HomeMy WebLinkAboutItem 4.03 Sports Ground CO #1G~~~ OF ~U~~ti
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~9~~~~~~ STAFF REPORT C I T Y C L E R K
~`c~~,,~ ~ DUBLIN CITY COUNCIL File # ^~~~-30~
DATE: June 22, 2010
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
SUBJE Dublin Sports Grounds Phase IV - Change Order #1
Prepared By: Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
Staff is seeking City Council authorization to approve Change Order #1 for Dublin Sports
Grounds - Phase IV. The Change Order will expand the turf renovation area by approximately
one acre immediately west of the base bid scope of work.
FINANCIAL IMPACT:
This project is funded by East Bay Regional Parks District (EBRPD) Measure WW Bond
Program. Funding to accommodate the proposed Change Order is already appropriated as
part of the Fiscal Year 2010-2011 Budget.
EBRPD Grant (Fund #2402) Budget for
construction and improvements.
Contract Awarded By City Council for Base Bid
June 1, 2010 (Inctuding 10% contingency)
Proposed - Contract Change Order No. 1
Proposed - Construction Contingency (10%)
Sub-Total Change Order
Total Amended Contract Cost
(Including Contingencies)
$ 99,150
9,915
$109,065
$ 909,784
$ 654,500
109 065
$ 763,565
RECOMMENDATION:
Staff recommends that the City Council approve Change Order #1 for Dublin Sports Grounds
Phase IV.
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Submitted By
Parks and Community
Services Director
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Reviewed By
Administrative Services Dir.
`" Revi we By
Assistant ity Manager
Page 1 of 2 ITEM NO. ~T:
DESCRIPTION:
As approved in the 2008-2013 Capital Improvement Program, design of Dublin Sports Grounds
Phase IV began in Fiscal Year 2009-2010 and construction will conclude in Fiscal Year 2010-
2011. On June 1, 2010 the City Council awarded contract to Suarez and Munoz to comptete
the turf grass and irrigation .improvements of Dublin Sports Grounds Phase IV. Construction is
scheduled to begin at the end of June.
Since the bids were lower than expected, Staff recommends expanding the scope of work to
include the area immediately west of the base bid area (Attachment 1). The area is
approximately one acre in size and serves as the outfield of Baseball Diamond #5 and is used
for youth soccer fields. Subsequent to the June 1, 2010 City Council Meeting, East Bay
Regional Parks Grant Administrative Staff approved the expanded scope of work and Suarez
and Munoz has provided a cost proposal for the area. Staff is recommending that the City
Councit approve the change order in the amount of $99,150 for the expanded scope of work
(Attachment 2).
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report has been provided to East Bay Regional Park District and Suarez
and Munoz Construction, Incorporated.
ATTACHMENTS: 1. Site Plan of Proposed Renovation Area
2. Change Order #1
Page 2 of 2
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:HMENT #1
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CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. 1
PROJECT: Dublin Sports Grounds - Phase N
Contract No. 10-03
TO: Suarez and Munoz Construction, Incorporated
PAGE 1 OF 1
AGREEMENT DATED June 1, 2010
between Suarez and Munoz Construction
Incorporated and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This change order is not effective until apqroved bv the Citv Manager
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
ChanQe requested bv: Citv of Dublin
Turf and irrigation improvements in the Alternate Area as shown in the plans in specification and as further described in the proposal
submitted by Suarez and Munoz Construction Incorporated (attached hereto).
Additional Time: 0 days
SUBMITTED BY:
COST INCREASE: $99,150
APPROVAL RECOMMENDED BY APPROVED BY
Chris Foss Date Joni Pattillo Date
Acting Public Works Director City Manager
Tim Sbranti Date
Mayor
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, to
all terms of this change order, and to provide all equipment and furnish all materials except as may otherwise be noted above, and to
perform all services necessary for the work above specified, and to accept as full payment the prices and time extensions shown above for
any and all cost and time impacts resulting from this change order.
Accepted, Date
By
Contractor: Suarez and Munoz
Title
ATTACHMENT #2
CITY •F ~UBLIN
EXHIBIT "A" CHANGE ORDER FORM
DATE: 6/22/2010
PROJECT NAME: Dublin Sports Grounds - Phase IV
CIP #: 95830
CONTRACT NO. 10-03
CHANGE ORDER NO. 1
PERCENT COMPLETE: 0%
CONTRACTOR: Suarez and Munoz Construction, Inc.
CONTRACT AMOUNT: $595,000
10°/a CONTINGENCY AMOUNT $59,500
CONSTRUCTION BUDGET $909,784
CHANGE ORDERS AS %
OF CONTRACT: 17°/a
CONTRACT CHANGE ORDERS: AMOUNT
CHANGE ORDER #01 Add Alternate Turf Area for-Renovation 99,150.00
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
REMAINING CONTINGENCY
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYM ENT #06
PAYMENT #07
$99,150.00
$694,150.00
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TOTAL ACTUAL PAYMENTS: $ -
ADJUSTED TOTAL CONTRACT: $694,150.00
REMAINING BALANCE ON CONTRACT: $694,150.00
RECOMMENDATION: APPROVED
DENIED
SIGNATURE:
Supervising Dept. Head
APPROVED APPROVED
DENIED DENIED
ATTACHMENT #2
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Suarez & Munoz Construction, Inc.
~' General Engineering and Landscape Contractors
20975 Cabot Blvd., Hayward, CA 94545-1155
<.K.~~/ Lic. No. 873996, Class A, B, C8, C27
~+ ~ ~ (510) 782-6065
r~ (510) 782-6078 FAX
PCO #1
Date: June 2, 2010
Project: Dublin Sports Grounds - Phase IV
Change Proposal for Alternate Area
Description.:
To: City of Dublin Attn: Rosemary Alex
Fax: via email
Item No Descri tion Quantit Units Unit Price Extension
1 Alternate Area Per Plans & Specs
(See attached breakdown)
1
LS
$99,150.00
$ 99,150.00
Total $ 99,150.00
Includes Sand Drainage System per Colony Landscape Quote dated 6/1/10.
If you have any questions or need any further information please give me a call at (510) 782-6065.
Thank you,
(4;~Cdl('li.';, ~~4~, ~II ~~Iiry1~?~~ l.J!9~1/y(/UA,C.~A,O~'L~ c}7LG.
I
John Suarez
ALTERNATE
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Reference Description Quantity Units Unit Price Extension
1 Mobilization 19°!0' LS $ 60,000.00 $ 11,400.00
2 Construction Fence 200 LF $ 2.74 $ 548.00
3 Clear& Grubb ' 41234 SF $ 0.04 $ 1,649.36
4 $ -
5 Erosion Control (SWPPP) 19% LS $ 500.00 $ 95.00
6 Cap & Adjust Existing Irrigation 41234 SF $ 0.01 $ 412.34
7 Rough Grading 41234 SF $ 0.20 $ 8,246.80
8 Fine Grading 41234 SF $ 0.05 $ 2,061.70
9 $ -
10 $ -
11 staking & layout 19°/Q: LS $ 3,500.00 $ 665.00
12 sand drainage 1 LS $ 36,225.€~0 $ 36,225.00
13 soil preparation for turF areas 41234 SF $ 0.30 $ 12,370.20
14 turt grass seeding 41234 SF $ 0.08 $ 3,298.72
15 $ -
16 4" collector drain line 66 LF $ 13.00 $ 858.00
17 6" collector drain line 347 LF $ 11.50 $ 3,990.50
18 $ _
19 $ -
20 $ _
21 buried junction box Christ V24 drain box 4 EA $ 415.00 $ 1,660.00
22 $ -
23 remote controi valve 7 EA $ 460.00 $ 3,220.00
24 quick coupler valve 1 EA $ 275.00 $ 275.00
25 $ _
26 pull box -1 EA $ 70.00 $ (70.00)
27 $ -
28 I-40 Rotor 35 EA $ 85.00 $ 2,975.00
29 $ -
30 $ _
31 $ _
32 $ _
33 $ _
34 $ _
35 $ _
36 4" irrigation main line 35 LF $ 5.00 $ 175.00
37 ~ _
38 $ _
39 $ _
40 1.5" irrigation lateral line 675 LF $ 2.90 $ 1,957.50
41 2" irrigation lateral line 700 LF $ 3.00 $ 2,100.00
42 2.5" irrigation lateral line 240 LF $ 3.50 $ 840.00
43 3" irrigation lateral line 190 LF $ 3.90 $ 741.00
44 conduit under pathway 0 LS $ 6,500.00 $ -
45 Compost Tea Application (During Maintenance
Period)
19°!n
LS
$ 3,000.00
$ 570.00
46 120 days of maintenance 41234 SF $ 0.07 $ 2,886.38
47 All Scope of Work Shown in Addendum #1
item 1.2
0
LS
$ 6,000.00
$ -
$ 99,150.50
Page 1
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Suarez & Munoz Construction, Inc.
