HomeMy WebLinkAbout4.01 Draft 05-24-1993&Adj06-01-1993Minutes
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REGULAR MEETING - Mav 24. 1993
A regular meeting of the city Council of the city of Dublin was held
on Monday, May 24, 1993, in the council Chambers of the DUblin Civic
Center. The meeting was called to order at 7:33 p.m., by Mayor
Snyder.
* * * *
ROLL CALL
PRESENT: Councilmembers Burton, Houston, Howard, Moffatt and Mayor
Snyder.
ABSENT: None.
* * * *
PLEDGE OF ALLEGIANCE (610-20)
Mayor Snyder led the Council, Staff and those present in the pledge of
allegiance to the flag.
* * * *
PROCLAMATIONS (610-50)
Mayor Snyder read and/or presented proclamations:
Declaring May 24-28, 1993 as Operation Prom Night and requesting that
all citizens acknowledge and support this valuable education program
sponsored by the city of DUblin in cooperation with the Dougherty
Regional Fire Authority, Dublin Police Services, Dublin Unified School
District, Regional Ambulance Service, Cal-Star Medivac Helicopter
Service, California Highway Patrol, Mothers Against Drunk Driving, and
students Against Drunk Driving.
Expressing appreciation to Valerie Barnes for her 9 years of service
on the Planning Commission. A Quill pen with the City Seal on it was
also to be presented to Ms. Barnes. Mayor Snyder announced that
because Ms. Barnes was not present, the proclamation and pen would be
properly presented to her in the future.
Declaring the month of May 1993 as "Older Californians Month" and
encouraging all residents to recognize and appreciate the seasoned
wisdom and talents of our senior citizens. Mary Gibbert accepted the
proclamation.
Recognizing and congratulating the San Ramon/Dublin Alcosta Starburst
Soccer Team for their third state cup title and wishing them the best
of luck in the Western Regional Tournament in Albuquerque, New Mexico
in June. Each of the 15 team members were presented with their own
prOClamation.
* * * *
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CUSTOMER SERVICE AWARD FOR JUNE (150-90)
City Manager Ambrose presented the June Customer Service Award to
), Steve Loweree, Maintenance Superintendent with MCE Corporation.
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CM - VOL 12 - 218
Regular Meeting
Kay 24, 1993
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ITEM ,NO.
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COPIES TO:
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APPOINTKENT TO PLANNING COMMISSION (110-30)
Mayor Snyder announced that following interviews with the 7 interested
people, he recommended the appointment of Dan Downey to the Planning
commission to a term which will expire in December, 1996.
On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous
vote, the council confirmed the appointment of Dan Downey to the
Planning Commission.
Because this creates a vacancy on the Park & Recreation Commission,
the city Clerk was directed to schedule appointments for the
subcommittee to interview those applicants who expressed an interest
in serving on the Park & Recreation Commission in the event of future
openings.
* * . .
PRESENTATION BY ZONE 7 (1000-20)
Jim Dixon, General Manager advised that they are continuing to see an
increase in water rates, and probably will in the foreseeable future.
The EPA is constantly changing the rules to provide a higher quality
of water. They add 10 or 15 tests each year. Of the 14 first rate
nations, we are one up from the bottom in terms of our water. He
referenced an article from Parade Magazine.
They were asked what they will be doing to streamline their fixed
costs. This year, they will be getting 100% of their water from the
state. They experienced a great increase in costs this year. Their
1991 sales were cut by 38% and they had increased costs. Their costs
don't go down when they deliver less water. Pleasanton has asked them
to use their reserves until economic times get better. A chart was
distributed and reviewed. $3.74 per acre foot is the real water rate.
Cm. Burton asked and was informed that there are 43,560 cubic feet in
an acre. Each family uses about ~ acre foot per year, or about $200
worth, wholesale. The balance is the mark up that DSRSD charges.
Mr. Dixon explained that the average water bill will be about $20 to
$30 per month. The rest is what the District charges to get the water
to us.
Cm. Moffatt asked if these costs were based on treated or raw water.
Mr. Dixon stated treated and it is treated water that goes to the
retailers. They sell agricultural water at 10% plus what the state
charges them. It is about $50 to $60 per acre foot. A drought
tolerant landscaping demonstration garden is being put in in ""
Pleasanton. They are actively working with the State to have them fix
the state Aqueduct. They are also actively negotiating with people in
the Valley for water transfers. This is a new field. conservation,
water reclamation and water transfers is how they anticipate meeting
their needs.
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CM - VOL 12 - 219
Regular Meeting
Kay 24, 1993
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Cm. Moffatt asked if his Board views water as a means for restricting
land use.
Mr. Dixon stated they are concerned about how to pay for the
additional water supply. They will have to put a future water
purchase together so that it doesn't add costs to them.
Cm. Burton asked Mr. Dixon to elaborate on redistribution of
agricultural water.
Mr. Dixon discussed recent legislation which mandates that a certain
amount of water could be transferred.
Cm. Burton stated he had heard that 85% of the water in California
goes to agriculture.
Mr. Dixon stated this was correct. Everyone who gets water from the
state pays what we pay. They are trying to do this in a way that they
don't lose farm land.
Cm. Burton felt the issue in the future will be possibly changing
crops.
Cm. Howard questioned if they anticipated future increases in that
there has been more than a 60% increase in rates for park watering.
Mr. Dixon stated they will be relooking at this in light of this years
water needs. They may be looking at 5% to 10% increases in the next
few years. He felt the state will be putting on a surcharge of $10 to
$50 to fix the environmental problems in California.
Mayor Snyder asked that Mr. Dixon discuss the situation of them
looking for water south of the Delta.
Mr. Dixon referenced this and advised that when an endangered species
is found and identified, anyone of 5 different agencies can shut
things down. The drought has caused severe problems.
The Council thanked Mr. Dixon for the informative presentation of a
very complicated subject.
* * * *
Budqet Deficit Concerns (330-80)
Frank Ruskey stated he wanted to talk about the budget deficit. Also,
it had recently been brought to his attention that a 3~% pay raise was
given to the Fire Department. This was not brought to a full vote of ""
the city Council. This was passed without a full vote of the Council.
He therefore submitted that some of the people of the Valley were not
represented on how the City's money is being spent. This is a
problem.
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CM - VOL 12 - 220
Regular Meeting
May 24, 1993
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Regarding the city's budget problems, he got a report from Staff, and
felt they did an excellent job. However, what has not been addressed
is the Police Department. Business is business and he suggested that
the city consider letting the San Joaquin County Sheriff's Department,
who just laid off 33% of their personnel, submit a proposal to provide
pOlice services to the city. He did not see anything wrong with
having another agency in another county giving us a proposal. Our
police Department responds to calls very fast and they are very
efficient. We may, however, want to look at shifting to 2 patrolmen
per vehicle instead of one with a separate backup vehicle. A lot of
calls come from the low income housing up on Dougherty Road. The city
should be looking at ways of reducing the number of cars.
The next place he would look for cuts is the Planning Board. He
strongly recommended that the city bring in an independent appraiser
to look at all the different divisions of the city.
Mayor Snyder advised that during the budget process, there will be a
lot of identified areas that the city council will review. with
regard to the Fire Department, 3 elected members from Dublin and 3
from San Ramon sit as the Fire Authority Board. The city of Dublin
generates approximately 60% of the budget for DRFA and the dollars
that are contributed toward fire service are put in through the budget
process.
Mr. Ambrose clarified that Fire Department personnel are not employees
of the city. It is a separate legal entity. Their Board of Directors
approve the labor contracts.
Mayor Snyder advised that the DRFA
public, but hardly anyone attends.
past year here at the Dublin civic
meetings will be in San Ramon.
Board meetings are open to the
They have been meeting for the
Center. starting in July, the
Mr. Ruskey thanked Mayor Snyder for clarifying the information.
