HomeMy WebLinkAboutItem 4.04 Recycle & Risk GrantG~~.~ OF DUB~
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STAFF REPORT
DUBLIN CITY COUNCIL
CITY CLERK
File # ^~~~-~~
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DATE: September 21, 2010
TO: Honorable Mayor and City Councilmembers
FROM: Joni L. Pattillo, City Manager
SUBJE : Fiscal Year 2010/2011 Budget Change to Reflect New Grant Funding and
Associated Expenditures for Recycling and Risk Management Projects
Prepared By: Roger Bradley, Senior Administrative Analyst
EXECUTIVE SUMMARY:
Following the adoption of the Fiscal Year 2010 - 2011 Budget, the City has received a total of
four (4) grants awarded by two entities. The Altamont Settlement Agreement Education
Advisory Board has awarded three grants to the City that will be used for recycling related
improvements and activities. The Association of Bay Area Governments Pooled Liability
Assurance Network (ABAG PLAN - the city's liability insurance provider) has provided one
grant that can be used to address proactive risk management items. The City Council will
consider the approval of a Budget Change to incorporate the grant revenues and the
recommended expenditures in the current budget.
FINANCIAL IMPACT:
The City has been awarded four grants which total $98,425, which will fund projects that were
not part of the adopted Fiscal Year 2010 - 2011 Budget. Therefore, a Budget Change is
necessary to recognize the new Revenue and to appropriate the expenditures (See Attachment
No. 1). The proposed expenditures are described further in the report below.
RECOMMENDATION:
Staff recommends that the City Council approve the Budget Change.
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Submitted By Reviewed By Re iewe By
Sr. Administrative Analyst Administrative Services Director Assistant i y Manager
Page 1 of 3 ITEIVI NO. ~. ~"'~'
DESCRIPTION:
When possible, Staff seeks opportunities to fund needed improvements and services from
grants awarded by outside organizations. Depending on the timing of the notification that grant
funds have been awarded, it may not always align with the annual budgetary process. When
new grants are awarded that were not included within the current budget, a Budget Change
becomes necessary to recognize the new revenue and to appropriate the new expenditures.
Altamont Settlement Aqreement - Educational Advisorv Board (EAB) Grants
Three grants are scheduled to be received are from the Altamont Settlement Agreement -
Educational Advisory Board (EAB). These grants will fund various waste management goals for
the City including the following:
EAB - Grant No. 1- Public Recycling Containers ($21,555)
Staff proposed as part of the grant request to fund increased access to public recycling
containers within the City. Along various corridors, such as along Dublin Boulevard, there are
City supplied garbage receptacles for the disposal of trash. In order to be more environmentally
friendly, this grant will be used to place a recycling receptacle at the same location as the
garbage container. The expenditures will be made within the Street Maintenance Operating
Budget.
EAB - Grant No. 2- Promotion of Reusable Shopping Bags ($13,000)
EAB has approved funding that will go towards the purchase and distribution of reusable
shopping bags. Staff conducted a survey earlier this year at the City's grocery stores to
determine what portion of the store customers were using reusable bags. Staff found that
approximately four percent of the customers were employing reusable bags when they shop. A
reusable bag curtails the need for plastic and paper bags from being produced, which benefits
the environment by conserving resources and the energy used to produce the item. In addition,
disposable bags can often become litter, creating problems for the environment. The grant
funding from the EAB will be used to give residents a reusable bag to help promote their use
Citywide. Approximately 8,000 bags will be distributed to Dublin residents through community
events and door to door. The expenditures for this project will be included in the Waste
Management activity.
EAB - Grant No. 3- Promotion of Recycling Among Multi-Family Units ($21,370)
The final grant from the EAB will assist the City in continuing its effort to promote recycling at
apartment and condominium housing units within the City. Within the past two fiscal years, the
City has been providing recycling bags and recycling literature to these dwelling types in an
effort to increase diversion at these locations. The recycling bags are made of material that can
be folded and stored easily and are designed to transport recyclables from the residence to the
communal garbage area. With the funding from the EAB, the City will be purchasing an
additional supply of approximately 6,000 recycling bags to replenish any missing bags.
ABAG PLAN - Risk Manaqement Grant
The City obtains its liability and property insurance through a public agency insurance pool -
ABAG PLAN. A portion of the premiums collected help fund pro-active risk management
practices. Each agency can determine how to use their allocation. For the current Fiscal Year
Page 2 of 3
ABAG PLAN has advised the City of Dublin that it can request reimbursement of up to $42,500
in eligible projects which is proposed to be expended as follows:
Risk Mana ement Item Description Amount
Supplement to Annual Funding will be made available to address tripping $ 4
700
Sidewalk Safety Project hazards caused by tree roots at 11 identified locations ,
C I P#- 949102 .
