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STAFF REPORT CITY C L E R K
DUBLIN CITY COUNCIL File # ^~3 ®00-^2 0^
DATE: February 16, 2010
TO: Honorable Mayor and City Councilmembers
FROM: ~ Joni Pattillo, City Manager
SUBJEC Authorization to Prepare Engineer's Reports: Citywide Street Lighting Maintenance
Assessment District 83-1; Landscaping and Lighting Maintenance Assessment District
83-2 (Stagecoach Road); Landscaping and Lighting Maintenance Assessment District
86-1 (Villages at Willow Creek); Landscaping and Lighting Maintenance Assessment
District 97-1 (Santa Rita Area); Street Lighting Maintenance Assessment District 99-1
(Dublin Ranch and Tract 7067)
Prepared By: Erin Steffen, Administrative Analyst
EXECUTIVE SUMMARY:
This action authorizes City Staff to prepare the Engineer's Reports for the Fiscal Year 2010-2011
assessments. Public hearings will be held prior to the levy of assessments. Citywide Street Lighting
Maintenance District 83-1 pays the cost of energy and maintenance for the City's street fight system,
except for the lights included in Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch
and Tract 7067). Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road)
pays the cost of utilities and maintenance for landscaping improvements along Stagecoach Road and on
the "interior slopes" of the Dublin Hills Estates development. Landscaping and Lighting Maintenance
Assessment District No. 86-1 (Villages at Willow Creek) pays the cost of utilities and maintenance for
certain landscaping improvements associated with the Villages at Willow Creek development.
Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area) pays the cost of
utilities and maintenance for certain landscaping improvements within the Santa Rita development area.
FINANCIAL IMPACT:
The cost of preparing the Engineer's Reports is budgeted in the Fiscal Year 2009-2010 budget and is
paid by each respective Assessment District.
RECOMMENDATION:
Adopt the resolutions directing preparation of the Annual Engineer's Reports for: Citywide Street Lighting
Maintenance Assessment District 83-1; Landscaping and Lighting Maintenance Assessment District 83-
2 (Stagecoach Road); Landscaping and Lighting Maintenance Assessment District No. 86-1 (Villages at
Willow Creek); Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area); and
Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch and Tract 7067)
. ~Ct~1ZC~
Submi By Reviewed By
Assistant City Manager _ City Manager
Page 1 of 3 ITEM NO. T
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DESCRIPTION:
The procedure for establishing annual maintenance assessments requires that the City Council
first authorize preparation of the Engineer's Reports. The preliminary reports are then brought
back to the City Council for approval later in the year, once the District budgets have been
formulated. Following the City Council's approval of the preliminary reports, public hearings will
be scheduled as required.
The proposed resolutions (Attachments 1-5) authorize the Public Works Director/Assistant City
Engineer to begin preparation of the required Engineer's Reports for the two street lighting
maintenance assessment districts and the three landscaping and lighting maintenance
assessment districts described below for Fiscal Year 2010-2011.
Citywide Street Lightinq Maintenance Assessment District 83-1
This assessment district was established in 1983 to replace the County Service Area, which had
paid maintenance and energy costs for public street lights within the City of Dublin. The
boundary of this assessment district encompasses the entire City, with the exception of Dublin
Ranch and Tract 7067, the Clifden Parc development in the western hills.
Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road)
As part of the review and approval of the 150-unit single-family Dublin Hills Estates
development and the Amador Lakes development, certain landscaping maintenance was made
a condition of approval. This maintenance assessment district provides the funds for.this work.
The District's boundaries include all of Tract 4719. The District maintains all of the Stagecoach
Road landscaping and the-"interior slope" landscaping within Tract 4719 (see Attachment 2). In
1989, the "City Council deleted Stagecoach Park from the assessment district; the City .now
bears the cost of maintaining this small park.
Landscaping and' Lighting Maintenance Assessment District No. 86-1 (Villages at Willow Creek)
This assessment district maintains roadside and median landscaping associated .with the
Villages at Willow Creek development off Dougherty Road. As part of the review and approval
of the 145-unit single family development (Ridgecreek) and the other multifamily Villages,
certain landscaping maintenance was made a condition of approval. In lieu of forming a
homeowners' association to perform landscape maintenance, the developer requested
formation of this assessment district. Activities include litter pickup, maintenance of soundwalls,
and landscaping along Dougherty Road between Amador Valley Boulevard and Fall Creek
Road; along Amador Valley Boulevard between Dougherty Road and Wildwood Road; and
along Wildwood Road, Fall Creek Road, Shady Creek Drive and Willow Creek Drive. The City
Council approved formation of this District on November 10, 1986, with the initial assessment in
the 1987-1988 tax year.
