HomeMy WebLinkAbout4.01 JntStdy&Draft Minutes 07-11-1995
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STUDY SESSION MEETING - July 8, 1995
A team building workshop meeting of the City Council of the City of Dublin was held on
Saturday, July 8, 1995, in the Regional Meeting Room of the Dublin Civic Center. The
meeting was called to order at approximately 9:00 a.m., by Mayor Houston.
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ROLL CALL
PRESENT: Councilmembers Barnes, Burton, Howard, Moffatt and Mayor Houston. Also
present were City Manager Richard Ambrose and Consultant Arlene Willits.
ABSENT: None
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The City Council met with Consultant Arlene Willits and City Manager Richard Ambrose to
discuss the roles of the City Council, Mayor and Staff and their mutual expectations. The City
Council also discussed various methods for improving City Council meetings and
housekeeping issues related to changes on the City Council after a regular municipal
election.
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ADJOURNMENT
The team building session meeting was adjourned at approximately 4:30 p.m.
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Mayor
ATTEST:
City Clerk
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CITY COUNCIL MINUTES
VOLUME 14
STUDY SESSION
July 8, 1995
PAGE 371
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ITEM NO.
Ji.1
COPIES TO:
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REGULAR MEETING - July 11, 1995
A regular meeting of the City Council of the City of Dublin was held on Tuesday, July 11,
1995, in the Council Chambers of the Dublin Civic Center. The meeting was called to order
at 7:02 p.m., by Mayor Houston.
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ROLL CALL
PRESENT: Council members Barnes, Burton, Howard, Moffatt and Mayor Houston.
ABSENT: None
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PLEDGE OF ALLEGIANCE
Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the
flag.
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PROCLAMA liON
3.1 (610-50)
Mayor Houston read a proclamation acknowledging July as Women Suffrage Diamond
Jubilee Month in the City of Dublin.
The proclamation was presented to Virginia Woy, representing the Dublin Women's Club.
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CONSENT CALENDAR
7:05 p.m.
On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council
took the following actions:
Approved Minutes (4.1) of Regular Meeting of June 27, and Adjourned Regular Meeting of
June 28, 1995;
Approved the Warrant Register (4.4 300-40) in the amount of $259,118.29.
Cm. Burton pulled /fem 4.2 from the Consent Calendar. He stated he was glad to see we are
combining departments under a Community Development Department. With regard to
qualifications of the applicant, he questioned the fact that computer and various software
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CITY COUNCIL MINUTES
VOLUME 14
REGULAR MEETING
July 11, 1995
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knowledge was preferred. He fe/f in today's market, this should be required, not just desirable. He
also questioned how this department will relate to Engineering.
Mr. Ambrose stated the Public Works Department performs functions in addition to land use. We
have a number of other functions under Engineering such as capital project design and it is not
feasible to include the relevant portion of Engineering in the Community Development Department
with our small staff. Planning and Building work most often together as part of the development
process.
Cm. Moffatt fe/f that computer skills are a given. In order to go to higher universities, you have to
have these skills.
Mr. Ambrose stated Staff can look at making this change.
On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council
adopted (4.2 700-20)
RESOLUTION NO. 73 - 95
AMENDING THE CLASSIFICATION PLAN
(Community Development Director)
and
RESOLUTION NO. 74 - 95
ESTABLISHING A SALARY PLAN FOR FULL-TIME PERSONNEL
IN ACCORDANCE WITH THE PERSONNEL RULES
and
RESOLUTION NO. 75 - 95
AMENDING RESOLUTION NO. 142-90
ESTABLISHING MANAGEMENT POSITIONS EXEMPT FROM
COMPETITIVE SERVICE AND PRESCRIBING LEAVE BENEFITS FOR THE POSITIONS
Cm. Howard asked with regard to /fem 4.3 if when they do the search they will concentrate on
California or go out of state.
Mr. Ambrose explained that typically recruitments of this nature are done nationally. They will
probably focus in California or at least the western part of the U. S. They usually have candidates
they may tap.
Betty Heller, 7211 Burton Street, an 18 year resident, stated she read that we are considering
spending $18K to get this person. Our City has decided not to put money into teen programs but
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VOLUME 14
REGULAR MEETING
July 11, 1995
PAGE 373
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instead put money into head hunting. We are a small community. Danville did the same thing and
the person did not last long. This money would be better spent on other things. It means nothing to
the rest of the City for the City Council to be spending money on economic this and economic that.
