HomeMy WebLinkAbout4.02 Accept Work 91-02 CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING D~TE: August 12, 1991
SUBJECT=
Acceptance of Work, Contract 91-02, Annual Street
Overlay/Dougherty Road Bike Path
Report by Lee Thompson, Public Works Director
EXHIBITS ATTACHED: Budget Change Form (Will be delivered with Staff
Report on Friday)
RECOMMENDATION: ~1) Accept improvements under Contract 91-02
) Authorize payment in the amount of $70,936.31
to Les McDonald Construction.
3) Approve.attached Budget Change Form.
FINANCIAL STATEMENT:
See below.
DESCRIPTION: The Staff Report on this Agenda Statement will be
delivered on Friday, August 9, 1991.
COPIES TO: Les McDonald Construction
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 12, 1991
SUBJECT:
Acceptance of Work, Contract No. 91-02
Annual Street Overlay/Dougherty Road Bike Path
Report by: Public Works Director Lee Thompson
EXHIBITS ATTACHED:
RECOMMENDATION:
None.
1)
2)
3)
Accept improvements under Contract 91-02
Authorize payment in the amount of
$70,936.31 to Les McDonald Construction.
Authorize a 1990-91 fiscal year budget
transfer in the amount of $93,997.10 from
the Street Maintenance Operating Budget to
the Overlay CIP Budget .Instruct the
Finance Director to make the appropriate
transfers consistent with the rules of
SB140 and Measure B.
FINANCIAL STATEMENT:
Survey
Preliminary Engr.
Design
Inspection
Construction
Est. TDA Audit Cost
Operating
Budget
361,700
2,746
$ 364,446
Breakdown of budqeted funds:
CIP Budget TOTAL
Overlay
(Proj, #9658)
$ 5,000
2,000
20,000
173,000
Bike Path
(Proj. #9678)
$ $ 5,000
5,000 5,000
5,000 7,000
2,500 22,500
59,754 594,454
2,746
$ 200,000
$ 72,254 - $ 636,700
Actual
Expenditures:
Operating
Budget
CIP Budget TOTAL
Overlay
Bike Path
Survey
Preliminary Engr.
Design (including
printing & legal)
Inspection/Testing
Construction
Est. TDA Audit Cost
$ 5,680.50 $
2,209.87
20,313.73
262,761.05 265,793.00
2,746.00
265,507.05 $ 293,997.10 $ 58,493.84
$ 5,680.50
2,823.75 2,823.75
5,107.07 7,316.94
4,439.70
46,123.32
24,753.43
574,677.37
2¢746.00
$617,997.99
ITEM NO. cc: Les McDonald Construction
· The-Street Repair/Overlay portion of this project is $4,942.00 under
budget; however, because of the changes in funding sources, budget
transfers need to be made between the Operating Budget and the CIP
Budget.
The Bike Path project is $13,760.16 under budget. This project is all
funded under a TDA Act 3 grant.
FUNDING SOURCES:
General Fund
TDA (Bikeway)
SB 140/300
Measure B
$325,505.92
61,239.84
106,252.24
125,000.00
Total $617,998.00
DESCRIPTION: In March, 1991, the City Council awarded
Contract 91-02, Annual Street Overlay/Dougherty Road Bike Path, to Les
McDonald Construction. The Annual Overlay Program consists of placing
a 1.5" asphalt overlay on streets that are in a deteriorated condition.
Before the overlay is placed, failed areas are repaired and a pavement
fabric is installed on the surface. The second phase of the Dougherty
Road Bike Path was also included in the project.
During construction, Change Orders were authorized for repair in the
Shannon Park parking lot, the raising of storm drain manholes, extra
traffic signal detector loop work, the clearing of rubble from the
Dougherty Road berm for the bike path, and the extension of the bike path
570 feet farther north. This extension was possible because of the
contractor's comparatively low bid prices on the project.
The project is funded through the General Fund, the Transportation
Development Act (TDA), Senate Bill 140/300, and Measure B. The funding
breakdown is included in the financial statement. In order to stay
within the existing Overlay and Street Repair Budget and still receive
the maximum amount of funds from the State-Local Transportation
Partnership Program (SB 140), this year's funds for the slurry seal
program were integrated into the overlay program. This procedure, which
increased the total amount of funds available for the overlay project
enabled the City to utilize the maximum State SB 140 program funding of
$106,252.24. The result was a two-year overlay program this fiscal year
and no slurry seal program, with the ability to capture an additional
$40,372.24 in SB 140 monies over the budgeted $65,880. This change in
the proposed work program will require a transfer of funds between the
Street Maintenance Operating Budget and the CIP Budgets.
The City Engineer has reviewed the work on the project and determined
that it was complete within Fiscal Year 1990-91 and in accordance with
the approved plans and specifications. Staff recommends that the City
Council accept the improvements and authorize final progress payment and
retention to Les McDonald Construction in the amount of $70,936.31.
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