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Home My WebLink About4.02 AllCityMgmt XingGuardCiTY CLERK File #600-30 AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 24, 1999 SUBJECT: ATTACHMENTS: RECOMMENDATION: Crossing Guard Services (Report Prepared by: Julie Carter, Assistant to the City Manager) 1995-96 Agreement between the City of Dublin and All City Management Services, Inc. (ACM) for Crossing Guard Services Resolution Authorizing Amendment to Agreement with All City Management Services, Inc. for the Provision of Crossing Guard Services Adopt the attached resolution and authorize the City Manager to execute the amendment to the agreement with All City Management Services, inc. for the provision of crossing guard services. FINANCIAL STATEMENT: The estimated cost to fund crossing guard services for FY 1999-2000 is $54,709. This cost reflects a maximum of 4,680 hours of contract service at the fixed rate of $11.69 per hour, plus miscellaneous supplies. DESCRIPTION: The City of Dublin currently funds the provision of adult crossing guard services. Adult crossing guards are typically assigned where official supervision of elementary pedestrians is desirable while they cross a public highway on the "suggested route to school." Further, pursuant to the State of California Traffic Manual, "adult crossing guards are a supplemental technique and not a traffic control device," Section 10-07.2 The City has funded crossing guard services since Dublin's incorporation in 1982 (with the exception of school year 1993-94 when the service was funded by the Dublin Unified School District.) The City has provided this service under contract with various agencies, including Alameda County Depar[ment of Public Works, TSU Temporary Staffing, and with the current provider All City Management Services, Inc. The City of Dublin currently provides crossing guards which serve ali four of the public elementary schools. In Fiscal Year 1997-98, one additional crossing guard was added to serve the reopened Dublin Elementary SChool. It should be noted that in October of 1997, the City's transportation consultants, TJKM, Conducted a study to evaluate pedestrian and vehicle traffic in the areas of Dublin and Nielsen Elementary schools. Pursuant to the study, Only one of the four locations eValuated technically warrants crossing guard services; however, the City Council voted to continue funding these services. Currently, crossing guard services are provided 180 days per year, for approximately 4.3 hours per day. This schedule is based on the Dublin Unified School District's annual school calendar. H/cc-forms/agdastmt. doc COPIES TO: Baron Farwell, ACM D USD ITEM NO. The curren cross~n¢ uard locations are as:'foll0wS~ 4. Amarillo Rd. and Alegre Df.' 5.' ..... B6nnieW60d Lane and Da~/0na D'ri~e 6. Shannon Ave. and Vomac Rd. and then solicited proposals from a number of crossing guard service providers. Three were received. All City Management ssrgises, inc. prese~nted (he'm0st c0~petitive proposal' and was awarded the contract for. services. The City has Since continued't~o use this firm. Inc. prOvide:sa variety of serwces parkin and traffic'-c0ntr01 tS"-lsublic ' agen~Cies. ACM ~s serves numerous cities in NOrthern and Southem, Ca!ifomia.-In' r crossing g services In 'Dublin. opened a Satellite office in Ac 1999 $5~;;?0~9¥"T6'i~ ~i~'i:nb'e~r' is" 5-a'§~;d~hfi"'4~,680"hbd~'¥f'8'b*~(?a'Et-~§'~r~i'8'8-'at'-tR¥~t-~' ~bf $1'1.69 per hour; Plus minimal Cb. stsa§Sociated With replacement equiPment. cost savings to the City of Dublin. .... ~,, ProVide the service. The ability ~0 utilize a welpe~§tabli§hed pr0~ram with a 'sufficierit ..... p°Oi-'~-~'~ii:~~ personnel 'benefi~-th~~- cb'~-~'~i~i~:~' In ~dd'itiS~, "~e~''ih~di~id~l~'' ~'~ign'ed'~ ~th~' 'Ci~ 'of Dublin are adequately trained and'supe~ised. reviews, ew ~ess Pr6Vid~d r~c~'mend~ ~t~t t~e Ci~"'Cbd~Sil agreement with All City Management Se~iCee, Inc. for'the pf0visi0n' 0f crossing guard se~ices. ALL CITY I ([ANAG] ;h/iKNT SER¥1CKS, II C. AGREEMENT BETWEEN THE CITY OF DUBLIN AND ALL CITY' MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES THIS AGREEMENT made and entered into this July 1st, 1995 , by and between the CITY OF DUBLIN, a municipal corporation,' hereinafter called the "City", a.nd ALL CITY MANAGEMENT SERVICES, INC., hereinafter called the "Contractor"; WITNESSETH The parties hereto have mutually covenanted and agreed as follows: i This Agreement is for a-Peri°d oftime which commences July 1st., 1995, and ends on june 30, 199t~, and for such.term thereafter as the parties may agree upon. The Contractor is an independent contractor and the guards to be furnished by it shall at all times be its employees and not those of the City. o The City's representative in dealing with the contractor shall be the Ci~ Manager -or such Person as the City Manager may designate. .The City shall notify Contractor in writing of hours and locations when and where guards shall be furnished by the Contractor. The Contractor shall provide supervisory personnel to see that guard activities are taking place at the required places and_times, and in accordance with ail items of this AgreemenL The Contractor shall maintain ~dequate reserve personnel to be able to furnish alternate guards in t~e event that any person fails to report for work at the assigned time and location. The Contractor shall provide personnel properly trained as herein specified for the performance of duties of Crossing Guards.-in the performance of their duties the Contractor and employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and the laws and codes of the State of California and the City of Dublin. The Contractor shall train, schedule, provide, and supervise per. sc~nnel in accordance with the contract and 'the rules and regulations of the City of Dublin. Crossing Guards shall perform their duties as trained and within the City's rules for such guards. ATTACHMENT 1 ALL CITY MANAGtER/IIENT SERVICES, INC. Persons provided by the Contractor as Crossing Guards shall be trained bylhe' laws and codes of the State of California and the City of Dublin pertaining to general pedestrian safety and school crossing areas. 10. Crossing Guard Services shall be provided by the Contractor at th.e .de.signated locations and at the designated hours on all days on which the designated schools in the City of Dublin, are in session. 11. The Contractor shall provide all Crossing Guards with apparel by which they are readity visine and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the dudes of Crossing Guards and shall be worn at all times while performing said duties. This apparel m. ust be appropriate for weather conditions. The Contractor shall als¢ provide all Crossing Guards with hand hetd Stop signs and any other safety equipment which may be necessary. Apparel and equipment shall be pre-approved by the City Manager or the designee. 12. The Contractor shall at all times provide workers' compensation insurance covering its employees, and shall provide and maintain liability insurance for Crossing Guard activities. The COntractor will provide to' the City an Acord Certificate of insura' naming the City as an additional insured. Such insurance shall include comme~ general liability with a combined single limit of not less than ,$5,000,000.00 occurrence and in aggregate for property damage and bodily injury. Such insurance shall be primary with respect to any insurance maintained 'by the City and shall not call on the City's insurance contributions . Such insurance shall be endorsed for contractual liability and personal injury and shall include the City, its officers, agents and employees of the City. Such insurance shall not be cancelled, reduced in coverage or limits or non-renewed except after thirty (30) days written notice by Certified Mail, Return Receipt 'Request. ed has been given to the City Manager, or designee for the City of Dublin. Contractor agrees to indemnify and defend the City, its Officers, employees and agents against, and will hold and save them and each of them harmless from, any and all actions, claims damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or intentional tortious acts, errors, or omissions of Contractor, its agents, employees, subcontractors, or invitee, in performing the services provided for herein. a) Contractor will defend any action or actions filed in connection with'an' - said claims, damages, penalties, obligations or liabilities and v~illl costs and expenses including attorney's fees incurred in connectiol;. herewith. 14. 15. 