* * * *
CONSENT CALENDAR
On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous
vote, the council took the following actions:
Approved Minutes of Adjourned Regular Meeting of April 27 and Regular
Meeting of May 10, 1993;
Authorized the Mayor to execute an agreement to add Tag's Towing to
the rotational tow list for the removal of abandoned vehicles from ""
city streets (600-30);
Received the April 1993 Financial Report (330-50);
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CM - VOL 12 - 221
Regular Meeting
Kay 24, 1993
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Adopted
RESOLUTION NO. 55 - 93
APPROVING AN AGREEMENT BETWEEN THE CITY OF DUBLIN
AND ALAMEDA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT
FOR PERVIOUS CONCRETE AND SAND FILTER PILOT PROJECT (600-40 , 830-20)
Adopted
RESOLUTION NO. 56 - 93
APPROVING PRELIMINARY ENGINEER'S REPORT,
CONFIRMING DIAGRAM AND ASSESSKENT FOR
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 (360-50)
and
RESOLUTION NO. 57 - 93
APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION
TO PROPOSED ASSESSMENTS (July 26 , August 9, 1993)
Adopted
RESOLUTION NO. 58 - 93
AWARDING CONTRACT 93-07 SIDEWALK SAFETY GRINDING TO
CENTRAL COAST SURFACE GRINDING ($9,215) 600-30
Adopted
RESOLUTION NO. 59 - 93
AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF DUBLIN AND
ALAMEDA COUNTY REGARDING COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS
FOR FISCAL YEAR 1993-94 (600-40)
Adopted
RESOLUTION NO. 60 - 93
AWARDING CONTRACT 93-06 ($70,192.65) ANNUAL STREET SLURRY SEAL PROGRAM
TO AMERICAN ASPHALT REPAIR' RESURFACING CO., INC. (600-30)
Adopted
RESOLUTION NO. 61 - 93
APPROVING AGREEMENT WITH ALAMEDA COUNTY FLOOD CONTROL AND
WATER CONSERVATION DISTRICT (ZONE 7)
FOR REIMSURSEKENT FOR LANDSCAPING AND WATER SERVICE
DOUGHERTY RESERVOIR ACCESS ROAD @ TOPAZ CIRCLE (600-40)
Adopted
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RESOLUTION NO. 62 - 93
APPROVING PRELIMINARY ENGINEER'S REPORT,
CONFIRMING DIAGRAM AND ASSESSMENT (TRACT 4719) FOR
LANDSCAPING , LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (360-20)
(em. Burton abstained)
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CM - VOL 12 - 222
Regular Meeting
May 24, 1993
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and
RESOLUTION NO. 63 - 93
APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION
TO PROPOSED ASSESSKENTS (July 26 , August 9, 1993)
(em. Burton abstained)
Adopted
RESOLUTION NO. 64 - 93
APPROVING PRELIMINARY ENGINEER'S REPORT,
CONFIRMING DIAGRAM AND ASSESSMENT (TRACT 5511) FOR
LANDSCAPING , LIGHTING MAINTENANCE ASSESSKENT DISTRICT 86-1 (360-20)
and
RESOLUTION NO. 65 - 93
APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION
TO PROPOSED ASSESSMENTS (July 26 , August 9, 1993)
Approv~d Warrant Register in the amount of $464,078.28 (300-40).
* * * *
INCREASE IN BUILDING PERMIT FEES
DONALD WALLEN REOUEST FOR EXEMPTION (440-20)
Chief Building Official Taugher advised that on April 1, 1993, Donald
R. Wallen submitted an application for a building permit to alter the
3rd floor of a building located at 11501 Dublin Boulevard. The
applicant was advised on April 12th that the permit was ready to be
issued whenever the Owner-builder form, list of Subcontractors and
Certificate of Workers' Compensation Insurance were filed. The
applicant was advised at that time that the fee would be $810.
Mr. Taugher explained that the city council approved a new fee
schedule on April 26, 1993, which applied to all permits issued after
that date. At that time, there were 11 permit applications pending,
which totalled $4,602 under the old and $8,856 under the new fee
schedule. Four of the 11 permits have been issued thus far under the
new fee schedule.
Mr. Taugher stated the Council has the option of rev1s1ng the fee
schedule to make it applicable to applications filed after April 26th,
or another option would be to grant Variances to the fee schedule when
an individual request is made. A third option would be for no action
to be taken, in which case the higher fee would apply to Mr. Wallen.
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Mr. Taugher requested that the city council provide direction to
staff.
Cm. Moffatt asked if this situation had been raised as a result of a
public hearing.
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CM - VOL 12 - 223
Reqular Meeting
Kay 24, 1993
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Mr. Taugher advised that a public hearing was noticed and the fee
schedule was amended by resolution.
Cm. Burton questioned if the Council voted to make the new schedule
applicable after April 26th would the city have to refund the money.
Mr. Taugher responded yes.
Cm. Howard asked how many of the 4 who have been issued permits called
in advance to find out the amount.
Mr. Taugher advised of the process used; when permits are ready to be
picked up, Staff calls the applicant and prices are quoted at that
time.
Cm. Houston felt that if people were notified and knew that the fee
was going up, they would have gotten right down and picked it up. If
a little goodwill and added support had been shown by Staff, the
Council would not have even been talking about this tonight.
Mr. Taugher stated the next time this comes up, they could set the
effective date at some time beyond the hearing.
Cm. Burton felt that this is a case of business relations, and the
fair thing to do would be to refund the money. It is not worth the
price to make enemies of our business community.
Mayor Snyder questioned with regard to those that haven't applied for
their permits, how long this could go on. It was shown that the city
has higher operational costs. The council must recognize its fiscal
responsibility to the community as well.
Mr. Taugher advised that applications expire 6 months from the date
they are checked.
Mr. Wallen was not present at the meeting.
On motion of Cm. Burton, seconded by em. Houston, and by unanimous
vote, the council agreed that all 11 members should be notified that
the old permit fees will stand for 30 days from today, i.e., they have
30 days to get their permits. Those who have already paid should be
given a refund. The new fee schedule will apply to new applications
received after April 26th.
* * * *
LIBRARY PLANNING TASK FORCE REPORT (940-60)
Recreation Director Lowart advised that the Staff Report summarized ~
the findings and recommendations of the Library Planning Task Force
with regard to future library needs in the city of Dublin. The Task
Force identified several options for addressing the current and future
library needs and Ultimately agreed upon recommendations: 1) Take
action as soon as possible to expand the current facility to its
maximum capacity of 22,000 sq. ft.; and 2) When development occurs in
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CK - VOL 12 - 224
Regular Meeting
May 24, 1993
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Eastern Dublin and after population there exceeds 10,000, take action
to construct an additional library facility in Eastern Dublin. Since
the Task Force recognized that funding from both the city and the
County was not presently available, they recommended that both
projects be funded through General Obligation Bonds, Mello-Roos
Districts or some similar mechanism.
Ms. Lowart explained that while the Task Force has recommended that
immediate action be taken to expand the current facility to its
maximum capacity, Staff recommended that the city council defer any
action on an expansion at this time. Currently, the Alameda County
Library is anticipating an approximate 45% decrease in its budget for
the upcoming fiscal year. If this decrease is implemented, County
funded hours at the Dublin Library will be reduced from 40 hours per
week to an average of 16.75 per week. similar reductions in city
funded hours may also be considered during the City's budget hearings.
In summary, Ms. Lowart stated the request was that the report be
brought back before the Council when there is a clearer picture of
library funding.
Cm. Moffatt asked with regard to ownership of the library, if the
building or the building and property is owned by the County.
Cm. Burton advised that the County owns the property and the Library
Association owns the building. The County pays for the upkeep of the
library.
Cm. Moffatt asked if the building will revert back to Dublin residents
when it is paid off.
Mr. Ambrose advised that staff had researched this and it is clear
that it will revert back to the County.
Cm. Burton asked since we have to cut back, what impact will this have
if the hours are cut? Will there be more people which would
complicate the issue?
Mr. Ambrose stated the concern is the whole funding issue for
libraries is in a state of fluctuation. It is premature to look at
adopting a capital improvement plan for the library until we know what
our funding situation is in the next year or two. He advised that Joy
Cadone was prepared to discuss what will happen with the proposed
cuts.
