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Home My WebLink About4.10 Sidewalk Safety Curb RampDUCITY CLERK File # 1:4110101-3131 82 r AGENDA STATEMENT CITY COUNCIL MEETING DATE: April 7, 2009 SUBJECT: Authorization to Solicit Bids — Contract No. 09-06, Fiscal Year 2008-2009 Annual Sidewalk Safety Repair Program and Curb Ramp Installation Report Prepared by: Melissa Morton, Public Works Director ATTACHMENTS: 1) Policy Resolution for Fiscal Year (FY) 2008-2009 2) Specifications will be available at the meeting 3) Budget Change Form RECOMMENDATION: 1) Adopt the Resolution establishing a policy for the repair of public improvements deemed to be pedestrian hazards (City funded sidewalk repair program); and 2) Authorize Staff to advertise for bids for Contract No. 09-06, Fiscal Year 2008-2009 Annual Sidewalk Safety Repair Program and Curb Ramp Installation. 3) Approve a budget change in the amount of $10,000 FINANCIAL STATEMENT: Fiscal Year 2008-2009 Budget Sidewalk Safety Repair Program (CIP 94250)1: Design, Inspection & Miscellaneous $ 16;860 Improvements (Remove & Replace Sidewalk) $ 65,000 ADA Transition Plan (CIP 93917)2 New pedestrian curb ramps $ 30,000 Bike Lane Amador Valley Boulevard (CIP 96778)3 Retrofit existing pedestrian curb ramps $ 30,000 TOTAL: 141 860 I The Sidewalk Safety Repair Program is budgeted in the General Fund (001). ------------------------------------------------------------------------------------------------------------- COPY TO: Page 1 of 2 � I O ITEM NO. 0:\CIP\SIDEWALK\2003-2009\Agenda Statement Go to Bid.doc j V a The pedestrian curb ramps are funded through General Fund (001) in the ADA Transition Plan (CIP No. 93917 for $20,000) and ABAG Grant (in the amount of $10,000). 3 Curb ramp retrofits are part of the Bike Lane -Amador Valley Boulevard Corridor Capital Improvement Program (CIP 96778) and funded by designated Developer Deposits and Measure B Bike/Pedestrian Funds. This work is being combined with the Annual Sidewalk Safety Repair Program as acost-savings measure. DESCRIPTION: The Annual Sidewalk Safety Repair Program (Remove and Replace) repairs sidewalk offsets of 3/4-inch or more that may pose a tripping hazard. The Remove and Replace process is used in locations where the offset is more significant or where tree roots are causing the offset. This procedure requires the removal of the existing sidewalk and, in the case of root problems, removal of the tree roots, and then replacement of the concrete sidewalk. While maintenance of sidewalks and other frontage improvements is legally the responsibility of the private property owner, the City Council has adopted aCity-paid sidewalk repair program on a year-by- year basis since 1983. At the budget hearing for Fiscal Year 2008-2009, the City Council extended the City-paid repair program for an additional year. This year's Sidewalk Safety Repair Program will also include the construction of approximately eleven (11) pedestrian curb ramps. The ramps are funded through an ABAG grant and the General Fund (001) as identified in the ADA Transition Plan (CIP No. 93917). Retrofitting thirty (30) existing ramps along Amador Valley Boulevard is part of the Bike Lane -Amador Valley Boulevard Corridor Capital Improvement Program (CIP 96778) as it is necessary to bring the ramps into conformance with current ADA requirements. This retrofit work is being included with the Annual Sidewalk Safety Repair Program (CIP 94250) as the work is similar and combining the project elements will be acost-savings measure. RECOMMENDATION: Staff recommends that the City Council 1) Adopt the Resolution establishing a policy for the repair of public improvements deemed to be pedestrian hazards (City funded sidewalk repair program), 2) Authorize Staff to advertise for bids for Contract 09-06, Fiscal Year 2008- 2009 Annual Sidewalk Safety Repair Program and Curb Ramp Installation, and 3) Approve the budget change in the amount of $10,000. Page 2 of 2 /o~ 3 RESOLUTION NO. - 09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ESTABLISHING A POLICY FOR THE REPAIR OF PUBLIC IMPROVEMENTS DEEMED TO BE PEDESTRIAN HAZARDS (CITY-FUNDED REPAIR PROGRAM) WHEREAS, public improvements such as curbs, gutters, driveways, and sidewalks sometimes become damaged due to natural and man-made causes; and WHEREAS, these damaged improvements occasionally become tripping hazards to pedestrian traffic; and WHEREAS, it is in the best interest of safety to have these hazards eliminated; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin establishes a policy, attached hereto as Exhibit "A," of the City of Dublin for Fiscal Year 2008-2009 entitled, "Annual Sidewalk Safety Repair Program." PASSED, APPROVED AND ADOPTED this 7`" day of April, 2009, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk ~-v9 ~ Id G: ICIPISIDEWALKI2008-20091RES0 policy.DOC A1TA~IYIEII~ ~~ 3 EXHIBIT "A" OF RESOLUTION -09 POLICY FOR THE CITY OF DUBLIN ANNUAL SIDEWALK SAFETY REPAIR PROGRAM Fiscal Year 2008-2009 It is the policy of the City of Dublin to cause repairs to be made to certain public improvements for the safety of the general public under the following guidelines. Improvements Included: Public improvements included under this program shall be limited to those improvements which may constitute a potential tripping hazard to pedestrian traffic such as curbs, gutters, driveways, and sidewalks. Need: Where these improvements have settled, heaved and/or cracked and offset such as to represent tripping hazards as identified by the Public Works Director, or a representative, these improvements shall be replaced. Responsibility: Where it is apparent that the damage to improvements has been caused by natural causes, such as tree roots, utility trench settlement, or soil heaving, the City of Dublin will pay for the cost of repair. Where it is apparent that the property owner fronting the damaged improvement has caused the damage, such as driving vehicles into a side yard, the property owner shall be responsible for the repair. The Public Works Director shall establish a procedure whereby the property owner will be notified of the needed repair, and if not done in a specified reasonable time, the Public Works Director shall cause the repair to be made and the cost of the repair, together with reasonable administrative costs, shall become a lien against the property. Time Limit of Policy: This policy shall be in effect for Fiscal Year 2008-2009 and thereafter be reviewed for extension, modification, or replacement. Le al Responsibility: The City of Dublin, in adopting this policy, does so as an accommodation to property owners who find it difficult to hire their own contractors to make these necessary sidewalk repairs. The City will let one contract for the 2008-2009 Fiscal Year and repair those defective sidewalks which have been brought to the attention of the City by the property owners (or others), and that have an offset of over three-quarters of an inch (3/4") measured vertically, within the budget available to do so. The existence of this program does not abrogate the responsibility of the property owners to maintain their frontage improvements in a safe manner under Section 5610 of the California Streets and Highways Code. Property owners and persons in possession of property are required to maintain adjacent public sidewalks in a safe condition per Dublin Municipal Code Section 7.04.420 of Article 4, Chapter 7.04 of Title 7. G: ICIPISIDEWALKI2008-20091policy FY 08-09.doc EXHIBIT g 3 0~ ~, 2008/2009 BUDGE' CHAl~GE FORM CHANGE FORM # New Appropriations (City Council Approval Required): Budget Transfers: From Un-appropriated Reserves From Budgeted Contingent Reserve (] 080-799.000) Within Same Department Activity X From New Revenues Between Departments (City Council Approval Required) Other DR('RFASF RTiT)(F.T A('(~'7lTTNT AM(ITTNT 7N!''7l~' A CF R7mf~L T-~ rrnr rnrm ~ HiT/ITTATT Name: GENERAL FUND/ REVENUE MISCELLANEOUS REVENUE / $10,000 CONTRIBUTIONS Account #: 001-570-003 Name: GENERAL FUND /EXPENSE ADA TRANSITION PLAN (Curb Ramps) Capital Improvement Project / $ 10,000 Improvements Account#001-93917-750-050 ~ _ _~ REASON FOR BUDGET CHANGE ENTRY: The City obtains Liability insurance through the Association of Bay Area Governments Pooled Liability Assurance Network (ABAG PLAN). As a Joint Powers Authority one service provided to members is a matching grant program. The City had budgeted $20,000 under project 93917 for curb ramp replacements that meet current Americans Disability Act standards. The grant was not included as part of the original budget. The availability of the grant will increase the number of locations that can be improved. This Budget Change will recognize the $10,000 in grant revenue as well as an additional $10,000 irT expenditures to install additional curb ramps. Fin Mgr/ASD: ---~, City Manager: Signature ~~E Signature As Approved at the City Council Meeting on 04/07/2009 Mayor: Signature Posted By: Signature Date: ~~~~ Q`~ < i Date: ~3 Y ~c?~ - Date: Date: ATTACHMEI~r T 3