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HomeMy WebLinkAboutMay 4, 2021 Regular Council Meeting AgendaMay 04, 2021 Dublin City Council Regular Meeting Agenda 1 COUNCILMEMBERS Council Chamber Melissa Hernandez, Mayor Dublin Civic Center Shawn Kumagai, Vice Mayor 100 Civic Plaza Jean Josey, Councilmember Dublin, CA 94568 Sherry Hu, Councilmember www.dublin.ca.gov Michael McCorriston, Councilmember Regular Meeting of the DUBLIN CITY COUNCIL Tuesday, May 4, 2021 Location: City Council Chamber and Electronic Methods 100 Civic Plaza Dublin, CA 94568 Closed Session 6:30 PM Regular Meeting 7:00 PM Meeting Procedure During Coronavirus (COVID-19) Outbreak: In keeping with the guidelines provided by the State of California and Alameda County Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak, and recommendations to follow social distancing procedures, the City of Dublin will hold the Regular City Council Meeting through a hybrid of in -person attendance with the City Council, invited staff, and limited members of the public at the City Council Chamber and through the virtual platform, Zoom. The City of Dublin will adopt the following practices during upcoming City Council meetings: • Per normal practice, the meeting will be livestreamed and available at www.tv28live.org for viewing and also broadcast live on Comcast T.V. channel 28 beginning at 7:00 p.m. This meeting will also be available on the City’s website: https://dublin.ca.gov/1604/Meetings-Agendas-Minutes-Video-on-Demand • To maximize public safety while maintaining transparency and public access, members of the public may participate in one of the following ways: o Virtual Platform (Zoom): • If you wish to speak via Zoom during the meeting, please fill out the online speaker slip available at www.dublin.ca.gov. The speaker slip will be made available at 10:00 a.m. on Tuesday, May 4, 2021. Upon submission, you will receive Zoom link information. Speakers slips will be accepted until the staff presentation on an agenda item ends, or until the public comment period on non-agenda items is closed. • Once connected, the public speaker will be connected to the Zoom webinar as an attendee and muted. The speaker will be able to see the meeting from inside Zoom. • When the agenda item upon which the individual would like to comment is addressed, the speaker will be announced in the meeting when it is his/her time to speak to the City Council. The speaker will then be unmuted for comment. May 04, 2021 Dublin City Council Regular Meeting Agenda 2 • For public comment on the Closed Session item via Zoom, please fill out the online speaker slip available at www.dublin.ca.gov. The Speaker slip will be made available at 10:00 a.m. on Tuesday, May 4, 2021. Upon submission, you will receive Zoom link information. Speaker slips for Closed Session public comment via Zoom will be accepted until 6:00 PM. o In person at Council Chamber: • Members of the public wishing to speak in person are asked to fill out an online speaker slip in advance of the meeting. Speakers may also sign up to speak at the meeting. Speaker slips will be accepted until the staff presentation on an agenda item ends, or until the public comment period on non-agenda items is closed. • Pursuant to the public health officer’s order, the City Council Chamber will have limited seating available on a first-come, first-served basis for members of the public to attend the meeting in person. Physically distanced seats have been identified in the Chamber for use by the public. Members of the public should maintain at least six-foot social distancing from individuals who are not part of the same household or living unit. • For the purposes of potential public health contact tracing, all members of the public attending the meeting will be requested to sign in and provide a name and phone number or email address. In addition, attendees will be screened with a touchless temperature check. • Consistent with the public health officer’s order, each member of the public must also wear a face covering the nose and mouth at all times during the course of the meeting, even while speaking at the podium. Closed Session 6:30 PM I. Conference with Labor Negotiators Agency Designated Representatives: Mayor Hernandez and Councilmember Josey Unrepresented Employee: City Manager Regular Meeting 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. REPORT ON CLOSED SESSION 3. ORAL COMMUNICATIONS 3.1 Presentation on SeeClickFix The City Council will receive a presentation on SeeClickFix, the City’s new software application that provides online access to public issue reporting. The application will go live May 5, 2021. STAFF RECOMMENDATION: Receive the presentation. 3.2 Public Comment At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at May 04, 2021 Dublin City Council Regular Meeting Agenda 3 a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1 Approval of the April 20, 2021 Regular City Council Meeting Minutes The City Council will consider approval of the minutes of the April 20, 2021 Regular City Council meeting. STAFF RECOMMENDATION: Approve the minutes of the April 20, 2021 Regular City Council meeting. 4.2 City Proclamations for the Month of May The City Council will consider the following proclamations for the month of May in the City of Dublin: National Public Works Week, Affordable Housing Week, National Lupus Awareness Month, National Mental Health Awareness Month, National Physical Fitness and Sports Month, National Building Safety Month, National Foster Care Month, Older Americans Month, Jewish American Heritage Month, and Asian American and Pacific Islander Heritage Month. STAFF RECOMMENDATION: Approve the proclamations. 