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HomeMy WebLinkAbout3.1 Approve 02-27-1984 Minutes REGULAR MEETING - FEBRUARY 27 , 1984 A regular meeting of the City Council of the City of Dublin was held on Monday , February 27 , 1984 in the meeting room of the Dublin Library. The meeting was called to order at 7 : 34 p.m. by Mayor Peter Snyder. ROLL - CALL PRESENT: Councilmembers Drena , Hegarty, Jeffery, Moffatt and Mayor Snyder.-- .,_ PLEDGE -OF -ALLEGIANCE The Mayor led the Council , Staff and those present in the pledge of alleg- iance to the flag. CONSENT CALENDAR On motion of Cm. Jeffery , seconded by Cm. Moffatt , and by unanimous vote , the Council approved: Minutes of Regular Meeting of February 13 , 1984; Warrant Register in the amount of $140 ,445 . 30 ; Financial Report for Period Ending January 31 , 1984; Authorized Staff to allow Wilsey and Hamm to replace William Black and Associates as Engineer of Record for Tract 4569 (Shannon Court ) . SECOND - UNIT -ORDINANCE .- . PUBLIC -HEARING On February 13 , 1984, the City Council adopted a resolution relating to second units in R-1 ( Single Family) Districts and introduced the Second Unit Ordinance . The parking criteria and severability section of the Ordinance were clarified by Staff , and minor corrections made to the language . Cm. Drena asked for clarification related to Section 8 , which discusses an owner ' s ability to rent one of the dwellings . Planning Director Tong explained that this would be covered under the deed restrictions . Mayor Snyder opened the public hearing. No public testimony was offered. Mayor Snyder closed the public hearing. On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote , the Council waived the reading and adopted CM-3-37 February 27 , 1984 ORDINANCE NO. 05 - 84 RELATING TO SECOND UNITS IN R-1 DISTRICTS TRAFFIC STUDY - PUBLIC HEARING AMADOR VALLEY BOULEVARD - VILLAGE PARKWAY to DOUGHERTY ROAD At the City Council meeting of November 14 , 1983 , residents of Amador Valley Boulevard requested the City Council to consider the following traffic control measures and street improvements for Amador Valley Boulevard; 1 . Installation of stop signs at the intersections a . Brighton Drive/Amador Valley Boulevard b . Penn Drive/Amador Valley Boulevard c. Ann Arbor Way/Amador Valley Boulevard 2 . Landscape the median dividers on Amador Valley Boulevard. 3 . Maintain the existing speed limit of 25 mph and utilize radar to enforce the speed limit . The City Council directed Staff to meet with the residents after the Amador Valley Boulevard Traffic Study was completed. On January 26 , 1984 Staff met with approximately thirty residents from Amador Valley Boulevard to discuss the Traffic Engineer ' s findings . At that meeting , residents requested 1 ) ordinance limiting the use of Amador Valley Boulevard by trucks ; 2 ) that the Traffic Engineer address school pedestrian routes ; and 3 ) that the median not be narrowed because of their fear that the City might stripe Amador Valley Boulevard for four lanes in the future . The residents did not concur with Staff regarding the placement of stop signs at one intersection rather than the three originally requested . Since that meeting, the Traffic Engineer has met with School Officials and made pedestrian counts . It is recommended that the crosswalks be painted yellow and signed designating these crosswalks as School Crosswalks and further that they be limited to the York Drive and Penn Drive intersections. Staff also redesigned the plan line presented to the residents, to incorporate curb extensions into the street at all intersections with Amador Valley Boulevard between Village Parkway and Brighton Drive . It is Staff ' s position that these curb extensions will accomplish the following ; 1 . Protect the parking lanes from use as travel lanes by motorists 2 . Shorten crosswalks and allow better visibility of, and for pedestrians waiting to cross the street 3 . Allay the fears of residents that Amador Valley Boulevard could be easily restriped to accommodate four travel lanes in the future CM-3-38 Regular Meeting February 27, 1984 4. Reinforce the- residential character of Amador Valley Boulevard. Mayor Snyder opened the public hearing. Leonard DeStefano , an Amador Valley Boulevard resident felt bike lanes should be discouraged. People are concerned about property values . He did not wish the street widened , but expressed fear that it would be at some time in the future . Dick Leong , an Amador Valley Boulevard resident for 16+ years felt the slides shown by Staff comparing Amador Valley Boulevard with Locust Street in Walnut Creek were an unfair comparison. Mr . Leong felt bike lanes should be eliminated. Terry Culley, an Amador Valley Boulevard resident did not like the idea of the pedestrian bulbs , and did not want to see the street widened. Mr. Culley felt an alternative would be to have bike lanes in the center median. Mr . Culley questioned the length of