HomeMy WebLinkAboutItem 4.02 Civic Ctr Security SystemG~~~ OF Dp~~2
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~9~~;~~Z STAFF REPORT C i T Y C L E R K
`c~~I;~~ ~ DUBLIN CITY COUNCIL File # ^~~OQ -0~]
DATE: October 19, 2010
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
SUBJECT: Award of Bid - Civic Center Security System To Walsh Electronic System
Technology (WEST) Corp.
Prepared By: Herma Lichtenstein, Parks & Facilities Development Manager
EXECUTIVE SUMMARY:
Staff is seeking approval of the award of bid for the installation of the Civic Center Security
System to Walsh Electronic System Technology.
FINANCIAL IMPACT:
The adopted Capital Improvement Program (CIP) includes Project #930006 Civic Center
Modification Design Services & Construction. In Fiscal Year 2010-2011 $453,388 was
appropriated for this project. The funding in the CIP during the current year provides for the
following: Replacement of the security system; consultant design services; evaluations of key
building systems in preparation for a future construction project; and Staff time to coordinate
these activities. The funding included in the CIP for the Security System was $285,000. This
includes $82,856 from the Civic Center Building Replacement Fund. The remaining funds are
from a special General Fund designation for this project.
Security System Base Bid (WEST Corp.) $190,116
Funds required for 10% Contingency $19 012
Total Bid & 10% Contingency $209,128
RECOMMENDATION:
Adopt the proposed resolution approving the award of bid for the installation of the Civic Center
Security System to Walsh Electronic System Technology.
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Submitted by: Reviewed by: Reviewed by:
Parks and Community Administrative Services Assistant City Manager
Services Director Director
Page 1 of 2 ITEM NO. ~': ~.,-
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DESCRIPTION:
At its meeting of February 16, 2010 the City Council authorized Staff to contract with Tomasi
Dubois & Associates to prepare bid documents for a new card reader security system to replace
the existing system, installed in 1989 with the original construction of the Civic Center. The
project included replacement and upgrades of the Polices Services wing as well and new
devices for the City Hall.
On October 1, 2010 the City received bids from Walsh Electronic System Technology
($190,116), Electronic Innovations, Inc. ($209,774), Convergent Technologies ($259,376) and
American Alarm Company, Inc ($381,376). The low bidder has confirmed their ability to
perform the work as specified within the bid price.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The project bid was noticed in the Valley Times and Contra Costa Times.
ATTACHMENTS: 1. Resolution approving the award of bid for the installation of
the Civic Center Security System to Walsh Electronic System
Technology.
Page 2 of 2
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RESOLUTION NO. - 10
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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APPROVING CONTRACT NUMBER 10-06 WITH WALSH ELECTRONIC SYSTEM
TECHNOLOGY FOR THE CIVIC CENTER SECURITY SYSTEM
WHEREAS, the 2008-2013 Capital Improvement Program includes the Civic Center
Modification (CIP # 930006); and
WHEREAS, the Study proposed upgrading and replacement of certain facility systems,
inclusive of the card reader security system; and
WHEREAS, the City of Dublin did, on October 1, 2010, publicly open, examine and
declare all sealed bids for doing the work described in the approved Plans and Specifications
for Contract No. 10-06, which Plans and Specifications are hereby expressly referred to for a
description of said work and for all particulars relative to the proceedings under the request for
bids; and
WHEREAS, the apparent lowest bid for the Project was the bid of Walsh Electronic
System Technology, in the amount of one hundred and ninety thousand one hundred and
sixteen dollars ($190,116); and
WHEREAS, Walsh Electronic System Technology is able to perForm said project to
replace the card reader security system.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Dublin, does
hereby award Contract No. 10-06 to the lowest responsible bidder therefor, to wit, Walsh
Electronic System Technology, at a bid of $190,116 the particulars of which bid are on file in the
office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 19th day of October 2010.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
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ATTACHMENT 1