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Home My WebLink About7.3 EBRPD Measure WW~~~~ \ ~~-~ 1 ,C~~ /.~. CITY CLERK File # ^~~^~ -Q~ AGENDA STATEMENT CITY COUNCIL MEETING DATE: March 17,.2009 SUBJECT: Potential Projects for the East Bay Regional Park District Measure WW Local Grant Program Report by Diane Lowart, Parks & Community Services Director ATTACHMENTS: None RECOMMENDATION: Authorize Staff to submit Project Applications to the East Bay Regional Park District for Measure WW Local Grant Program for Fallon Sports Park Synthetic Turf ($1,123,610) and Dublin Sports Grounds Area 2 ($887,870) FINANCIAL STATEMENT: $2,145,118 is available to the City of Dublin from the Local Grant Program under the East Bay Regional .Park District Measure WW Park Bond Extension DESCRIPTION: In November 2008, the voters of Alameda and Contra Costa Counties approved Measure WW, a $500 million bond initiative of the East Bay Regional Park District (EBRPD). Of this amount, $125 million (25%) of the bond proceeds will fund local park and recreation projects on aper-capita grant program to cities and other local agencies. The balance of the bond proceeds, $375 million (75%), will fund regional park acquisitions, open space preservation, park development, habitat restoration and an emergency reserve. Based on the 2008 Department of Finance population estimate, the City of Dublin is eligible for $2,145,118 in grant funding; there are no matching requirements for the Local Grant program. The first step in the process to obtain grant funding is to enter into a Master Contract with the EBRPD. In order to get a Master Contract, the City must submit a resolution authorized by the City Council. It is not necessary to identify projects in the resolution. Upon approval of the resolution by the EBRPD, the Master Contract will be sent to the City for execution. Once the Master Contract is approved, a Project Application can be submitted. Project Applications will only be accepted February 1St through March 31St each year. ------------------------------------------------------------------------------------------------------------- COPY TO: '~ Page 1 of 3 ,,~ ITEM NO. /..~ G:\COUNCIL\Agenda Statements\2009\3-17 EBRPD Measure WW Projects.doc At the February 17, 2009 meeting of the Dublin City Council, the City Council adopted a Resolution authorizing Staff to enter into a Master Contract with the East Bay Regional Park District for Local. Grant Funds under Measure WW Park Bond Extension. ELIGIBLE PROJECTS: Capital Projects that will provide lands and facilities for recreation activities and services and historic preservation are eligible. Projects must be consistent with the City's park and recreation element of the general plan or appropriate parks and recreation planning document. Public art projects are eligible as long as they are in, or adjacent to, a parks and recreation facility. The following types of Capital Projects are eligible for grant funding: • Acquisition (fee title or permanent easement for public access projects) o For land acquisition project applicants must submit a copy of the land agreement and appraisal, if applicable, for District approval prior to acquisition. • Development (including renovation of recreational facilities) Staff has reviewed the unfunded projects in the Capital Improvement Program as well as those projects relying on funding from the City's General Fund to determine projects that would be eligible for Measure WW funding. Staff has identified the following projects for consideration. Fallon Sports Park Synthetic Turf - $1,123,610 The City Council previously designated $1,120,000 from General Fund Reserves at the close of Fiscal Year 2006-2007 to the Fallon Sports Park for synthetic turf surfacing- for the two soccer fields. Staff anticipates that the City will be facing a significant deficit in General Fund revenues for the next several years which will have an impact on the operation of the City. Applying Measure WW Funds to the Fallon Sports Park project will allow the City to re-designate the General Fund Reserves toward the anticipated operating deficit. Based on the bids received for the Fallon Sports Park Project, the actual cost of the synthetic turf fields is $1,123,610 which is $3,610 higher than the amount designated from the General Fund Reserves. Dublin Sports Grounds Area 1 - $1,123,090 This project provides for turf renovation of approximately 247,SOOsf, east of Soccer Field #3, and includes installation of a sand channel drainage system, irrigation upgrades and new turf. In the 2008-2013 Capital Improvement Program, the project is currently identified for funding in the Fiscal Year 2010-2011 and 20112012. Since the funding source for the project is the General Fund, it is unlikely that funds will be available as currently programmed. Dublin Sports Grounds Area 2 - $887,870 This project provides for turf renovation of approximately 180,OOOsf, west of Soccer Field #3, and includes installation of a sand channel drainage system, irrigation upgrades and new turf. In the 2008- 2013 Capital Improvement Program (C1P), the project is currently identified for funding in the Fiscal Year 2012-2013 with the balance of the project beyond the time frame of the CIP. Since the funding source for the project is the General Fund, it is unlikely that funds will be available as currently programmed. Dublin Historic Park, Freshwater Corner - $1,848,460 The Freshwater Corner is composed of several elements each drawing from a historic feature of the area. These include an interactive fountain recalling the oval shape of Alamilla Spring, the Amador Inn "Porch", the Crossroads Plaza, and District Entry Monuments. At this time there is not funding included in the 2008-2013 Capital Improvement Program for this project. It should be noted that the City is party to a Development Agreement with Schaefer Ranch Holdings, LLC for the Schaefer Ranch South Project, Page 2 of 3 which provides that the Developer will contribute $1.5 million to the Dublin Historic Park project. The timing of the contribution is dependent on certain milestones being reached by the Developer. Due to the slow-down in development, Staff is uncertain as to when the contribution will be received. PARKS AND COMMUNITY SERVICES COMMISSION RECOMMENDATION: At the February 23, 2009 meeting of the Parks and Community Services Commission, the Commission considered the four projects identified above for Measure WW funds. The Commission recommended that project applications be submitted for both the Fallon Sports Park Synthetic Turf and the Dublin Sports Ground Area 2, with the Fallon Sports Park Synthetic Turf being the first priority. Staff has been in contact with the Grants Manager for the East Bay Regional Parks District who indicated that the number of local grants that will be funded in this funding cycle will be dependent on the District's ability to sell Measure WW Parks Bonds. Applicants for grant funds will be notified by May 31, 2009 as to whether the project(s) will be funded. Given that the District in uncertain at this time as to the amount of grant funds that will be available for local grants, Staff recommends submitting both the Fallon Sports Park Synthetic Turf project in the amount of $1,123,610 and the Dublin Sports Grounds Area 2 project in the amount of $887,870 with a caveat that the Fallon Sports Park Synthetic Turf project is the City's first priority for funding. RECOMMENDATION: Staff recommends the City Council authorize Staff to submit Project Applications to the East Bay Regional Park District for the Measure WW Local Grant Program for the Fallon Sports Park Synthetic Turf ($1,123,610) and Dublin Sports Grounds Area 2 ($887,870). Page 3 of 3