4.3 Amendment to the Agreement with Western Pacific Signal, LLC The City Council will consider a second amendment to the agreement with Western Pacific Signal, LLC, to extend the agreement term and to increase the not-to-exceed compensation amount for traffic signal operations and signal communication upgrades. STAFF RECOMMENDATION: Adopt the Resolution Approving a Second Amendment to the Contract Services Agreement with Western Pacific Signal, LLC. 4.4 Delegating Approving Authority for Procurement of Police Vehicle Maintenance The City Council will consider delegating authority to the City Manager to approve purchases associated with vehicle maintenance that exceed the $45,000 threshold for Fiscal Year 2020-21. The Dublin Police vehicle fleet has needed increased maintenance and delegating the purchasing authority to the City Manager will facilitate these procurements for the remainder of this Fiscal Year. STAFF RECOMMENDATION: Adopt the Resolution Delegating Authority to the City Manager for Procurements Associated with Vehicle Maintenance that Exceed $45,000 for Fiscal Year 2020-21. 4.5 Contract Change Order Authorization for the Civic Center HVAC and Roof Replacement Project The City Council will consider increasing the contract change order authority of the City Manager for the Civic Center HVAC and Roof Replacement Project, to allow the contractor, ADC Construction Management, Inc., to furnish and install additional hot water piping and a May 04, 2021 Dublin City Council Regular Meeting Agenda 4 heating boiler, modify the Civic Center to accommodate the HVAC system, and supply the future Cultural Arts Center with hot water heating. STAFF RECOMMENDATION: Adopt the Resolution Authorizing the City Manager to Approve Contract Change Orders with ADC Construction Management, Inc. for the Civic Center HVAC and Roof Replacement Project, CIP No. GI0119. 4.6 Agreement with Francisco & Associates, Inc. for Acquisition Audit Services for Community Facilities District and Annual Administration Services for Various Financing Districts The City Council will consider approving an agreement with Francisco & Associates, Inc. for acquisition audit services for community facilities district and annual administration services for various financing districts. STAFF RECOMMENDATION: Adopt the Resolution Approving an Agreement with Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services. 4.7 Acceptance of Work – Project No. PK0518, Imagine Playground at Dublin Sports Grounds Project The City Council will consider the acceptance of the Imagine Playground at Dublin Sports Grounds project, CIP No. PK0518. The project generally included an all-abilities playground, parking lot improvements, lighting, picnic areas, site amenities, landscaping, safety surfacing, and a pre-engineered concession/restroom building. STAFF RECOMMENDATION: Adopt the Resolution Accepting the Imagine Playground at Dublin Sports Grounds Project, CIP No. PK0518. 4.8 Ordinance Amending Chapter 2.24 of the Dublin Municipal Code Pertaining to the City’s Conflict of Interest Code The City Council will consider amending the current Conflict of Interest Code to update the list of designated positions that must file a Statement of Economic Interests (Form 700). STAFF RECOMMENDATION: Waive the reading and INTRODUCE the Ordinance Amending Chapter 2.24 of the Dublin Municipal Code Relating to the City’s Conflict of Interest Code. 5. WRITTEN COMMUNICATION – None. 6. PUBLIC HEARING – None. 7. UNFINISHED BUSINESS – None. 8. NEW BUSINESS 8.1 California Statewide Communities Development Authority Middle-Income Rental Housing Program The City Council will consider whether to join the Community Improvement Authority, which is an affiliate of the California Statewide Communities Development Authority (CSCDA). The Authority supports the issuance of bonds for the production, preservation, and protection of middle-income rental housing. The Authority proposes to acquire the Waterford Place Apartments located at 4800 Tassajara Boulevard for that purpose. More specifically, the City May 04, 2021 Dublin City Council Regular Meeting Agenda 5 Council will consider authorizing the City to become an Additional Member of the Authority, approving the form of a Public Benefit Agreement, and approving the issuance of bonds for the acquisition of the Waterford Place Apartments. STAFF RECOMMENDATION: Receive the presentation and provide direction on joining the Authority. If the City Council wishes to join the Authority, adopt the Resolution Approving, Authorizing, and Directing Execution of a Joint Exercise of Powers Agreement Relating to the CSCDA Community Improvement Authority, and the Form of a Public Benefit Agreement; and Approving the Issuance of Revenue Bonds by the Authority for the Purpose of Financing the Acquisition of the Waterford Place Apartments. 8.2 Report on California Senate Bill 1383, Short-Lived Climate Pollutants Requirements The City Council will receive a report on the requirements imposed on local agencies through the final rulemaking for California Senate Bill 1383, Short-Lived Climate Pollutants. Final rulemaking was issued in November 2020 and includes mandates for waste reduction and diversion, materials procurement, enforcement, and record keeping. STAFF RECOMMENDATION: Receive the report. 8.3 Transportation Program Update The City Council will receive a report on transportation planning projects, traffic operations, and ongoing efforts to improve and enhance the City of Dublin transportation network. STAFF RECOMMENDATION: Receive the report. 9. OTHER BUSINESS Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability- related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion.