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HomeMy WebLinkAbout4.01 Draft Minutes 02-28-1994 .... e e REGULAR MEETING - Februarv 28, 1994 A regular meeting of the city Council of the City of Dublin was held on Monday, February 28, 1994, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:30 p.m., by Mayor Snyder. * * * * ROLL CALL PRESENT: Councilmembers Burton, Houston, Howard, Moffatt and Mayor Snyder. ABSENT: None. * * * * PLEDGE OF ALLEGIANCE Mayor Snyder led the Council, Staff and those present in the pledge of allegiance to the flag. * * * * CUSTOMER SERVICE AWARD FOR MARCH (150-90) city Manager Ambrose presented the March Customer Service Award to Deputy Randy Skarphol with Dublin Police Services. Deputy Skarphol introduced his wife and parents. Randy stated his parents had given him a lot of positive support and had provided a good role model. * * * . CONSENT CALENDAR On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council took the fOllowing actions: Approved Minutes of Regular Meeting of February 14, 1994; Received a report on the City's Alarm Systems Ordinance (580-25); Received the January 31, 1994 Financial Report (330-50); Awarded the bid for a 1993 Ford Taurus to Shamrock Ford and directed Staff to prepare a purchase order ($13,433.83) (350-20); approved a bUdget adjustment for an additional appropriation in the Internal Services Fund; and adopted RESOLUTION NO. 20 - 94 DECLARING PROPERTY SURPLUS (UNMARKED 1985 FORD LTD POLICE CAR 350-40) and authorized Staff to secure auction services from Nationwide Companies, Inc.; *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 47 Reqular Meeting February 28, 1994 ---------------------------------------------------------------------- COPIES TO: e e Adopted RESOLUTION NO. 21 - 94 APPROVING AN AGREEMENT WITH EQUITAX FOR UTILITY AUDITING SERVICE (600-30) Approved Warrant Register in the amount of $1,322,595.27 (300-40). Cm. Burton requested that the item dealing with approval of the access easement be pulled from the Consent Calendar for discussion. He stated he wanted to be sure this wouldn't jeopardize the whole thing from going into one theme. He wanted reconfirmation that this will not be jeopardized and that we are not messing it up. Mr. Thompson explained that the reason we have done this is because of the 2 ownerships. We will ask each of the property owners to submit bids. The city's 2 remnant parcels will be combined with either John Moore's property or the Vangelatos property. If neither wants them, we must go to the general public with a bid process. Cm. Burton thought we were making it possible for Vangelatos to make a parcel without involving themselves with the Moore property. He would hate to see a fence go up. Mr. Thompson stated Vangelatos already owns the 2 pieces on the corner. The property owner is interested in ground leasing, but not really interested in selling unless they can get a whole lot of money. Mr. Ambrose clarified that the easement will not facilitate a fence. It will force it to be something that flows between the 2 parcels if Moore buys it. Cm. Burton stated over the years, we have had difficulties with properties putting up fences and people having to go in and out, in and out. It should not have access by itself because it shuts it off. Mr. Thompson advised that the Vangelatos' have come in on a short-term basis with a boat dealership for 1 year. This at least gives them the maximum flexibility of the corner. It forces them to have at least a common driveway on that corner. Mr. Ambrose indicated that the advantage for either property owner to bid on the City'S remnant parcels is that it will enable them to have a larger pad size. The easement forces the property owners to cooperate. He asked if the city could preclude them from building a fence on the site. Cm. Burton felt that this is one of the city's best corners that can be developed into a good looking shopping area. Mr. Tong explained that through the site Development Review process, if the easement is there, they definitely can't build a fence. They will facilitate it with no parcel access having to go back out on the street. , *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 48 Regular Meeting February 28, 1994 e e Cm. Burton stated he wasn't so much concerned about the individual use there, but don't chop it up and have another Village Parkway set-up. He asked if we can put this into our conditions. Mr. Thompson stated the deed just allows access through there. He suggested that the Council approve it and then offer it to both property owners. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the council adopted RESOLUTION NO. 22 - 94 APPROVING THE GRANT OF ACCESS EASEMENT TO KANARIS AND MARIA VANGELATOS AND NIKOLAOS STANITSAS (DUBLIN BOULEVARD EAST OF DOUGHERTY ROAD FOR $19,312 670-40) Cm. Moffatt requested that the item dealing with the architectural agreement for the Heritage Center renovation be pulled from the Consent Calendar for discussion. He noted that no time line was contained in the agreement. Ms. Lowart stated she anticipated that the work will be completed with working drawings and go out to bid by June or July and the work to begin in AUgust. Cm. Moffatt asked if the Task Force will be involved. Ms. Lowart stated they are concluding their work and in the next month the City Council will be getting their final report. Cm. Moffatt questioned if we will be able to use volunteers who had indicated they would be willing to help. Ms. Lowart stated Staff will be looking at those elements of the renovation that can be done by volunteers and pulling them out of the contract. On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote, the Council approved an agreement with Alan R. Dreyfuss AlA and H. Ruth Todd AlA, Associated Architects for the Heritage Center Renovation (600-30). * * * * REQUEST FOR FUNDING FROM THE LIVERMORE AMADOR VALLEY TRANSIT AUTHORXTY (1060-20) Assistant to the city Manager Texeira advised that the Livermore Amador Valley Transit Authority (LAVTA) has requested a $1,500 contribution to support Dial-A-Ride services in Fiscal Year 1994-95 to help offset the cost of providing service in the City of Dublin and to avoid fare increases. LAVTA has requested a response from the City by mid-March. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 49 Regular Meeting February 28, 1994 e e em. Burton asked if this could be put with the budget considerations the Council would be discussing on Wednesday night. Mr. Ambrose stated this request had been deferred until the budget deliberations in the past. Wednesday nights' meeting is not for deliberation, but rather a study session for the council to provide direction to staff in preparing the preliminary budget. On motion of Cm. Burton, seconded by Cm. Houston, and by unanimous vote, the Council deferred consideration of this item until the budget hearing. * * * * REOUEST FROM DUBLIN LITTLE LEAGUE (600-30) Recreation Director Lowart advised that DUblin Little League (DLL) has requested permission to build 2 batting cages at the Dublin Sports Grounds and then to have exclusive use of the batting cages upon completion. Staff reviewed the preliminary plans and believes that the construction can be accomplished by DLL volunteers. Ms. Lowart stated the City would be responsible for minimal site preparation, review and approval of the plans and specifications for the improvements, and inspection of the improvements. The estimated cost to the city is $1,025 and staff felt this amount could be absorbed in the DUblin Sports Grounds Operating Budget. with regard to the request for exclusive use of the batting cages, Staff recommended that the City not accept the improvements and require DLL to retain ownership of the improvements and be required to maintain the batting cages and accept all liability for the batting cages. Ms. Lowart advised that a revised agreement had been distributed. Cm. Moffatt asked about the location change when it was proposed for Dublin Information, Inc., property. Ms. Lowart advised that the civic Center property is owned by DII and it has been set aside for future civic uses. Also, in the Parks and Recreation Master Plan, there are some proposed civic uses for development of that property. Mayor Snyder asked how the batting cages will be secured so that no one else can use them. Ms. Lowart stated it will be a fenced facility with a locked gate. Dublin Little League will be responsible for maintaining the security. Cm. Burton noted that they originally wanted 4 but staff was recommending 2 and he questioned why. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ eM - VOL 13 - 50 Regular Meeting February 28, 1994 e e Ms. Lowart explained that it is actually 1 large structure divided into 2 sections. We need appropriate clearance for other activities adjacent to it. Cm. Burton expressed concern in that any equipment inside could be stolen. Margie Wong-Gilmore advised that they do not plan to have any equipment in the cages themselves. They purchased a couple of new pitching machines last year and part of the reason for doing this is so that the whole league can get the benefit of using the equipment. CNA is their insurance carrier and she believed they are covered for up to $1 million. Cm. Burton asked if there was any ending to this. If for some reason, DLL were to go out of business or the facility gets ratty, what happens? Ms. Wong-Gilmore advised that there is no intent to do this. It is made of cyclone fencing and it should withstand weather. It will be similar to what schools use. Ms. Lowart stated there is a provision in the agreement for it to be removed if it doesn't work out. Cm. Houston advised that after a few years, cyclone type fences that are constantly being hit on with balls start to show their age. It is a slow process, however, so they will see it coming. Ms. Wong-Gilmore stated they want it to be safe for the children to use. If there are holes, or things sticking out, then it's time for them to fix it. They will be responsible. On motion of Cm. Houston, seconded by Cm. Burton, and by unanimous vote, the Council approved the request to build batting cages, and the request for exclusive use of the batting cages and authorized the Mayor to execute the agreement. * * * * PUBLIC HEARING - ADOPTING COMPLIANCE REGULATIONS CABLE TELEVISION AND CONSUMER PROTECTION ACT OF 1992 (1050-20) Mayor Snyder opened the pUblic hearing. Assistant city Manager Rankin stated this ordinance was introduced at the February 14th council meeting. This ordinance would adopt detailed FCC regulations, including customer service standards by reference. The Cable Television Consumer Protection and Competition Act of 1992 was enacted by Congress and allows cable systems not SUbject to effective competition to be regulated by franchising authorities such as cities. Rates for premium channels and pay-per- view channels are not regulated, but rates for all other cable programming are subject to regulation by the FCC. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 51 Regular Meeting February 28, 1994 e e Mr. Rankin advised that there will be a cost for review of the cable operator's rate application which depends on the scope of the rate application and is therefore unknown at this time. The cost will be split between the Cities of DUblin, Livermore, Pleasanton and San Ramon. Cm. Burton laughingly asked if rates will go up as a result of our trying to lower them. No testimony was given by any member of the public relative to this issue. Mayor snyder closed the public hearing. On motion of Cm. Moffatt, seconded by em. Burton, and by unanimous vote, the council waived the reading and adopted ORDINANCE NO. 3 - 94 AMENDING DUBLIN MUNICIPAL CODE CHAPTER 3.20 (CABLE TELEVISION FRANCHISE) TO PROVIDE FOR THE REGULATION OF BASIC SERVICE TIER RATES AND RELATED EQUIPMENT, INSTALLATIONS AND SERVICE CHARGES AND CUSTOMER SERVICE STANDARDS OF ANY CABLE TELEVISION SYSTEM OPERATING IN THE CITY OF DUBLIN and directed Staff to notify viacom Cablevision of the city's adoption of these regUlations. * * * * PUBLIC HEARING ORDINANCE INCREASING CITY COUNCIL SALARIES (700-20) Mayor Snyder opened the public hearing. city Clerk Kay Keck presented the Staff Report and advised that in accordance with state Law, and the city's Municipal Code, the council may consider increasing City council salaries by 5% per calendar year. A 5% adjustment for calendar year 1994 would increase Council salaries by $20 per month from $402 to $422 per month. The Mayor receives an additional $100 per month. This increase would not become effective, however, until after the November 1994 election. Ms. Keck advised that the last adjustment to Council salaries was approved in May, 1991, and became effective following the November 1992 election. There were no council salary increases approved for calendar years 1992 or 1993. Cm. Moffatt asked if the 5% would apply to the Mayor'S stipend. Ms. Keck responded that the 5% would apply to the Council's salary and whatever this figure is, the $100 is in addition to that amount. The $100 is established by Ordinance and would not increase by 5%. Cm. Moffatt asked if it would be appropriate to put in a motion to raise the Mayor'S salary. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 52 Regular Meeting February 28, 1994 e e staff responded that would be a separate issue and not appropriate at this time. No testimony was given by any member of the public on this issue. Mayor Snyder closed the pUblic hearing. Cm. Houston stated he felt this was not something that should be considered at this time, nor was investigating raising the Mayor's salary appropriate at this time. Cm. Moffatt pointed out what they are talking about is actually a 1.66% raise, or 5% over the last 3 years. By keeping salaries or the stipend of the city Council at a low rate, when you consider that most everyone puts in about a 40 hour week, this is less than $2 per hour. Another point was that with this low stipend, with the upcoming election and presuming the cost of election for a candidate to be between $5,000 and $10,000, you would have to work 2 to 3 years just to get this money back. He stated he had read in the newspaper that this is already a done deal, but he just wanted to make his comments. Mayor Snyder stated this obviously could be used for political expediency this year. He was personally in favor of the Council addressing this every 2 years as is allowed. He was not thinking of those currently on the Council, as the city must go through an election for this to become effective. He felt the amount the Council is paid is a very minor amount considering the hours required. He was in favor of this while he recognized that there wasn't much chance of that happening. He would defend his position in any political situation relative to that. Cm. Burton stated he agreed that there is no question that this jOb doesn't pay for itself. Their salary could be doubled and it still wouldn't pay. That, however, is not why they are serving. It is unfortunate that some people who can't afford the time can't serve. On motion of Cm. Houston, seconded by Cm. Burton, and by majority vote, the Council agreed to take no action and to keep salaries where they are for the Council. Cm. Moffatt and Mayor Snyder voted against this motion. * * * * ACCEPTANCE OF GIFT TO CITY (150-70) Chief of Police Rose advised that the Dublin-San Ramon Lions Club has donated 3 mountain bikes to the city to be used for law enforcement and community service in the city of Dublin. em. Moffatt announced that since he is on the Board of the Dublin-San Ramon Lions Club, he would not participate in the discussion and/or vote on this issue. Cm. Burton stated as a member of the Rotary, he was really impressed, and he gave them credit for, coming up with this excellent idea. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 53 Regular Meeting February 28, 1994 e e Cm. Houston stated this is also something important with the new concept of law enforcement, so it is really on the cutting edge. Mayor Snyder stated he was particularly pleased with this action. It has been a long time in coming. Lions Clubs in general are under a terrific amount of pressure worldwide to raise funds of $135 million for the "Sight First" project. Their action shows, however, that your first allegiance is to your community. You're raising the money locally, and it really should come back into the community. He gave a lot of the credit to Bob Trimble, for hanging in there. Danny RaYmond, President this year of the Lions Club was present in the audience. Bob Trimble stated he always brings Lions Club applications with him if Cm. Burton were interested. The Lions are so involved with helping the blind and handicapped, he was trying to think of how this relates to police services. Part of their motto is, "our nation's safety", and they are very concerned about this. They are also concerned about the community and in helping our Police Department. It's fun to see the officers around town on bicycles. He is also talking with Chief Rose and Sgt. Chavarria to see if they can get the bikes on patrol at the Lions Club st. Patrick's Day parade. They've assured him that this will happen. Cm. Houston asked how they decided on mountain bikes. This was very innovative. Mr. Trimble stated they have quite a few community leaders in their club and they asked people to come forward with the needs out in the community. One person associated with the Police Department told them they had Police Patrol out on borrowed and battered bicycles taken out of lost and found. Credit should also be given to Dublin Cyclery because they basically gave them the bikes at cost. On motion of Cm. Burton, seconded by Cm. Houston, and by unanimous vote (Cm. Moffatt abstained), the Council accepted the gift and directed Staff to prepare a formal acknowledgment to the donors. Chief Rose stated he wanted to thank each and every member of the Lions .Club for doing this. They will definitely put the bikes to good use. He also thanked Danny Raymond and Bob Trimble for their help with this project which benefits the entire community and also for being present tonight. * * * * ACCEPTANCE OF GIFTS TO CITY (150-70) Recreation Director Lowart advised that two belt sanders valued at $185 have been donated by Mrs. Setsuko Nakazawa to the Senior Center Wood Shop program and a stainless steel serving cart valued at about $500 has been donated by the Women's Club of Dublin for use by groups utilizing the Shannon Community Center. *G*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CK - VOL 13 - 54 Reqular Meeting February 28, 1994 e e Cm. Burton expressed his pleasure that this excellent program is progressing with the seniors. Most all of the equipment used in the senior Center Wood Shop program and for crafts is donated and this is marvelous. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the council accepted the gifts and directed staff to prepare a formal acknowledgment to the donors. * * * * DESIGNATION OF ONE COUNCIL SEAT IN NOVEMBER 1994 ELECTION TO A 2-YEAR TERM (630-10) city Clerk Kay Keck presented the staff Report and explained that state Law provides that if an unequal staggering of council terms occurs as a result of a city directly electing its Mayor, the city council may, on a one-time only basis designate one of the Council offices appearing on the ballot to serve a 2-year term, or the council may declare that the person elected who receives the least number of votes shall serve a 2-year rather than 4-year Council term. This determination must be made any time prior to the first day for candidates to take out nomination papers which will be July 18, 1994. Ms. Keck explained that if the first option is selected, the 2-year office would have to be listed separately on the ballot and candidates would have to state whether they were running for the 2-year or the 4- year Council term. However, a simpler and more efficient way to handle this would be for the council to declare that the person elected who receives the least number of votes shall serve a 2-year term. This would establish an equal staggering of terms in subsequent elections and would mean that at every election in the future, there would be 2 Councilmembers and 1 Mayor elected. Ms. Keck stated a motion providing direction to staff would be appropriate. Mayor Snyder pointed out that we went through the very same thing in 1984 when we had our first election after incorporation. The staggered rotation was established at that time. Cm. Burton stated he favored the second option so that everyone would be running for the same office and then whoever came in third would get the 2-year term. On motion of em. Burton, seconded by em. Howard, and by unanimous vote, the Council determined that the person who receives the least number of votes of those elected to the council in November 1994 shall serve a 2-year term. * * * * *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 55 Regular Meeting February 28, 1994 e e UPDATE OF BART EXTENSION PROGRESS (1060-30) public Works Director Thompson gave an overview of the report prepared and indicated that the Dublin/Pleasanton BART extension has been progressing for several years. The design of the station parking lots are now nearing completion, with a goal to open service to Dublin by the end of 1995. The latest parking lot configuration calls for 2,641 parking spaces. The BART environmental document had estimated the need for 3,000 parking spaces at the East Dublin/Pleasanton station in the Year 2010 if there was a second DUblin/Pleasanton station and 3,500 spaces if the East station was a single end-of-the-line station. It appears that BART is utilizing the maximum land area available to them at this time for parking and is designing for the estimated parking needs for the Year 2000. Chuck Middlebrook indicated that it had been about a year since he was last here. It had been a fast year. A lot has happened with BART, particularly with the station contract. He has been working on the station and the parking lot projects. Bids will be opened in about 2 months. They are hoping to award contract by Fall. Twelve acres were purchased on the south side and Alameda County is providing 15 acres on the north side. The EIR shows parking spaces ranging from 2,500 to 3,500, depending on whether there is a west station. Cm. Houston asked if there are additional provisions for more land. Mr. Middlebrook responded that there isn't at this time. Marv Delander advised that there are some things that they can do. They have enough spaces to keep them going for the first 5 years. They have the ability to negotiate with the County to get more land that the County will get from the Federal Government. There is also the possibility of parking garages. They have a lot of options open to them. They do not plan to build something that doesn't meet needs. They don't want to build something that has a problem to begin with. Cm. Houston indicated that it appears that not everyone likes parking. Mr. Delander stated, yes he had heard about this. Cm. Burton asked if there would be any access from Scarlett court. Mr. Middlebrook stated there was none planned at this point. BART doesn't own any property there. It could happen in the future, however. Cm. Burton commented that in trying to read Director Sherman Lewis' dissertation, he got a little lost with regard to the 15 acres going to BART and then the County was going to get 35 acres. , *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 56 Regular Meeting February 28, 1994 e e Mr. Ambrose stated actually the County will be getting 47 acres; 12 will come to the city of Dublin for the Dublin Boulevard extension and some 15 will go to BART. This would leave the County with 20 acres. Mr. Middlebrook explained that there will be mid-day parking, long- term parking, parking for motorcycles, the handicapped, and a supervisors parking area where staff will report in, etc. They also will have "kiss & ride" drop off facilities, in addition to bus parking, drop off and pick up areas. They sent the drawings out tonight for printing and they hope to get the parking lot finished by the end of this fiscal year. Cm. Burton questioned how far past the station the track will go for the turnaround. Mr. Middlebrook stated it would be about 2,500 feet beyond the station or just past Tassajara Creek. Mr. Delander indicated that all the trains that come from the Valley will go to at least downtown Oakland for transferring. During rush hours, they will go wherever they are needed. Cm. Moffatt asked about the use of transit link passes. Mr. Delander advised that they are working on this with various operators. He felt it is almost a done deal. The Council thanked the BART representatives for their presentation. * * * * INITIATION OF STUDY FOR THE REALIGNMENT OF RIGHT-OF-WAY LINES FOR THE ROAD PARALLEL TO , SOUTH OF DUBLIN BOULEVARD BETWEEN GOLDEN GATE DRIVE , REGIONAL STREET (820-90) Public Works Director Thompson advised that the new ownership of the Orchard supply Hardware Shopping Center and the unisource building parcel are in the process of leasing several tenant spaces within the shopping center and have the need to allow for construction of loading docks at the rear of the center. Some of these loading docks would fall within the adopted right-of-way for the future parallel road extension for hook ramps off 1-680. Mr. Thompson advised that a request is being made to study a realignment away from the shopping center toward the warehouse. The owners of Orchard supply Shopping Center will have their consultant prepare the plan and description. Costs for Staff time would be incurred to process the study through the Planning Commission and City Council hearings. Cm. Moffatt felt this was a good idea and a way to show we are interested in working with owners of businesses here in Dublin. , *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ eM - VOL 13 - 57 Regular Meeting February 28, 1994 e e On motion of Cm. Moffatt, seconded by em. Howard, and by unanimous vote, the council adopted RESOLUTION NO. 23 - 94 INITIATING A RIGHT-OF-WAY LINE REALIGNMENT STUDY FOR THE PARALLEL ROAD SOUTH OF DUBLIN BOULEVARD (BETWEEN GOLDEN GATE DRIVE AND REGIONAL STREET) * * * * CONSIDERATION OF LEAGUE OF CALIFORNIA CITIES (LOCC) COMMITTEE ON LOCAL GOVERNMENT REFORM RECOMMENDATIONS (140-20) Assistant to the City Manager Texeira presented the staff Report and advised that the upcoming 1994 legislative session marks the fourth consecutive year that the state of California has faced substantial budget deficits. California's recent economic downturn, coupled with the preexisting fiscal conditions faced by the state have prompted the elected leadership of California, both at the local and state levels, to make serious inquiries into the governmental structure, its finances and the public services delivered. In an effort to address this program, the LOCC has developed a number of short and long-term financial reform measures. Ms. Texeira reviewed the lengthy report and summarized that Staff concurs that a major restructuring of all levels of government is necessary if the best interests of the public are to be served. The report contained a number of recommendations which will impact nearly every area of city government, ranging from issuing permits, regulating franchise fees and CEQA reform to revising the current taxing system, benefit assessment reform and consolidation of the justice system. Ms. Texeira pointed out that the report is a working document and is currently undergoing modifications. City staff will continue to monitor the progress and will continue to keep the city Council informed of changes. em. Moffatt stated this document is a recommendation of the Committee on Local Government Reform and it is subject to change as it is a working document. The East Bay Division has asked that everyone bring this document back to their City Councils and any recommended changes can be discussed. There really isn't any big rush to do this, but if there are areas that we feel are not addressed, we should comment. Cm. Burton commented that with regard to local government, he generally agreed with most of the attempts to clear up the issues. There were a couple of things he felt uncomfortable with, however. Paragraph 5.b. of the staff Report stated each level of government should have control over its own revenue raising authority. Local government bodies should have the authority to increase revenues without a vote of the people. He did not support this concept and felt this is out of the question. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 58 Regular Meeting February 28, 1994 e e Cm. Moffatt asked if he felt assessment district revenue increases to cover costs should be voted on. Cm. Houston referenced a proposal that Assemblyman Rainey is working on whereby things can go up with a cap of 2 or 2~%; otherwise it must be voted on by the people. This makes sense. Cm. Burton referenced Page 3 of the LOCC Recommendations Report related to modification of the super-majority vote requirement for General Obligation Bonds to either a majority vote or a reasonable vote threshold less than the current 2/3 requirement. He felt the 2/3 requirement serves well and will continue to serve well if we keep it. He discussed a notice he had received from the LARPD stating that unless they get a 50% protest against an assessment, it will go through. He resented the implication of what they are trying to do on this. We should be careful about giving in to a simple majority, but it could be less than the 2/3 possibly. Cm. Moffatt stated many folks feel this allows the minority to confirm the majority. Cm. Burton stated he sees the demographics changing. A lot of people don't make much of a contribution and don't own property. Cm. Houston suggested that the comments be put in writing and given to Cm. Moffatt. Mayor Snyder stated ABAG is developing a paper that will be done somewhere near March 17th. This will be available by April for cities to deal with. Cm. Burton stated he will feed him his thoughts and Cm. Moffatt can go and make a report to the East Bay Division of the League. Mr. Ambrose stated Page 4, 2.f., more restrictions on cities annexing land with only major retail areas, i.e., big box retailers, could be a problem for Dublin. This is a fairly general statement but it could have an impact. Cm. Burton indicated that the report also talks about ways of changing how taxes are distributed. * * * * OTHER BUSINESS Upcominq Meetinq Reminders (610-05) Mr. Ambrose reminded the council of upcoming meetings. The DRFA Board will meet at 6:30 p.m., on Tuesday, March 1st, just prior to the City'S Goals & Objectives meeting. A budget study session is scheduled for Wednesday evening, March 2nd at 7:30 p.m. On March 8th, the city & school district liaison committee will meet at 3:30 p.m. Cm.'s Houston and Howard serve on this liaison committee. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 59 Regular Keeting February 28, 1994 ~ . e Cm. Burton asked if those that were planning to attend the meeting on Reinventing Government on March 7th in Fremont were going to carpool. Mr. Ambrose stated they should meet at the civic Center at 2:45 p.m. * * * * New Brown Act Procedures (610-20) Cm. Moffatt advised that the new Brown Act goes into effect on April 1st. He asked if staff would be doing some kind of a report to the council on what this will mean for the city of Dublin. Mr. Ambrose stated a report will be presented at the March 14th city council meeting. * * * * Chamber of Commerce Bowlina Tournament (130-30) Cm. Burton invited everyone to a bowling tournament on Sunday, March 6th to watch the Chamber of Commerce bowling team. * * * * CLOSED SESSION At 9:15 p.m., the council recessed to a closed session. Although 3 items were noticed for discussion, Mayor Snyder announced that the first 2 were cancelled. These were: 1) Dublin vs. Pleasanton, Case No. V-007073-9; 2) Butler vs. city of DUblin, San Mateo County Case No. 385533. The council, therefore, only discussed Pending Litigation in accordance with Government Code Section 54956.9(a) Brown vs. city of Dublin. . * * * ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:35 p.m. . * * * Mayor ATTEST: city Clerk , * * * * *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 60 Regular Meeting February 28, 1994 e e ADJOURNED REGULAR MEETING - March 1. 