On her street, Burton Street, residents do not agree that $84K should be spent on this person. Little
money is spent on the residents. This is a town of intelligent people who realize we should not spend
this money for another person. Residents are concerned about their tax dollars. They want to see
some concern for the individual person, not just the pOlitical interests in this City.
Marjorie Labar, 11707 Juarez Lane, stated she hoped that we can concentrate on pulling someone
who is familiar with the ins and outs of California planning law and especially CEQA. California is on
the leading edge. We have a lot to do in East Dublin and it would be good to have someone
familiar with the quirks of California law. If we can improve the liaison among the departments and
the community so there is a better understanding of what's going on, this could prove useful and
might save us some money in the long run.
On motion of Cm. Howard, seconded by Cm. Burton, and by unanimous vote, the City
Council authorized (4.3 600-30) the City Manager to execute an agreement with Ralph
Andersen & Associates to conduct a recruitment for the position of Community
Development Director (not to exceed $12,000) and authorized Staff to commence the
recruitment.
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Leqislative Procedures l610-201
Mayor Houston explained that in the future the City will be using speaker slips for anyone
wishing to address the City Council on items other than the Consent Calendar. The slips
should be completed and given to the City Clerk.
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TRUMARK HOMES GENERAL PLAN AMENDMENT STUDY REQUEST
7:16 p.m. 8.1 (420-30)
Associate Planner Ram advised that Trumark Homes is requesting that the City Council
authorize a study to determine if a General Plan Amendment should be made to designate
a site as medium density residential which is presently designated as a transportation
corridor. The medium density residential designation would allow for residential
development at approximately 12 units per acre. The site is located on the old Southern
Pacific Railroad right-of-way northwest of Dougherty Road.
Ms. Ram explained that the City is allowed to make 4 amendments to the Land Use Element
of the General Plan in anyone year. The City Council recently approved the Hansen Ranch
GPA and additionally, a GPA study has been authorized for Schaefer Ranch.
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VOLUME 14
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July 11, 1995
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Ms. Ram displayed slides of the proposed project area and explained that the Applicant has
agreed to pay for the GPA study. Ms. Ram stated if the City Council approves the study,
staff requested that a priority be given.
Cm. Burton asked if we could hire somebody to do the GPA study since we don't have the
Staff time. He asked if we have a policy related to this.
Mr. Ambrose stated this is certainly an option, although it would be more expensive. When
we bring in a contractor, they have to get up to speed and understand our policies.
Applicant Michael Maples, 6375 Clark Avenue, Suite 205, felt they have a unique opportunity
on a long narrow piece of property that has been an eyesore for a long time. They have
looked at all kinds of solutions for the property.. A new land use concept they would
propose is taking a townhouse and splitting it apart. There would be air space and light all
around the residence. It feels a lot more private to people. It would typically be cheaper
than a detached home but more expensive than a townhome. This would provide another
level of home prices. This would also place homes close to BART. His company does a lot of
infill projects and has a good understanding of the issues. They feel they can mitigate the
concerns. The pipeline runs all along the Iron Horse Trail. They will construct a soundwall to
mitigate the various uses surrounding the project. They have worked out a land swap with
the property owner at the back of the site for secondary access. Their major access will be
from Dougherty Road.
Cm. Burton asked if time is a serious problem for them.
Mr. Maples stated time is always a major concern.
Cm. Burton clarified that this is just a GPA study and they won't be getting into all the nuts
and bolts.
Mr. Maples explained two different approval processes and stated they are willing to go
either way; as separate or concurrent studies.
Cm. Burton asked if they were to have to pay a consultant that would cost more, but
possibly save time would they be willing to discuss this with Staff.
Mr. Maples responded certainly; they would be open to having a consultant do the study all
the way through.
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July 11, 1995
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Cm. Howard indicated she had a problem already in that there isn't enough parking. We
have areas in the City where we have some problems and she wouldn't like to see them
repeated.
Mr. Maples stated they looked at this and will treat it like a townhouse project. By having a
homeowners association they can control the parking issues. They will use the townhouse
parking requirements. They understand that this is a big concern.
Cm. Howard felt that a lot of people do not use their garages for parking and felt it would
be difficult if there is inadequate parking. The development on the corner of Silvergate Drive
and San Ramon Road now has some on-street parking on Silvergate. This project, however,
would have no on-street parking.
Cm. Moffatt questioned the comment that it would offer the City another option for pricing
and asked if it would be affordable housing.