Joy Cadone, Deputy County Librarian stated out of about a $16 million
budget, they had to reduce down to $9.6 million. It was a dramatic
decrease for them. Dedicated property tax funding is being taken away
and will go to the State. Their special augmentation funding is also
being taken away. They have a number of buildings to support and have
fixed costs which cannot be decreased. The majority of the operation
costs are in personnel. They planned to try to take the county
libraries that are in close proximity with each other and try to
couple them with base hours. They will be coupling castro Valley with
San Lorenzo, as an example, and Dublin with Pleasanton.
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eM - VOL 12 - 225
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Regular Meeting
May 24, 1993
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Cm. Houston referenced something he had heard about the Governor
taking more from the special assessment districts.
Ms. Cadone stated they originally put together their budget based on
the state taking 40% of their funding. It is very painful as they
have spent years building only to have their efforts killed in a
couple of months. Five cities offer additional hours. Pleasanton
funds the most, with Dublin second. Union city, Newark and Fremont
also fund additional hours.
Cm. Moffatt questioned how Dublin's match would be handled and if the
County would be able to staff the extra hours the city would ask them
to be open.
Ms. Cadone advised that the funds would purchase staffing. It would
not be in the same configuration as the current service. They would
no longer have the core 40 hours to work up from.
Cm. Moffatt questioned if we would be able to pick the hours we would
like to have the library open.
Ms. Cadone felt it would be very important to identify the hours
together.
Mr. Ambrose stated he would be meeting with the other city Managers
this Friday regarding library services. The amount of funds that we
used to purchase 19 additional hours might only pay for about 13 hours
in the future.
Cm. Moffatt questioned the possibility of utilizing volunteers to run
the library.
Ms. Cad one stated they already use a number of volunteers. There are,
however, jobs that you cannot train volunteers to do. They can
provide support, but they could not take the place of trained staff.
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Dr. Jung stated he hoped the city Council would take into considera-
tion the Task Force's recommendations. Things have a way of changing
rather quickly and you can't tell what will happen in the future.
Keep their recommendations close at hand and if some funding
mechanisms come along, they would be ready to go.
Cm. Moffatt stated he appreciated all the hard work the committee has
done and he felt remorse that we have funding limitations.
Cm. Burton stated he thought they were excellent in their process.
Funding might be found to build it, but you also need staff to operate
it. You can't fund operating costs with a bond. ""
Staff corrected that you can, but only with a Mello-Roos District, not
with a general Obligation bond.
Frank Ruskey asked if the city could negotiate the property from the
County and then take it to a 30 year financing and draw the capital.
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eM - VOL 12 - 226
Regular Keeting
Kay 24, 1993
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Mayor Snyder stated he would rather negotiate a free transfer since we
have already paid for it, or will have by 1999.
Linda Ferris stated one of the things that is vitally important is to
keep up with the funding measures that are winding their way through
the legislature. She requested that the Council not defer this so far
that it cannot be easily retrieved. with regard to East DUblin, it
seems appropriate that the issue needs to stay alive in order that an
appropriate library spot is set aside.
Mayor Snyder stated he hopes that future city Councils will be
reminded in the future of all the hard work that has been done on
this.
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PUBLIC HEARING-ORDINANCE ESTABLISHING PROCEDURE
FOR DISPOSAL OF SURPLUS REAL PROPERTY (670-80)
Mayor Snyder opened the pUblic hearing.
Public Works Director Thompson advised that this is the second reading
of an Ordinance which would establish procedures whereby the City
could dispose of surplus real property. The City has received
inquiries and letters of interest from several parties related to the
sale of 3 remnant parcels from the Dublin Boulevard Extension property
acquisitions.
Mr. Thompson gave a recap of the specific details of the proposed
procedures and advised that they are in conformance with general
provisions of the Government Code.
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No comments were made by members of the pUblic relative to this issue.
Mayor Snyder closed the pUblic hearing.
On motion of Cm. Burton, seconded by em. Moffatt, and by unanimous
vote, the Council waived the reading and adopted
ORDINANCE NO. 3 - 93
AMENDING TITLE 2 OF THE KUNICIPAL CODE RELATED TO
PROCEDURE FOR DISPOSAL OF SURPLUS REAL PROPERTY
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PUBLIC HEARING - REVISION TO FEES CHARGED FOR
MINIMUM GARBAGE SERVICE AND ESTABLISHMENT OF PROCESS TO
COLLECT GARBAGE SERVICE FEES ON THE PROPERTY TAX BILL (810-30/600-30)
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Mayor Snyder opened the pUblic hearing.
Assistant city Manager Rankin advised that at the April 26, 1993 City
Council meeting, Staff was directed to prepare documents which would
provide for the collection of basic garbage collection on the property
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CM - VOL 12 - 227
Regular Meeting
Kay 24, 1993
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tax bill. Assessments will be levied only on properties which are
offered individual garbage collection. Apartments and condominiums
serviced by central bins are not affected. The minimum service will
include weekly collection of one 32 gallon container, curbside
recycling, and 4 quarterly clean-ups. The proposed annual assessment
for a single-family residence is $110.22.
Mr. Rankin discussed the process proposed for the property tax
assessment, and the method used to calculate the amount of the annual
assessment.
Mr. Rankin explained the various legislative actions required by the
council to implement the program. This included adoption of: 1) an
urgency Ordinance amending the Solid Waste Management Ordinance to
provide for the city to collect fees for minimum garbage service as
part of the property tax bill; 2) a Resolution establishing a minimum
garbage service fee to be collected on the property tax; 3) a
Resolution approving the fourth amendment to the agreement between the
city of Dublin and Oakland Scavenger Company regarding waste
collection and disposal; 4) a Resolution approving the second
amendment to the agreement for single-family recycling services; and
5) a Resolution amending the schedule of service rates for solid waste
collection to reflect the collection of minimum service fees by the
city on the property tax bill.
Our rates are still 15% less than any other city serviced by OSC.
Cm. Moffatt discussed costs and stated he felt people in Dublin are
getting excellent service for the amount they have to pay. He
questioned if this is a tax-deductible item.
Mr. Rankin advised that he is not authorized to answer this question.
Mayor Snyder stated the common reply is this is on a tax bill and
people should have a tax attorney look at it.
Ms. Silver stated while she is not a tax attorney, she felt it is not
deductible. People should, however, ask their tax attorney or
accountant.
Cm. Moffatt questioned why Staff had set this up as an emergency
ordinance.
Mr. Rankin explained that if they went through 2 readings, the second
would be on June 14th, and then it would not become effective for 30
days. They had hoped to have the ordinance become effective on July
1st, however, this is at the Council's discretion. The problem is
that LDD sends out bills the end of June and Staff was trying to make ""
sure the ordinance is in place to coordinate with the billings.
Cm. Moffatt felt the Council should give 30 days notice, as has been
done with the Building Department fee increases.
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CK - VOL 12 - 228
Regular Meeting
May 24, 1993
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Mr. Rankin advised that an option would be for the Council to conduct
a second hearing on June 14th and then adopt the ordinance as an
urgency ordinance at that time.
Mr. Ambrose pointed out the risk that if the Council makes substantial
changes and modifications on June 14th, the City council may not be
able to adopt the ordinance at that time.
Cm. Moffatt stated he had a problem in that we have not really
notified individuals that this is in the works.
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Mr. Rankin stated part of the purpose in coming to the Council at the
April 26th meeting was to set this pUblic hearing and to set the
amount.
Cm. Houston questioned what LDD would do or say to the customers since
they will be notified in that way.
Dan Borges, LDD General Manager advised that there was a model insert
contained in the Staff Report. They will go out to all customers so
that everyone will know. The bills will go out around the end of
June.
Cm. Houston stated he felt this would be the most effective form of
notifying people.
Cm. Burton
ad valorem
property.
people pay
clarified that the 5% delinquency charge is a fee, not an
tax. The 5% could be collected through a lien on the
We are paying the garbage company regardless of whether
their taxes or not.
Cm. Moffatt stated senior citizens in California have some sort of an
option whereby they can defer their taxes until their demise and then
the taxes are passed on. He asked how this would fit in.