1994 An adjourned regular meeting of the City Council of the City of Dublin was held on Tuesday, March 1, 1994, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:30 p.m., by Mayor Snyder. ROLL CALL PRESENT: Councilmembers Burton, Houston, Howard, Moffatt, and Mayor Snyder ABSENT: None * * * * PLEDGE OF ALLEGIANCE (610-20) The Mayor led the Council, Staff and those present in the pledge of allegiance to the flag. * * * * STATUS REPORT ON 1993 GOALS & OBJECTIVES (100 80) Mr. Ambrose, City Manager, stated the purpose of the meeting was to review the City's progress toward achieving those objectives adopted by the City Council in 1994 and to establish those objectives which the Council was desirous of pursuing in 1994. Mr. Ambrose indicated that the 1993 Goals & Objectives plan, as adopted, included a total of 86 objectives. Of those objectives, 48 objectives were assigned a high priority; 25 objectives were assigned a medium priority, and 13 objectives were assigned a low priority. In addition to those objectives, 13 additional objectives were assigned to Staff by the City Councilor were necessary due to circumstances beyond the City's control. Of the total adopted 1993 objectives, a total of 37 (43.0%) 1993 adopted objectives were completed. Of the 48 1993 objectives which were designated "high" priority, 25 (52.0%) have been completed. There was only 1 "high" priority objective for which no action was taken due to insufficient Staff time. This objective was the self-evaluation by the American Disabilities Act. There were also 5 "high" priority objectives which are pending. This includes 1) carry out Eastern Dublin Implementation Program; 2) resolve Eastern Sphere of Influence with Livermore; 3) continue follow-up of enforcement of non-conforming signs; 4) adopt 1993 Edition of National Electrical Code; and 5) prepare a report on potential means of implementing commercial/institutional recycling program. During 1993, the following factors significantly impacted Staff's ability to make further prog,ress on the 1993 objectives: 1) a permanent #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM - VOL 13 -_61 March 1, 1994 Adjourned Regular Meeting . . reduction in administrative, finance, and planning staff; 2) litigation which required significant staff time to support the City Attorney's Office; 3) significant Staff time from all departments was required to develop options for addressing the anticipated 1993-94 Budget shortfall; 4) the significant amount of time spent monitoring other planning efforts of adjacent communities and regional agencies in order to protect the interest of Dublin; and 5) the addition of 13 major assignments added after the 1993 Goals & Objectives program was adopted. 11 of these additional objectives have been completed in 1993. Mr. Ambrose indicated the East Dublin Implementation Program can not be carried out at this time due to the lawsuit. Developers did not wish to risk any more funds until they can see a finished product. Lots of infrastructure will need to be developed in Eastern Dublin before developing can start. Cm. Burton asked why the City had to front the costs for the infrastructure. Mr. Ambrose explained the City does not have to front the costs for the infrastructure, but in order for development to occur, it is necessary to know how much that development must pay for the infrastructure. Cm. Burton felt the landowners should realize the amount the City was paying for the lawsuit. Mr. Ambrose pointed out in fairness to the developers, the Plan could change due to the lawsuit. The City will have to coordinate the Plan with all the other agencies such as the school district and Dublin San Ramon Services District. DSRSD's policy requires the City to have to pay up front. As to resolving Eastern Sphere of Influence with Livermore, Mayor Snyder indicated LAFCO is required on a regular basis to go through the County and ask if any city wanted to update its Sphere of Influence. Mr. Ambrose stated the City of Dublin applied to LAFCO for their sphere of influence in 1983. Mayor Snyder indicated the City of Livermore had an older sphere of influence and had asked for a review. LAFCO has stated it is a non- issue until someone comes up with a General Plan Amendment. He felt it was not necessary to carry this as a high priority issue. In regard to the continuing follow-up on enforcement of non-conforming signs, Mr. Ambrose stated there were five non-conforming signs. Staff was following a "hands off" policy on the old signs until the revised sign ordinance was finished. Staff was enforcing the current ordinance in regard to new signs. Because of the pending court case on issues of recycling, the City has not proceeded with a report on the means of implementing a commerical/ institutional recycling program. The City is waiting for a resolution #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM - VOL 13 -.62 Adjourned Regular Meeting March 1, 1994 e e in the courts before moving ahead. A new garbage franchise agreement is due in 1996. Cm. Burton asked about the change in legislation in regard to the 25% reduction of garbage to the landfill by 1995. Mr. Ambrose responded that the new bill reduces the penalty to cities if the cities can prove some effort has been made in reducing the amount of garbage going to the landfill. Mr. Ambrose stated the local economy was picking up, but people want a fast track now. There are a lot of renovation and redo projects in Dublin which were not easy to process. Cm. Burton felt the City was spending a lot of time putting out brush fires. Did the City have to participate in all these organizations? Mr. Ambrose indicated it depended on the arena. CMA was trying to control land use due to the impact of development on transportation. Cm. Burton asked if the City was making a difference by monitoring the different agencies. Mayor Snyder responded that Dublin was part of area 4 in the CMA and Dublin was part of the majority. Mr. Ambrose explained that the Council needed to understand the dynamics of the County. Key appointments to different agencies could help or hurt the City. There is a majority of 8 to 6 on the Alameda County Mayors' Conference with the slow growth people having the majority at the moment. Dublin may never see annexation in East Dublin if that group controls LAFCO. Despite the City of Dublin's small Staff, Dublin was able to obtain a lot of TDA funds due to the hard work of our Public Works Director. The City received $3 million for Dublin Boulevard (Donlon Way to Sierra ct). Dublin has been getting its fair share of the dollars available. He felt if the City of Dublin chose not to participate anymore, in the long run it could hurt Dublin. * * * * CAPITAL PROJECTS The Fiscal Year 1993-94 Capital Improvement Program included funding for 13 Capital Projects/items. Since the beginning of this fiscal year, 9 projects have been completed or will be completed this fiscal year and 4 projects are behind schedule. Those four projects are the Heritage Center Renovation, Dublin Boulevard Improvement (Donlon Way to Village Parkway), Dougherty Road Improvements (South of SPRR), and Bike Path Projects. The Heritage Center Renovation was behind schedule due to the delay in acquisition of the property by the City. The Dublin Boulevard Improvement had been dropped off the MTC list when it was sent to the federal government. Staff is trying to correct that error. Dougherty Road Improvements was just ~inishing up the design process. The Bike #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM - VOL 13 -_63 Adjourned Regu1ar Meeting March 1, 1994 e e Path Project was delayed due to slides in the Zone 7 channel which need to be fixed. Cm. Burton asked where the bike path projects were located. Mr. Ambrose responded from Bernal Road to the County line along the Zone 7 canal. It was part of the Iron' Horse Trail. Cm. Burton asked if it included north of Dougherty Road. Mr. Ambrose responded no, that was Alamo Creek and it was not the same project. There were no comments or questions from the public. * * * * 1994 GOALS & OBJECTIVES Mr. Ambrose indicated that the City Manager's Office in conjunction with the City's Operating Departments has prepared a preliminary list of Goals & Objectives for 1994. A total of 69 objectives have been identified for the upcoming year. This includes 29 new objectives for 1994. The remaining objectives have been carried over from the previous year or are recommended for deletion. The proposed 1994 Objectives are identified in priority order as viewed by Staff. The Parks & Recreation Commission has also prioritized the Recreation objectives. Cm. Houston indicated he had rated the development of short and long range data processing plan for all City Departments as high because he felt having proper data processing equipment was important for the work flow. Mr. Ambrose explained that the mini computer was about 8 years old. He agreed that it was important for the City to develop a short and long range data processing plan for all City Departments. This would ensure when the computer broke down, the City would not be faced with an immediate crisis. For public safety, the City also needed a good computerized mapping system. Cm. Houston stated eight years was two life times for a computer. Andor Koval, Davona Drive, asked what was meant by a brown bag training program. Mr. Ambrose explained the brown bag training had been developed as an in-house training program given by the Department Heads for all employees. This gave all employees an overview of what was happening in each department. In the Community Development Departments, it was necessary to develop interchangeable skills so if only one staff person (i.e. Public Works secretary) was available to help a customer who wanted a building permit, that Staff person would be able to help the I #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM - VOL 13 -_64 March 1, 1994 Adjourned Regular Meeting e e customer and not tell them they would have to wait until the Building Department Secretary returned. Mayor Snyder felt the report to the Council on development of a strategic Plan for the City was important. He wanted Staff to get to it as soon as they can. Mr. Ambrose explained that growth issues and trying to balance the City Budget were taking up a lot of Staff time. Development of a Strategic Plan for the City would not be able to be undertaken until the City was able to get more Staff. Cm. Burton felt creating the City image was important. Dublin was losing the commercial image it has had for years. what does Dublin want to be in the Valley? He felt brainstorming was necessary to develop the strategic Plan. He wanted the City to send a challenge to the Chamber to see what they could come up with. It was important to figure ways of creating a Strategic Plan without spending a lot of time on it. Cm. Moffatt felt it could be put on a back burner. Mr. Ambrose acknowledged the strategic Plan was important, but given the resources available, trying to make economic development happen would be given priority. Cm. Moffatt wanted to restore the City Newsletter. He felt it was a means of basic communication to the community. He asked if the newsletter could be farmed out. Mr. Ambrose asked from where the information would come. It took 60 hours in the production of the City Newsletter. em. Houston felt the City Newsletter was worthy of adding to the list for consideration during Budget deliberations. On a vote of DB 2, GH 2, BH 1, PM 3, PS 1, the City Newsletter was added to the 1994 Goals & Objectives as a medium priority. Cm. Houston had discovered that Bo Barker was the computer guru for the City of Dublin and wondered how much time he spent on computers. He felt an analysis of hiring contract computer service vs. in-house staff would be appropriate. Mr. Ambrose indicated that before Bo Barker was on Staff, the City had a contract with a contract computer service