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Home My WebLink About3.2 Approv 06-26-1984 Minutes ADJOURNED REGULAR MEETING - JUNE 26, 1984 An adjourned regular meeting of the City Council of the City of Dublin was held on Tuesday, June 26 , 1984 in the Community Room of Homestead Savings & Loan . The meeting was called to order at 6 : 20 p.m. by Mayor Peter Snyder . ROLL CALL PRESENT: Councilmembers Hegarty, Jeffery, Moffatt, Vonheeder and Mayor Snyder . The City Manager requested that Item 3 . 5 , City Manager 's Employment Agreement be added to the Agenda . The City Council concurred. PUBLIC HEARING FIVE YEAR CAPITAL IMPROVEMENT PROGRAM UPDATE The City Manager gave an overview of financing of the Five Year Capital Improvement Program. Cm. Moffatt asked about the timing of the receipt of park dedication funds and whether there would be a real surplus of park dedication funds . The City Manager indicated this was difficult to determine since all project costs and revenues were in terms of 1984 dollars . The City Manager indicated that the remaining four years of the Capital Improvement Program were identified in the draft update to the Five Year Capital Improvement Program. General Improvements $ 86 ,000 Community Improvements 2 , 216 ,500 Parks 2 , 165 ,000 Streets 8 ,001 ,000 Total $12 , 468 ,500 The City Manager reviewed each of the projects identified in the General Improvements section of the Five Year Capital Improvement Program. The City Manager recommended that the 1984-85 allocation for the General Plan study be increased from $-U- to $2 , 700 . It was also recommended that the City Traffic Study project allocation for 1984-85 be increased from $35 ,000-$37 , 400 because the project start date had been delayed to July 2 , 1984 by the State. Cm. Vonheeder asked whether additional Staff would be required to update the accident and traffic records . The City Manager indicated that no additional Staff would be required for this purpose . 1 •lam �. ' CM-3-227 June 26 , 1984 Those projects in the Community Improvement section of the Capital Improvement Program were reviewed . Cm. Vonheeder asked if the east side of San Ramon Road would be improved with landscaping and/or a wall . The City Manager indicated that the landscaping would be done in conjunction with improvement of San Ramon Road. If the noise studies so indicated, a wall might also be constructed. The City Manager reviewed those parks included in the program. He indicated that neither Staff nor the Park & Recreation Commission had sufficient time to identify potential facility improvements ..on existing facilities, -.but those .:: '. recommendations would be forthcoming during Fiscal Year 1,1984-85 . ,K „• l 2 �^y , A discussion took place regarding whatwas to happen to ';the olive trees <• located in street medians which are to be displaced 'by ,the new landscaping project . At the suggestion of Cm. Jeffery, :,the .city. Council agreed that =i s.,.ti. Staff should identify alternative uses •for ,-those :olive`°trees : George Zika, Park & Recreation Commission Chairman asked if the City Council had considered the need for a large park . Mayor Snyder indicated that this was given consideration during the General Plan hearings and the appropriate location was east of Tassajara Road. Chairman Zika suggested that the Dolan Site be given consideration for a large park . Several Councilmembers addressed the traffic and other negative impacts -such a large park might have . on the adjacent existing residents. The City Manager reviewed those projects included in ,the street portion of the Five Year Capital Improvement Program. -- The City Manager recommended that-. the Council modify the following projects in the Five Year Capital Improvement Program as follows : • Traffic Study - Dougherty Road & Amador Valley Boulevard budget $1,000 for 1984-85 • Dublin Boulevard/Dougherty Road Intersection Modifications budget $15 ,000 for 1984-85 since the project had not proceeded as fast as anticipated • Dougherty Road Improvements budget $61,500 rather :,than $60 ,000 for 1984-85 1 . Mayor Snyder asked at what time the utility poles were going to be removed on Dougherty Road. The City Engineer indicated that it would be most advantageous to undertake this project as an underground utility project in the future . On the discussion of the San Ramon Road Improvements (Phase I ) project, Mayor Snyder requested that Staff look at the possibility of designing a signal phase for motorists traveling northbound on San Ramon Road and turning right on Amador Valley Boulevard. The City Engineer indicated that the back-up of traffic for those motorists could be reduced by modified striping . CM-3-228 Adjourned Regular Meeting June 26, 1984 During the discussion of the Traffic Signal at San Ramon Road/Alcosta Boulevard, George Zika asked if a double left-turn lane from Alcosta Boulevard to San Ramon Road could be included. The City Engineer indicated that this was probably going to be included in the plan. Cm. Vonheeder requested that the City Council undertake the construction of the traffic signals at the Dublin Boulevard/Clark Avenue and Dublin Boulevard/Dublin Court during 1984-85 . The City Council concurred, resulting in an addition of $385 ,000 for these two projects to Fiscal Year 1984-85 . The Mayor opened a public hearing for public comment .on the Five Year Capital Improvement Program. There were no persons present who wished to .make any further comments on the Five Year Capital Improvement Program. The Mayor closed the public hearing . On motion of Cm. Jeffery, seconded by Cm. Vonheeder , and by unanimous vote, the Council adopted RESOLUTION N0. 