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Home My WebLink About8.1 Axis Community HealthExh 3rA n 0 CITY OF DUBLIN Fiscal Year 2009 -2010 COMMUNITY RecevED CiT,r o,oUsu JAN 3 p 2009 OryNANAGEp,g oft GANIZATION SECTION 2 EXHIBIT Page 1 of 12 a 0 CITY OF DUBLIN Fiscal Year 2009-2010 Mailing Address: 4361 Railroad Avenue, Pleasanton,, CA 94566 Street Address: 4361 Raii-I , road Avenue',, City: Pleasanton State: CA Z 566 Sue, , Compton �pton 925-201-6_0,05-�',,- _jgaxishealth.or �jN��ton Executive Director/Chairperso'n Wp'rk Phone James Paxson 925-7344-6510 ors Board President (if, applicable) ""Work Ph "P Email Please list the Primary Project Contact Person who would be able to answer questions about this application and project/program during the funding period,. Carol Beddome Dev "lo ment N, qctor Contact Person for Project/Progi* Job Title 925-201-6068 cbeddomegaxishealth.or 925-417-1503 Work Phone Email Fax Federal Tax Identification No. (required) 94-2232394 City of Dublin Business License No. (required) 10832 SECTION 2 Page 2 of 12 City of Dublin Fiscal Year 2009 -2010 Application for Funds 3. Proposed Pro, Amount of Funds (Maximum $25,00 Proposed d Proj( ,d: $10,000 Oct.) �. inning 06/30/10 mo. day yr. SECTION 2 Page 3 of 12 al City of Dublin Fiscal Year 2009 -2010 Application for Funds a. How would the requested ■ Describe, in detail ;1 ■ Bulleted text is accc ■ T�antifv if tla rwr "n We are seeking M,000 m support of the at our Railroad Avenue site which is i provide affordable substance abuse trey expansion in capacity will allow us to se con#inu6 the;provision of services for 13 of sates for this prpct actors, this projec(wi TEI�T/PROGRAM (not the Agency). a new service, or' xtension of an SECTION 2 Page 4 of 12 I r City of Dublin Fiscal Year 2009 -2010 Application for Funds b. How would the PROPOSED need and improve the quality of needed? (Additional page may bi an unmet community s this project /program SECTION 2 Page 5 of 12 City of Dublin Fiscal Year 2009 -2010 Application for Funds Axis's programs are successful and well of referrals to both the teen and adult =dn as the table shows below: 3 , as indicated by growing numbers ill as rapidly growing visit numbers substance abuse ; #reatment for these persons, )f: re- 68tablish positive relationships with their lity. For some, incarceration will be avoided, All of this results in a healthier community for SECTION 2 Page 6 of 12 ;m City of Dublin Fiscal Year 2009 -2010 Application for Funds C. What documentation4 PROJECT /PROGRA added, if needed:) githcztnnra oboe and ME ug llse and tute on Drug United Stag Ab w the TO U.S. Army Valley Nee d. Specify the PROPOSED PROJEC' this PROPOSED �urccs.�, (Additional page may be SECTION 2 Page 7 of 12 'M inawmais served. Aaaa'ionauy; P aspects of the services we provide. iin ce to of all of We also clinics in I 1 City of Dublin Fiscal Year 2009 -2010 Application for Funds SECTION 2 Page 9 of 12 City of Dublin Fiscal Year 2009 -2010 Application for Funds The revenue projections are at risk, as we anticipate decreases in reimbursement rates from MediCal and other publicly funded programs, as state officials develop plans to alleviate the current state budget crisis. SECTION 2 Page 10 of 12 f� City of Dublin Fiscal Year 2009 -2010 Application for Funds 6. General Agency In x Past grant applicants may check this box in lieu of completing item 6 (a -d) if the program/organizational description on file with the City is correct and current. a. List all years that Organization has;previously received City of Dublin funding (not C. the services ional page r d. Has your agency ever prevo please specify in what Fiscal SECTION 2 Page 11 of 12 m the City of Dublin? If yes, received each year. City of Dublin Fiscal Year 2009 -2010 Application for Funds 7. SECTION 2 Page 12 of 12 IT Department Office area is only 6x8. Sandwiched in this area are two IT technicians and all the server, phone and network equipment to support the IT operations of Axis Community Health. Individual Counseling "Rooms" Counseling areas are in close proximity to each other. Counseling areas are open cubicles which often times lead to clients and counselors