time this project would take . Costs of the overall program were discussed. Mrs . DeStefano, an Amador Valley Boulevard resident felt the real issue was the resident ' s concern for safety. Tom McCormick, Emerald Avenue , urged the Council not to narrow the median. tor . McCormick felt this plan would simply allow additional space for cars to pass on the right side . He felt statistics should be kept on repeat violators . Mr . McCormick felt the City Council should put stop signs where the people want them, and thereby save the City a lot of money. Gayle Murphy, an Amador Valley Boulevard resident felt new hazards would be - created. Eleanor Hayes , an Amador Valley Boulevard resident felt there was a need for additional school crossing signs . Norma Karache , an Amador Valley Boulevard resident asked if there was any consideration being given to making a right turn lane onto York Drive. Joe Martin, an Amador Valley Boulevard resident felt a common sense approach should be used to alleviate the problems . He felt the resident ' s original request for stop signs should be considered. Mr. .Martin stated that a bike lane (buffer lane) is one thing that residents *don' t .want:-" Mr . DeStefano stated that not all residents were in favor of additional stop . signs , because of difficulty in backing out of driveways that stop signs would create . Harry Demmel questioned the effectiveness of the stop signs that were put in on Davona Drive . It was reported that these signs were very ineffective . Paul Gannon questioned the plans for the Southern Pacific right-of-way. CM-3-39 Regular Meeting February 27 . 1984 Mayor Snyder closed the public hearing. Mayor Snyder explained the various funding sources that would be utilized on this overall project . Cm. Jeffery expressed concern that residents conveyed the thought that the City Council was trying to fight them rather than to mutually resolve this very complicated situation. Cm. Jeffery explained the reason for incorporating bike lanes into street plans . She explained that in 1979 and 1980 , massive public hearings were held regarding future parks and recreation plans in Dublin, and at the top of all the lists of desires from--- the people in Dublin were "bike lanes" . Cm. Hegarty felt it would be nice if everyone would obey the speed laws , but unfortunately, they don' t . Improvements to Amador Valley Boulevard are definitely needed. The City Council has an obligation to try to make this street safer. The City has engaged the services of professionals , and should therefore listen to their recommendations . Cm. Hegarty felt the time to make improvements is now, not after all the additional development takes place . Cm. Drena felt the residents should be given radar and two or three stops signs , as it appears this is what they want . Cm. Moffatt asked the residents if they felt the previous meetings had been productive . Cm. Moffatt felt the Council should take action on the items that the residents agreed upon, and talk further about the unresolved issues . At least one more public hearing should. be field. Cm. Jeffery indicated she would have no problem with the preparation of a resolution of intent , stating that Amador Valley Boulevard will remain a 2 lane boulevard. On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote , the Council agreed to : 1) Maintain the 25 mph speed limit through the developed residential area on Amador Valley Boulevard; 2) Waive reading and adopt urgency ordinance establishing a 3 way stop at .Penn Drive and Amador Valley Boulevard and a ,vehicle weight limit of ,three tons . ORDINANCE NO. 06 84 .. ESTABLISHING TRAFFIC REGULATIONS 3 WAY -STOP @ PENN DRIVE & AMADOR 'VALLEY BOULEVARD _ ° and A VEHICLE WEIGHT LIMIT OF 3 TONS 3) Authorize installation of school crosswalks across Amador Valley Boulevard at York Drive and Penn Drive , eliminating all others between Village Parkway and the railroad tracks ; 4) Authorize purchase and utilization of radar equipment ; 5) Address inadequacy of signage and make sure there is clear lane delineation with an edge stripe , a travel lane width from the median. CM-3-40 Regular Meeting February 27, 1984 On motion of Cm. Moffatt , seconded by Cm. Drena, and by unanimous vote, the Council agreed to give all these measures a chance to be implemented, and _ review again 6 months after the last item has been completed . RECESS A short recess was called . All Councilmembers were present when the meeting was reconvened. BUILDING CODE VARIANCE - PUBLIC HEARING SECTION 703 , TABLE 5A OF THE BUILDING CODE at 6997 DUBLIN BOULEVARD Building Official Taugher explained that it is proposed to build a two story office building on a 55 x 117 ft lot located at 6997 Dublin Boulevard. The building would be located 3 ' 6" from the side property lines . The property is surrounded on the sides and rear by the parking lot serving the buildings addressed as 6989 Dublin Boulevard and 6999 Dublin Boulevard. Section 703 