Cm. Houston said he thought Cm. Moffatt was talking about the reverse
mortgage process. A financial institution takes care of this. They
would still have to pay their taxes though, as this applies only to
their mortgage.
Ms. Silver said she didn't think the state allows you to defer your
taxes.
No members of the public gave testimony relative to this issue.
Mayor Snyder closed the pUblic hearing.
Cm. Moffatt urged that this not be adopted as an urgency ordinance, ""
but stated since he was obviously in the minority, he just wanted to
voice his concerns.
Mayor Snyder reminded everyone that the council and Staff had been
discussing this for 6 months.
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eM - VOL 12 - 229
Regular Meeting
May 24, 1993
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On motion of Cm. Burton, seconded by em. Howard, and by unanimous
vote, the council waived the reading and on an urgency basis to become
effective July 1, 1993, adopted
ORDINANCE NO. 4 - 93
AMENDING THE SOLID WASTE MANAGEMENT ORDINANCE
(CHAPTER 5.32 OF THE KUNICIPAL CODE) TO PROVIDE FOR THE
COLLECTION OF THE KINIKUM RESIDENTIAL BASIC GARBAGE FEE ON
PROPERTY TAX BILL AND PAYMENT FOR SAID SERVICES BY THE CITY
and
RESOLUTION NO. 66 - 93
APPROVING AND ESTABLISHING THE COLLECTION OF
MINIMUM RESIDENTIAL GARBAGE AND RECYCLING SERVICE FEES BY
THE CITY OF DUBLIN ON THE PROPERTY TAX BILL
and
RESOLUTION NO. 67 - 93
APPROVING A FOURTH AMENDMENT BETWEEN THE CITY OF DUBLIN AND
OAKLAND SCAVENGER COMPANY REGARDING DISPOSAL AND COLLECTION SERVICES
PROVIDED BY LIVERMORE-DUBLIN DISPOSAL
and
RESOLUTION NO. 68 - 93
APPROVING A SECOND AMENDMENT BETWEEN THE CITY OF DUBLIN
AND OAKLAND SCAVENGER COMPANY REGARDING
THE DUBLIN RECYCLE AMERICA PROGRAM
and
RESOLUTION NO. 69 - 93
AMENDING THE SCHEDULE OF SERVICE RATES FOR
SOLID WASTE COLLECTION TO ADDRESS COLLECTION OF
XINIKUM RESIDENTIAL SERVICE FEES BY THE CITY
ON THE PROPERTY TAX BILL
. . * *
OTHER BUSINESS
Alameda County supervisor steele - Budget Press Conference (330-80)
Mr. Ambrose referenced a letter that had been received from Supervisor
Gail Steele proposing an idea for an event "Hands and Ribbons Across
Alameda County". A press conference will be held at 5:45 p.m., at
Bayfair Mallon June 3rd, with the focus being to discuss the
importance of the cuts being proposed as a result of the Governor's
budget. Cars would then form caravans and leave at 6:15 p.m.
""
Cm. Burton questioned if there was general Board of Supervisors
support for this event. He questioned how effective this would be.
Mr. Ambrose stated Supervisor Steele brought it up at the Mayors'
conference.
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CM - VOL 12 - 230
Regular Meeting
May 24, 1993
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The Council expressed no interest in participating in this event, but
thanked the city Manager for informing them.
* * * *
SB 1250 (660-40)
Cm. Moffatt informed the Council that he was the lone voice at the
East Bay Division meeting in seeking support for SB 1250, the
Boatwright legislation dealing with special districts being required
to provide water to new annexations.
* * * *
Tri-Vallev Transportation Council (1060-40)
Cm. Moffatt advised that at the Tri-Valley Transportation Council
meeting there will be a discussion of the Tri-Valley's land use issues
and options. It should prove very interesting.
Mr. Ambrose stated the County's Planning Director has expressed some
major concerns regarding the TVTC. He will provide copies of a letter
received.
Mayor Snyder stated the TVTC seems to have assumed a level of
responsibility that was never given to them.
* * * *
CLOSED SESSION
At 9:40 p.m., the Council recessed to a closed executive session to
discuss Potential Litigation (640-30), in accordance with Government
Code Section 54956.9(b).
* * * *
ADJOURNMENT
There being no further business to come before the Council, the
meeting was adjourned at 10:30 p.m.
* * * *
Mayor
""
ATTEST:
city Clerk
* * * *
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
eM - VOL 12 - 231
Regular Keeting
May 24, 1993
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ADJOURNED REGULAR MEETING - June 1. 1993
An adjourned regular
was held on Tuesday,
DUblin civic Center.
Mayor Snyder.
meeting of the city Council of the city of Dublin
June 1, 1993, in the Council Chambers of the
The meeting was called to order at 7:33 p.m., by
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ROLL CALL
PRESENT: councilmembers Burton, Houston, Howard, Moffatt and Mayor
Snyder. .
ABSENT: None.
* . * .
PLEDGE OF ALLEGIANCE (610-20)
Mayor Snyder led the Council, Staff and those present in the pledge of
allegiance to the flag.
. * * *
CLOSED SESSION ADDED TO END OF MEETING (640-30)
On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous
vote, the Council agreed to add a closed session to the end of the
meeting related to potential litigation, in accordance with Government
Code Section 54956.9(b).
* * . *
city Manager Ambrose explained that the first part of the meeting
would be related to reviewing the various contract services. We
review our contracts regularly based on the terms of the individual
contract. Because Staff could not sort out the implications of the
state funding cuts to county Libraries, the Library agreement will be
dealt with in the future. Also, because the scope of work for the MCE
Corporation agreement cannot be developed until the budget process is
completed, their contract will be brought back to a subsequent Council
meeting after the budget decisions are made.
r..
CONTRACT REVIEW - TJKM TRAFFIC ENGINEERING SERVICES (590-10/600-30)
Public Works Director Thompson advised that TJKM Transportation
Consultants has provided Traffic Engineering Services to the city
since 1983 in the areas of general traffic studies, private
development review and Capital Improvement Project design and
construction review.
The Council reviewed the performance, including: 1) Specific 1992-93
Traffic Engineering Projects; 2) Cost of Services Provided including a
Historical Cost Comparison; 3) utilization by Employee Classification;
4) Cost-Effectiveness of Contract vs. In-House; 5) 1993-94 General
Engineering; 6) 1993-94 Private Development; 7) 1993-94 Capital
Projects.
""
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CM - VOL 12 - 232
Adjourned Regular Keeting
June 1, 1993
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In summary, the contract with TJKM provides the city with the
opportunity to utilize a variety of contract employees, depending on
the skill level required. The estimated total hours of service
projected for FY 1993-94 is approximately 250 hours.
TJKM did not increase their rates from 1991-92 to 1992-93, and is not
proposing any increases in rates for FY 1993-94. staff proposes that
the contract amendment provide for a two-year extension rather than
one year. TJKM could still request a rate increase for FY 1994-94 and
the city Council would have the opportunity to review any proposed
increases.
Cm. Burton stated when you review the historical cost comparison
chart, it is pretty remarkable. In FY 1990-91 they provided services
which cost $110,126, and we've budgeted only $16,000 for the upcoming
fiscal year.
Cm. Moffatt stated he wanted to confirm that there is a GO-day clause
whereby the city could eliminate their services.
Mr. Thompson stated this was correct.
On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous
vote, the council adopted
RESOLUTION NO. 70 - 93
APPROVING AMENDKENT TO AGREEMENT FOR TRAFFIC ENGINEERING SERVICES
WITH TJKM TRANSPORTATION CONSULTANTS
* * . *
CONTRACT REVIEW - PROPOSED NEW AGREEMENT WITH ALAMEDA COUNTY FOR
TRAFFIC SIGNAL MAINTENANCE AND CROSSING GUARD SERVICES (590-50/600-40)
Public Works Director Thompson advised that Traffic Signal Maintenance
Services are estimated'to cost $48,000 for FY 1993-94. The estimated
cost of Crossing Guard services for 4 locations is $36,022, or $18,011
for 2 locations. Based upon previous City Council direction, Staff
evaluated the cost of reducing these services. Currently, the city
provides crossing guards at: San Ramon Road/Shannon Avenue; Amador
Valley Boulevard/Burton street; silvergate Drive/Amarillo Road; and
Amarillo Road/Alegre Drive.