20975 Cabot Blvd.
Hayward, CA 94545
Attn: John
RE: DUBLIN SPORTS COMPLEX RENOVATION - AD/ALT. FIELD #5
6.1.10
Thank you for the opportunity to provide a bid to install the QwikDrain Drainage System for the
playing fields described in the Dublin Sports Grounds Renovation architectural drawings dated
4/8/10, including page L4.1 and details 1, 3, 4 and 5 on page L7.1, as well as spec sections
2620/2630 and Addendum #1. Colony Landscape & Maintenance, Inc. is a certified installer of
the "QwikDrain System."
The scope of the work outlined in this bid includes all labor, equipment and materials required to
instali the QwikDrain Drainage System for the fields as detailed in the plans. The area will be
presumed to be at finish grade and to specified compaction prior to the commencement of our
work.
Field 5 - AD/ALT:
Included in our bid are:
QwikDrains:
25,200 LF of topdrains, 3,500 LF of 2" QwikDrain subdrains @ 12' O.C., 30 collector tie-ins and
50 subdrain cleanouts. This process will produce approximately 235 tons of spoils. Soil off-haul
by others. GRADES TO BE CERTIFIED BEFORE COLONY COMMENCES WORK.
Total Base Bid = $31,500
"""The general contractor will need to provide stub-ups with a tee and 2" pipe 2 ft. above grade at
each 2" tie-in.
Notes:
• Scope for above work includes the playing field drainage only.
• Any and all dust control by others. Fields will need to soaked and kept damp prior to
Colony's commencement of work in order to aid in dust control.
• After Colony installs its sand drains and drags the entire field, it will be the General
Contractor's responsibility to keep the field damp in case high winds disperse the newly
graded sand.
• All Junction Boxes/DI's supplied and installed by others. The work related to Junction
Boxes/DI's specified above reflects tie-ins only.
Lic. No. C27 A 566808 . 49ll Spreckles Avenue . P.O.Box 940 . Alviso, CA 95002-0940
(408) 941-1090 Tel. . (408) 941-1094 Fax
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General Notes:
• The General Contractor will need to provide and install the specified Junction Boxes.
• The irrigation system must be in place and sprinkler heads/rotors set as if ready to lay
sod.
• Bonding for this portion of the project can be provided for a cost of 3%.
Exciusions:
• Soil off-haul or import.
• Collector or French Drains; or any detector wire or drain pipe above the CD/FD lines.
• Any and all dust control by others. Fields will need to soaked and kept damp prior to
Colony's commencement of work in order to aid in dust control.
• Overtime, excess liability insurance, grading, dust control, bonds, job-site security, and
permits are excluded.
• Colony Landscape & Maintenance, Inc. is a non-union company. Colony is willing
to accepUsign a one-time labor union agreement; Any Union costs above standard
prevailing wages are NOT included.
Conditions:
• The bid price is based on a standard 40-hour work week.
• Accelerating the schedule by increasing the work week beyond 40 hours will
require additional compensation including overtime pay.
Thank you for the opportunity to provide your company with a bid for this project. Please do not
hesitate to contact me if any questions or concerns should arise.
Sincerely,
Adam Bishop
Project Manager
Colony Landscape & Maintenance, Inc.
Lic. No. C27 A 566808 . 4911 Spreckles Avenue . P.O.Box 940 . Alviso, CA 95002-0940
(408) 941-1090 TeI. . (408) 941-1094 Fax