Landscaping and Lightinq Maintenance Assessment District 97-1 (Santa Rita Area)
This assessment district funds street landscape maintenance and utility costs for the Santa Rita
development area. The area is bounded by Arnold Road on the west, Gleason Drive on the
north, Tassajara Road on the east, and Interstate 580 on the south. The scope of work
includes maintenance of roadside landscaping for Dublin Boulevard, Hacienda Drive, Central
Parkway, a portion of Arnold Road, Tassajara Road (westerly portion), and a portion of Gleason
Drive, plus the maintenance of the trail and landscaping along the Tassajara Creek channel.
The median landscape maintenance is not included in this District. This assessment district
was formed in 1996 at the request of the Alameda County Surplus Property Authority, which
was the only property owner in the District at that time. The initial assessment was levied in
Fiscal Year 1997-1998.
Page 2 of 3
Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch and Tract 7067)
Assessment District 99-1 funds the electric energy, maintenance, and repair costs associated
with the decorative street lighting that has been installed in the Dublin Ranch development and
also in Tract 7067 (Clifden Parc) off Mountain Rise Place. This assessment district was formed
in 1999 at the request of the developers in Dublin Ranch, which were the only property owners
in the District at that time. The initial assessment was levied in Fiscal Year 1999-2000. Dublin
Ranch Areas A and G were annexed into the District during Fiscal Year 2001-2002.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Following the City Council's approval of the preliminary reports, a public hearing for each street
lighting maintenance assessment district and landscaping and lighting maintenance
assessment district will be scheduled as required.
ATTACHMENTS: 1. Resolution Directing Preparation of Annual Engineer's Reports
for Citywide Street Lighting Maintenance Assessment District
83-1
2. Resolution Directing Preparation of Annual Engineer's Reports
for Landscaping and Lighting Maintenance Assessment District
83-2 (Stagecoach Road)
3. Resolution Directing Preparation of Annual Engineer's Reports
for Landscaping and. Lighting Maintenance Assessment District
86-1 (Villages at Willow Creek)
4. Resolution Directing Preparation of Annual Engineer's Reports
for Landscaping and Lighting Maintenance Assessment District
97-1 (Santa Rita Area)
5. Resolution Directing Preparation of Annual Engineer's Reports
for Street Lighting Maintenance Assessment District 99-1
(Dublin Ranch and Tract 7067)
Page 3 of 3
sus
RESOLUTION NO. XX - 10
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR
CITYWIDE STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS, on August 2, 1983, by its Resolution No. 38-83, this City Council ordered the
formation of and levied the first assessment within the City of Dublin Street Lighting
Maintenance Assessment District ("the District") pursuant to the provisions of the Landscaping
and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways
Code) (hereinafter, "the Act"); and
WHEREAS, Sections 22620 et seq of the Act provide for the levy of annual assessments
after formation of the District; and
WHEREAS, within said District, the existing and proposed improvements, and any
substantial changes proposed to be made to the existing improvements, are generally described
as: energy and maintenance work for and to all street lights within the City Limits of the City of
Dublin, excepting the street lighting that is maintained through Street Light Maintenance
Assessment District 99-1 (Dublin Ranch and Tract 7067);
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby
designate the Dublin Public Works Director/Assistant City Engineer as Engineer for purposes of
preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of
the Act; said Engineer is hereby directed to apportion said assessments in accordance to the
benefits received from said improvements by the lots, pieces and parcels of land within the
District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith.
