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STAFF REPORT CITY CLERK
DUBLIN CITY COUNCIL File # ^ 3^ 3^~-®®
DATE: February 24, 2010
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
SUBJE Fiscal Year 2010-2011 Budget Study Session:
City Council Direction on Budget Issues
Prepared By: Diane Lowart, Parks and Community Services Director and
Amy Cunningham, Budget Manager
EXECUTIVE SUMMARY:
The City Council will provide specific direction on items to be evaluated as part of the Fiscal
Year 2010-2011 budget process. A Worksheet is included with the Staff Report to focus on key
decision points. The Worksheet includes direction on measures that may be necessary to
balance the budget. In addition, the Worksheet includes an opportunity to discuss the
Community Support Group funding recommendations from the City Council's Community
Development Block Grant and Community Support Grant Standing Committee.
FINANCIAL IMPACT:
Financial impact will be determined following direction provided by the City Council via the
Budget Issues Worksheet.
RECOMMENDATION:
Staff recommends that the City Council receive the report, review the Budget Issues
Worksheet, and provide Staff with direction on each of the issues identified in the Worksheet.
~ ~~
Submitted By
Parks and Community
Services Director
,~ ,/i~ ~~ ~ ~-
u m fitted y
Budget Manager
i
Revi a By
Assistant City Manager
Page 1 of 4 ITEM NO. • ~-
DESCRIPTION:
As part of the Fiscal Year 2010-2011 Goals and Objectives /Budget Study Session, the City
Council has received background information related to the fiscal trends that will influence the
Fiscal Year 2010-2011 Budget. The second component of the Study Session is focused on
receiving more specific direction from the City Council on issues to be evaluated as part of the
Budget process, including support or additional direction related to inclusion of the Community
Support Grant recommendations provided by the City Council's Community Development Block
Grant (CDBG) and Community Support Grant Standing Committee (referred to as "Standing
Committee").
Operating Budget
Staff has provided the City Council with a Budget Issues Worksheet (Attachment 1) for Fiscal
Year 2010-2011. The purpose of this worksheet is to assist the City Council in establishing a
framework for preparation of the Preliminary Budget to be considered at the Budget Hearing in
June 2010. The Worksheet also provides the City Council with an opportunity to identify
adjustments to services or projects, which Staff can analyze as part of the Preliminary Budget.
Given the continued decline in fiscal conditions, Staff has included a section in the Budget
Issues Worksheet for the City Council to identify any operating budget services or programs
that the City Council may wish to have Staff evaluate for reduction or deletion in Fiscal Year
2010-2011. As part of the budget preparation process, Staff is undertaking a core services
analysis to assist in the identification of additional organizational efficiencies.
Community Support Grant Program
To accomplish the Fiscal Year 2009-2010 City Council High Priority Objective of "developing a
procedure to combine the CDBG and the Community Support Grant processes" modifications
were. made to the Community Support Grant application process this year. Most significantly
the application timeline for the Community Support Grants was accelerated to match the
timelines required for the CDBG process.
As discussed in the February 2, 2010, Staff Report to the City Council related to CDBG funding
recommendations, there were many community outreach activities, such as informational
meetings with organizations, website announcements, and multiple pieces of correspondence
to past grant recipients discussing changes to the application process. Overall, the response to
combining the processes was positive.
On January 12, 2010, the Standing Committee, comprised of Vice Mayor Hildenbrand and
Councilmember Hart, held a public meeting to hear presentations from grant applicants and
make Community Support Grant funding recommendations for consideration by the City Council
at the Goals and Objectives /Budget Study Session.
Initially twelve Community Support Grant applications were received from ten community
groups. After consideration of the Community Support Grant applications and CDBG
applications, the Standing Committee agreed with Staff's recommendation to transfer two
additional organization funding requests (Community Resources for Independent Living (CRIL)
and Tri-Valley Housing Opportunity Center) from the CDBG program to the Community Support
Grant program to allow these organizations to receive support through the City's Affordable
Housing Fund.
Page 2 of 4
The following table summarizes applications received and Staff recommendations, which were
supported by the City Council Standing Committee:
Standing __
Staff Committee
Funding Request Recomm. Recomm.
Or anization FY 2010-2011 FY 2010-2011 FY 2010-2011
_
Axis Community Health:
Health Care Access $9,000 $9,000 $9,000
Chabot-Las Positas Community College
District:
Tri-Valle One-Sto Career Center $15,000 $15,000 $15,000
Child Care Links:
Communit Service Pro~ect $18,500 $18,500 $18,500
Community Resources for Independent
Living (CRIL):
O erations $11,925 $11,925 $11,925
Dublin Partners in Education:
O erations $15,000 $15,000 $15,000
Dublin San Ramon Services District:
Low Income Resident Payment
Assistance $25,000 $0 $0
Eden Information & Referral:
Alameda Count 2-1-1 $10,000 $10,000 $10,000
Eden Council for Hope and Opportunity
(ECHO):
Rental Assistance Pro ram $6,180 $6,180 * $6,180
New Or anization Pro rams/Pro'ects
Axis Community Health:
Automated Patient Messaging
New Pro'ect $4,000 $4,000 $4,000
Dublin Partners in Education:
"Dollars for Scholars Bowl-A-Rama"
New Pro ram $5,000 $5,000 $5,000
Hope Hospice:
Operations
New Or anization $15,000 $15,000 $15,000
Pacific Chamber Symphony:
"Music is Fun" Assembl Pro ram $12,000 $12,000 $12,000
Transfers from CDBG
Community Resources for Independent
Living (CRIL):
Housin Services $5,086 $3,588 * $3,588
Tri-Valley Housing Opportunity Center:
Low Income Pa ment Assistance $25,000 $25,000 * $25,000
TOTAL $176,691 $150,193 $150,193
General Fund $115,425 $115,425
Affordable Housin Fund $34,768 * $34,768
Staff proposes that the Standing Committee's funding recommendations be included as a
higher service level in the Fiscal Year 2010-2011 Preliminary Budget.
Page 3 of 4
Capital Projects
Similar to the Worksheet sections discussing the Operating Budget, the Budget Issues
Worksheet has a section related to identifying adjustments to Capital Projects. With the
anticipated continuation of revenue shortfalls, Staff expects that the schedules for Capital
Projects will require modification again this year. A list of projects included in the current Five
Year Capital Improvement Program is attached to the Worksheet (Exhibit A to Attachment 1).
It is suggested that, prior to the Goals and Objectives and Budget Study Session, City
Councilmembers:
. Review the Fiscal Year 2009-2010 Preliminary Budget;
. Review the Five Year Capital Improvement Program 2008-2013, Fiscal Year 2009-2010
Update;
. Complete the Budget Issues Worksheet and bring the Worksheet to the City Council
meeting for discussion purposes.
The City Manager will lead the City Council through a discussion of the Budget Issues
Worksheet and the City Council is requested to provide consensus and direction on the
identified topics.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS: 1. Budget Issues Worksheet, Fiscal Year 2010-2012 with Capital
Improvement Program projects list as Exhibit A
2. January 12, 2010 CDBG and Community Support Grant
Funding Requests for Fiscal Year 2010-2011 Staff Report
without Attachments or Exhibits (Attachments and Exhibits can
be viewed in the City Manager's Office)
3. Draft Minutes from the January 12, 2010 CDBG and
Community Support Grant Standing Committee meeting
Page 4 of 4
L~ 33
BUDGET ISSUES WORKSHEET
FISCAL YEAR 2010-2011
Due to the continuing decline in fiscal conditions, the City of Dublin may face an operational
deficit of between $3.1 million and $4.6 million in Fiscal Year 2010-2011. This projected deficit
does not take into consideration any future impacts that may result from the State budget crisis.
This projected deficit requires the City Manager to implement a comprehensive plan to balance
the budget shortfall for FY 2010-2011. Below is a list of budgetary areas that require City
Council input and direction in order for the City Manager to formalize and execute a balanced
budget for FY 2010-2011.
1. OPERATING EXPENDITURES
1(A) STAFF PROPOSED ACTIONS TO BALANCE THE BUDGET
In an effort to develop a balanced budget for FY 2009-2010, the following three steps
were taken:
The organization was restructured to meet current and future business
needs;
2009-2010 General Fund Capital Projects were deferred to a later year (as
appropriate);
Economic Stability Reserves were utilized.
For FY 2010-2011, Staff proposes to continue to look for organizational efficiencies and
effectiveness in order to maintain the current level of service for the public. However, if
additional measures are necessary to develop a balanced budget for FY 2010-2011,
Staff proposes that one or more of the following solutions be implemented:
. Utilize Economic Stability Reserve;
. Defer or eliminate 2010-2011 General Fund Capital Projects, where feasible;
Reduce operations and hours for City buildings and facilities;
. Reduce operational service levels.
Does the City Council support the proposed actions/steps to balance the budget?
YES or NO (Please circle one)
1(B) SERVICE LEVEL CHANGES
For the purpose of developing the Fiscal Year 2010-2011 Operating Budget, are there
service level reductions or elimination of any services or projects that the City Council
would like Staff to evaluate?
YES or NO (Please circle one)
-~- ~-ay-rt7 S.
ATTACHMENT 1
Z~ ~~,
SUGGESTIONS FOR SERVICE LEVEL CHANGES /ITEMS TO BE EVALUATED
1(C) CITY COUNCIL'S GOALS AND OBJECTIVES OF 2010-2011
To the extent the City Council's 2010-2011 Goals and Objectives require additional
resources not included in the current budget, should the 2010-2011 Budget include only
High Priority Objectives for consideration? If yes, this would mean that Medium and
Low Priority Objectives that require additional funding will not be incorporated in the
Budget.
YES or NO (Please circle one)
1(D) COMMUNITY SUPPORT GRANT PROGRAM
During Fiscal Year 2009-2010, the Community Development Block Grant and
Community Support Grant Standing Committee was established. Vice Mayor
Hildenbrand and Councilmember Hart serve on the Committee. For the Community
Support Grant Program, 12 project applications were received from 10 community
organizations. On January 12, 2010, the Committee received presentations from both
Community Development Block Grant applicants and Community Support Grant
applicants. Following the presentations, the Committee recommended the transfer of
two funding requests from the Community Development Block Grant category to the
Community Support Grant category.
-2-
ATTACHMENT 1
a..
~~
The funding recommendations of the Standing Committee are shown on the following
table.
Standing Committee
' Funding Request Recommendation
Or anization _ FY 2010-2011 _ FY 2010-2011
Axis Community Health -
Health Care Access $ 9,000 $ 9,000
Chabot-Las Positas Community College District -
Tri-Valle One-Sto Career Center $ 15,000 $ 15,000
Child Care Links -
Communit Service Pro~ect $ 18,500 $ 18,500
Community Resources for Independent Living (CRIL) -
O erations $ 11,925 $ 11,925
Dublin Partners in Education -
O erations $ 15,000 $ 15,000
Dublin San Ramon Services District -
Low Income Resident Pa ment Assistance $ 25,000 $ 0
Eden Information & Referral -
Alameda Count 2-1-1 $ 10,000 $ 10,000
Eden Council for Hope and Opportunity (ECHO) -Rental
Assistance Pro ram $ 6,180 " $ 6,180
Axis Community Health (New Project) -
Automated Patient Messa in $ 4,000 $ 4,000
Dublin Partners in Education (New Program) -
"Dollars for Scholars Bowl-A-Rama" $ 5,000 $ 5,000
Hope Hospice (New Organization) -
O erations $ 15,000 $ 15,000
Pacific Chamber Symphony (New Request) -
"Music is Fun" Assembl Pro ram $ 12,000 $ 12,000
Community Resources for Independent Living (CRIL) -
Housin Services $ 5,086 * $ 3,588
Tri-Valley Housing Opportunity Center -
Low Income Pa ment Assistance $25,000 * $25,000
TOTAL $176,691 $150,193
General Fund $115,425 $115,425
Affordable Housing Fund * $34,768 $34,768
Staff recommends that Community Support Grants be included as a Higher Service
Level in the FY 2010-2011 Budget.
Does the City Council support the funding recommendations of the Standing
Committee?
YES or NO (Please circle one)
-3-
ATTACHMENT 1
2. RESERVES
Should the use of Reserves be inclusive of operating costs, as well as capital costs
and/or other one-time expenditures?
YES or NO (Please circle one)
2(A) CAPITAL IMPROVEMENT PROGRAM
Charts provided in the attached Excerpt Summary Tables from 2008-2013 Capital
Improvement Program (Exhibit 1) include a summary of the capital improvements
adopted as part of the City's 2008-2013 Five-Year Capital Improvement Program, 2009-
2010 Update.
Staff will be preparing a new Capital Improvement Program for 2010-2015 and
recommend timing adjustments of projects in order to align them with available funding.
This will also take into consideration whether the project is essential to the protection of
public health and safety, as well as other factors. Of those projects currently identified
in the Five-Year Capital Improvement Program, are there any desired adjustments of
projects which should be considered for funding in Fiscal Year 2010-2011?