and Table 5A require that when buildings are less than 5 ' from the property line, there be no openings for doors or windows . Also, walls less than 20 ' from a property line must be 1 hour fire resistive construction . The purpose of this requirement is to prevent the spread of fire from one property to another . In this case, the adjoining property is used for a parking lot . The applicant is willing to provide an agreement which will assure that the property will not be built upon. Cm. Moffatt questioned if this agreement would be binding forever . Mr . Taugher explained that the agreement would run with the land. Mayor Snyder questioned the parking situation. Planning Director Tong explained that the site has been reviewed, and the results were discussed. Mayor Snyder opened the public hearing. No.public.:.comments were offered. -Mayor Snyder .'closed the public hearing :- =r On 'motion of Cm:" Hegarty, seconded by Cm Jeffery, and by unanimous vote;-==the'- - Council adopted _... RESOLUTION NO. 21 - 84 GRANTING VARIANCE TO SECTION 703 AND TABLE 5A OF THE BUILDING CODE AT 6997 DUBLIN BOULEVARD CM-3-41 Regular Meeting February 27, 1984 AWARD OF BID - CONTRACT 084-2 SIDEWALK REPLACEMENT PROGRAM This project was approved mid-year as an addition to the 1983-84 Capital Improvement Budget . Subsequently, the City Council authorized Staff to advertise for bids on this project . The lowest bid was received from Ambo Concrete, Inc . , in the amount of $66 , 288 . 50 . The total amount approved for this project in the 1983-84 budget was $100 , 000 . It is estimated that construction will begin in approximately one month, and be completed in approximately 4 months . Cm. Drena questioned the fact that the low bidder was so much lower than the other bidders . The bid amounts. were discussed. On motion of Cm. Moffatt , seconded by Cm. Jeffery, and by unanimous vote, the Council awarded bid to Ambo Concrete in the amount of $66 ,288 . 50 and authorized the Mayor to execute contract on behalf of the City. AWARD OF BID - CONTRACT #84-1 DOUGHERTY ROAD IMPROVEMENTS This project was approved as part of the 1983-84 Capital Improvement Budget . Subsequently, the City Council authorized Staff to advertise for bids on this project . The lowest bid was received from P & F Construction, Inc. , in the amount of $44 ,598 . 50 . The total amount approved for this project in the 1983-84 budget was $55 , 100 . Staff contacted the County Technical Advisory Committee on Housing and Community Development Block Grant Funds , and it appears that additional funding may be possible, subject to the City adding additional funds . It is estimated that construction will begin in approximately one month and continue for approximately two additional months . On motion �of Cm. ..Moffatt, seconded by Cm. Hegarty, and by unanimous".'vote,' .the - :; Council awarded the bid to P & F Construction, .. Inc'. ; - in`ahe '`amount of < . : "$44 ,598 ;50, • 'an•d authorized the Mayor to execute contract =on�behalf .-Of 'the - City `-ST.` PATRICK ' S DAY COMMUNITY CELEBRATION At the regular City Council meeting on November 28, 1983 , the Council . - authorized the Park &. Recreation Commission to investigate the possibility of coordinating a community celebration . The Park & Recreation Commission developed a list of community groups at their regular meeting on . December 13 , 1983 . The Commission invited representatives of these groups to their January meeting . Approximately twenty organizations were represented at the meeting . This resulted in the formation of a sub- committee which investigated the matter in greater depth. CM-3-42 Regular Meeting February 27, 1984 At the regular Park & Recreation Commission meeting on February 21 , 1984 , the sub-committee ' s findings were presented . . The proposal consisted of the following elements : a . The event will be held in the parking lot on the east side of Regional Street between Homestead Savings and Crocker Bank . b. The hours will be 1 p.m, to 5 p.m, on Saturday, March 17 , 1984 . c. The focus will be on coordinating non-profit community groups to allow them to hold . fund raisers . d . The City would assume the cost of providing 10 ft x 10 ft booths free of charge to the non-profit community groups . e . No commercial "for-profit" businesses would be allowed to conduct sales . f . The volunteer committee would be responsible for making arrangements to pick up the booths and return them. They would also be responsible for transporting these items . The sub-committee has also initiated a request for a Conditional Use Permit . g . Arrangements must be made to assure that the City' s liability exposure is limited, through adequate coverage by those participating . Each participating group will be required to show evidence of liability coverage . Staff has investigated the provisions of liability insurance and discussed this with the City ' s Insurance Broker and the Merchant ' s Association . Mr . Scott