Mr. Maples stated it doesn't necessarily mean affordable, but rather they will be priced a
little less than single family homes and a little more than condos. They plan to start in the
neighborhood of $190K to $230K and the homes will be about 1,150 to 1,500 square feet.
Marjorie LaBar, 11707 Juarez Lane, questioned the location. She was glad to see someone
come in with some realistic pricing for children growing up in the community. With regard to
the corridor, the City of San Ramon ended up with housing much too close to the light rail
corridor. They have put aside a second light rail corridor as part of the Dougherty Valley
development. If that corridor has to come down through Dublin to get close to BART and
this area becomes a cork in the bottle, this would be a real disservice. She questioned if our
portion of the SP right-of-way was meant to be a continuation of the Iron Horse Trail or the
light rail corridor? She hoped this project would make some overtures toward getting the
trail built. She also expressed concern about the proximity to the industrial area in terms of
toxic fires. A fire and our winds coming from an unusual direction could be really messy.
She was glad to see that the developer is willing to do away with the gaseous chlorine. The
use of that particular corridor should be carefully considered before we box ourselves out of
good transit. This corridor is too important to take out any possibilities at this time.
Cm. Burton asked about the width of the right-of-way and what will be left.
Mr. Tong stated the original right-of-way was about 400' wide and the applicants will be
utilizing 300-350' that is owned by Alameda County. The last we heard from San Ramon is
they have eliminated the use of light rail adjoining to Dublin. We are pursuing extension of
the Iron Horse Trail to the BART lot. Industrial compatibility will need to be studied further.
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VOLUME 14
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July 11, 1995
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Mr. Ambrose clarified that the bulk of the length of the SP right-of-way is 100' so there is a
large wide strip on the west side of Dougherty Road and a smaller strip on the east side. It is
very thin through Danville, San Ramon, etc. The County owns 50'. This is the SP property.
Mr. Tong stated the applicants have an option to purchase all of the SP property.
Cm. Moffatt commented that the TVTC at one time proposed light rail going down
Dougherty Road from Camp Parks to Bishop Ranch. This would be a potential. They looked
at it 3 or 4 years ago.
Betty Heller's written comments were read, "Current homes Alamo Creek run 129,000,
condos are less then (sic) 200,000, I don't think they can use Amador Valley Blvd as a traffic
thru fare as it is too conguested (sic). II
Carolyn Morgan, 5184 Doolan Canyon, stated she went ballistic when she got her agenda.
She did not think anyone would be stupid enough to build on the Iron Horse Trail. Something
pretty would be applauded on this site as it's a very ugly site. She was concerned about
odors and pointed out that families are moving out of Crockett because of odors. She
spoke with Adolph Martinelli about the project. She questioned if the City could ask as a
condition of approval that maybe the developer would be willing to put that segment of
the trail in and landscape it. Also, the developer should start working with East Bay Regional
Park District right now.
Cm. Moffatt stated he had a few problems with it even though it looks like a great project. It
looks like it is in the wrong place. All 85 people will be coming to the City complaining about
noise or smells, etc. He felt the City could potentially have a lot of problems with this. There
are a lot of problems that have to be mitigated or solved before any houses can go in
there.
Mayor Houston asked if there were any documented odor studies. He commented that he
routinely jogs by there and doesn't notice anything. Does such a thing exist?
Mr. Ram stated as part of the study they will look at what businesses are there and what
odors they create. It will be part of the study.
Cm. Howard stated Pleasanton had a problem with an industrial cleaner and houses moved
into the area. She was concerned about noise.
Ms. Ram stated they will also look at this as part of the study.
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CITY COUNCIL MINUTES
VOLUME 14
REGULAR MEETING
July 11, 1995
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Cm. Moffatt asked if they had considered something like apartment houses instead of
individual homeowners. New owners don't always read CC&R's and don't realize this until
something happens. Another thing for consideration would be a mobile home park.
Cm. Burton felt it was interesting in trying to find affordable housing, Environmentalists say
"infill - infill". Granted, this is not the most ideal location and is about the ugliest area you
can find. Arroyo Vista will be a factor. He wanted to be sure there is a second access. He
agreed with Cm. Howard's comments about parking. They will have to meet code. They
are only looking at a study to determine whether to change the zoning to allow this project
to go in. The applicant will pay for the cost of the studies.
Cm. Barnes reiterated that they are just authorizing a study. This is indeed an ugly area.
Ms. Ram questioned the priority.
Mayor Houston felt they could speed it up by hiring a consultant. If City Staff has to do it, we
need to consider it in terms of the comprehensive zoning ordinance revision study.
Cm. Burton felt what they will be looking at is pretty standard stuff. Let's see what happens.
The City Council should let them pay for a consultant who will get it done in a hurry.
Mayor Houston summarized the discussion. Staff should seriously consider hiring a consultant.
If that is too expensive and unacceptable, it should be brought back to the City Council to
decide priority. Mayor Houston stated he would rather decide on the priority at this time.
Mr. Ambrose stated Staff will put together a package and try to utilize consultant services.
On motion of Cm. Burton, seconded by Mayor Houston, and by unanimous vote, the Council
approved Trumark Homes' request for a General Plan Amendment Study with costs to be
borne by the Applicant.
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LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2
(TRACT 4719 STAGECOACH ROADI: PRELIMINARY ENGINEER'S REPORT
8:01 p.m. 8.2 (360-20)
Cm. Burto'n announced that he would abstain from discussion relative to this item due to a
conflict of interest.
Public Works Director Thompson stated this assessment district maintains landscaping along
Stagecoach Road and on the interior slopes of Agate Way and Coral Way. This item would
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VOLUME 14
REGULAR MEETING
July 11, 1995
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approve the preliminary Engineer's Report for the District and set a public hearing date of
July 25 regarding the proposed assessment. It is proposed that $55,659 will be assessed to
property owners for the 1995-96 costs, which is the same as the 1994-95 assessment ($228.72
per single family home and $38.68 per Amador Lakes unit). The estimated June 30, 1995
reserve for this District is projected to be $22,925.
Mr. Thompson stated Staff intends to continue the practice of holding an informational
meeting with property owners in this assessment district in order to obtain comments and
answer questions regarding maintenance costs and practices. This meeting is planned prior
to the date of the public hearing and will be held at the Civic Center.
In accordance with Council direction, Staff prepared in the Staff Report 3 options related to
future assessments for this District. The options included: 1) increasing the assessment in
accordance with Consumer Price Index (CPI) increases; 2) recalculate the assessment on an
annual basis so as to reflect the actual cost of District maintenance; and 3) freeze the
assessment at the current level and utilize the reserve to pay any inflationary maintenance
cost increases.
Cm. Moffatt felt it would be appropriate to ask the homeowners how they want to have the
reserves handled. The people who have to pay the bill should be considered.
Mr. Thompson stated this was a good idea and staff could send a survey prior to the
neighborhood meeting.
Mayor Houston was in favor of utilizing the reserves. We have a large percentage right now.
It would take a long time to draw down these reserves to zero.
Cm. Howard commented that she liked the idea of asking the homeowners what they think.
Cm. Barnes stated she would be leery about spending the reserves all the way down to
zero.
Mr. Ambrose stated if a major property owner does not pay their taxes we could be in a
difficult situation with the assessment district.
Mr. Thompson stated the reserves also bring in interest each year which tends to keep the
assessments down.
On motion of Cm. Moffatt, seconded by em. Barnes, and by unanimous vote (Cm. Burton
abstained), the Council adopted
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CITY COUNCIL MINUTES
VOLUME 14
REGULAR MEETING
July 11, 1995
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RESOLUTION NO. 76 - 95
APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND
ASSESSMENT FOR LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2
(TRACT 4719)
and
RESOLUTION NO. 77 - 95
APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO
PROPOSED ASSESSMENTS FOR CITY OF DUBLIN LANDSCAPING & LIGHTING
MAINTENANCE ASSESSMENT DISTRICT 83-2 (TRACT 4719)
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LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1
(TRACT 5511 DOUGHERTY ROAD) PRELIMINARY ENGINEER'S REPORT
8:08 p.m. 8.3 (360-20)
Public Works Director Thompson stated this assessment district maintains public roadside
landscaping along Fall Creek Road, Wildwood Road, and the portions of Dougherty Road
and Amador Valley Boulevard that are associated with the Villages at Willow Creek
development. This item would approve the preliminary Engineer's Report for the District and
set a date of July 25 for a public hearing regarding the proposed assessment. For 1995-96,
the assessment to the property owners is proposed to be $84.72 per single-family home and
$42.36 per multi-family dwelling unit. This is the same as the past two years' assessments and
Staff proposes to utilize $10,414 of the accumulated reserve in this District in order to maintain
the assessment at the same level.
Mr. Thompson explained that this district has a very healthy reserve.
Cm. Moffatt questioned the statement about revenues coming in which will exceed the
expenditures. The $1 OK will be taken out of reserves. The reserve amount is about $125K.