YES or NO (Please circle one)
DESIRED ADJUSTMENTS TO FIVE-YEAR CIP FOR FISCAL YEAR 2010-2011
3. BUDGET HEARING DATE
In order to finalize the budget calendar for preparation of the Fiscal Year 2010-2011
Budget and Five Year Capital Improvement Program it is necessary to establish a
budget hearing date. Staff would recommend that the City Council consider establishing
a preferred budget hearing date on Tuesday, June 8, 2010 at 5 p.m. to provide Staff
with adequate time to complete the budget. If the City Council would prefer an
alternative date or time, please indicate below:
Budget Hearing Alternative Date/Time:
-4-
ATTACHMENT 1
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Five Year
Capital Improvement Program
2008-2013
2009-2010 Update
Summary Schedules
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~~OF DU8~~2 STAFF REPORT
~~~ ~~ COMMUNITY SUPPORT AND ~ ~6~ ~~
~~~1 COMMUNITY DEVELOPMENT BLOCK GRANT
~, ~ ~ CITY COUNCIL STANDING COMMITTEE
~LIFpR
DATE: January 12, 2010
TO: Vice Mayor Hildenbrand and Councilrnember Hart
FROM: Joni Pattillo, City Manager
SUBJEC Community Development Block Grant (CDBG) and Community Support Grant
Funding Requests for Fiscal Year 2010-2011
Prepared By: Gaylene Burkett, Admin' five Aide and Amy Cunningham,
Budget Manager
EXECUTIVE SUMMARY:
Staff has reviewed the Fiscal Year 2010-2011 applications received during the Request for
Proposal period, November 16 through December 16, 2009. CDBG applications have been
ranked according to rating criteria approved by the City Council in April 2009. Community
Support Grant applications were reviewed for compliance with the submittal requirements and
deadline for submittal. There is not currently an established rating criterion for the Community
Support Grants. .
The Standing Committee will hear Staff and organization presentations and make funding
recommendations for consideration by the full City Council.
FINANCIAL IMPACT:
In Fiscal Year 2009-2010, the CDBG Grants totaled $81,509. Actual funding for Fiscal Year
2010-2011 may be different as funding allocations from the Department of Housing and Urban
Development (HUD) will not be known until mid-February or March. These funds will be
reimbursed to the City by Alameda County Housing and Community Development Department.
In Fiscal Year 2009-2.010, the Community Support Grant funding cap is $120,000. Community
Support Grants are supported entirely by the City's General Fund.
RECOMMENDATION:
.- Staff recommends that the Standing Committee: 1) Receive Staff p
CDBG applicant presentations; 3) Receive Community Support Grant
4) Discuss funding options; and 5) Support Staff's recommendation for
Support Grants; or-provide alternate directi n for funding.
1
~ ~~Y~_
Su ~ tted By Jeri am Submitted by Amy Cunningham
Community Development Director Budget Manager
resentation; 2) Receive
applicant presentations;
CDGB and C mmunity
--~
f~eGiewed ~ris Foss
~ecict~nt f'.ity Mananer
COPY TO: Grant Applicants ATTACHMENT 2
~~~
BACKGROUND:
The following is a brief overview of actions taken to accomplish the Fiscal Year 2009-2010 City
Council high priority goal of developing a procedure to combine the Community Development
Block Grant (CDBG) and. the Community Support Grant processes into one, in anticipation of .
Dublin becoming an entitlement City in the coming years. - -
• On October 6, 2009, the City Council created a City Council Standing Committee
designed to provide policy guidance and direction on the City Council's major initiatives
for this Fiscal Year.
• On October 22, 2009, the first Standing Committee meeting was held. Due to strict
established guidelines for the CDBG process as dictated by the Department of Housing
and Urban Development. (HUD), it was decided that the Community Support Grant open
application process would occur during the same time period as the CDBG open
application period.
• In early November, a Request for Proposal was advertised for CDBG, with an Qpen
application period set between November 16 and December 16, 2009. Information
about the Community Support Grant application process was released concurrently.
• On November 3 and 10, 2009, City Staff held informational meetings with community
organizations to discuss the changes regarding the process for submitting applications
for the CDBG and Community Support Grant funding for Fiscal Year 2010-2011.
Overall, the response to combining the processes was positive.
• On November 16, 2009, the application period for both grant programs opened. _ -
CDBG Background:
Community Development Block Grant (CDBG) funds are provided by the U.S. Department of
Housing and Urban Development (HUD). The City of Dublin works with Alameda County's
Urban CDBG Program to allocate funds and with HUD to assure that all CDBG-funded activities
are in compliance with federal regulations.
The City of Dublin has participated in Alameda County's Urban-County CDBG Program since
1982. The Cities of Dublin, Albany, Emeryville, Newark, and Piedmont, which do not have a
minimum population of 50,000 residents, make up the Urban County Cities. During the current
Fiscal Year (FY 2009-2010), the City of Dublin received $81,509 in CDBG funding.
Every year the County dedicates a percentage of each Urban County City's CDBG funding
allocation to the County of Alameda's Housing Rehabilitation Program. This Program is
available for residents within each of the respective Urban County Cities as well as' the
unincorporated County. In addition, the County may limit each Urban County City to only 15% of
the CDBG allocation for service-based organizations and projects. The County's pest practice
has been to review all applications received from each Urban County City to determine if the
overall request for service-based projects exceeds the 15% limit.
The County of Alameda Housing and Community Development (HCD), fiscal agent for the
Urban County CDBG Program, has not yet received the 2010-2011 CDBG funding allocation
figures from HUD for distribution to the Urban County Cities. For planning purposes, when the
amount is unknown, the City typically uses the same total funding amount that was allocated
Page 2 of 9
the previous year. Past experience has shown that the HUD budget for CDBG funds wi~~ Qe
less than the amount allocated in Fiscal Year 2010-2011, with the exception of the current fiscal
year (FY 2009-2010) where the total allocation increased by approximately $1,000. Should
there be a decrease or an increase in CDBG allocations; Staff recommends that the percentage
of the decrease or increase be distributed evenly across all the programs that do not have
mandatory set contributions up, to the maximum funding request by each agency.
CDBG funds are ultimately Federal funds, therefore, strict reporting and monitoring for
compliance is required. To comply with the County's CDBG timelines, the City Council
Standing Committee's CDBG funding recommendations must be considered at the City Council
meeting on February 2, 2010.
Community Support Grant Background:
This will mark the fourth fiscal year of a City Council approved Community Support funding
process. There are several key elements that make up this process: 1) a standardized grant
application packet; 2) a requirement that grant applicants make presentations outlining services
provided to the Community and discuss how the additional City funding would further benefit
Dublin residents and businesses; and 3) the establishment of a maximum request per project of
$25,000 and a funding cap of $1.20,000 for the Fiscal Year 2010-2011 Budget process.
As discussed above, the City Council high priority goal of combining the CDBG and Community
Support Grant processes began this year in anticipation of the City becoming a CDBG
Entitlement City in the future. Merging of the two processes resulted in changes to the
Community Support Grant process; most significantly, the application timeline for the
Community Support Grant process was accelerated to match the timelines required for the
CDBG process.
Additionally, the City Council Standing Committee, instead of the full City Council, will hear
organization presentations this year. The City Council will consider the Standing Committee's
funding recommendations for Community Support Grants at the Goals and Objectives/Budget
Study Session on February 24, 2010.
City Council recommended Community. Support Grant funding requests will be included for final
consideration as higher service levels in the Fiscal Year 2010-2011 Preliminary Budget, with
final grant awards to be confirmed as part of the City Council Budget Study Session held in
June 2010.
Outreach Efforts
As in past years, there were many points of contact with organizations as part of the CDBG and
Community Support Grant application processes. These outreach and education efforts
included:
• Notification letter to all prior grant recipients outlining changes to the grant process and
inviting them to an informational meeting to discuss the overall grant programs and key
changes to the processes for FY 2010-2011;
• Two informational meetings held in early November 2009 for both CDBG and Community
. Support Grant applicants with approximately twenty total potential applicants in
attendance;
Page 3 of 9
• Notification letters to prior CDBG and Community Support Grant applicants anr~uuncfrr'g ~'
opening of funding application period commencing November 16, 2009 with deadline of
December 16, 2009;
• Announcements on City website about open application period with links to CDBG and
Community Support Grant applications;
• Letter to FY 2010-2011 CDBG and Community Support Grant applicants providing
information about mandatory presentation date/time and presentation guidelines. Each
organization will be provided three (3) minutes to highlight the success or impact of past
funding; the need for this funding request; and the number of Dublin residents served by
the program/project. The City Council Standing Committee has allocated an additional
two (2) minutes for questions and answers.
ANALYSIS
CDBG
During this year's application cycle, the City of Dublin received ten (10) applications for the use
of Fiscal Year 2010-2011 CDBG funds. Two of the applications, Tri-Valley YMCA and the Lions
Center for the Blind, received are new requests to the City; the remaining requests are
applicants that the City ultimately funded in FY 2009-2010. Staff is not recommending funding
for one prior year applicant, Community Resources for Independent Living, and the two new
application requests: Below is further discussion of these three applications.
Staff reviewed the CDBG applications and rated them according to the following approved
criteria:
• Organization and Management -Evaluates the agency's ability to run and manage its
operations;
• Needs and Benefits -Assesses if the request meets the targeted population, goals
and/or policies established by HUD guidelines;
• Funding and Budget-- Evaluates the agency's ability to leverage funds, reviews fees and
current audits.
Staff has reviewed past program performance and new proposed activities of the service
providers to ensure the activities are in compliance with CDBG guidelines. As a requirement of
funding, the City performs an annual site monitoring visit to each agency to review files and
ensure compliance with HUD guidelines. If the agency received funding in Fiscal Year 2008-
2009, the results of the site monitoring visits are included on the cover page for that agency in
Attachment A. Below is a chart listing the applications received, funding requests and Staffs
recommendations for Fiscal Year 2010-2011:
Organizations . Funding Reques~
for
2010-2011 Staff
Recommendation
FY 2010-20'11
_
Axis Community Health $5,000 $4,844
Ba Area Community Services $7,500 $6,557
Open Heart Kitchen $10,000 $10,000
Senior Support $15,000 $11,594
S ectrum $6,469 $6,469
Tri-Valley Haven $15,000 ~ $15,000
~:::= ,
Page 4 of 9
l~~ 33 - -,
Funding Request ~ S~t~
' Organizations for C Recommendation
2010-2011 ~ ` FY 2010-2011 ,
New Requests __ ~
'Lions Center for the Blind $20,000 -0-
Tri-Valley YMCA $7,508 -0-
Recommended Transfe r to Communi Sup ort Grant
___
--
Community Resources for Independent
$5,086
-0-
Livin CRIL
Tri-Valley Housing Opportunity Center $25,000 -0-
(TVHOC
In an effort to reduce the volume of paper used for duplication of this report, application
attachments (such as tax documents, organization bylaws and administrative policies, etc.) are
not included, but are available for review at City offices if desired. All applicants have submitted
the necessary supporting documentation in their application attachments.
The first new request is from the Tri-Valley YMCA seeking funds to purchase sixty (60) chairs
for the adult day care program located at Nielsen Elementary School in Dublin. Staff was .
informed by HCD that CDBG funds could not be used to purchase chairs that are not
permanently affixed as requested by the YMCA; therefore, this application has been deemed
ineligible for CDBG funding.
The second new request was submitted by the Lion's Center for the Blind seeking funds for a
Program entitled Dublin Insight. The goals of Dublin Insight. are to provide education ,
opportunities for blind and visually impaired citizens through orientation and mobility instruction,
computer instruction, employment services, living skill assistance, and vision assessments. City
Staff verified that the Program is a start-up project. A location to provide the services in Dublin
or the Tri-Valley has not been identified. In addition, the application was not clear as to how
many Dublin residents may actually benefit from this program, although verbal conversations
indicated between 50 to 400 Dublin residents could receive services. Market antl outreach
strategies for this program were not identified in the application. Given the limited amount of
CDBG funds, Staff is not recommending funding for this start-up program.
Community Resources for Independent Living (CRIL) provides an array of services to
individuals with various disabilities, including housing assistance. The City has awarded the
organization CDBG funding for the past several years to support these activities. CDBG
guidelines mandate the monitoring and auditing of grant recipient services. During the City's
recent monitoring of CRIL's case files it was noted that the organization had not maintained
compliance with HUD mandated reporting requirements, such as disability and income
verification and case-file management. Staff is currently working with CRIL to address these
_ ,
reporting issues. .'
At this time, the Standing Committee could consider funding CRIL's Housing Service Program
through a transfer to the Community Support Grant process. If this option is chosen, Staff
recommends supporting the program through the City's Inclusionary Zoning In-Lieu Fee Fund
(Affordable Housing Fund). Housing services are allowable expenses per the City's Zoning
Ordinance, Section 8.68.080 A. More about this option is discussed below.
Q
Staff recommends transferring the CDBG application from Tri-Valley Housing Opportunity
Center (TVHOC) in the amount of $25,000, for the Family Stability and Home Linkage Program,
Page5of9
~a ~~.,.
to the Community Support Grant program. This transfer would allow for the orga ization to'tSe
supported through the City's Affordable Housing Fund. The City's support of TVHOC has
historically been provided through the Affordable Housing Fund.
Depending on how the Committee allocates Fiscal Year 2010-2011 funds, it is anticipated that
there will be funds remaining (approximately $612) that can be allocated to the Housing ~~ - ~_
Rehabilitation Program which is administered by the County. This Program provides income
qualified Dublin residents with funds for accessibility improvements, in addition to major
rehabilitation loans up to $60,000. Currently, there is a waiting list for these services.
In addition to the above requests, the City has a 10-year commitment to provide funding for
$5,427 to the City of Livermore per the Jurisdictional Participation Agreement entered into for
the rehabilitation of Tri-Valley Haven's Sojourner House Family Crisis Center. This will be the
ninth year of the City's 10-year commitment to pay this amount to the City of Livermore.
Of the ten CDBG applications received, Staff recommends funding six of those programs
through the CDBG process. The programs as recommended meet the CDBG program's
national objectives of benefiting, income qualified persons, homeless persons or persons with
disabilities; and all qualify as eligible uses of CDBG funds. The City does not recommend
CDBG funding for CRIL, Lion's Center for the Blind and the YMCA as previously noted. It is
recommended that CRIL and TVHOC be transferred to the Community Support Grant process.
