Historic Park, Phase I (CIP #950001). The scope of this contract included
evaluating the feasibility of the Kolb Ranch relocation and the conceptual design of the first
phase of the park. On April 15, 2008, the City Council approved Change Order #1 (in the
amount of $499,261) to the consultant agreement to prepare the construction documents and
bid the project. The total of both the original agreement and Change Order #1 is $736,830.
Based on the complex nature of the project, unforeseen conditions and subcontractor issues,
the project duration will need to be extended, requiring additional consultant time and services.
The services will include such tasks as continued project review, responding to contractor
requests for information, site inspections to assure compliance with design and historic
preservation criteria, and final punch lists. The original schedule anticipated final acceptance
for the project by January 2010. Current schedules anticipate substantial completion by spring
of 2010 and final acceptance of the project in June 2010. The cost of the additional services is
$60,000 and requires City Council approval of the Change Order for consultant services.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report was distributed to RHAA, Landscape Architects.
ATTACHMENTS: 1. Change Order #2
Page 2 of 2
~~v
CITY OF DUBLIN
CONTRACT CHANGE ORDER N0.2
PROJECT: Dublin Historic Park Master Plan Addendum & Phase I Improvements PAGE 1 OF 1
TO: Royston Hanamoto Alley and Abey
AGREEMENT DATED August 21, 2007
between Royston Hanamoto Alley and
Abey and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This change order is not effective until approved by the Citv Manaeer
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Change requested bv: City of Dublin
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement
1. Royston Hanamoto Alley and Abey for a total not to exceed $60,000 based on a revised project completion date of June
2010.
COST INCREASE $60,000
SUBMITTED BY_ APPROVAL RECOMMENDED BY APPROVED BY
Diane Lowart Date: 1/19/10
Parks and Community Services Director
Joni Pattillo Date: 1/19/10 Tim Sbranti Date: 1/19/10
City Manager Mayor
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all equipment, furnish al] materials, except as may otherwise be noted above, and perform all services necessary for the
work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date Contractor: Royston Hanamoto Alley and Abey
By Title:
Aditva Advani
If the Contractor does not sign acceptance of this order, his/her attention is directed to the requirements of the specifications as to
proceeding with the ordered work and filing a written protest within the time therein specified.
/ Q-1 Q ~ ~ C.J
Attachment 1
CITY OF DUBLIN ~ ~~
EXHIBIT "A" CHANGE ORDER FORM
DATE: 4/15/2008
PROJECT NAME: Dublin Historic Park Master Plan Addendum and Phase I Improvements
CIP #: 95557
CONTRACT N0. N/A
CHANGE ORDER NO. 2
PERCENT COMPLETED 27%
CONTRACTOR: Royston Hanamoto Alley and Abey
CONTRACT AMOUNT: $237,569
CONTRACT CHANGE ORDERS: AMOUNT CONTRACT CHANGE ORDERS: AMOUNT
CHANGE ORDER #01 Additional Design Services 499,261.00
CHANGE ORDER #02 Additional Design Services 60,000.00
559,261.00
TOTAL OF ALL CURRENT AN D PRIOR CHANGE ORDERS 0.00
ADJUSTED CONTRACT AMO UNT: 796,830.00
PROGRESS PAYMENTS MADE:
PAYMENT #01 1,914 PAYMENT #19 10,204
PAYMENT #02 2,661 PAYMENT #20 26,749
PAYMENT#03 11,460 PAYMENT#21 10,303
PAYMENT #04 24,004 PAYMENT #22 7,g3g
PAYMENT #05 10,138 PAYMENT #23 4,559
PAYMENT #06 18,782 PAYMENT #24 6,524
PAYMENT #07 24,411 PAYMENT #25 6,338
PAYMENT #08 25,837 PAYMENT #26
PAYMENT #09 55,313 PAYMENT #27
PAYMENT #10 25,059 PAYMENT #28
PAYMENT #11 76,258 PAYMENT #29
PAYMENT #12 3,134 PAYMENT #30
PAYMENT#13 113,762 PAYMENT#21
PAYMENT#14 4,941 PAYMENT#21
PAYMENT #15 151,778 PAYMENT #21
PAYMENT #16 49,547 PAYMENT #21
PAYMENT #17 33,985 PAYMENT #21
PAYMENT #18 17,763 PAYMENT #22
650,748 72,517
TOTAL ACTUAL PAYMENTS: $723,264.85
ADJUSTED TOTAL CONTRACT: $796,830.00
REMAINING BALANCE ON CONTRACT: $73,565.15
RECOMMENDATION:
APPROVED
DENIED
APPROVED APPROVED
DENIED DENIED
SIGNATURE:
Supervising
Dept Head
City Manager Mayor