which was very expensive and the response time was not quick enough. Often times it would be a minor technical problem, but the downtime could be up to four hours or more. Mr. Barker stated he spent 15% of his time on computers. Mr. Ambrose indicated that the City has a contract for computer service when Mr. Barker is unable to fix the problem. This contract costs the City $95/hour. Having a Staff person in-house is more cost effective and reduces down time. #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM - VOL 13 -_65 March 1, 1994 Adjourned Regular Meeting e e Cm. Houston concurred that nothing needed to be done at this time. If Mr. Barker started having to spend 50% or more of his time on computers, then the City might want to examine other alternatives. Cm. Houston felt since the City Manager had mentioned that a lot of his time was taken up in dealing with economic development for the City, perhaps hiring an Economic Development Director to assist the City Manager implement the recommendations of the Business Task Force and the City Council would be helpful. Mr. Ambrose indicated that an Economic Development Director would not be able to supervise fire, police, and public works departments to make sure all the necessary departments were working together to get the task done. It would not be appropriate for one department head to tell another department head how to do his job. It was the task of the City Manager to oversee all department heads. Cm. Moffatt suggested that an Economic Development Director could make contacts for the City Manager. Mr. Ambrose agreed that the Economic Development Director could do the preparation work and get everyone to the table, but the City Manager would still be the person to make the decisions. Cm. Moffatt felt the Economic Development Manager could be a public relations individual. Cm. Houston suggested the hiring of an Economic Development Director be looked at during the budget process. Mayor Snyder agreed the hiring of such an individual needed to be out in front of the Council since the City Staff was already down four Staff people. Perhaps a multifaceted person could be hired who would work on the Strategic Plan, as well as economic development within the community. Cm. Burton felt such a person would save the City Manager some time. Mr. Ambrose indicated such a person could make the preliminary contacts and get things moving, but the City Manager would be the appropriate person to do the trouble shooting. On a rating of DB 2, GH 3, BH 2, PM 2 and PS 2, hiring an Economic Development Director to assist the City Manager to implement recommendations of the Business Task Force and the City Council was added to the 1994 Goals & Objectives with a medium Council priority. Under improve follow-up on Accounts Receivable, Mr. Ambrose indicated this included small claims. Mr. Rankin indicated that taking outstanding receivables to small claims court was not profitable for the City. #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM - VOL 13 -_66 March 1, 1994 Adjourned Regular Meeting e e Cm. Burton asked what "accounts receivables" meant. Mr. Ambrose responded that much of accounts receivable was from the developers deposits. Mr. Rankin indicated it also included public damage, DUI, and jail bookings. Mr. Ambrose stated many do not voluntarily pay what they owe. Cm. Moffatt asked what percentage the City collects. Mr. Rankin indicated he did not have the historical data but could check for the Council. Mr. Ambrose stated the City did have a collection agency. But Mr. Rankin indicated when it is turned over to the collection agency, the City has to write it off and it becomes the collection agency's debt. Under updating the purchasing Ordinance to incorporate policy on purchase of recycled products, Mr. Rankin advised that a model ordinance had been developed, but it had not been put into the existing ordinance. Mr. Ambrose indicated recycled goods actually cost more. Cm. Houston asked Cm. Moffatt which ordinances he wanted to update. Cm. Moffatt indicated he placed this on the goals and objectives as a nudge. Mr. Ambrose advised that there was a one year lag in the codification. There had been only a few ordinances adopted in 1993. He also indicated that not all the ordinances such as the zoning and traffic code ordinances were included in the Municipal Code. Mr. Tong stated there were 130 pages in the zoning ordinance and it would need to be reviewed. Mr. Ambrose advised that all the ordinances were not required by law to be in the Municipal Code. Cm. Moffatt felt it was important to maintain up-to-date records, but he agreed to remove updating ordinances from the goals and objectives. Mr. Ambrose responded that all the records were up-to-date, but that not all the ordinances were in the Municipal Code. If anyone wanted to receive a copy of any of the Dublin City Ordinances, copies could be obtained through the City Clerk. Cm. Houston wanted to add studying revenue enhancement vehicles for portfolio investments to the 1994 Goals & Objectives. He indicated that developers pay land owners to hold options for a period of time. Water I #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM - VOL 13 -_67 Adjourned Regular Meeting March 1, 1994 e e Districts use this type of vehicle to increase their yield. He felt it was safe and would allow the City to retain ownership of the City's portfolio. It could make between $30,000 to $40,000 for the City. Liberty Capital Market was one such vendor, but there were many that could be contacted. Cm. Burton stated it was really only buying and selling of paper. Cm. Houston indicated there was a market for cash so it was better than having land. Cm. Burton related a story about a Norwegian fisherman who sold sardines for $10/case on the New York market. The next person sold the sardines for $12/case and so on. One person tried eating the sardines, but by the time he had bought them, they were not eatable. He complained and was told the sardines were just for buying and selling and they were not for eating. Cm. Burton felt the City might look into the opportunity, but only if it would be a safe way to use the City's money. Cm. Houston agreed that safety was the key. Mayor Snyder indicated the City of San Jose had looked good on some investments one year, but by the next year, they had lost $60 million. Cm. Moffatt stated such an idea made him nervous. Mr. Ambrose agreed to look into the possibilities and bring back to the Council. Mayor Snyder stated risk things were not City business. He felt water districts were different and he was not interested in spending Staff time in such a venture. Cm. Houston felt it was a way to make money for the City to be able to help pay for things for the City. On a rating of DB 2, GH 3, BH 1, PM 0, PS 0, studying revenue enhancement vehicles for portfolio investments was added to the 1994 Goals & Objectives as a low Council priority. Mr. Ambrose indicated he did not understand what Cm. Houston meant when he requested freezing all assessments and fees. He advised that unless the Staff brought any proposal of fee increase to the Council, fees could not be increased. Cm. Houston agreed to remove freezing all fees from his request. Cm. Moffatt asked how Cm. Houston proposed to pay for increases in costs for assessments. Would it be from the General Fund? Cm. Houston responded yes, if there were increases in costs for assessments, the increase should be paid from the General Fund. His goal was to freeze all assessments. #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM - VOL 13 --68 March 1, 1994 Adjourned Regular Meeting e e Cm. Moffatt asked if Cm. Houston also proposed turning off street lights instead of increasing assessments. Mayor Snyder felt the point was being missed in how assessments were done. The service should be provided until someone doesn't want the service anymore. Cm. Burton indicated government was making assessments without asking for the public's approval. Cm. Moffatt stated that before any assessment could be made, a public hearing had to be held. Every public hearing allowed public input. Mayor Snyder indicated there were hard costs to assessment districts. Cm. Burton believed the public should be allowed to vote on any assessments that were placed on their property. He stated that he believed in user fees. Mr. Ambrose advised that there were only three assessment districts in Dublin, one was citywide while the other two assessment districts were created at the request of the developers. These developers asked the City to create the landscaping and street lighting assessment districts in lieu of having homeowners associations. Cm. Houston stated his goal was no new assessments for residents. With a rating of DB 2, GH 3, BH 0, PM 0, PS 0, freezing all assessments was not added to the 1994 Goals & Objectives. Andor Koval, Davona Drive, asked how the assessment districts affected him. Mr. Ambrose indicated that only the citywide street lighting district affected Mr. Koval and, in fact, this assessment district had been created before the City was incorporated. The fees today are less than before the City incorporated. Under holding quarterly informal town hall meetings, Cm. Burton felt quarterly meetings were too often and the council should change the goal to semi annual meetings. Cm. Moffatt felt communication was important. If the demand was there, then the Council should do it. Cm. Burton indicated Cm. Moffatt had held breakfast meetings when he was Mayor. Mr. Ambrose also stated that the council had participated in the call in program on Channel 30. By consensus, the Council agreed to change the informal town hall meetings to semi annual meetings. #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM - VOL 13 --69 March 1, 1994 Adjourned Regular Meeting e e Cm. Houston requested the Staff investigate the possibility of increasing Library hours through the City's contract with Alameda County. He realized that $160,000 was not going to buy what it had before, but he wanted Staff to investigate how much "x" dollars would buy "x" number of hours. What would be incremental costs to increase services? Mr. Ambrose stated the preliminary indication was that the $165,000 the City pays for additional hours will buy less hours in the upcoming fiscal year. Mayor Snyder stated library services was this time library services were provided City would be throwing water against the services. It was the wrong thing to do. County should be the ones to address the a County problem because at by the County. He felt the wind to pay more for less He felt all the people in the problem. Cm. Burton felt library, police and fire were what the people wanted the most. Mr. Ambrose indicated the Council could continue the discussion on March 2 at the Budget study Session. The City of Pleasanton was pushing hard for some changes. Pleasanton felt they were subsidizing the rest of the County with the additional hours they funded for the Pleasanton branch. Cm. Houston agreed to continue the discussion of additional funding for the library until the March 