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File E
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 2, 1998
SUBJECT: Budget Increase for the Painting of the Alamo Creek Park Fences
Report prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED: 1) Change Order Form
2) Budget Change Form
RECOMMENDATION: Approve a budget appropriation in the amount of$1,750 from
Unallocated Reserves to the Park Maintenance Budget, and approve
'74/ Change Order to the Dougherty Fence Painting Purchase Order to
include the painting of the Alamo Creek Park fences with the
Dougherty Fence Painting project.
FINANCIAL STATEMENT: This budget change will add$1,750 to the already-approved budget
of$7,000 for the painting of the Alamo Creek Park fences.
DESCRIPTION: The Council, in approving the 1997-98 fiscal year budget, included
$7,000 for the repainting of the Alamo Creek Park wrought-iron fences along both sides of Alamo Creek.
Public Works Staff had previously obtained bids for the painting of the Dougherty Hills Assessment
District wrought-iron fencing, and the contractor has agreed to extend the lineal foot fence price to the.
Alamo Creek Park fences. This increase in cost will be handled as a Change Order to the contract. Using
. the same unit price,the cost for painting the Alamo Creek Park fences is $8,750,which is $1,750 over
budget. This agenda item will increase the budget to allow the Alamo Creek Park fences to be painted
this fiscal year.
COPIES TO: Quality Painting
ITEM NO. 4,2
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lITY OF DUBLIN-EXHIBIT "B" "
CC . ..'RACT CHANGE ORDER NO. 1
PROJECT/ROAD Dougherty Fence Painting P.O. PAGE 1 OF 1 PAGE
FEDERAL NO.(S): N/A PURCHASE ORDER NO. 2791
TO: Quality Painting and Construction,20 Mira Loma Ln.,Danville CA 94526
You are hereby directed to make the herein described changes from the plans and specifications or do the following described work
not included in the plans and specifications on this contract.
NOTE: This change order is not effective until approved by the Chief Engineer.
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price,
agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually
used and no allowance will be made for idle time.
Change requested by: Lee S. Thompson,Public Works Director
The last percentage shown is the net accumulated increase or decrease from the original quantity in the Engineer's Estimate.
Extra Work at Agreed Price
Addition of 2,581 If wrought iron fence painting per original specification at
original bid unit price of$3.39/lf. $3.39.x 2,581 = $8,750
Fence is located in and around Alamo Creek Park.
ESTIMATED COST INCREASE: $8,750.0Q
BY REASON OF THIS ORDER,THE TIME OF COMPLETION WILL BE ADJUSTED AS FOLLOWS:
Working Days
SUB: I T 'r B .: APPROVAL RECOMMENDED BY •°; e VED B�
:.,
1- < <A I i L
!Wag ate 5/21/98 Lee S. Thompson Date 5/21/98 e S.' omp.on Date
Public Works Inspector Public Works Director • bli• o ': hector
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved,that we will provide all equipment,furnish all materials,except as may otherwise be noted above, and perform all services
necessary for the work above specified,and will accept as full payment therefor the prices shown above.
Accepted,Date / /98 Contractor: Quality Painting and Const.
By Title
If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to
proceeding with the ordered work and filing a written protest within the time therein specified.
EXHIBIT"A"CHANGE ORDER FORM -
DATE: 5/21/98
PROJECT NAME: DOUGHERTY FENCE PAINTING
CIP#:
CONTRACT# P. O.#2791
PCT.COMPLETED 0
CONTRACTOR QUALITY PAINTING &CONSTRUCTION
APPROVED BUDGET AMT. 713-9464-750-050 * $ 23,000.00
001-8020-750-050 * $ 7,000.00
ORIGINAL P.O.AMT. $ 19,300.00
*Note: Budget available for this change order is$7,000.
CHANGE ORDER#1 $ 8,750.00
CHANGE ORDER#2 $ -
CHANGE ORDER#3 $ -
CHANGE ORDER#4 $ -
CHANGE ORDER#5 $ -
CHANGE ORDER#6 $ -
CHANGE ORDER#7 $ -
CHANGE ORDER#8 $ -
CHANGE ORDER#9 $ -
CHANGE ORDER#10 $ -
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: $ 8,750.00
ADJUSTED P.O.AMOUNT: $ 28,050.00
PROGRESS PAYMENTS MADE
PAYMENT#1 $ -
PAYMENT#2 $ -
PAYMENT#3 $ -
PAYMENT#4 $ -
PAYMENT#5 $ -
PAYMENT#6 $ -
PAYMENT#7 $ -
PAYMENT#8 $ -
PAYMENT#9 $ -
PAYMENT#10 $ -
PAYMENT#11 $ -
PAYMENT#12 $ -
PAYMENT#13 $ -
PAYMENT#14 $ -
PAYMENT#15 $ -
TOTAL PROGRESS PAYMENTS $ -
REMAINING BALANCE ON CONTRA ACT $ 19,300.00
RECOMMENDATION: APPQV S) APPROVED APPROVED
DE,IE m G DENIED DENIED
i
SIGNATURE: OA J4
Supervising City Mayor
Dept Head Manager
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM# •
New Appropriations(City Council Approval Required): Budget Transfers:
_X_From Unappropriated Reserves From Budgeted Contingent Reserve(1080-799.000)
Within Same Department Activity
From New Revenues Between Departments(City Council Approval Required)
Other
Name: Name:
$ 1,750
Park Maintenance Budget
Account#:
Account#: 8020-750-050-001
Name: Name:
Account#: Account#:
Name: Name:
Account#: Account#:
•
City Manager: Date:
Signature
REASON FOR BUDGET CHANGE ENTRY:
The painting of the Alamo Creek Park fences will cost $8,750, which is $1,750 over the approved budget
of $7,000. This work is being done under a Change Order, at the same unit price, for the Dougherty Hills
Assessment District Fence Painting project.
•
As: R ed.at:::th it ..C:>.04.1 : eetin ::o ....::Date. :: . >:
Mayor: 615/4961' , / 1 Date:
4 Signature
Posted By: Date:
Signature
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