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Home My WebLink About4.05 Fallon Spt Pk COoFDU~~~ ~ CITY CLERK X11 File # ^®^~ ^~ '~~ ~- ~ -~h a~ ,C~l~ \~il t ~~..~.-,151' AGENDA STATEMENT CITY COUNCIL MEETING DATE: April 7, 2009 SUBJECT: Fallon Sports Park Phase I -Consultant Services Change Order Report Prepared by Rosemary Alex, Parks and Facilities Development Coordinator ATTACHMENTS: 1) Proposal Cost Information 2) Proposed Change Order RECOMMENDATION: Approve Change Order #1 for Carducci and Associates in the (,~j ~ amount of $88,300. V~ FINANCIALS EMENT: Original Contract for Design Services $1,030,000 Proposed Change Order #1 $88,300 Total Revised Contract Amount $1,118,300 DESCRIPTION: On November 6, 2007 the City Council approved an Agreement with Carducci and Associates to complete design services for Fallon Sports Park,. Phase I. The scope of work included design related services through the project's bidding process. With the award of contract for construction approved at the March 17, 2009 City Council meeting, Staff is seeking additional services through the construction phase of the project. The services that Carducci and Associates will provide include site visits, attendance at project meetings, responding to requests for information and review of shop drawings to ensure design intent is met. Further detail is provided on Attachment 1. RECOMMENDATION: It is the. recommendation of Staff that the City Council approve the Change Order #1 for Carducci and Associates in the amount of $88,300. ---------------------------------- COPY TO: Carducci and Associates Page l of 1 ~ ~ ~/' ITEM NO. •~~ G:\COLJNCIL\Agenda Statements\2009\4-7 FSP Carducci Change OrderG:\COLINCIL\Agenda Statements\2009\4-7 FSP Carducci Change Order.doc ~~r01 / ~~ s~ March 3, 2009 Q CARP u c c i City Of Dublin LAND • SCAPE 100 Civic Plaza ARCNI ~ TECTS Dublin, CA 94568 1 ' Attn: Rosemary Alex ~° 1 I ® RE: Fallon Sports Park, Dublin, CA Job #DU B07-01 ASA No. 1 Dear Rosemary: This letter is in response to the City of Dublin's request for Carducci & Associates, Inc. to provide additional services on the project referenced above. The scope of these services will be to provide Construction Administration Services for Fallon Sports Park, Phase 1. Construction Administration shall consist of review of contractor's submittals and requests for information for compliance with current codes, plans and specifications and a maximum of 30 visits to the site at intervals appropriate to the stages of job construction or completion to determine general conformity of the work to the plans and specifications. This is not a full-time or exhaustive inspection and the Landscape Architect shall not be responsible for job safety, construction methods or sequences, or work that has been negligently and incorrectly installed by the contractor. Services include: a. Pre-construction meeting. b. Intermediate reviews during construction. c. Site observation and punchlist prior to the commencement of the maintenance period. d. Site observation and punchlist for acceptance of contractor's work. e. Further site visits, if requested, will be billed as extra services per the hourly rate per the terms and conditions of our contract with the City of Dublin dated November 6, 2007. These services will be billed to you under our project number DUB07-01 under the terms and conditions of our contract with you dated November 6, 2007. The fee for these services will not exceed $88,300.00 (eighty-eight thousand three hundred dollars) plus reimbursable expenses without further authorization. Refer to attached breakdown of costs. Reimbursable expenses will be billed at cost plus 10%. We request your written approval of this authorization for Additional Services by signing and returning one copy of this letter for our files. Sincerely yours, CARDUCCI & ASSOCIATES, INC. CITY OF DUBLIN ~tu1~ Accepted by: William E. Fee ASLA AICP RLA No. 2537 Date: WEF/rt CARDUCCI & ASSOCIATES, INC. 555 BEACH STREET SAN FRANCISCO, CA 94133 (415) 674-0990 FAX (415) 674-0999 www.carducciassociates.com bill@carducciassociates.com LANDSCAPE ARCHITECTURE • PLANNING • URBAN DESIGN • IItRIGATION DESIGN ATTACHMENT #1 ~-v y' ~~ ~.,`' FALCON SPORTS PARK, PHASE 1 Construction Administration Services Landscape Structural Electrical Task Architect Associate Civil Engineer Engineer Engineer Hours Pre-Construction Meeting 4 4 4 0 0 Site Visits (30) 210 40 0 0 8 Punch List 24 16 0 0 0 RFI 50 50 16 30 10 Submittals 50 20 16 30 10 Total Hours 338 130 36 60 28 x Hourly Rate 145 95 185 185 185 Cost $49,010 $12,350 $6,660 $11,100 $5,180 = $84,300 Reimbursable Expenses (Estimate) $ 4,000 Total $88,300 r H z W V Q H a 3~~ CITY OF DUBLIN CONTRACT CHANGE ORDER NO. 1 PROJECT: Fallon Sports Park - Phase I PAGE 1 OF 1 TO: Carducci and Associates, Incorporated AGREEMENT DATED November 6, 2007 between Carducci and Associates, Incorporated and the City of Dublin You are hereby directed to make the herein described changes from the scope of services or do the following described work not included in the scope of services on this contract. NOTE: This chanee order is not effective until approved by the City Manaeer Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Chanee requested bv: City of Dublin 1. Carducci and Associates, Incorporated for a total not to exceed $88,300 based on their scope of work dated March 3, 2009 for additional construction administration services (attached hereto). COST INCREASE: $88,300 SUBMITTED BY: Diane Lowart Date: Parks and Community Services Director APPROVAL RECOMMENDED BY APPROVED BY Joni L. Pattillo Date: City Manager Tim Sbranti Date: Mayor We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as ful] payment therefor the prices shown above. Accepted, Date Contractor: Carducci and Associates, Incorporated. By Title: Principal William E. Fee If the Contractor does not sign acceptance of this order, his/her attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified. CITY OF DUBLIN EXHIBIT "A" CHANGE ORDER FORM ~ r~ DATE: 3/27/2009 PROJECT NAME: Fallon Sports Park Phase I CIP #: 95851 CONTRACT NO. #09-02 CHANGE ORDER NO. 1 PERCENT COMPLETED 90% CONTRACTOR: Carducci and Associates, Inc. CONTRACT AMOUNT: 1,030,000 CONTRACT CHANGE ORDERS: AMOUNT CONTRACT CHANGE ORDERS: AMOUNT CHANGE ORDER #01 Construction Admin. Services 88,300.00 TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: ADJUSTED CONTRACT AMOUNT: PROGRESS PAYMENTS MADE: PAYMENT #01 PAYMENT #02 PAYMENT #03 PAYMENT #04 PAYMENT #05 PAYMENT #O6 PAYMENT #07 PAYMENT #08 PAYMENT #09 PAYMENT #10 PAYMENT #11 $88,300.00 $1,118,300.00 47,748.48 PAYMENT#12 57,562.20 PAYMENT #13 40,134.40 PAYMENT#14 318.24 PAYMENT #15 472,661.15 PAYMENT #16 247,802.62 PAYMENT #17 62,823.57 PAYMENT #18 50,544.30 PAYMENT #19 PAYMENT #20 PAYMENT#21 PAYMENT #22 979,594.96 TOTAL ACTUAL PAYMENTS: $ 979,594.96 ADJUSTED TOTAL CONTRACT: $1,118,300.00 REMAINING BALANCE ON CONTRACT: $138,705.04 RECOMMENDATION SIGNATURE: APPROVED DENIED APPROVED DENIED APPROVED DENIED Supervising Dept Head City Manager Mayor ATTACHMENT #2