2nd Budget study Session. Cm. Houston requested that zoning policies be modified to encourage Senior Housing. He felt senior housing should be near shopping or the retail area, as seniors are not as mobile. He asked if City zoning policies discouraged such development. He wanted to see multi-zoning with housing and retail mixing. He felt it was a concern of some people. Mr. Ambrose indicated this could be addressed under preparing a Inclusionary Zoning Ordinance and Other Housing Element Implementation Programs, which had a high council priority. Although Council rated developing more effective handouts and brochures medium, while Staff rated it low, Mr. Ambrose indicated that the City did have user friendly handouts for the public. Of the 7 or 8 handouts, there were only 2 or 3 left to be revised. Cm. Houston asked when the sign ordinance revisions would be going to the Planning Commission. Mr. Tong responded that the Planning Commission would be reviewing the sign ordinance revisions this month and should be done by April. The sign ordinance would probably be brought to the City Council in May. Mr. Ambrose advised the Council that one shopping center owner may be approaching the Council earlier. #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM - VOL 13 --70 March 1, 1994 Adjourned Regular Meeting e e Cm. Burton was glad to see the Council support the recommendations of the Heritage Task Force in implementing the operation of the Heritage Center as a high priority. Cm. Burton understood it was illegal to set off fireworks on a public street. He wanted a site established where citizens could legally fire off safe & sane fireworks. The booth vendors could be charged a fee between $100 - $150 for clean-up. Chief Diekman confirmed the Fire Authority would confiscate any illegal fireworks or any safe and sane fireworks they found people using in an improper way. Cm. Burton realized Lt. Col. Nelson was offering the use of Camp Parks for fireworks that were set off by professionals and not for use by the general public. Mr. Ambrose indicated there was a problem of finding a proper location. There was also the problem of how to control the number of people using the location. Livermore stopped allowing people to set off fireworks at Gardella Greens because the same people who were setting off the fireworks had turned around and were suing the City. Ms. Lowart advised that fireworks could not be set off in the public parks. Mr. Ambrose indicated Staff could look into possible locations and bring back to the Council. Cm. Burton agreed to have Staff look into the matter rather than place on the goals and objectives. Mr. Koval asked what the procedure to collect state mandated fees for release of repossessed vehicles meant. Chief Rose responded that the state had mandated through an assembly bill that there would be a fee charged to people repossessing vehicles. This meant anyone repossessing a vehicle within the City limits would have to report to the Police Department and pay a $15 fee. The fee went to the City. Mayor Snyder stated this bill was passed so the police would be aware of what was happening within the community so if a person called up and reported their vehicle gone, the police would know if it had been repossessed rather than stolen. Cm. Houston asked Police Chief Rose to comment on the goal of transferring responsibility of processing recovered evidence from sworn personnel to non-sworn personnel and increasing patrol to address specific crime trends through the implementation of a part-time bicycle unit. Chief Rose advised that processing recovered evidence including logging, storing and purging was being done by sworn personnel. By transferring #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM - VOL 13 --71 March 1, 1994 Adjourned Regular Meeting e e this responsibility to a non-sworn person such as a Sheriff's Technician, that would free up an officer to return to patrol. Cm. Houston asked about the cost. Chief Rose responded that it would cost less to have a Sheriff's Technician process the evidence. The plan was to computerize the information and be able to purge when needed. Cm. Burton indicated he had participated in the ride along program and had spent two hours booking a juvenile. He felt that was a lot of time spent for just one booking. Chief Rose confirmed that once the initial booking process was begun, the Sheriff's Technician could intervene and free up the officer to return to the street. Chief Rose indicated increased staffing would allow the implementation of a part-time bicycle unit. This would allow the bike patrol to target areas where trends were developing and move staff into the area. There would be flexible hours and the patrol would allow for high visibility within the community. He wanted to thank the Dublin San Ramon Lions Club for providing three mountain bikes for this bike patrol. Mr. Koval asked if there was a way to work with kids that were training in junior college to enter the pOlice field to participate in working within the community with the pOlice. Chief Rose stated Alameda County had a cadet program, but it was not working well. There was also a reserve program which was working. The participant had to be over 21 and go through training before being allowed to ride on patrol. Reserves would not be allowed to participate in the bike patrol due to the liability factor. Cm. Burton indicated he had included more police officers on the beat under Additional Goals to reaffirm getting more people on the beat. He felt that #2 and #3 under Police Goals would solve the problem. Cm. Burton questioned the need to implement a program to increase dog licensing. Mr. Ambrose responded that it was a health and safety issue. Mayor Snyder expressed the concern that the Council talked about dog licensing, but nothing had ever been done. He felt the issue should be addressed or dropped. Mr. Rankin stated the current animal control ordinance veterinarians to notify the City of any vaccinations. Dublin does not have the mechanics to follow up on the provided by the veterinarians. required the The City of information Mr. Ambrose indicated the County was planning to spay or neuter any animal that came through the new shelter. That would mean a longer stay #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM - VOL 13 --72 March 1, 1994 Adjourned Regular Meeting e - and the cities would be charged more. The three cities will have 97 1/2% control of the shelter, as well as 97 1/2 % of the cost for the shelter. It would be important to establish ground rules with the County in regard to the new shelter. In regard to disaster preparedness, Mr. Ambrose stated there can never be enough preparedness, if there is a disaster. Because the current garbage franchise agreement was due to expire in March 1996, a report on the options and process to negotiate a new garbage franchise agreement which includes residential and commercial recycling was going to be necessary. Mr. Ambrose stated the need for consultants to see what was available in regard to waste management. Mayor Snyder anticipated big changes. Mr. Rankin expressed the need to be at least one year ahead of when the contract expired. There would need to be time to purchase trucks. Mayor Snyder suggested Staff look for grant funds to cover cost of Staff time in preparation of the new garbage franchise agreement. Cm. Houston asked about past community volunteer projects. Public Works Director Thompson responded that over a four year period, there had been 17 volunteer projects. 80% were done by youth groups, mostly through the eagle scout program. There had been one senior project. Occasionally, a neighborhood group would become involved in a specific project involving their neighborhood. Mr. Ambrose indicated Steve Loweree, the Maintenance Supervisor, had a list of community volunteer projects. Ms. Lowart stated Bonnie Leonard, Seniors Coordinator, was the official spokesperson for the "Human Race" which allowed her to speak to different corporations as to the needs of seniors. em. Moffatt requested that his ranking on working with Tri-Valley Council to develop a Subregional Transportation Plan be changed to 3. He felt under the new leadership, the Tri-Valley Council should get moving. Mr. Thompson indicated there was a need to report to the City council on the Traffic Impact Fee. If a new business comes into the downtown, it could increase the traffic so traffic flow studies would need to be done to see if widening the streets was necessary. Mr. Koval asked what the cities of Pleasanton and Livermore did. Mr. Thompson responded that the cost was $50,000 in Livermore whereas the City of Dublin charged $5,000. The philosophy was to shift the burden onto the people creating the traffic problems. #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM - VOL 13 --73 March 1, 1994 Adjourned Regular Meeting e e Cm. Houston felt it would be valuable to the City to upgrade the computer system. Mayor Snyder asked Bo Barker, Management Assistant, to comment on the IBM System 36. Mr. Barker indicated the software was not always able to do what was needed to be done. The system had plenty of capacity, but Staff was intending to examine the issue of a new system vs. the old system. Mr. Ambrose explained that during budget preparation, the system was maxed out in its availability to provide printers to the necessary department heads. Mr. Barker responded he was looking into the possibilities of enhancing the system. By consensus of the Council, the 1994 Goals & Objectives were adopted as attached. * * * * ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:45 p.m. * * * * Minutes prepared by Sandie Hart. Mayor ATTEST: City Clerk #%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#% CM - VOL 13 --74 March 1, 1994 Adjourned Regular Meeting e e ::::::::::::::: .............:.:u::u:::.::.........::::.:{#~~:P:lf.l)~tt.l.{\?..............:. ::::::::::::::.:" ... .... ..<::::::AOOPTED::GOAtS:::::a:::::O:BJECT.:tVES' ........... .':... .......:..::<:::.......:::::/:#I~E.g~~1a:~~~=~:::.:(.i:::.:::::> ...u' .::.:..........:............ COUNCIL PRIORITY PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL GENERAL GOVERNMENT - ADMINISTRATIVE High 1. (94) Support Business Task Force in development of report on developing an Economic Development Program & implement recommendations High 2. (93) Pursue the development of a major commercial center in Eastern Dublin High 3. (94) Complete Brown Bag Training Program for Development Services Staff Medium 4. (93) Undertake American Disabilities Act Self Evaluation Medium 5. (94) Develop short & long range data processing plan for all City Departments Medium 6. (93) Implement new Federal CATV regulations Medium 7. (93) Evaluate self-insured dental program Medium 8. (90) Report to Council on development of a Strategic Plan for the City Medium 9. (94) Restore City Newsletter Medium 10. (94) Economic Development Director to assist City Manager to implement recommendations of Business Task Force & City Council Low 11. (91 ) Complete Employee Handbook e March 1, 1994 City Council Minutes Adopted Goals & Objectives Page 76 COUNCIL PRIORITY GENERAL GOVERNMENT - FINANCE High 1. High 2. Medium 3. Medium 4. Low 5. e PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL (94) Develop new Five Year Capital Improvement program (94) Improve follow-up on Accounts Receivable (94) Revise Accounting Procedures to reflect revisions to organizational structure (91) Update Purchasing Ordinance (incorporates policy on purchase of recycled products) (94) Study revenue enhancement vehicles for portfolio investments; Paul Rankin meet with vendor for seminar GENERAL GOVERNMENT - INTERGOVERNMENTAL RELATIONS High 1 . (94) Aggressively monitor activities of other regional/local agencies which directly impact the City High 2. (94) Meet jointly with representatives from other agencies GENERAL GOVERNMENT - PUBLIC RELATIONS Medium 1. (93) Hold semi-annual informal town hall meetings e March 1, 1994 City Council Minutes Adopted Goals & Objectives Page 77 COUNCIL PRIORITY e PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL GENERAL GOVERNMENT - CONTRACT ADMINISTRATION High High COMMUNITY DEVELOPMENT - PLANNING High High High High Medium Medium Medium Medium Medium 1. 2. (94) Performance Contract Review for Library Services (Alameda County Library) (94) Performance Contract Review for Building & Safety (Taugher & Associates) 1. (93) Revise Sign Ordinance (93) Zoning Ordinance Amendment RE: Outdoor Sales 2. 3. (93) Carry out Eastern Dublin Implementation program 4. (90) prepare Inclusionary Zoning Ordinance & other Housing Element Implementation Programs 5. (85) Comprehensive Zoning Ordinance Revision 6. (91) Conduct land use study for Southern Portion of Camp Parks 7. (93) Establish site specific land use data base 8. (87) Resolve Eastern Sphere of Influence with Livermore 9. (89) Develop more effective handouts & brochures e March 1, 1994 City Council Minutes Adopted Goals & Objectives Page 78 COUNCIL PRIORITY e PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL COMMUNITY DEVELOPMENT - BUILDING & SAFETY Medium Medium Medium COMMUNITY DEVELOPMENT - ENGINEERING High Medium CULTURE & LEISURE - RECREATION High High High High 1 . 2. 3. (88) Complete follow-up enforcement of non- conforming signs (94) Provide two homeowner education program seminars (94) Develop process for recovery of property from earthquake damaged buildings 1 . (94) Inspect 75% of industrial sites as required under the National Pollution Discharge Elimination Permit by June 30, 1994 2. (92) Update City'S Subdivision Ordinance 1 . (92) prepare a report from the Heritage Task Force with recommendations on the best way to operate programs at the Heritage Center 2. (93) Renovate Heritage Center 3. (90) Complete Parks & Recreation Master Plan 4. (94) Secure outside funding & implement Recreation Department Fee Assistance Program e March 1, 1994 City Council Minutes Adopted Goals & Objectives Page 79 COUNCIL PRIORITY High High High Medium Medium Medium Medium Low e PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL 5. (94) Update the Agreement between the City & the School District regarding use of facilities 6. (94) Coordinate construction of scorebooths & batting cages by Dublin Little League at the Dublin Sports Grounds 7. (94) Implement the recommendations of the Heritage Task Force regarding the best way to operate programs at the Heritage Center, provided funding is available 8. (92) Work with EBRPD & County to complete development of unbuilt portion of Iron Horse Trail 9. (93) Report to City Council on potential name change for Recreation Department to more accurately reflect programs & services administered by the Department 10. (94) Work with Dublin Fine Arts Foundation on 1994 projects, provided funding is available 11. (94) Pursue proposal from Professional Sports Marketing for scoreboards at the Dublin Sports Grounds 12. (91) Complete renovation of DHS Athletic Fields e March 1, 1994 City Council Minutes Adopted Goals & Objectives Page 80 COUNCIL PRIORITY PUBLIC SAFETY - POLICE High High High High PUBLIC SAFETY - ANIMAL CONTROL High High Medium 1. 2. e PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL (94) Implement procedure to collect state mandated fees for release of repossessed vehicles per GC Section 41612 (94) Transfer responsibility of processing recovered evidence, including logging, storing & purging from sworn personnel to non-sworn. Will perform other functions such as counter reports & fingerprinting 3. (94) Increase patrol to address specific crime trends through the implementation of a part-time bicycle unit 4. (94) Implement policy & procedure to increase capacity for police storage of criminal records 1. (92) Continue to represent Tri- Valley cities in joint project to develop a new Animal Shelter 2. (94) Evaluate & report on options for management of shelter once it opens - Spring of 95 (91) Implement program to increase dog licensing 3. It March 1, 1994 City Council Minutes Adopted Goals & Objectives Page 81 COUNCIL PRIORITY PUBLIC SAFETY - DISASTER PREPAREDNESS High High High High Medium Medium PUBLIC SAFETY - WASTE MANAGEMENT High High Medium 1. 2. e PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL (93) Present revised Multi- Functional Hazard Plan for City Council approval pursuant to SB 1841 (93) Complete Basic Emergency Preparedness Training for all Departments 3. (94) Complete Operational Plan for use of amateur radio equipment 4. (94) Undertake table top disaster simulation exercise 5. (91) Complete Public Works Tri- Valley Mutual Aid Agreement 6. (93) Prepare a report on the effectiveness of the Neighborhood Preparedness Program & identify alternative means to provide information 1. (94) Report on options & process to negotiate a new garbage franchise agreement which includes residential & commercial recycling 2. (94) Develop Expenditure plan for Measure D funds 3. (92) Participate in Countywide studies which benefit Dublin's SRRE goals & prepare a report to City Council on options available . e March 1, 1994 City Council Minutes Adopted Goals & Objectives Page 82 COUNCIL PRIORITY PROPOSED OBJECTIVE FOR ACCOMPLISHING GOAL Low 4. (93) Conduct public survey to determine participation in curbside/multi-family recycling programs TRANSPORTATION - MAINTENANCE High 1. (94) Implement 4 new community volunteer projects Low 2. (92) Undertake Corporation Yard Facilities study TRANSPORTATION - TRANSPORTATION High 1. (93) Work with Caltrans & Alameda County Transportation Authority on design of I-580/I-680 Interchange Improvement & Downtown Hook Ramps High 2. (92) Work with Tri-Valley Council to develop a Subregional Transportation Plan High 3. (88) Report to City Council on Traffic Impact Fee High 4. (93) Monitor BART Extension Medium 5. (92) Report to City Council on County Transportation Plan a:ag&o94.pg&o94-2 ., e e STUDY SESSION MEETING - Karch 2. 1994 A study session meeting of the city Council of the city of Dublin was held on Wednesday, March 2, 1994, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:30 p.m., by Mayor Snyder. * * * * ROLL CALL PRESENT: Councilmembers Burton, Houston, Howard, Moffatt and Mayor Snyder. ABSENT: None. * * * * PLEDGE OF ALLEGIANCE Mayor Snyder led the Council, Staff and those present in the pledge of allegiance to the flag. * * * * city Manager Ambrose advised that this study session had been called in order for those issues to be identified which will impact the City's financial condition in the next few years and to identify those areas the city council would like staff to analyze that impact operating and capital expenditures and revenues before.the preparation of the preliminary 1994-95 Budget and CIP. Mr. Ambrose felt if Staff had a little bit more direction on the front-end of the process, it might save time later in preparation. Mr. Ambrose gave a brief overview of the City's financial situation, utilizing overheads. Historical comparisons of revenues and expenditures for FY 1990-91 through FY 1993-94 estimates were reviewed. The per capita expenditures in FY 1990-91 were $542, compared to $492 in FY 1993-94. The per capita revenues in FY 1990-91 were $598, compared to $521 in FY 1993-94. Mr. Ambrose discussed revenues and advised that the two big unknowns relate to sales tax and the state budget. Operating expenditures will be affected greatly by: 1) Police Dispatch costs; 2) Implementation of new 800 mghz radio system; 3) Animal Shelter; 4) New operating costs in Fire Service; 5) Traffic Signal Maintenance; 6) Street Lighting due to acquisition of street lights from PG&E; 7) Library services; and 8) Legal Services. Also, there are a total of $9~ million in capital projects identified in the city's 5-Year CIP which are unfunded. Staff prepared a list of items where direction was requested from the city Council. These included: I. Should Staff use 1993-94 service level as the basic budget service level for 1994-95? II. How should the budget address unknown State Budget impacts on the city? *G*G*@*@*@*@*@*@*@*@*@*@*@*G*@*@*@*@*@*@*@*@*@*@*@*@*@*@*G*@*@*G*@*G*@ CM - VOL 13 - 83 study session Karch 2, 1994 e e III. How should 1993-94 Operating surplus be utilized? i.e., 1. Economic uncertainty in 1994-95 2. Placed into reserves 3. Used for one-time expenditures IV. How/What should be budgeted for increases in 1994-95? 1. Employee compensation 2. Contractor compensation v. How should community group requests be addressed in 1994-95? VI. Should the cost of funding high priority objectives be included as additional budget increments to the current service level? VII. What additional issues/areas should staff analyze in the budget? 