The Staff Report was reviewed which included: An Overview of Traffic
'signal Maintenance Services; Current Signal Maintenance Service Level;
Alternative Means of Providing Signal Maintenance Services; Evaluation
of Alameda County Services; and Emergency Callouts and Response to
Service Requests.
""
Cm. Moffatt asked if there was any chance that we could combine the
county'~ efforts with other cities for a reduced price.
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CM - VOL 12 - 233
Adjourned Regular Meeting
June 1, 1993
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Mr. Thompson advised that the County currently provides services to
Castro Valley and San Lorenzo. They staff for this amount of signals
and we pay on an hourly basis for our service.
Assistant to the city Manager Texeira stated that for Crossing Guard
Services, staff reviewed the Historical Background; Establishment of
city Warrants for Placement of crossing Guards; city Council Placement
of Crossing Guards Since 1986; Current Crossing Guard Services; Cost
Effectiveness of Alameda County Services; Ability to Eliminate the
Services; and options Under the Proposed Agreement.
staff explained that two different schedules were presented for
Crossing Guard Services in the event that the council wished to
consider a reduced level of service from 4 to 2 locations.
Ms. Texeira advised that Crossing Guard Services were included among
those services which were recommended to be eliminated by the Council
at their meeting of February 8, 1993. Although there is no
requirement for the city to provide Crossing Guard Services, the
Education Code contains provisions which allow the School District to
be reimbursed. They would be reimbursed from Vehicle Code fines
(traffic safety fines) the City collects. The City anticipates
receiving $26,500 in both the current and following year.
staff also proposed that the new agreement with Alameda County specify
a 5-year term rather than 3 years. No other significant changes in
language are proposed. The agreement would allow for amendments to
the scope of work, such as additional signalized intersections or
crossing guard locations, which would be presented to the city Council
for approval at such time that amendments become necessary. As with
the present agreement, cost increases would occur at the time that the
County processes pay rate or equipment rate increases or incurs
material cost increases. The County provides upcoming rate increase
information to the city at the time the budget is developed each year.
The City has the ability to terminate this agreement upon 90 days
written notice.
Cm. Moffatt questioned if we would only have to reimburse the School
District for locations which meet warrants.
Mr. Rankin stated the only locations that the city would be required
to fund would be those that meet warrants. There has been no recent
study done at the other 2 locations.
Ms. Texeira pointed out that if we shift this responsibility to the
School District we give up a certain amount of control.
Cm. Moffatt said there are some volunteer folks that we might be able ""
to call upon to provide services up at Nielsen School.
Ms. Texeira advised that this has been suggested in the past.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
CM - VOL 12 - 234
Adjourned Regular Meeting
June 1, 1993
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Mr. Rankin stated this was done by volunteers in the past and they
felt it was difficult. They came before the city council and the
Council determined to provide service there.
Cm. Burton questioned who is responsible in a legal sense if we back
off from providing services at certain intersections.
city Attorney Silver stated if the city terminates the provision of
crossing guards, we should not have liability. The fact that we
change this should not affect this as long as the intersection is
safe.
Cm. Burton asked if there is a warrant that says a guard is necessary
and nothing is done, are we responsible if we don't provide service?
Ms. Silver advised that if an injury were to occur and the location
warranted a crossing guard and neither the city nor the School
District provides a guard, neither would have more responsibility than
the other. The city has the discretion to provide the service.
Cm. Houston questioned if the Vehicle Code fines of $26,500 we
anticipate receiving are for 2 years or if this is the per year
amount.
Mr. Ambrose stated $26,500 is the total estimated amount for 1 year.
staff only proposes to utilize $9,600 in expenditures in 1993-94.
Cm. Houston questioned if the School District could just find out how
much our traffic safety fines are and then say we should have to give
them that much.
Mr. Ambrose discussed the options and advised that if we provide the
service, we maintain control. There are pros and cons each way.
Mayor Snyder stated he felt from an administrative standpoint, it
makes sense to let the School District handle this program. They
could then apply to the city for funds.
Mr. Rankin pointed out that it may change if they are able to show
that 3 intersections are warranted. They can only get so much money,
however. There is administrative time involved in handling the
contract.
Ms. Texeira estimated that there is maybe an hour per month devoted to
this, plus the contract review time. We have had some calls that
require fOllow-up.
Cm. Moffatt asked if the maximum exposure that the city would have ""
from the traffic safety fund would be the approximate $26,500 amount.
Ms. Texeira stated reimbursement is limited to only those funds.
Cm. Moffatt questioned if there could be carryover from year to year.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
eM - VOL 12 - 235
Adjourned Regular Keating
June 1, 1993
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Mr. Ambrose stated it applies only to current year revenues.
Mayor Snyder said he felt if revenues continue to drop, this puts the
load where the load belongs.
Budget transfers were discussed.
Cm. Burton made a motion, which was seconded by Cm. Moffatt to turn
the crossing guard services over to the school District and for the
city to get out of it.
Mr. Ambrose suggested that perhaps it would be possible to approve the
agreement with -0- locations. This would be an indication that the
School District would become responsible.
Mr. Rankin stated the Council could eliminate all locations for FY
1993-94, but still adopt the agreement.
Cm. Houston stated he would like to keep the amount of money in
General Fund revenue and review this in a year.
Cm. Burton withdrew his motion, and Cm. Moffatt withdrew his second to
the motion.
On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous
vote, the council agreed to adopt the 5 year agreement, but to not
commit to providing crossing guards at any locations this fiscal year.
On motion of Cm. Moffatt, seconded by Cm. Houston, and by unanimous
vote, the council approved the traffic signal maintenance agreement
and adopted
RESOLUTION NO. 71 - 93
APPROVING NEW AGREEMENT FOR TRAFFIC SIGNAL MAINTENANCE
AND CROSSING GUARD SERVICES WITH ALAMEDA COUNTY
* * * *
CONTRACT REVIEW - SANTINA , THOMPSON
ENGINEERING SERVICES (830-10/600-30)
Public Works Director Thompson advised that santina & Thompson, Inc.,
has provided general professional engineering services under contract
to the city since 1983. Major Engineering design projects have been
competitively bid. Work is primarily performed on an as-needed basis,
in accordance with a specified rate schedule. No change in rates is
proposed for FY 1993-94. The agreement precludes S&T from undertaking
private work within the City or the City'S Sphere of Influence. The ""
estimated cost of services in 1993-94 is $32,000.
staff reviewed the report which included: General Engineering;
Development Review; Projected Private Development Needs in FY 1993-94;
Capital Improvement Projects; Projected Needs for 1993-94 Capital
Projects; staffing; Costs; and the Agreement.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
eM - VOL 12 - 236
Adjourned Regular Meetinq
June 1, 1993
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A new agreement was prepared in FY 1992-93 which reflected a reduced
scope of work and which defined a new errors and omissions insurance
limit. For FY 1993-94, Staff proposed that the agreement be extended
for an additional 2-year period. S&T is not proposing any rate
increases for FY 1993-94, and the amendment to the agreement would
allow S&T to propose a rate increase for the city Council's approval
for FY 1994-95. S&T charges the city of Dublin 75% of the rates shown
on the rate schedule for General Engineering or Capital Improvement
work performed from the City offices, or for work performed from the
city offices on permits or applications for which a fixed fee is
charged.
Cm. Moffatt questioned on private development if the developer pays
the costs plus the city's overhead costs.
Mr. Thompson stated it comes out of the city's budget, but it is
offset by revenue.
On motion of Cm. Burton, seconded by Cm. Houston, and by unanimous
vote, the Council adopted
RESOLUTION NO. 72 - 93
APPROVING AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES
WITH SANTINA & THOMPSON, INC.
* * * .