whispering. Counseling areas are cramped. s October 27, 2008 Ms. Carol Beddome Development Director Axis Community health 4361 Railroad Ave Pleasanton CA 94566 cc: Mr. Rick Eastman, Director of Behavioral Health Services Subject: Proposal for Construction Service for tenant improvements to the combined Buildings: H and I for Drug and Alcohol Department. Thank you for meeting with me and allowing Antrim to assist Axis Community Health with their facility needs. Antrim has a long relationship with Axis when it was formally know as Valley Community Health, as well as building medical based facilities for numerous clients. In 1997 Antrim worked with your staff and designed and built your facility at 3922 Valley Ave. whereas Axis was also the tenant and Antrim the landlord. Antrim also worked with the staff and the BOD of the then "Valley Community Health" to build the Pediatric Wing on the south side of the parking lot on Railroad Ave. For this project, we understand that you want to improve the existing facility at buildings H and I to be more compatible for a larger Drug and Alcohol Department. The needs list we were instructed to consider from Rick Eastman and Carol Beddome are as follows: • Two rooms to house group sessions of approximately 10 people • One large room for group session of approximately 20 people. • Keep the existing IT room and enlarge it • Keep the existing restrooms • Make Five (5) private counselor rooms • One (1) staff office • A reception space • Allow for phasing of construction due to limited space to relocate staff To accomplish this requirement, Antrim offers the following proposal and budget for your consideration. This concept is intended to allow Axis to make decisions based on budgets available, how much money in addition to fund -raise for, or to allow only portions of the work to be done based on funds and staff relocation issues. We have attached an example of one possible floor plan solution that could work using the above needs list you gave us. It is similar to the sketch I provided for Rick on his white board. The attached sketch is a rough draft format only and we ask you to keep it as Antrim's confidential work product as it was used by us and our team to offer a base budget for your consideration. 1635 CHESTNUT STREET, SUITE A, LIVERMORE CA 94551 PHONE (925) 426 -2444 FAX (925) 426 -0371 Antrim is a design build contractor, whereas we employ outside architectural services to complete the City permit process related architectural work, after the scope of the project finalized. We propose this method for non- profit based firms where budgets are not yet established, however a majority of cost lies within the construction and not the design fee. To accomplish this, Antrim proposes that we work a program in reverse from what one would typically do, whereas we start with your budget, then offer a design that fits the budget with the knowledge of the needs, rather than spend funds on a full design then wait for an accurate construction cost based on drawings, only to find out at the 11`h hour that the cost for construction is more than the budget can allow causing re -work, delays, and additional design fee expense, thus eroding the total funding package. The process will move forward as follows: 1. Design Development. This process is where Antrim sketches 2 floor plan layouts for your consideration after it measures the facility and confirms the needs of Axis. The sketches are enough to be able to estimate a budget price that is within 10 %, plus allows for decisions to be made by Axis for scheduling of staff movement while construction occurs. One draft example is presented as an attachment. This cost is nominal and only reimburses us for our time. 2. Construction Documents Phase: Once Axis chooses a floor plan, then Antrim hires its team including design build subcontractors to complete a set of documents adequate to receive a permit from the City of Pleasanton. As well, the construction portion of scope and price is reestablished. 