PASSED, APPROVED AND ADOPTED this 16th day of February, 2010, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
ATTACHMENT 1
ads
RESOLUTION NO. XX -10
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2
(STAGECOACH ROAD AREA)
WHEREAS, on January 23, 1984, by its Resolution No. 11-84, this City Council initiated
proceedings, and by Resolution No. 10-84, ordered the formation of City of Dublin Landscaping
and Lighting Maintenance Assessment District No. 83-2, ("the District") pursuant to the
provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the
California Streets and Highways Code) (hereinafter, "the Act"); and
WHEREAS, Sections 22620 et seq of the Act provide for the levy of annual assessments
after formation of the District; and
WHEREAS, within said District, the existing and .proposed improvements and any
substantial changes proposed to be made to the existing improvements are generally described
on Exhibit A attached hereto and hereby made a part hereof;
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby
designate the Dublin Public Works Director/Assistant City Engineer as Engineer for purposes of
preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of
the Act; said Engineer is hereby directed to apportion said assessments in accordance to the
benefits received from said improvements by the lots, pieces and parcels of land within the
District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith.
PASSED, APPROVED AND ADOPTED this 16th day of February, 2010, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
ATTACHMENT 2
3o~t~
RESOLUTION NO. XX - 10
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1
(VILLAGES AT WILLOW CREEK)
WHEREAS, on November 10, 1986, by its Resolution No. 128-86, this City Council
initiated proceedings, and by Resolution No. 129-86, ordered the formation of City of Dublin
Landscaping and Lighting Maintenance Assessment District 86-1 (Villages at Willow Creek)
("the District") pursuant to the provisions of the Landscaping and Lighting Act of 1972
(commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, "the
Act"); and
WHEREAS, Sections 22620 et seq of the Act provide for the levy of annual assessments
after formation of the District; and
WHEREAS, within said District, the existing and proposed improvements and any
substantial changes proposed to be made to the existing improvements are generally described
on Exhibit A attached hereto and hereby made a part hereof;
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby
designate the Dublin Public Works Director/Assistant City Engineer as Engineer for purposes of
preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of
the Act; said Engineer is hereby directed to apportion said assessments in accordance to the
benefits received from said improvements by the lots, pieces and parcels of land within the
District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith.
PASSED, APPROVED AND ADOPTED this 16th day of February, 2010, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
ATTACHMENT 3
4c~S
RESOLUTION NO. XX - 10
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 97-1
(SANTA RITA AREA)
WHEREAS, on July 23, 1996, by its Resolution No. 94-96, this City Council initiated
proceedings, and by Resolution No. 115-96, ordered the formation of City of Dublin
Landscaping and Lighting Maintenance Assessment District No. 97-1 ("the District"), pursuant to
the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of
the California Streets and Highways Code) (hereinafter, "the Act"); and
WHEREAS, Sections 22620 et seq of the Act provide for the levy of annual assessments
after formation of the District; and
WHEREAS, within said District, the existing and proposed improvements and any
substantial changes proposed to be made to the existing improvements are generally described
on Exhibit A attached hereto and hereby made a part hereof;
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby
designate the Dublin Public Works Director/Assistant City Engineer as Engineer for purposes of
preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of
the Act; said Engineer is hereby directed to apportion said assessments in accordance to the
benefits received from said improvements by the lots, pieces and parcels of land within the
District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith.
PASSED, APPROVED AND ADOPTED this 16th day of February, 2010, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
ATTACHMENT 4
~~~ ~.
RESOLUTION NO. XX -10
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1
(DUBLIN RANCH AND TRACT 7067)
WHEREAS, on March 16, 1999, by its Resolution No. 37-99, this City Council initiated
proceedings, and on June 1, 1999, by Resolution No. 153-99, ordered the formation of City of
Dublin Street Lighting Maintenance Assessment District No. 1999-1, Dublin Ranch and Tract
7067 Clifden Parc ("the District") pursuant to the provisions of the Landscaping and Lighting Act
of 1972 (commencing at Section 22500 of the California Streets and Highways Code)
(hereinafter, "the Act"); and
WHEREAS, Sections 22620 et seq of the Act provide for the levy of annual assessments
after formation of the District; and
WHEREAS, within said District, the existing and proposed improvements and any
substantial changes proposed to be made to the existing improvements are generally described
as energy and maintenance work for and to all street lights and acquisition of street lights within
the District boundaries;
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby
designate the Dublin Public Works Director/Assistant City Engineer as Engineer for purposes of
preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of
the Act; said Engineer is hereby directed to apportion said assessments in accordance to the
benefits received from said improvements by the lots, pieces and parcels of land within the
District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith.
PASSED, APPROVED AND ADOPTED this 16th day of February, 2010, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
ATTACHMENT 5