1. Expenditures 2. Revenues VIII. Set a budget hearing date Cm. Burton asked what Staff could see as far as any additional revenue coming in. He asked if there would be some development occurring. Mr. Ambrose stated it is too early to project this. We will have some, but it depends a lot on the construction schedules. Cm. Burton asked if our fees were more or less set as a break even or if we come out ahead in developer fees. Mr. Ambrose responded that we are not really coming out ahead. As an example, on CUP's we don't come close to retrieving our costs when processing these. We recover no overhead. Cm. Burton asked if we were more or less locked in with the same revenue as we have this year. When are we able to say enough is enough at these things the County is throwing at us such as Police dispatch, the animal shelter, or are they just going to keep doing this? Mr. Ambrose stated as long as the state keeps taking it away from the County, they will try to recover it from us. It would cost us almost $ 3/4 million a year to run our own dispatch center. Cm. Burton asked if Pleasanton and Livermore run their own dispatch centers. Mr. Ambrose stated they do, but these are 24-hour operations and they pay a lot more than we do also. Cm. Burton asked if Staff had run any totals. Mr. Ambrose stated there are so many unknowns that no totals had been run. The Fire budget will be looked at very cautiously. Most of the revenue sources we have are pretty inflexible. We don't yet know what the property tax figures are for this year. Cm. Houston discussed some preliminary calculations. With regard to VII, his recommendation was that the Police Chief and City Manager I *@*@*@*@*@*@*@*@*@*@*G*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 84 study session Karch 2, 1994 e e review 2 additional police personnel. Also review library service to determine what we can buy for our money. Mayor Snyder questioned if we make modifications, will this impact Pleasanton as well? Staff responded that we might possibly be locked in depending upon what Pleasanton does. Cm. Houston asked if staff could review library service in 8 hour increments. Mr. Ambrose stated Staff could look at full day instead of 4 hour increments. Cm. Houston also reiterated his request to review the Business Task Force Economic Development Director position, and do a study on Data processing equipment to upgrade to a more desirable level. Cm. Burton clarified that these would be in addition to the $300,000f they are already looking at. Cm. Moffatt felt the Council needed to start prioritizing things. We have to have pOlice service, fire service, street repairs, etc. We should get down to the very basics of what we really need and then start adding things. It may be that we will have to choose between 2 officers or a computer system. Cm. Houston felt we need to start with the basic service level. Mr. Ambrose advised that what Staff will do is start out with the current service level included in the current budget and then add those items that the council has discussed as additional budget increments. Cm. Moffatt asked if they would look at the bare bones necessities and use this as a base. Mr. Ambrose stated this would be a zero-base budget. Cm. Burton stated he felt they went to the mat and reduced everything when we thought we were going to lose the $800,000 last year. We could start with this to decide where the options are. We know our revenues won't increase significantly this next year. Mr. Ambrose suggested that they start with this years budget and then instead of looking at every single item, look at the range of possibilities. Cm. Burton felt there was a good format already established. Mr. Ambrose indicated the summary could be put together differently this year. Each service level could be listed with an amount. I *@*@*@*G*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*G*@*@*@*@*@*@*@*@ CM - VOL 13 - 85 study session March 2, 1994 - . Mayor Snyder stated with regard to III (How should 1993-94 operating surplus be utilized? i.e., 1. Economic uncertainty in 1994-95 2. Placed into reserves 3. Used for one-time expenditures), he would select #1. Cm. Moffatt asked about IV (How/What should be budgeted for increases in 1994-95? 1. Employee compensation 2. contractor compensation), and how much should be bUdgeted for increases. Cm. Houston felt it should be included in the analysis and then it could be discussed. Mr. Ambrose advised that with our accounting system, we split these numbers and distribute them. He suggested some kind of a number be determined and it could be put in the contingent reserve. em. Houston suggested putting in 3% and use this amount for figuring purposes. Mr. Ambrose stated they can disagree with this in June if they want and it could be pulled out at that time. em. Burton discussed increasing Staff because of development activity. He asked if this would be included. He didn't feel the council needed to be included in these types of minute decisions. Mayor Snyder commented that if we have a major developer come to us and say they need Staff, we have to look at what we will do. As was discussed at the Goals & Objectives meeting, we are down 4 people. The city council must consider when to look at adding people to relieve the pressure. Cm. Moffatt asked if it would be possible to get an extra fee for fast tracking an application. Mr. Ambrose responded that it is, but the city council must adopt the fee and we have to go through the public hearing process. Home Express has come in and requested fast tracking as they want to be open by May. Cm. Moffatt felt that on V, dealing with community group requests, we should take our current funding and then look at the deducts. Services for the community are most important. Mayor Snyder thought the Council should review them as they have in the past at budget time. Mr. Ambrose asked how they should be shown as some are funded and some are not. Cm. Houston felt we should send out a letter and have everyone line up or put their name in because after a certain period of time, we can't accept any more requests. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*G*@*@*@*@*@*@*G*@*@*G*G*@*@*@ eM - VOL 13 - 86 March 2, 1994 study session . e e " Cm. Moffatt stated he would like to discuss some type of criteria for funding. Cm. Houston felt that all the requests may be different, so we won't have any specific criteria. Cm. Moffatt used Dublin-based as a criteria example. He wanted to know if there was any criteria that could be looked at to help eliminate some of these folks who ask for money. Cm. Burton felt they should just open the door to everyone and then decide at the appropriate time. Mr. Ambrose asked about the Dublin Fine Arts Foundation and Dublin substance Abuse Council as they were included in this year's budget. Cm. Houston felt they should take all the money that will be available and have everyone make requests. The Council will then decide how to divide it up. Mr. Ambrose asked if Community Television should be included in this group. The Council responded initially that it should. Cm. Howard felt that CTV should not be put in the same pot. There is a lot of confusion on the part of the pUblic about CTV. Most people confuse it with Viacom. Mayor Snyder stated he felt this should be in a separate pot as it is a service of its own. The Council agreed. Cm. Moffatt asked about getting into the Americans with Disabilities Act aspects of paratransit. Mr. Ambrose stated paratransit could be put in as an additional increment and the council could either fund or not fund it. He would back out those directly requested contributions to groups and they would not be part of the basic service level. Cm. Houston stated on VI, he had stated some things that he felt were high priority. Mayor Snyder pointed out that there were 37 goals & objectives listed with high priority, but with differing Staff time requirements. He felt that in many cases, a decision will have to be based on dollar figures. It should be kept separate as the information is needed in order for them to make a decision. In discussing VII, additional issues/areas for budget analysis, Cm. Moffatt felt there was a hole in the revenues we utilize for the school district. We are taking care of their football field and maybe the costs can be shared. I *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ eM - VOL 13 - 87 study session Karch 2, 1994 '. e e em.'s Houston and Howard will be meeting as the liaison committee with the school district next week and issues such as this will be discussed. Mr. Ambrose reviewed ancient history and discussed the events related to Kolb Park. Dublin San Ramon Services District built what was known as Kolb Park on school district property. In 1978, when proposition 13 was passed, DSRSD said they could no longer maintain the park and said, "it's yours school district". The school district said they couldn't maintain it either. Those who have been in the community for years know what happened to Kolb Park and the investment that had gone into that facility. Mr. Ambrose explained the hesitation and concern on the part of the city Council when the city entered into the facility use agreement with the school district. The city put in close to $ 3/4 million in a school district facility, the football field and complex at Dublin High School. What must be considered is what guarantee do we have that those improvements or investment in the community will be maintained and not let go? We maintain the turf and they maintain the fixed structures. Cm. Moffatt pointed out that on paper we have committed to $3~ million in improvements. Mr. Ambrose advised that the school district has a $36 million bond issue that they just passed and a portion is for facility upgrades, including existing facilities. There is some overlap there, so we will need to know what they plan on doing. There's certainly no need for the city to carry something in its capital Improvement Program if they plan on doing it. em. Moffatt indicated that he really liked the program we are in regarding utilizing some of the school properties for recreation programs. There could be an adjustment to some of the policies related to what they are doing and what we are doing. Maybe a realignment should take place. Mr. Ambrose pointed out that the other part of the agreement involves scheduling. The City schedules all facilities within the city. Cm. Moffatt felt this was a great concept and we should maintain it, but maybe we should take a look and realign some of the aspects. Cm. Houston asked if he meant realign to get more money? Cm. Moffatt stated it was difficult to talk about specifics at this point but we should have a better understanding after the liaison committee meets with them. Mayor Snyder stated he felt there needed to be a greater mutual understanding of the agreement under which we operate. We did it for the benefit of the community and many of the school district parents and staff members believe it was done for the benefit of the school *@*@*G*@*G*@*@*@*@*@*G*G*G*@*@*@*@*@*@*@*@*@*G*@*@*@*G*@*@*G*@*@*@*@*@ CM - VOL 13 - 88 study Session Karch 2, 1994 ~ 1, of: e - district and that they should have exclusive use of the facilities. If we can't clarify this, he suggested that the city back away from the entire program. There is animosity created out of the conflicts that arise. Cm. Burton felt the school district will have the money for capital improvements as a result of their bond issue. Mr. Ambrose stated the bond money cannot be used for maintenance. Mayor Snyder stated he was concerned with regard to revenues and the Governor's budget situation. Some of the philosophy was explained at an ABAG meeting the other day. The one thing that stands out very clearly is the basic $2.3 billion for immigration which is the key to the whole thing. The unitary tax situation also could certainly be an element. The rollover figure coming out of sacramento is $6 billion and nobody wants to address this. Someday, this has to be addressed and it has to be paid by somebody. We need to be prepared at some point in the future to be a part of that payoff. The council selected the date of Wednesday, June 15th to hold the Budget meeting, beginning at 6:30 p.m., and to continue on Thursday, June 16th if necessary. * * * * ADJOURNMENT There being no further business to come before the council, the study session was adjourned at 9:00 p.m. * * * * Mayor ATTEST: city Clerk * * * * , *@*@*@*@*@*@*@*@*G*@*@*@*@*@*@*@*@*@*@*@*G*@*@*@*G*@*@*@*G*@*@*@*@*@*@ eM - VOL 13 - 89 study Session March 2, 1994