The CDBG application packets (Attachment 1) are provided in the order listed in the above
table (with the exception of the two applications that are recommended transfers to the
Community Support Grant process). If an agency has been funded in the previous fiscal year, it
will be noted on the coversheet how much money was funded to that agency. If there are new
applicants, the previously funded amount will be listed as zero.
Community Support Granfs
During this year's Community Support Grant application cycle, the City of Dublin received
twelve (12) project applications from ten (1~0) organizations. Two organizations, Axis
Community Health and Dublin Partners in Education, submitted applications for two projects.
Upon Staff review, all applications were deemed complete. Attachment 2 of the Staff Report
includes a summary sheet for FY 2010-2011 funding requests; indication about the
organization's compliance with application requirements; and Staff funding recommendations.
Similar to the format for CDBG applications, the summary sheet is followed by a cover sheet for
each application which summarizes the organization's request. Cover sheets and applications
are provided in the order appearing on the summary sheet.
r
Page 6 of 9
The following requests were received for Fiscal Year 2010-2011: ~~ ~'~l=,', ,
- Funding -! Staff I
Request ~, Recommendation I
~ Organization 'I FY;2Q10-2011;...-_1 FY 2010-2Q11
Axis Community Health -
Health Care Access $9,000 $9,000
Chabot-Las Positas Community College District -
Tri-Valle One-Sto Career Center $15,000 $15,000
Child Care Links - '
Communit Service Project $18,500 $18,500
Community Resources for Independent Living (CRIL) -
O erations $11,925 $11,925
Dublin Partners in Education -
O erations $15,000 $15,000
Dublin San Ramon Services District -
Low Income Resident Pa ment Assistance $25,000 ~ $0
Eden Information & Referral -
Alameda Count 2-1-1 $10,000 $10,000
Eden Council for Hope and Opportunity (ECHO) -
Rental Assistance Pram
-- -- - - $6,180 $6,180
ew Requests, _ _ ___ _ _
N
_
_
Axis Community Health (New Project) -
Automated Patient Messa in $4,000 $4,000
Dublin Partners in Education (New Program} - .
"Dollars for Scholars Bowl-A-Rama" $5,000 $5,000
Hope Hospice (New Organization) -
O erations .$15,000 $15,000
Pacific Chamber Symphony (New Request) -
"Music is Fun" Assembly Pro ram ~ $12,000 $12,000
Recommended Transfers from CD$G
__
-
.
- --
Community Resources for Independent Living (CRIL) -
Housin Services ~ $5,086 $3,588
Tri-Valley Housing Opportunity Center -
Low Income Payment Assistance $25,000 $25,000
Similar to the CDBG applications, Community Support Grant application attachments (such as
tax returns, certificate of insurance, etc.) are not included, but are available for review at City
offices if desired. All applicants have submitted the necessary supporting documentation in
their application attachments.
f
Two organizations have applied for grant funding through both the CDBG and Community
Support Grants processes:
• Axis Community Health (two Community Support Group and one CDBG application); and
• CRIL (one Community Support and one CDBG application).
Three new projects were submitted for consideration as part of the FY 2010-2011 funding
process, details of these projects are further discussed jn the attached exhibits:
!` Axis Community Health -Automated Patient Messaging;
• Dublin Partners in Education -New Fundraiser "Dollars for Scholars Bowl-A-Rama";
• Hope Hospice -Grief Support Center Operations.
Page 7 of 9
~~~ 3~~~_
One organization, Dublin San Ramon Services District (DSRSD), is not r coma vended for
funding through the Community Support Grant process. DSRSD has requested $25,000 to
create a Payment Assistance Program for Low Income Residents of Dublin. DSRSD presented
a similar application to the City Council during the FY 2009-2010 funding process. At that time,
concerns about the sustainability of funding such a project through the City were expressed by
City Councilmembers; however, there was interest in partnering with DSRSD to secure other
funding sources (such as through the State) to support creation of this program.
Eden Council for Hope and Opportunity (ECHO) is requesting $6,180 for its Rental Assistance
Program. As in past years, Staff recommends that this program be supported through the City's
Affordable Housing Fund instead of through the General Fund.
The Pacific Chamber Symphony has submitted an application for $12,000 to support the "Music
is Fun" Assembly Program for Dublin Elementary Schools. The last year this organization
received funding was FY 2007-2008 ($7,000). In FY 2008-2009, Pacific Chamber Symphony
was not awarded funding due to significant competition; and in FY 2009-_2010 the organization
did not submit an application.
Although Staff is not recommending funding for CRIL's CDBG application, as mentioned above,
it is possible to fund CRIL's housing services through the Community Grant process, if desired.
The City has not had concerns about CRIL meeting the Community Support Grant reporting
requirements in the past. If transferred to the -Community Support Grant program, it is
recommended that CRIL's housing services be supported through the Affordable Housing Fund
in the amount of $3,588, similar to the amount awarded to the organization through the CDBG
process in Fiscal Year 2008-2010. (As CRIL's Community Support Grant application is specific
to funding organization operations, this application does not qualify for funding through the
Affordable Housing Fund.)
It is further recommended that a CDBG application from Tri-Valley Housing Opportunity Center
(TVHOC) in the amount of $25,000, for the Family Stability and Home Linkage Program, be
transferred to the Community Support Grant program and be supported through the City's
Affordable Housing Fund. The City's support of TVHOC has historically been provided through
the Affordable Housing Fund.
In total $150,193 in funding requests are recommended for inclusion in the Community Support
Grant program for FY 2010-2011. General Fund support to organizations is recommended at
$115,425; and Affordable Housing Fund support is recommended at $34,768.
The Community Support Grant application packets (Attachment 2) are provided in the order
listed in the table above. If an agency was funded in the prior fiscal year, the funding level will
be noted on the coversheet. The previously funded amount column will list "n/a" for al{ new
grant programs.
..
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aa~ 3 ~~~ -
ACTION REQUIRED
Stiff recommends the Standing Committee take the following actions:
• Receive Staff presentation;
• Receive CDBG applicant presentations;
• Receive Community Support Grant applicant presentations;
• Discuss funding options; and
• Support Staffs recommendation for CDGB and Community Support Grants; or provide
alternate direction for funding.
ATTACHMENTS: 1. CDBG Application Summary Sheet with applications and rating
sheets:
"~ A. Axis Community Health
B. Bay Area Community Services
C. Open Heart Kitchen
D. Senior Support
E. Spectrum
F. Tri-Valley Haven
G. Lion Center for the Blind
H. Tri-Valley YMAC
2. Community Support Grant Summary with cover sheets and grant
applications:
A. Axis Community Health
B. Chabot-Las Positas Community College District
C. Child Care Links
D. Community Resources for Independent Living (CRIL)
E. Dublin Partners in Education
F. Dublin San Ramon Services District
G. Eden Information & Referral
H. Eden Council for Hope and Opportunity (ECHO)
I. Axis Community Health -new project
J. Dublin Partners in Education -new project
K. Hope Hospice -new project
L. Pacific Chamber Symphony
M. Community Resources for Independent Living (CRIL) -
CDBG transfer
N. Tri-Valley Housing Opportunity Center -CDBG transfer
Page 9 of 9
~~~3
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COMMUN/TYAND CDBG GRANTS
COMM/TTEE M/NOTES
,JANUARY 12, 2010
CALL TO ORDER
A meeting of the Community and CDBG Grants Committee ("Committee") was held on January
12, 2010 in the Dublin City Council Chambers, 100 Civic Plaza, Dublin. Vice Mayor Kasie
Hildenbrand called the meeting to order at 1:31 p.m.