3. Construction Work and Scope. Based on the budget, the scope will morph to include or exclude specific items that can be paid for now, deferred, added or deleted. Pricing: 1. Antrim will perform Design Development for $1,500. This includes meetings with Antrim staff and Axis staff and providing 2 floor plans, whereas Axis will choose one and Antrim will scope and price it. 2. Antrim can offer a fixed fee for a permit set of documents regardless of the version selected in 1 above, since total square feet of the building is existing and not subject to change for this project. The price for construction documents (CD's) is $9,800. The only exception for a price difference is if new restrooms are required, concealed conditions are revealed, or exterior construction to the building occurs. The work included in the CD phase is architect's drawings, details for walls, a simple finish schedule indicating type only, a reflected ceiling plan, electrical outlet and lighting plan, and HVAC re -duct distribution plan. 1635 CHESTNUT STREET, SUITE A, LIVERMORE CA 94551 2 PHONE (925) 426 -2444 FAX (925) 426 -0371 ) ■ 3. Construction budget based on the floor plan sketch shown is expected to be in the range from $85,000 to $110,000. The construction scope of work includes: * An allowance of City permits of $2,500. * Removal of walls as shown on sketch of 10- 22 -08. * Removal of floor coverings. * Creation of 14 areas: Hallway, reception, 5 counselor rooms, 1 staff room 2 small group rooms, 1 large group room, and the existing I.T. room & 2 restroom. * Installation of 150 linear feet of new walls, painted and insulated * Paint existing walls on interior * New VCT (vinyl colored tiles) in hallways, reception, and the 3 larger group rooms. * Carpet in 5 counselor rooms. Allow $20 /yard carpet materials * Vinyl base cove at all walls * New acoustical ceiling in all rooms but bathroom and IT room. Standard T -grid with flat acoustical panels. * Eleven (11) new interior doors with knock down type metal anodized frames, no locks (note: needed as existing doors are wrong swing and size). * Redistribute HVAC ducting and relocate thermostat for new room layout * Allow for 40 new 2 x 4 troffer flat lens prismatic lights. * Allow for 30 wall outlets, location TBD * Allow for 13 new switch locations. Excluded is: Bathroom work, IT room work except to remove portion of wall and add door location, Phone or data wiring or work, exterior doors, windows or work outside, phasing of work or remobilization, new HVAC unit except to re -duct, window frame work for wall abutting at exterior wall, alarms, security, interior signage or directory, electrical panel upgrades, fire sprinklers. Please let us know how we can be of service to you and we will assign a dedicated project manager to you. We encourage you to visit our website at www.antrimenji.com, plus references are available. Respectfully, Jeff Antrim President Antrim Construction Inc. Direct Line 925 -273 -1177 Cell 925- 766 -1944 1635 CHESTNUT STREET, SUITE A, LIVERMORE CA 94551 3 PHONE (925) 426 -2444 FAX (925) 426 -0371 .�� .. ,�. . � � . } \�. I C. . .� .� � K : .� :�: � =i CAN Q% , 1 t t =i CAN Q% , Board Resolution Board of Directors RESOLUTION The Board of Directors of Axis Community Health endorses and approves this application to the City of Dublin for support for the renovation of Axis's outpatient drug and alcohol recovery services facility located at Railroad Avenue site. Jam axson, Chair munity Health Board of Directors Dated: /< 2 7- 2801 4361 Railroad Avenue, Pleasanton, CA 94566 ■ Tel: 925.462.5544 ■ Fax: 925.417.1503 ■ www,axishealth.org APPLICATION VERIFICATION I attest that the information contained in this FY 2009 -2010 grant application is accurate and that the funds requested will not supplant any other monies secured by the organization. Attached is a resolution, letter, or other document providing evidence that the Board of Directors approved the application as submitted. Successful applicants are required to submit a summary report as soon as possible after submitting the reimbursement request, but not later than August 31, 2010. Failure to submit a report will result in ineligibility for future funding. Signatures: �. 1. 0� Date ZcoS Date 4361 Railroad Avenue, Pleasanton, CA 94566 ■ Tel: 925.462.5544 ■ Fax: 925.417.1503 ■ www.axishealth.org