CONTRACT REVIEW - TAUGHER & ASSOCIATES
BUILDING LAW ENFORCEMENT SERVICES (440-30/600-30)
Assistant city Manager Rankin stated the city has contracted with
Taugher & Associates for Building Inspection, Plan Checking and Code
Enforcement services since 1983. The Staff Report was reviewed which
provided detailed information on: staffing Levels; Availability to
Public; Business License Activity; Public Education; Proposed Service
Levels; Cost Per Inspection; Cost of Services; Financial Comparison of
In-House Building & Safety Department; and Request for Amendment to
Rate Schedule.
Mr. Rankin advised that Taugher & Associates have requested rate
increases of 3.5% and 3.7% for the Building Official and Building
Inspector, respectively, for FY 1993-94. The current rates have been
in place since August 1, 1991.
Cm. Burton asked what justification Mr. Taugher had for the requested
increases.
""
Mr. Taugher stated the cost of living has gone up about 6% since his
last increase in rates. He was requesting less than this amount.
Mr. Rankin advised that
increased slightly as a
was approved last year.
. . . . . . . . . . . .
the Workers' Compensation premium had also
result of the new form of the contract which
There were some added insurance costs.
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CK - VOL 12 - 237
Adjourned Reqular Meeting
June 1, 1993
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em. Houston asked for more detail related to the surcharge for
insurance.
Mr. Taugher explained that he paid about $2,700 when he first started
providing services to the city. It then went up to $27,000 and has
now gone up to about $54,000. He requested that the city assist with
these costs. Rates have now come down somewhat.
Mr. Rankin advised that the current structure caps the city's
liability at $9,000, and this is a cumulative figure.
Cm. Moffatt questioned if this was inclusive of the potential increase
in the salaries. He asked if this program was more or less self-
sufficient based on the new rates.
Mr. Taugher said it is very close.
Mayor Snyder asked if this comes out of revenue generated which is
sufficient to cover the cost of the contract.
Cm. Burton stated he personally felt that everyone should hold rates
this year. A lot of cuts will have to be made and he felt it
important that we commit to this across the board. He was not arguing
that the fees don't cover the service. By giving this raise, it
appears that the Council is not keeping their priorities right. He
stood by the principle that no one gets a raise this year.
Mayor Snyder stated he could agree with this except that they did not
get an increase last year. The Department generates the revenues to
cover the service.
Cm. Houston pointed out that some of the other contractors have not
requested an increase in their rates for 2 years. He felt the City
should hold it at the current rate.
Cm. Burton stated he was not opposed to looking at this agreement in a
year.
Mr. Ambrose stated it should be recognized that
independent contractor and not a city employee.
brief consultation, Mr. Taugher stated he would
city Council's decision.
Mr. Taugher is an
FOllowing a very
opt to go with the
Cm. Moffatt made a motion, which was seconded by Mayor Snyder to adopt
the resolution and approve the increase requested.
Cm. Burton stated he would like to make a substitute motion.
""
On motion of Cm. Burton, seconded by Cm. Houston, and by unanimous
vote, the Council approved the agreement, but with no increase in
rates. The Council will review this next year.
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CK - VOL 12 - 238
Adjourned Regular Meeting
June 1, 1993
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staff clarified that no Resolution was necessary, as the Resolution
was prepared in order to amend the agreement due to the rate change.
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Cm. Moffatt asked about the reduced service.
Mayor Snyder stated this was a separate issue which would be discussed
during the budget.
. . * *
CONTRACT REVIEW - MCE CORPORATION
PUBLIC WORKS MAINTENANCE SERVICES (830-60/600-30)
Public Works Director Thompson advised that since 1984, MCE
Corporation has provided maintenance services to the city which
include: Bike Path Maintenance; Building Management & Maintenance;
curb, Gutter and sidewalk; Drainage Maintenance; Guardrail Repair;
Park Maintenance; Sign Installation, Repair & Maintenance; spill
Cleanup; storm Patrol/Cleanup; Street Landscaping Maintenance; street
Repair;, Street Tree Maintenance; striping & Marking; and Weed
Abatement. MCE's current 3-year contract expires in June, 1993.
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staff reviewed the report which analyzed: Review of Services
Provided; Service Requests; Cost Effectiveness of Contract Services;
Other options for street, Park and Building Maintenance services;
proposed Services for FY 1993-94; Staffing; Proposed Rates for FY
1993-94; and Performance.
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MCE Management has indicated to Staff that if the City Council adopts
a salary freeze, they would impose the same condition on all rates
charged for Dublin crews. The estimated savings to the city is
$14,600. After the City council takes action on the 1993-94 Budget,
Staff will work with MCE to prepare a 1993-94 rate schedule in
accordance with City Council policy. It is anticipated that a 3-year
agreement will be prepared, with provision to review and revise rates
on an annual basis. Consistent with previous agreements, the contract
could be terminated upon 90 days' notice.
Cm. Burton pointed out on the rate sheet it showed they are requesting
a 3% raise.
Mr. Thompson advised that if the city freezes wages, MCE has agreed
that they will also.
Cm. Burton again stated his principle that nobody should get wage
increases until we get through this budget crisis.
Discussion was held related to whether this could apply to MCE workers
who are not permanently assigned to work in the City of DUblin, but ""
who work here on an occasional basis.
Mr. Ambrose advised that MCE may need to address this issue.
Cm. Burton stated he felt MCE had done an excellent job and they are
very conscientious.
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CM - VOL 12 - 239
Adjourned Regular Meeting
June 1, 1993
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staff and MCE will prepare a new 3-year agreement incorporating those
things discussed. The agreement will be presented to the Council at a
future Council meeting.
* * . .
PUBLIC HEARING - 1993-94 UPDATE TO
1992-97 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM (330-40)
Mayor Snyder opened the pUblic hearing.
Mr. Ambrose presented the Staff Report and advised that updated costs
for the Five-Year Capital Improvement Program total $23,948,607.
Projected costs for the remaining four years of the CIP total
$6,805,410 for those projects which are funded, and $10,132,325 for
those projects which are unfunded or underfunded. The recommended
project costs for FY 1993-94 total $3,263,629.
Funded
Unfunded/
Underfunded
Total
General
Community Improvements
Parks
streets
TOTAL
$ 0
232,600
1,545,109
5.027.701
$ 6,805,410
$ 0
390,000
2,598,796
7.143.529
$10,132,325
$ 0
622,600
4,143,905
12.171.230
$16,937,735
On May 25, 1993, the Planning Commission reviewed the proposed CIP
Update and determined that it was in conformance with the city's
adopted General Plan.
The Park & Recreation Commission reviewed those projects included in
the Parks program of the CIP and determined that the projects were in
accordance with the Park & Recreation Commission's recommended
priorities. The eighteen projects in Commission priority order are:
Dublin Sports Grounds Renovation (Phase I), Dublin High School
Athletic Field Renovation, Iron Horse Trail, Mape Park Renovation,
Dublin Sports Grounds Renovation (Phase II), Nielsen School Athletic
Field Renovation, Murray School Athletic Field Renovation, Dublin
Sports Grounds Renovation (Phase III), Dublin High School Tennis
Courts Renovation, Dublin High School Outdoor Lighting, Dublin swim
Center Boiler Replacement, Wells-Cronin Athletic Field Renovation,
Frederiksen School Athletic Field Renovation, Dublin School Athletic
Field and Play Area Renovation, Heritage Center Renovation (Phase II),
Dougherty Hills Park Design Study, Dougherty Hills Park Construction,
and Shannon Center Social Hall Floor Replacement.
Cm. Burton asked if the referendum succeeds will the Park Master Plan
have to be postponed.
Mr. Ambrose responded that it would be wise to defer its completion
pending the outcome.
""
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CM - VOL 12 - 240
Adjourned Regular Meeting
June 1, 1993
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An unidentified person spoke from the audience and stated she was
unclear on the action the Council had taken regarding crossing guards.
Mayor Snyder explained that it was felt that School Districts know
better than the cities what happens in this regard, so the city of
Dublin will let the School District administer the program.
The unidentified person asked about private schools. They generate
most of the traffic problems and create them.
Mayor Snyder advised that private schools basically have to fend for
themselves; they do not get public funds to operate.
Cm. Moffatt stated if the private schools went to the voucher system,
they might.