ATTENDEES
Kasie Hildenbrand, Vice Mayor; Kevin Hart, Councilmember ;Joni Pattillo, City Manager; Jeri
Ram, Community Development Director; Amy Cunningham, Sr. Analyst ;John Lucero, Housing
Specialist; Gaylene Burkett, Housing Assistant; and, Taryn Gavagan, Recording Secretary.
PUBLIC MEETING
Vm. Hildenbrand opened the floor for public comment. There were no comments.
Gaylene Burkett, Housing Assistant, presented a brief summary of the background & analysis for
both Grant processes, as well as a brief summary of the Committee's involvement, as stated in the
Staff Report.
Ms. Burkett briefly presented Attachment 1 and its Exhibits. She stated that Staff is
recommending transferring Community Resources for Independent Living and Tri-Valley
Housing Opportunity Center from Community Development Block Grant ("CDBG") to the
Community Support Grant ("CSG") for consideration.
Amy Cunningham, Senior Analyst, presented a brief summary of the CSG and outreach process
for both Grant processes, as stated in the Staff Report.
Ms. Cunningham briefly presented Attachment 2 and its Exhibits. She stated the CSG
presentations will follow the order as stated on the Agenda, except for Dublin San Ramon
Services District who will be presenting last.
The Committee had no questions.
Vm. Hildenbrand stated the order of presentations, with Dublin San Ramon Services District
presenting last, and briefly summarized the meeting's Agenda.
Sue Compton, representing Axis Community Health ("Axis"), briefly presented Axis' services and
requested 2010-2011 CDBG funding for continued support of medical visits.
Page 1 of to ATTACHMENT 3
2 5~ ~,
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Cm. Hart and Ms. Compton confirmed that eight Dublin residents received services in the first
quarter of 2009-2010.
Vm. Hildenbrand had no questions but stated that Axis is a great benefit to the community.
Kelly Johnson, representing Bay Area Community Services -Valley Creative Learning Center
("BAGS"), briefly presented BAGS' services and requested 2010-2011 CDBG funding for continued
support of their Rehabilitation Program in the Tri-Valley.
Cm. Hart had no questions and stated that he feels there is definitely a need for BAGS' services.
Vm.Hildenbrand and Ms. Johnson clarified that BAGS served nine Dublin residents last year and
plan to serve at least the same amount this next year.
Linda McKeever, representing Open Heart Kitchen, briefly presented Open Heart Kitchen's
services and requested 2010-2011 CDBG funding for continued support of their Hot Meal and
Weekend Boxed-Lunch Program.
Vm. Hildenbrand asked if there were any particular qualifications for individuals receiving the
boxed lunches.
Ms. McKeever replied that no qualifications are required; however, Open Heart Kitchen does
conduct surveys on a weekly basis to find out the income levels of participants.
Vm. Hildenbrand and Ms. McKeever confirmed that Open Heart Kitchen has an open-door policy
and individuals are not denied a meal. Ms. McKeever stated that the amount of food prepared is
based on the number of participants served the previous week.
Vm. Hildenbrand stated that she appreciates that individuals are able to take food home for their
families, as sometimes not everyone in a family is able to make it to the site to receive a meal.
Ms. McKeever stated that Open Heart Kitchen's focus is to ensure everyone in a family is fed.
Marlene Petersen, representing Senior Support of the Tri-Valley ("Senior Support"), briefly
presented Senior Support's services and requested 2010-2011 CDBG funding for continued
support of their Case Management Program.
The Committee had no questions.
Annemarie Parrish, representing Spectrum Community Services ("Spectrum"), briefly presented
Spectrum's services and requested 2010-2011 CDBG funding for continued support of their Meals
on Wheels Program.
Vm. Hildenbrand confirmed that Spectrum is serving 35 seniors and asked if Ms. Parrish had
seen an increase in seniors seeking services.
Ms. Parrish replied that they have seen an increase; however, due to budget constraints,
Spectrum is not able to serve many more than 35 seniors.
Page 2 of 10
DRAFT ~ ~ ~ ~~ DR~FT
Ms. Compton, again representing Axis, briefly presented Axis' services and requested 2010-2011
CSG funding for continued support of their health care services for the uninsured and low-income
Dublin residents.
Cm. Hart asked if Axis works out of the Dublin Library.
Ms. Compton replied yes.
Cm. Hart asked how Axis advertises their services.
Ms. Compton replied that Axis does find it difficult to advertise as most of their clients do not
read the newspaper or watch television. She stated that 85% of their clients are referred by word-
of-mouth. She further stated that Axis does have employees who provide marketing outreach to
the public, have contact with other social service providers, and provide multi-lingual services.
Ms. Compton stated that working out of the Dublin Library also helps to advertise their services.
Cm. Hart asked if Axis is reaching only Dublin residents through the Library.
Ms. Compton replied that Axis visits many Tri-Valley libraries and reaches residents all over the
Tri-Valley; however, mostly Dublin residents are encountered at the Dublin Library.
Vm. Hildenbrand asked if Axis provides brochures to those who don't have insurance.
Ms. Compton replied yes. She stated that Axis provides brochures specific to different types of
clients as well as on-site school counseling services.
Sheri Burns, representing Community Resources for Independent Living ("CRIL"), briefly
presented CRIL's services and requested 2010-2011 CDBG funding for continued support of their
Housing Assistance Program.
Ms. Burns stated that CRIL has faced a challenge in obtaining additional income verification
from clients, which is required under the CDBG Alameda County Department of Housing and
Urban Development funding. She stated that CRIL is currently working with City of Dublin Staff
to review other ways to fund CRIL's valuable service and appreciates Staffs efforts helping CRIL
correct the problem.
Cm. Hart asked for clarification in regards to trouble obtaining additional income verification
from clients.
Ms. Burns stated that as part of the CDBG funding requirements, clients are required to submit
verification of low or very-low income status, such as social security award letters, Medi-Cal
letters, or proof that they are receiving income-supportive services. She stated that clients have
difficulty bringing in such verification and are not denied services, but asked to self-certify and
submit their verification soon after. She further stated that calls and visits to clients are made,
however, not all clients respond.
Ms. Ram stated that because of the challenges Staff is having with the documentation, Staff is
concerned that the City would have complications with the CDBG funding. She stated that Staff
Page 3 of 10
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came up with a solution to transfer CRIL's funding to the CSG so the City can continue to fund
CRIL's valuable services while Staff continues to work out the documentation issues. She further
stated that CRIL could apply for CDBG funding next year.
Ms. Ram stated that there are certain services CRIL provides in relation to housing which would
enable the City to help fund CRIL through the Housing In-Lieu Fee fund, using the CSG process.
Ms. Ram clarified that CRIL would be requesting funding through the CSG process; however, it
would be funded through the Housing In-Lieu Fee fund.
Kathy Manhan and Melissa Ponchard, representing Lions Center for the Blind ("The Center"),
briefly presented The Center's services and requested 2010-2011 CDBG funding for support of
their services for the blind. Ms. Ponchard stated that The Center does not currently have any
residents from Dublin using their services.
Cm. Hart asked if The Center has attempted to market Dublin residents.
Ms. Ponchard replied no because residents of Dublin have not registered on their database.
Vm. Hildenbrand asked if The Center markets specifically to other Tri-Valley cities like
Livermore and Pleasanton. Vm. Hildenbrand stated that Dublin residents may not be aware of
The Center.
Ms. Manhan replied that a big challenge for The Center is that they do not have a lot of fundin~
for marketing as they are funded through the Department of Rehabilitation. She stated that The
Center does interact with the senior centers within the Tri-Valley.
Vm. Hildenbrand asked if The Center has visited the Dublin Senior Center.
Ms. Manhan replied no; however, they do intend to visit the Dublin Senior Center.
After no further questions or presentations, Vm. Hildenbrand called a 10-minute break.
Vm. Hildenbrand called the meeting back to order at 2:37 PM.
Vm. Hildenbrand stated that the Tri-Valley YMCA was not available to make a presentation.
She clarified that as part of the CDBG process, they are not required to make a presentation.
Ann King, representing Tri-Valley Haven, briefly presented Tri-Valley Haven's services and
requested 2010-2011 CSG funding for continued support of their Domestic Violence Shelters.
Vm. Hildenbrand stated that she appreciates the fact that Tri-Valley Haven now has a security
system watching over the properties.
Cm. Hart stated that law enforcement uses the Tri-Valley Haven services as referrals for man-
customers.
Page 4 of 10
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Joni Pattillo, City Manager stated that the presentations were ahead of schedule and suggested
another 10-minute break to prepare for the CSG presentations.
Cm. Hart asked if the YMCA was expected to make a presentation to the Committee.
Ms. Burkett replied that she had spoken to one of their representatives earlier in the day. She
stated that they had inquired as to whether or not they should present if they were not being
recommended for funding. Ms. Burkett stated that she informed them they are not required to
present as they are applying for CDBG funding; however, having them present or appear was not
discouraged.
Vm. Hildenbrand called fora 10-minute break.
Vm. Hildenbran,d called the meeting back to order at 2:57 PM.
Ms. Burns, again representing CRIL, briefly presented CRIL's services and requested 2010-2011
CSG funding for continued support of their Independent Living Program.
Cm. Hart asked if the disaster preparedness training that CRIL offers will continue in the
program.
Ms. Burns replied yes.
Janet Lockhart, representing Dublin Partners in Education ("DPIE"), briefly presented DPIE's
services and requested 2010-2011 CSG funding for continued support of their Vocational
Mentoring, Promotion of the Arts Program and Career Days. Ms. Lockhart, representing DPIE,
also requested 2010-2011 CSG funding for DPIE's new fundraiser, "Dollars for Scholars Bowl-A-
Rama."
Vm. Hildenbrand asked for more clarification in how the Bowl-A-Rama Fundraiser works.
Ms. Lockhart replied that DPIE markets to the small businesses within the community who
provide services for children, such as dentists and shoe stores. She stated that for $250 the
business can be a lane sponsor which enables the business to get their name put above the lane
on the Fundraiser bowling night. She further stated that businesses are also being asked to
donate goodie bags or supplies for goodie bags to give away at the Fundraiser.
Ms. Lockart stated that DPIE is receiving a lot of small donations from businesses to help with
the Fundraiser. She stated that the goal is the have three lanes of bowling for a team and to get
parents to bring their kids and bowl as a family. She further stated that for $165 parents get
three games of bowling, five people to a team, entries in various raffles, and shoes- for every
teammate. Ms. Lockhart stated that for the business community, the fundraiser gives -them an
opportunity to meet with the families, greet them, and/or provide their business material.
Ms. Lockhart stated that DPIE is also working with the local newspaper to run afull-page ad for
the Fundraiser. She stated that an end-of-January date was anticipated for the Fundraiser;
however, with the current economy many businesses are unable to make such a donation. Ms.
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Lockhart clarified that DPIE is looking to extend the timeline and anticipates alate-March
Fundraiser.
Ms. Lockhart stated that DPIE's overall goal is to become more independent and not have to
request City funding through the Community Grants. She stated that the goal is to have enough
permanent fundraisers in place to help support the operation of DPIE.
Cm. Hart stated that he likes the fact that DPIE is giving back to the small business community.
Shelia Brunson, representing Eden Council for Hope and Opportunity ("ECHO Housing"), briefly
presented -ECHO Housing's services and requested 2010-2011 CSG funding for continued support
of the Rental Assistance Program.
The Committee had no questions.
Barbara Bernstein, representing EDEN Information and Referral (Eden I&R), briefly presented
EDEN I&R's services and requested 2010-2011 CSG funding for continued support of their
Alameda County 211 Program.
Cm. Hart asked what kind of advertising is done at the Dublin schools.
Ms. Bernstein replied that at the beginning of every school year, calls are made to every school to
inform them of 211 services.
Cm. Hart asked if other community groups have EDEN I&R information for referrals.
Ms. Bernstein replied yes. She stated that EDEN I&R works very closely with public safety &
fire services to ensure that the Santa Rita Jail employees and incarcerated population are aware
of the 211 service. She stated that the service is helpful to inmates who are close to their release
date.
Vm. Hildenbrand asked if the marketing is reaching more people or if there is a greater need.
Ms. Bernstein replied that she believes it is both.
Melissa Span, representing Child Care Links, briefly presented Child Care Links' services and
requested 2010-2011 CSG funding for continued support of their Community Services Project.
Ms. Span stated that Child Care Links would like to work more closely with the City in regards to
new facilities coming in so that Child Care Links could provide support before any potential
problems arise as opposed to after a problem arises.
The Committee had no questions.
Ms. Compton, representing Axis Community Health ("Axis"), briefly presented Axis' growing need
for a newer and advanced telephone system, and requested 2010-2011 CSG funding for assistance
in acquiring a new Teleminder telephone system.
Cm. Hart asked what the total cost is for the new system.
Page 6 of 10
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Ms. Compton replied that the total cost is approximately $40,000 which includes the system,
training and software.
Vm. Hildenbrand asked if the telephone system will be integrated into their computer system.
Ms. Compton replied that it is not integrated into the computer system; it is integrated into their
current telephone system. She stated that in approximately two years, Axis will convert to
electronic health records and, at that point, the two systems can merge.
Vm. Hildenbrand stated that she has heard that it is difficult to get through Axis' phone lines.