Thompson, representing the Merchant ' s Association indicated that the property owners have policies and that in the past,, they did not add single event coverage to their policy for groups using the property. Staff has followed up with Mr . Fernandez regarding the City's coverage. He indicated. that the most appropriate method of handling the matter - is to have each group show proof of liability insurance. He stated that most bonafied non= profit groups have coverage .which their insurance broker can provide a copy of the certificate to the City. , Those groups who ::-do -not::have appropriate coverage will be required to obtain coverage .if< theyiwish to participate. -.This assures that the City' s exposure to .any risk. may-„be._shar' ed--by those . participating . It -is-'also representative. of prudent . risk.;management: ,F - On ,motion of Cm. Moffatt, ..seconded by Cm. .Drena, and by.�'unanimous::vote, ,_the Council authorized ' ' an _appropriation of $1,660 `to be used for"the. sponsorship .-_ . of =.a 'community :St' : Patrick 's Day "Celebration s = r DUBLIN/CALTRANS ISSUES A number of issues have emerged through City traffic studies and General Plan review that effect freeway access to the City streets. CM-3-43 Regular Meeting February 27, 1984 Staff felt that a meeting between representatives of the City and CalTrans would be beneficial to transmit City concerns to the State people . Staff presented a preliminary list of issues for discussion: 1 ) schedule and details of proposed I-680 widening from six lanes to eight lanes; 2 ) provisions for sound walls along widened section; 3 ) status of I-680/Alcosta Boulevard improvements ; 4 ) status of new access from I-680 to City of Dublin near Dublin Boulevard or Amador Valley Boulevard; 5 ) status of I-680/I-580 Interchange improvements ; 6 ) status of I-580/San Ramon Road off ramp signalization and modification . Council consensus was that it was a good idea to meet with CalTrans. The Traffic Engineer indicated he would set up a meeting within the next two weeks . ABAG DUES The Association of Bay Area Governments is proposing to increase ABAG dues in. 1984-85 to $1 , 858 per year from the $755 per year which the City presently pays . According to the ABAG Executive Director , this increase is necessary if ABAG is. to continue to effectively serve the Cities. throughout the Bay Area . In order to make an informed decision on the proposed increase in ABAG dues, Cm. Drena and Cm. Jeffery, the City ' s delegate and alternate, will attend the work session on ABAG ' s budget and report back to the Council with a recommendation. OTHER BUSINESS Alameda County Mayor ' s Conference City Manager Ambrose advised the Council that Dublin .will be hosting the ..Mayor ' s Conference meeting on March 14th. All., Councilmembers from the host . :- -. ,' 'city are . invited to attend. The meeting will be =held :at'Fran''.s-;California - House restaurant-.-,-.,- .. r Legal Conference s City , Manager Ambrose .indicated that. City Attorney Nave 'is 'requesting r . authorization to attend a conference .in San"Diegoy'which,-pr imarily,addresses land use issues .' . A topic to be discussed would ., the effect 'of government = " regulation on valuation in the traditional condemnation setting. On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council authorized Attorney Nave ' s attendance at the .March' 2-3 ; 1984 conference . CM-3-44 Regular Meeting February 27, 1984 Sacramento Meeting Cm. Jeffery asked if any Councilmembers planned to attend the march on the State Capitol the following day. No one indicated plans to attend. CLOSED • SESSION At 11 : 00 p.m. , the Council adjourned to a closed executive session to discuss personnel . PUBLIC -MEETING -RECONVENED The public meeting was reconvened at 11 : 18 p.m. with all Councilmembers present . RECREATION -DIRECTOR -APPOINTMENT In accordance with City Council direction, the City has conducted a recruitment for the position of Recreation Director. The City received nearly 100 applications for the position. On February 18, 1984, the Commission evaluated a group of candidates as part of an Assessment Center process . The Commission recommended several finalists for . the City Manager to consider. The City Manager conducted final interviews and recommended Gaylynn Firth for the position of Recreation Director to the City Council . On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote , the Council adopted RESOLUTION NO. 22 - 84 CONFIRMING APPOINTMENT OF GAYLYNN FIRTH AS RECREATION DIRECTOR FOR THE CITY OF DUBLIN and authorized a budget transfer from the Contingent Reserve to the . Recreation Account _in the amount of $13,000 for. •.remainder_-of fiscal;year to cover salary and fringe benefits .' _ a Y ADJOURNMENT* There being no further :business to come before the ,Council , Tthe.,meeting was ad3ourned 'at :11'.'20. _L It 4 ( .a • ^ Mayor ATTEST: . . . - - - - City Clerk CM-3-45 Regular Meeting February 27, 1984