65 - 84 ADOPTING THE 1984-85 UPDATE TO THE FIVE YEAR CAPITAL IMPROVEMENT PROGRAM 1983-88 with the modifications suggested by the City Manager and City Council . . PUBLIC HEARING 1984-85 PRELIMINARY BUDGET & REVENUE SHARING The City Manager reviewed the overall expenditures proposed for the 1984-85 Preliminary Budget and Financial Plan and the financing for those expenditures . The differences between 1983-84 revenues and 1984-85 revenues were highlighted. The City Manager answered specific questions regarding sales tax, building permit fees and park and recreation fees . A brief discussion of the City' s investment practices ensued. Mayor Snyder opened the public hearing for consideration of the 1984-85 Preliminary Budget and consideration of the expenditure of $367 ,940 in Revenue Sharing funds for Police Services . The City Council reviewed each Activity Budget . After receiving no public testimony, Mayor Snyder closed the public hearing . The Council directed Staff to take certain actions and make additional appropriations to the budget as they relate to the following Budget Activities : CM-3-229 Adjourned Regular Meeting June 26 , 1984 ACTIVITY ITEM DESCRIPTION AMOUNT City Council Capital Outlay - Public Address System for $ 1,500 Council and Commission meetings Capital Outlay - Tables with modesty panels $ 1,500 for Council and Commission meetings Total Added $ 3 ,000 City Manager/ Memberships & Dues $ -•; 445 Clerk Travel Conferences & Meetings 71,000 ; .- Total Added $ 1,445 Building Communication 1,000 Management Total Added $ 1,000 Disaster The City Council directed Staff to contact Preparedness other valley agencies regarding a valley communication network for emergency use prior to purchasing a base station radio. Street The City Council directed Staff to investigate 'Maintenance a means of eliminating the road problem at San Ramon Road and blest Vomac. The City Council also directed Staff to investigate the possibility of eliminating the bicycle lane bumps . Capital Outlay -. Machinery and Equipment $ 1,500 This is necessary to provide office furniture for the public works contractor , signs for vehicles and portable stop signs . Total Added $ 1,500 Street The City Council indicated that MARC Sweeping Sweeping & Service had done a good job in picking up debris Litter Pick-up on the north end of Dublin Boulevard and directed Staff to write a letter of appreciation to Mr . Figueroa Street Tree Councilmember Jeffery suggested that Staff inves- Maintenance tigate the development of a policy promoting tree trimming service for residents . Capital The City Council adopted those additions to 1984-85 Improvements program year which were identified during the Capital Improvement Program review. CM-3-230 Adjourned Regular Meeting June 26 , 1984 After completing the review, it was the City Council ' s consensus that the budget was adequate. The total appropriations for 1984-85 to be approved were $7 , 600 ,991 . Of this amount , $367 ,940 in Revenue Sharing funds is to be spent for Police Services . On motion of Clll. Vonheeder , seconded by Cm. Hegarty, and by unanimous vote, the Council adopted RESOLUTION NO. 66 - 84 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1984-85 1984-85 APPROPRIATIONS LIMIT In accordance with State Law, the City must adopt an Appropriations Limit each fiscal year . The recommended appropriations limit for Fiscal Year 1984-85 , which is calculated in accordance with the provisions of State Law, totals $6 , 193 ,489 . On motion of Cm. Moffatt , seconded by Cm. Jeffery, and by unanimous vote, the Council adopted RESOLUTION NO. 67 - 84 ADOPTING THE APPROPRIATION LIMIT FOR FISCAL YEAR 1984-85 EXCEPTION TO COMPETITIVE BIDDING REQUIREMENTS The City presently has word processing equipment in the City Manager ' s Office and the Planning Department . The 1984-85 Preliminary Budget recommends the addition of equipment for Building/ Engineering Services and the Recreation Department . Ordinance No. 16-83 describes the procedures for the purchase of -goods and services . The usual procedure would be to obtain independent bids on a standard set of specifications . However , Section 5 of the Ordinance defines exceptions to this procedure . Section 5 ( f) reads as follows . "When a .purchase involves goods of a technical nature, where it would be difficult for a vendor to bid on a standard set of specifications, the Purchasing Agent shall undertake a thorough review of known products and a comparison of features which would most closely meet the City' s needs at the least cost . " Prior to purchasing the existing equipment , Staff conducted a thorough review of the products available . Syntrex was capable of providing important features at a competitive price. Staff has received estimates from Syntrex for providing the equipment necessary to establish word processing in the two departments . The cost will be $17 ,634 . 75 . This includes the software, hardware, installation and operator training . CM-3-231 Adjourned Regular Meeting June 26 , 1984 The completion of installing word processing equipment in all City Departments will greatly enhance the overall productivity and effectiveness of City Staff . Also, the use of the same type of equipment throughout the City operations is important to provide continuity among operators . On motion of Cm. Jeffery, seconded by Cm. Moffatt , and by unanimous vote, the Council authorized an exception to the formal bidding requirements. AMENDMENT TO CITY MANAGER' S EMPLOYMENT AGREEMENT The .City Council reviewed the amendment to the City Manager ' s .Employment - - Agreement . The Amendment provided the following : 1 . . An increase in the City Manager ' s annual salary from $45 ,000 to $48 ,375 2 . Payment of the City Manager ' s annual membership dues A An the 'International ; ..: City Management Association 3 . Payment of the City Manager ' s contribution to the Public Employees ' Re- tirement System On motion of Cm. Hegarty, seconded by Cm. Vonheeder , and by unanimous vote, the Council approved the Amendment to the City Manager ' s Employment Agreement and authorized the Mayor to execute said agreement . ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 11 : 25 p.m. Mayor ATTEST: City Clerk CM-3-232 Adjourned Regular Meeting June 26, 1984