Vm. Hildenbrand asked if patients walk into the office because they can't reach anyone through
the phone lines.
Ms. Compton replied yes.
Helen Meier, representing Hope Hospice, briefly presented Hope Hospice's services and requested
2010-2011 CSG funding for support of their Grief Support Center.
Vm. Hildenbrand asked how many Dublin residents were served in the last year.
Ms. Meier replied that approximately 70 Dublin residents received bereavement and grief support
services last year. She stated that Hope Hospice anticipates serving 45 people for bereavement in
the next year.
Cm. Hart stated that he appreciates the services that are provided for bereavement & grief
support.
Ms. Meier clarified that the Grief Support Department is primarily focused on the remaining
family after a loved one has passed. She stated that Hope Hospice does also provide anticipatory
grief services for families whose loved one is in Hospice Care. She further stated that those
services are for adults; however, there is also a children's counselor available.
Lawrence Kohl, representing Pacific Chamber Symphony ("The Symphony"), briefly presented
The Symphony's services and requested 2010-2011 CSG funding for support of their Music
Education Program.
Cm. Hart stated that the schools definitely do not have the funding to support a music program.
Vm. Hildenbrand stated that she has seen some of The Symphony's performances. She stated
that they are very interactive and the kids do seem to enjoy them.
Mr. Kohl stated that The Symphony believes it's important to provide fun and educational music
activities, and especially to get the kids involved.
Vm. Hildenbrand asked if The Symphony would be able to reach all of the Dublin schools with
$12,000 and if The Symphony has made assembly appointments with schools already.
Page 7 of 10
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Mr. Kohl replied that The Symphony would be able to reach all the schools with $12,000 funding.
He stated that The Symphony is also in contact with the school district and all schools arF
interested in having the program at their school.
John Alves, representing Las Positas College, Tri-Valley One Stop Career Center ("LPC Career
Center"), briefly presented LPC Career Center's services and requested 2010-2011 CSG funding
for continued support of their Career Center and Employment Training Services.
Cm. Hart asked Mr. Alves to provide more detail of the program.
Mr. Alves replied that the LPC Career Center currently has approximately 25 Dublin residents
who are in advanced training. He stated the funds assist in training displaced working
individuals for new career fields.
Vm. Hildenbrand stated that she believes the LPC Career Center provides a valuable. service.
She stated that the LPC Career Center is a great benefit to the community, especially young
individuals.
Vm. Hildenbrand called fora 10-minute break.
The meeting was called back to order at 4:00 PM.
Jacqueline Rickman, representing the Tri-Valley Housing Opportunity Center ("TVHOC"), briefl~-
presented the TVHOC's services and requested 2010-2011 CSG funding for continued support of
their Family Stability and Home Linkage Program.
The Committee had no questions.
John Archer, representing Dublin San Ramon Services District ("DSRSD"), briefly presented
DSRSD's services and requested 2010-20'11 CSG funds for support of their Payment Assistance
Program for water utilities.
Cm. Hart asked how existing programs work in other Tri-Valley cities.
Mr. Archer replied that he did not have those details; however, he believes Livermore's program
is set up for low-income residents to assist with their utility payments. He stated that East Bay
Municipal Utility District does have property tax money that helps with their Payment
Assistance Program.
Cm. Hart asked if there are any other funding sources available.
Mr. Acher replied that the only extra revenue that comes iri is some from cell tower business. He
clarified that those funds are currently allocated towards rate stabilization.
Cm. Hart asked what the anticipated need is for this program.
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Mr. Archer replied that DSRSD believes the need is in the neighborhood of $100,000, although
they are only requesting $25,000.
Cm. Hart asked for clarification on the stipulations of the program.
Mr. Archer clarified that the program would give households assistance in paying one month's
water bill up to the amount of $92.
Vm. Hildenbrand stated that in last year's discussion regarding a Grant application for this
Program, the City Council had asked that the City and DSRSD explore the possibilities of
partnering to research outside funding for the program. She asked if this was ever accomplished.
NIr. Archer replied that he was aware of such a discussion but was unaware of DSRSD identf~~in
other sources of funding..
There was a brief discussion regarding the City and DSRSD working to locate outside funding for
the program. Vm. Hildenbrand stated that she was not aware of any items being brought before
City Council in the last year to propose ideas for the Program.
Ms. Pattillo stated that she had a conversation with the General Manager of DSRSD and they
have agreed to move forward with earnest discussions regarding funding for the Program. She
stated that the Program does have value and the City would like to work in partnership with
DSRSD to better serve the community.
Vm. Hildenbrand opened the floor for public comment.
After hearing no comments, Vm. Hildenbrand closed the floor for public comment.
John Lucero, Housing Specialist, presented the Community Development Block Grant
recommendations as stated in the Staff Report.
Cm. Hart asked if there is one, consolidated list that lists all of the services and organizations
supported.
Ms. Pattillo replied that all of the information is available on the 211 website.
Cm. Hart stated that he concurs with Staff's recommendations and believes Lions Center for the
Blind needs to put forth more effort in marketing to the Dublin community.
Vm. Hildenbrand confirmed with Cm. Hart that CRIL and TVHOC would be transferred to the
Community Service Grants.
Vm. Hildenbrand agreed with Cm. Hart and stated that Lions Center for the Blind seems to
provide a wonderful service; however, it is unclear as to why other cities in the Tri-Valley are
being marketed and not Dublin. She stated that a $20,000 request for four instructors seems
large, especially during this economic time,. She further stated that she would like to see more
outreach, especially to the Dublin Senior Center, and believes that the community could greatly
benefit from their services; however, more outreach needs to be done before granting funds.
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Vm. Hildenbrand confirmed that she would like to move forward with Staff's recommendations.
Cm. Hart thanked Staff for the organization of and thorough information in the Staff Report and
applications.
Ms. Cunningham presented the Community Service Grant recommendations as stated in the
Staff Report.
Vm. Hildenbrand confirmed with Ms. Cunningham that CRIL, TVHOC and ECHO would be
funded by the Housing In-Lieu Fee Fund through the CSG process.
Cm. Hart stated that he agrees with Staffs recommendation of transferring CRIL and TVHOC
over to CSG. He stated that in regards to DSRSD, without a doubt the program is needed;
however, he is not prepared to support DSRSD's request without proof of more -effort of
collaborating with the City to research outside funding sources.
Vm. Hildenbrand agreed with Cm. Hart regarding DSRSD and reiterated that more effort needs
to be put forth on DSRSD's part. She stated that residents do need water and the City would like
to work with DSRSD to find a solution and help get the program started.
Vm. Hildenbrand stated that she supports Staffs recommendations.
Ms. Cunningham stated that a meeting with all organizations will be held in March to get feedback on
the CDBG/CSG application process.
ADJOURNMENT
The meeting was adjourned at 4:36 p.m.
K• 1 Combining CDBG & Community Grants 1 City Council Committees I #1 -Standing Committee I Minutes 1 CDBG-CSG Committee Minutes
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