The folks that pay the bill should have some input.
Mr. Thompson stated if you increase it a little bit each year, we most likely won't have to
show a big jump at some future year.
Mayor Houston stated you have to time value this out. He would rather see an increase way
in the future. He favored keeping the assessments the same and drawing down on the
reserves. There is a very healthy amount. It is their money, not ours. Having no increase in
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July 11, 1995
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assessment for 2 years, he felt would not be the best thing to do. Bring it back when we get
closer to where we want to be.
Cm. Barnes stated she would hate to see us get into a position of saying woops, we figured
wrong and then have to come back with a large increase.
Mr. Ambrose stated Staff could figure it out carefully and project where the meeting point
will be.
Cm. Burton felt we should not raise a lot at a time. He did feel that $125K is too much for this
reserve, however. It doesn't hurt too bad when you add a 2 or 3% increase.
On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council
adopted
RESOLUTION NO. 78 - 95
APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND
ASSESSMENT FOR LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1
(TRACT 5511 DOUGHERTY ROAD)
and
RESOLUTION NO. 79 - 95
APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO
PROPOSED ASSESSMENTS FOR CITY OF DUBLIN
LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 (TRACT 5511)
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OTHER BUSINESS
8:15 p.m.
Meetinq Reminder l6 10-05)
Mr. Ambrose reminded Mayor Houston and Cm. Barnes of the liaison meeting with the
school district tomorrow at 3:30 p.m.
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Operation of Fountains (200-201
Cm. Barnes asked about the status of the fountains as the City Council voted to turn them
back on.
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REGULAR MEETING
July 11, 1995
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Mr. Ambrose stated some of the fountains need to be rewaterproofed and pumps repaired.
Mr. Thompson stated they looked at the Civic Center fountain and we need to buy a new
pump in order to cut down on the electricity. They just got started on this last week.
Cm. Moffatt asked if the Gaia pump and the Shannon Center pump could be turned on.
Mr. Thompson felt they could be checked out and turned on pretty soon.
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Hansen Hill Ranch Proiect (420-301
Cm. Moffatt asked about the status of grading up at the Hansen Ranch project.
Mr. Thompson stated the permit was i$sued a couple of weeks ago. The subcontractor has
had broken down equipment a couple of times. The equipment they are using is quite
huge; the tracks are about 8' high. There is apparently a lot of hard rock up there.
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Fireworks Complaint l650-601
Cm. Moffatt stated he received a complaint about fireworks sales. A nonprofit group
offered a 10% off coupon. Price cutting, although it is legal, certainly hurts community
organizations. He could see problems with this in the future and then nobody wins.
Cm. Burton stated it was a bad marketing decision made by the Rotary Club. They had a
very bad booth location until they took over the Soroptimist booth in front of the Work
Bench. If the money wasn't raised by fireworks sales, people would probably be coming to
the City asking for funds. The Soccer group and Briarhill booth was robbed. Apparently, the
soccer team has insurance, and it looks like they will be covered.
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Street Closures for Block Parties l650-501
Cm. BarnE?s felt the neighborhood people on Burton Street and the new people on
Cranford Lane were great with their 4th of July block parties. The City Council should
encourage and promote these types of block parties. She stated next year, Dublin Pride
Week will start in March and probably go through Labor Day.
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REGULAR MEETING
July 11, 1995
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Mr. Ambrose stated Staff will look at helping people to do block parties the right way. There
were some public safety issues with the Cranford Lane party as they had a large structure
across the street that would have blocked a fire truck.
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Cable TV ProQramming (1050-501
Mayor Houston reported that he had distributed a notice that the ABAG executive board will
be broadcasting their meetings on cable tv.
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CLOSED SESSION
8:23 p.m. (640-30)
The City Council recessed to a Closed Session for a Conference with Legal Counsel - Existing
Litigation pursuant to Government Code Section 54956.9 subdivision (a):
Name of Case Alameda County Superior Court #
10.1 Dublin v. Betty J. Woolverton, et al. V-009571-4
10.2 Dublin v. Liberty House Properties V-009573-2
REPORT ON CLOSED SESSION ACTION
Mayor Houston announced that no action was taken in the closed session.
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ADJOURNMENT
11.1
There being no further business to come before the Council, the meeting was adjourned at
8:40 p.m.
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Mayor
ATTEST:
City Clerk
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CITY COUNCIL MINUTES
VOLUME 14
REGULAR MEETING
July 11, 1995
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