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Home My WebLink About4.03 Build & Safety Consult Review~~ -' -~ \~:~/ CITY CLERK File # Q~^~ ~-~~O AGENDA STATEMENT CITY COUNCIL MEETING DATE: May 19, 2009 SUBJECT: ATTACHMENTS: RECOMMENDATION: ~~~-~ _ __ Annual Review of Existing Building and Safety Consultants Report Prepared by Gregory Shreeve Sr., Building Oj~cial ~~~'""~ 1) Workload & Performance Measures, Contract Labor Projections and Significant Projects list. Approve the continuation of contracts with no rate increase for 4Leaf Inc., Precision Inspection Company, Inc., Shums Coda Associates Inc., and Bureau Veritas North America, Inc. for Building and Safety Services for the City of Dublin. FINANCIAL STATEMENT: In Fiscal Year 2009-2010 it is projected that 9,984 hours of inspection, plan check and specialized services will be required. Only those hours required will be billed. Based on these projected hours of service, the annual cost of these contracts will be $ 878,176. Funding will be included in the Fiscal Year 2009-2010 Preliminary Budget. DESCRIPTION: Since May 2001, the City of Dublin has contracted with the firm 4Leaf, Inc. for Building and Safety services. The City added the firms Precision Inspection Company, Inc. in June 2003, Shums Coda in July 2006 and Bureau Veritas North America, Inc in April 2007 (formally LP2A and Berryman & Henigar). The Building and Safety services provided by these agencies include,, plan checking, building inspection, building and housing code enforcement and if necessary disaster response. In Fiscal Year 2006-2007, the City averaged the equivalent of 11 full time Contract Inspectors and 1.5 Contract Plan Checkers. Due to the resetting of the economy over the last 2 fiscal years, the number of permit applications and inspection requests received by the City has reduced. The reduction in workload has been directly followed by a reduction in the number of Contract Staff assigned to the City.. Due to this cyclical construction activity, the City has found that this type of contract arrangement best suits the needs of the City. COPY TO: In-House Distribution Page 1 of 2 , r ITEM NO. ""~ J:\Agendas\2009\building contract review\cc annual review of building contracts.doc G Current Contract Staff Levels provided to the City by each company includes the following: • 4Leaf: ^ 1 Supervising Inspector; ^ 1 Commercial Inspector; ^ 3/a Code Enforcement Inspector; and ^ 2 Building Inspectors. • Shums Coda: No on-site assigned Staff; off site staff is equivalent to less then a %Z time Plan Checker. • Precision: No on or off site assigned Staff • Bureau Veritas North America, Inc: No on or off site assigned Staff The Consultants' work has been responsive to the City's needs. Customer requests on the phone and over the counter have been handled quickly and efficiently. In Fiscal Year 2009-2010, Staff projects that contract services will be required as follows: • 1 -full time Supervising Inspector; • 1 - 3/4 time Commercial Inspector; • 1 - 3/4 time Code Enforcement Inspector; • 1.8 -full time Building Inspectors; and • Additional on /off-site plan checking services will be required for engineering and complicated projects. The assumptions used in estimating these service needs are outlined in Attachment 1. In April 2007, The City Council authorized agate- increase of approximately 6 percent for Commercial Inspectors, Building Inspectors and Assistant Building Inspectors and an increase of approximately 10 percent for Supervising Building Inspectors and Plan Checking. The City reviews the hourly rate every other year. Staff reviewed the current rates and found them to be comparable to the standard hourly rates charged by these consultants and is therefore not recommending an increase in rates (see Rates on Attachment 1). These rate schedules with no increase shall remain in effect for the 2009-2010 Fiscal Year. RECOMMENDATION: Staff recommends that the City Council approve the continuation of contracts with no rate increase for 4Leaf Inc., Precision Inspection Company, Inc., Shums Coda Associates Inc., and Bureau Veritas North America, Inc. for Building and Safety Services for the City of Dublin. Page 2 of 2 -~I BUILDING AND SAFETY DIVISION WORKLOAD & PERFORMANCE MEASURES INDICATOR ACTUAL 2007-2008 BUDGET 2008-2009 ESTIMATED /ACTUAL Zoos-2oo9 ESTIMATED 2009-2010 Building Valuation $79,215,762 $206,581,321 $85,794,838 $143,630,133 Building Permit Fees $1,505,985 $1,626,920 $1,480,834 $1,319,448 Permits Issued 1333 1,322 1,154 1,029 Ins ections 25,602 18,116 12,949 10,264 Dwelling Units Issued 135 549 158 442 Dwelling Units Finaled 798 478 388 287 Building Code Enforcement Cases Opened 205 100 130 125 Cases Closed 178 80 136 130 POSITION HOURLY RATE HOURS/Est. .TOTAL COST ESTIMATED Off-site/On-site Plan Review (.23) $100 480 $48,000 Specialized or Structural Review (.27) $100 560 $56,000 Building Inspector (1) Supervising $95 2,080 $197,600 Building Ins ector (.75) Commercial $90 1,560 $140,400 Building Inspector (.75) Code Enforcement $90 1,560 $140,400 Building Ins ectors (1.8) $79 3,744 $295,776 TOTAL 9,984 $878,176 Fiscal Year 2009-2010 Contract Labor Projections Significant Proiects Schaefer Ranch by Discovery Homes The Terraces in Area G by Toll Brothers Positano by Braddock and Logan Cantara Salerno School of Imagination Springfield Montessori School Sorrento - Area F by Toll Brothers Milano -Neighborhood 1 Trivia - Neighborhood 2 Frenze - Neighborhood 3 Sienna - Neighborhood 4 Amalfi -Neighborhood 5 J: IAgendas120091building contract reviewlcc annual review of building contracts exhibit.doc ATTACHMENT 1