16. .I7. ALL CITY N4ANAGEMENT SERVICES, INC. b) c) Contractor will promptly pay .any judgement rendered against City, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. In the event City, its officers, agents or employees is made a'party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the sole negligence of Contractor hereunder, Contraptor agrees to pay City, its officers, agents, or employees, any and all costs and expenses incurred by Oity, its officers agents or employees in such action or proceeding, including, but not limited to, reasonable attorney's fees. City shall have the right to cancel this Agreement by giving written notice. The Contractor shall have the right to cancel this Agreement by giving thirty (30) days wri~en notice to the City. Tne Contractor shall not have the right to assign this Contract to any other person or firm eXcept with tine consent of the City. The City agrees to pay the Contractor for the services rendered pursuant to this Agreement the sum of Eleven Dollars and Seventy-Nine Cents ($11.79) per hour of guard services provided. It is understood and agreed that the cost for providing Four l--hoUsand and Fifty hours (4,050) of sen/ices shall not exceed Fourty-Seven ~-'housand Seven Hundred F. ourty-Nine Dollars ($47,749[00). During the tern{ of this Agreement if Contractor p¢ovides Crossing Guard sen/ices to the Cities of Concord, Walnut Creek and Pleasanton the Cities' hourly rate wil be reduced to approximately $10.79. In the event that this Agreement is extended beyond June 30, 1998, the compensation for sen/ices shall be established by mutual written Agreement. ALL CITY MANAGBN4KNT SERVICES, INC. IN WITNESS WHEREOF, the part]es hereto have executed this Agreement the day and year first above written. CITY OF DUBLIN .municipal corporation A~est by: ALL CI-FY MANAGEMENT SERVICES, INC. /{t._/{_~_B.~ r-on"~arwell; Vicex./President RESOLUTION NO. - 99 A RESOLUTION OF TttE CITY COUNCIL OF ~ CITY OF DUBLIN AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE AGREEMENT WITlq ALL CITY MANAGEMENT SERVICES, INC. FOR TItE PROVISION OF CROSSING GUARD SERVICES WHEREAS, the City of Dt~blin uses adult crOssing guards to ensure the safety of school children crossing streets; and WHEKEAS, the City wishes to cominue to contract with the finn of All City Management Services, Inc. to provide crossing guard Services; and WHERE~ the CitY ~d ~ Ci~'M~agement S~iwiceS, Inci~ have deVel°Ped an agreement which details the SCope and duties required; and WH]EREAS, this agreement extends from July 1, 1999 - June 30, 2000. NOW~ THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby authorizes the City Manager to execute an amendment to the agreement attached as Exhibit A and by reference made a part hereof, with All City Management Services, Inc. for the provision of crossing guard services within the City of Dublin. PASSED, APPROVED AND ADOPTED this 24th day of June, 1999. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk K2/G/6-24-99b/reso-xingguards. doc A achment 2 ALL CITY MANAGEMENT SERVICES, INC. Amendment to Agreement between All City Management Services, Inc. and the City of Dublin for providing School Crossing Guard Services The City of Dublin hereinafter referred to as the "City", and All City Management Services, Inc., located at 1749 S. La Cienega Blvd., Los Angeles, CA 90035, hereinafter referred to as the "Contractor", mutually agree to amend the existing Agreement entered into on as fo] lows: 1. Item #1 The City and the Contractor agree to extend the term of this Agreement for the 1999-2000 school year beginning July 1, 1999 thru June 30, 2000. 2. Item #17 The City agrees to pay Contractor for services rendered pursuant to the Agreement the sum of Eleven Dollars and Sixty-Nine Cents, ($11.69) per hour of guard service provided. It is understood that the cost of providing four thousand six-hundred eighty, (4,680) hours of service shall not exceed Fifty-Four Thousand, Seven-Hundred and Nine Dollars ($54,709.00). Except as provided for in Item #1 and Item #17, all other terms and conditions of the original Agreement and Amendments thereto between the City and the Contractor remain in effect. City of Dublin By, Date Ail City Management Services, Inc. Date Southern California Office: 1749 S. La Cienega Blvd. · Los Angeles, CA 90035 · 310-202-8284 FAX 310-202-8325 Northern California Office: 6500 Dublin Blvd., Ste. 216- DUblin, CA 94568 800-540:'9290 FAX510:803-6992