Mayor Snyder pointed out that the Council was in a public hearing
situation related to the Update to the 5-Year Capital Improvement
Program and this was not the appropriate time to be discussing other
topics.
No comments were made by members of the public relative to the CIP.
Mayor Snyder closed the public hearing.
Cm. Howard asked what happens if the School District Bond Issue passes
on the June ballot.
Mr. Ambrose advised that staff will sit down with the school District
and go through the list of projects.
On motion of Cm. Houston, seconded by Cm. Burton, and by unanimous
vote, the Council adopted
RESOLUTION NO. 73 - 93
ADOPTING THE 1993-94 UPDATE TO THE 1992-97 FIVE-YEAR
CAPITAL IMPROVEMENT PROGRAM
* * . .
PUBLIC HEARING
ADOPTION OF 1993-94 ANNUAL BUDGET AND FINANCIAL PLAN (330-20)
Mayor Snyder opened the public hearing.
Mr. Ambrose presented the staff Report and advised that the total
recommended appropriations for FY 1993-94 are $20,292,087. Total ""
anticipated net expenditures are $17,841,403 (which can be reduced by
$124,687 as a result of the city's recently completed refinancing of
the 1988 civic Center Certificates of Participation). A total of
$438,575 in recommended reductions is proposed to balance the 1993-94
Budget.
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eM - VOL 12 - 241
Adjourned Regular Meeting
June 1, 1993
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Mr. Ambrose stated he recommended that the savings realized from the
refinancing be used in lieu of burdening the city's residents and
businesses with additional assessments associated with a Citywide
Landscaping Assessment District.
The city has received funding requests from 2 non-profit groups.
Emergency Services Network of Alameda County has requested financial
support in the amount of $750. The Dublin Fine Arts Foundation is
requesting that the city contribute $8,000 toward their programs, as
it has done in previous years.
Mr. Ambrose advised that the 1993-94 Budget, as recommended by Staff,
is a balanced budget which not only includes the anticipated property
tax shift to the State, but which also does not rely upon General Fund
Reserves. Although the amount and impact of the state Property Tax
Shift is not final, sufficient options for Council consideration were
included in the document "1993-94 Proposed/Possible Budget options to
Address state Property Tax Shift" (Pages iii - vi of the Preliminary
Budget) to address a greater impact should this occur after the
Council's adoption of the Budget.
With regard to staffing, the FY 1993-94 current service Level budget
provides for a total of 82.75 positions (36 city employees and 46.75
Contract positions). However, the FY 1993-94 Recommended Reduced
Service Level budget provides for a total of 77.73 positions (32.5
City employees and 45.23 Contract positions). This represents a 9.75%
decrease in staff when compared to the FY 1992-93 budget.
Mr. Ambrose displayed and discussed charts giving an overview of the
impacts of the state's budget on Dublin. We are impacted by a number
of factors which affect our local economy, including: the recession,
the savings & loan problems, unemployment, job migration to other
states and countries, excessive regulation as well as high cost of
housing, federal and state governments unwillingness to control their
costs, continuous federal and state mandates on local government
without corresponding funding, restrictions on how we use revenue,
etc. Locally, we have increased retail competition from centers in
neighboring communities. Also, Alameda county cuts will impact us.
We don't know yet how all this will play out.
Cm. Burton asked if any agreements had been made in the event we get
more money from some source.
Mr. Ambrose advised that no commitments had been made to employees nor
with Department Heads regarding filling empty positions.
Linda Wood, County Librarian addressed the Council and thanked the
City for its past support. This support has enhanced service to ""
Dublin residents tremendously. People have improved their lives and
improved their education. Young people have been helped to develop
good habits of library use. She appreciated the city Manager's
recommendation to provide the same amount of funding next year as was
provided this year. They appreciate this recommendation very much.
This will mean Dublin's library will be able to stay open 5 days a
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eM - VOL 12 - 242
Adjourned Regular Meeting
June 1, 1993
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week, plus alternate Saturdays. This would provide a decent service
level. They are 88% dependent on property tax revenue. They will
receive many complaints when their hours are reduced. They will make
sure that users understand that this is as a result of the state
property tax shift.
Cm. Burton asked if other cities were coming up with any unique ideas.
Ms. Wood advised that they are all working hard to convince the State
not to shift the property tax. They are also pursuing trying to get
enabling legislation for additional revenue, and they are seeking
benefit assessment financing authority from the state. No cities are
planning a tax at this time.
Cm. Burton stated he suspects that it will come to this at some point.
Cm. Houston discussed the 19 hours that the city funds now and the
fact that this would translate to only about 12~ hours after adoption
of the budget. Why?
Ms. Wood explained that the City funds the incremental costs to a
base. When the base is no longer there, or cut in half, it no longer
works. They are recalculating staffing plans to reach a workable
agreement or understanding on how the new staffing patterns will work.
Cm. Houston asked Ms. Wood to discuss the potential partnership with
Pleasanton.
Ms. Wood explained how this will work; staff will move between the 2
libraries.
Mayor Snyder questioned the Saturday situation and what happens if
there is a fifth Saturday in a month. He asked if it was going to
work on an absolute rotation.
Ms. Wood advised that each library would be open a half day on
alternate Saturdays. Dublin would be open 4 hours in the morning and
Pleasanton would be open in the afternoon. 1 the next Saturday,
both facilities would be , osed.
Mayor Snyder inquired as to which was their busiest day of the week.
Ms. Wood stated it would be Sunday on a per hour open basis, but they
are busiest on Mondays. Friday is their slowest day.
Lynne Baer, Executive Director of the Dublin Fine Arts Foundation
thanked the Council for their past support. She realized that the
city Council is faced with an extremely difficult task. Art is one of ""
those peripheral things that adds to a city's vitality and life. DFA
tries to provide art space for all ages. They use the city's funding
to parlay the amount to other groups. The $8,000 is about 1/5 of
their budget. Without this amount, it would be very difficult for
them.
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Adjourned Regular Meeting
June 1, 1993
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Mayor Snyder advised that he would disqualify himself from discussion
on this topic as he is a member of the Board of DFA.
vice Mayor Burton asked for discussion.
em. Moffatt asked if the funding were to be decreased by half if this
would put them out of business.
Ms. Baer responded that they hoped not; it would just make it more
difficult to get other funding.
Cm. Moffatt complimented DFA on their programs, particularly those
with the kids in the community. They have a great program.
Mayor Snyder pointed out that the budget that is being presented is a
balanced budget.
Cm. Burton indicated that the budget is so well documented, it might
not be necessary to go through each page and suggested that they just
review those areas where questions arise.
Cm. Houston indicated that we say we have a salary freeze, yet there
is a dollar difference between last year and this year. He asked for
an explanation.
Mr. Ambrose advised that several factors impact this figure. The PERS
system was required to provide a rebate during 1992-93, so if you look
at true retirement costs without this, they would have been higher.
Our rate was reduced in 1992-93, and it has increased in 1993-94.
With regard to salaries, the city does not provide COLAs (cost of
living adjustments) to employees, and we don't have a bargaining unit.
We are on a Pay-for-Performance System. Everyone is evaluated on
their anniversary date, which vary. In the Recreation Department,
there are some programs that are included which have part-time
salaries based on the programs. The programs are revenue generating.
There was a slight medical premium increase which was funded for only
3 months this year, but which next year would impact the entire 12
month period.
Cm. Houston asked if different positions have different PERS
contributions.
Mr. Ambrose advised that the employee's share is 7%; and the DRFA
employee's share is 9%. For every city employee covered by PERS, the
city pays the same retirement rate.
Cm. Houston stated in the next fiscal year, the figures should match.
""
Mr. Ambrose advised that there could be some differences. The PERS
rate could go up or down and if someone leaves and we refill the
position, this will impact the figures. The figures should be close,
however.
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Adjourned Regular Meeting
June 1, 1993
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Cm. Houston suggested that the city Council's travel, conferences and
meetings budget be reduced.
Mr. Ambrose advised that money was included in this budget for the
city Council to attend a couple of the League of California Cities
meetings. This past year, no one has gone anywhere. The council does
need to be in touch with the outside world. Sometimes you miss out on
real opportunities that could end up saving the City a lot of money.