Purchase Automated External This will purchase Automated External Defibrillators $ 7
600
Defibrillators (AED) (AED) to be placed at Heritage Park; Fallon Sports Park ,
- Softball Com lex; and Emerald Glen Activit Center
Supplement to Americans The improvements are in cooperation with the Dublin $30
000
With Disabilities (ADA) Unified School District and will address deficiencies ,
Transition Plan (CIP#939102) (Upgrade of curb ramps, relocation of drainage inlet
outside of crosswalk and replace non-compliant
driveway) at the Frederiksen Elementary School
entrance Tamarack Drive / Burton Drive) .
Lif
d T
i
e uar
ra
nin Fundin to offset a portion of trainin for life uards. $ 200
Attachment 1 contains a Budget Change form which will recognize the new revenue as well as
makes appropriations for the expenditures as described in this report. In the case of the
Lifeguard Training, no appropriation is required as the training was already included in the
adopted budget.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Not applicable.
ATTACHMENTS: 1. Budget Change.
Page 3 of 3
New Appropriations (City Council Approval Required):
From Unappropriated Reserves (General Fund)
X From New Revenues
l ~s~ I
Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Reqd)
(~ther
" „ . . REUENUE~BUDGET
' AMOUNT ; c ...
. INCREASE, BUDGET AGCOUNT i
==:AMOUNT `'
Name: REVENUE: - RECYCLING FUND -
Intergovernmental - County (Altamont
Settlement Funds)
$ 21, 555 Name: EXPENSE: RECYCLING FUND -
Street Maintenance - Contract Services
$ 1,525
GL Account #: 2304.0000.47301 GL Account #: 2304.3201.64001
Name: EXPENSE: RECYCLING FUND -
Street Maintenance - Fixtures $ 20,300
GL Account #: 2304.3201.71101
Name: REVENUE: - RECYCLING FUND -
Intergovernmental - County (Altamont
Settlement Funds)
$ 13, 000 Name: EXPENSE: RECYCLING FUND -
Waste Management- Community
Promotion Supplies
$ 13,000
GL Account #: 2304.0000.47301 GL Account #: 2304.5101.61118
Name: REVENUE: - RECYCLING FUND -
Intergovernmental - County (Altamont
Settlement Funds)
$ 21 ~ 370 Name: EXPENSE: RECYCLING FUND -
Waste Management- Community
Promotion Supplies
$ 21, 370
GL Account #: 2304.0000.47301 GL Account #: 2304.5101.61118
Name: REVENUE: - GENERAL FUND -
Other Revenue - Miscellaneous (AED)
$ 7, 600 Name: EXPENSE: Recreation - Facility
Operations - Equipment (ISF)
$ 7,600
GL Account #: 1001.7701.49141 GL Account #: 1001.7701.72102
Name: REVENUE: - GENERAL FUND -
Other Revenue - Miscellaneous (Life
Guard Training)
$ 200 Name: EXPENSE: GENERAL FUND -
Annual Sidewalk Repair Project - Contract
Services
$ 4,700
GL Account #: 1001.7771.49141 Project # 949102-9200-9201-1001
GL Account #: 3400.9401.64001
Name: REVENUE: - GENERAL FUND -
Other Revenue - Miscellaneous
$ 34 700
~ Name: EXPENSE: GENERAL FUND - ADA
Transition Plan Project - Improvements
$ 30,000
GL Account #: 1001.0000.49131 Project # 939102-9400-9401-1001
GL Account #: 3300.9301.73103
REASON FOR BUDGET CHANGE E NTRY: This Bud aet Chanae is fnr Ficral YAa~ ~n~ ni~n~ ~ h~~o,~
on Grant funding received after the Budget was adopted and as described in the Staff Report
presented to the City Council September 21, 2010.
Fin Mgr/ASD: _~~~,~~~ ~`"~ Date: -t 1(~ f~'~
Signature •
City Man er: 1~~~~G~ Date: 9~~ ~
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ignature
As Approved at the City Council Meeting on: Date: 9/21/2010
Mayor:
Posted By:
Signature
Signature
G:\Budaet Changes\3_2010_] 1\7_9_21_I0_Grants.DOC
CITY OF DUBLIN
BUDGET CHANGE FORM FY 2010 / 2011
CHANGE FORM #
Date:
Date:
~f.y q_2s-~~
ATTACHMENT# 1