Mr. Rankin advised that the figure included a lot of the regional type
meetings such as the Mayors' Conference, the Tri-Valley council, and
ABAG meetings. It also included 3 attendees at the League's Executive
Forum, and 5 attendees at the League's annual conference in San
Francisco. Also, one Councilmember is an appointee to a League
committee and funding is included for those meetings. An amount was
also included for local mileage and parking reimbursements.
; . '
Cm. Houston stated he would propose to reduce the $8,650 figure by
50%.
Cm. Moffatt stated he felt some of these meetings such as ABAG and the
East Bay Division of LOCC are important to go to in order to gain
knowledge and experience regarding what other cities are doing. By
eliminating these, we would be isolating ourselves and this would be
like shooting ourselves in the foot. You might as well eliminate the
whole amount.
Mayor Snyder pointed out that a lot of the funds weren't utilized last
year. with the LOCC conference being in San Francisco this year, it
affords the council an opportunity to attend without incurring
unreasonable expense. It allows for interaction with peers, and for
the Council to understand what's happening in the world at large. He
felt the funds would be used prudently.
Cm. Burton stated he was not sure he agreed that they are always
worthwhile.
Cm. Houston stated he thought it was important that the city Council
contribute toward holding the line. The entire amount could be
reinstated if funds are available next year.
Cm. Burton asked if the Council used the same discretionary methods
used this past year, for next years budget, how much this would allow.
Cm. Houston stated $10,250 was budgeted and $8,700 was spent.
Mr. Ambrose advised that if the amount were to be cut in half, the
Council could not attend all those things that they need in order to ""
regionally participate and have a voice at ABAG and the Mayors'
Conference, etc. If the Council wished to reimburse themselves for
mileage and parking and for Cm. Moffatt to fulfill his responsibil-
ities on the League Committee, the amount necessary would be about
$5,240. This would cut out all attendance at the League Conference,
but leave the other items discussed.
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Adjourned Regular Meeting
June 1, 1993
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Mayor Snyder stated he felt it was difficult to speculate on this
until the program is available for review. He actually felt that a
lot would be eliminated anyway. He didn't think the interest would be
there for full participation.
By a consensus, the Council determined to leave the budget as is, and
ask that everyone be prudent in its use.
with regard to the Level II $5,000 funding, Mayor Snyder asked if it
would be possible to put this amount into a contingency fund and the
council could vote on its use as situations came up.
Mr. Ambrose asked if this would apply to all travel.
Mayor Snyder clarified that his intention was just for the $5,000.
Rather than have it as a line item, it could be put into a
discretionary fund that the Council has to come back and address.
The council voiced understanding and acceptance of this.
Under the Public Safety section of the budget, Mr. Ambrose advised
that we don't have any control over what happens with the County
collective bargaining. The DR FA agreement expires this year and we
have not put in any additional funds in the budget for any salary
increases.
Cm. Burton asked how much maneuvering room we will have.
Mr. Ambrose stated the Fire employees are members of the JPA, governed
by the Board of Directors. Three Councilmembers from Dublin and three
from San Ramon make up this Board.
Mr. Rankin reported that there were a couple of outstanding costs have
not been resolved with regard to Police; parking citations and the
adjudication process.
Mr. Ambrose advised that we have been put on notice that the County
doesn't plan to provide Animal Control services.
em. Houston questioned how the Police Services contract was structured
with the Alameda County Sheriff's Department. He asked if the
reductions would ever translate into savings for us.
Mr. Ambrose stated we pay actual costs, plus overhead. If someone is
hurt and unable to work, the County must replace them in 10 days, so
that we are fully staffed. Our contract calls for a certain number of
staff, and we are billed in accordance with that number.
""
Under the Transportation budget, Cm. Moffatt asked if we could get out
of mowing grass in the median strips by putting something else in
there.
Mr. Ambrose stated we could, but there would be a fairly expensive
capital expense.
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Adjourned Regular Meeting
June 1, 1993
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Cm. Moffatt stated he was thinking we could convert it gradually as it
needs replacement.
Mr. Thompson stated usually with accidents which cause a need for
replacement, we really don't get damage to the whole median. staff
could look at what it would cost to convert to another system should
the Council so direct.
Cm. Moffatt stated he just brought it up as a possibility.
Cm. Burton questioned the status of the Heritage center.
Ms. Lowart advised that within the next week, she expected to have all
the necessary documentation completed and to get all the agreements
back signed.
Cm. Moffatt asked about the possibility of having the School District
share in the funding for the Dublin Fine Arts Foundation.
Ms. Baer advised that she did not think the School District had any
funding available for this kind of thing.
Linda Jeffery advised that DFA does a lot more than just in the
schools.
Cm. Burton congratulated Staff on Closing the refinancing of the Civic
Center.
Mr. Rankin pointed out the savings that could be realized by
increasing the City'S liability insurance deductible from $25,000 to
$50,000.
Ron Koutz, 8172 Vomac Road stated he had been a Dublin resident for
about 26 years. He questioned the amount of space in the Civic Center
building that is not being utilized. He asked what was going on with
this. He thought the water district was going in there, but instead
they built a new building.
Mr. Ambrose explained that when we planned this facility, the
possibility that someday we would assume sewer and water services was
considered, plus the projected growth in Dublin to the east and west.
The extra space that we currently have is unfinished, and is about
4,900 sq. ft. This represents less than 10% of the building space.
We do have throughout the building empty open areas or offices that we
will be able to grow into in the future.
Mr. Koutz referenced the one tenant that we lease space to;
Congressman Baker.
""
Mr. Ambrose pointed out that we currently maintain 5 buildings within
the City.
Mr. Koutz laughingly advised that the wind had been taken out of his
sails.
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eM - VOL 12 - 247
Adjourned Regular Meeting
June 1, 1993
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Mr. Rankin advised that staff had been working with Tax Counsel
regarding what can be best and how much of the extra space we can
actually rent out. There are certain restrictions.
Mayor Snyder closed the public hearing.
The Council discussed Item 7.c. of the Staff recommendation.
"Determine course of action to be taken if state property tax shift
and subsequent County Budget impacts are greater than or less than
anticipated in Preliminary 1993-94 Budget. options include: 1)
Prioritize services to be reduced or restored; 2) Raise additional
revenues; 3) Use of 1992-93 anticipated Fund Balance; and 4) Defer
action until final impact is determined."
By consensus, the Council agreed to defer this and bring it back when
we know what happens in the future.
Mr. Ambrose stated it was felt that the most recent state proposal
would hurt counties more than cities.
Cm. Burton congratulated Staff for all their hard work in putting the
Budget together.
On motion of Cm. Burton, seconded by em. Howard, and by unanimous
vote, the Council adopted
RESOLUTION NO. 74 - 93
ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 1993-94
In light of the fact that the City realized savings from the
refinancing, these funds will be used in lieu of implementing the
assessment district and burdening Dublin's residents with this
additional amount. Therefore, the item on the agenda related to this
landscaping and lighting district will no longer need to be discussed.
* * * *
1993-94 APPROPRIATIONS LIMIT (330-20)
Mr. Ambrose advised that State Law requires that each year the City
calculate the proposed expenditures which are sUbject to the
Appropriations Limit.
The Council approved use of Dublin's popUlation increase and increase
in non-residential construction valuation in calculations of 1993-94
Appropriations Limit. ""
On motion of Cm. Moffatt, seconded by em. Houston, and by unanimous
vote, the council adopted
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Adjourned Regular Keeting
June 1, 1993
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RESOLUTION NO. 75 - 93
ADOPTING THE BUDGET APPROPRIATIONS LIKIT
FOR FISCAL YEAR 1993-94 ($20,975,686)
* * * *
CLOSED SESSION
At 11:07 p.m., the council recessed to a closed executive session to
discuss Potential Litigation (640-30), in accordance with Government
Code section 54956.9(b).
* * . .
ADJOURNMENT
There being no further business to come before the council, the
meeting was adjourned at 11:30 p.m.
* * * .
Mayor
ATTEST:
City Clerk
* * * *
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Adjourned Regular Meeting
June 1, 1993