HomeMy WebLinkAbout4.02 State-LocalAgrmtSup 006
CITY CLERK
File # D~[Q][al-0J[Q]
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 28,1996
SUBJECT:
State-Local Transportation Partnership Program. State-Local Entity
Agreement Supplement 006 (Cycle 6)
Report Prepared by: Lee S. Thompson, Public Works Director
ExmBITS ATTACHED:
1)
2)
Resolution
Program Supplement No. 006
RECOMMENDATION: ~Ad~Pt resolution approving the program supplement ap.d
\ authorizing the Mayor to execute the supplement. '
FINANCIAL STATEMENT:
The SB300 Program matches non-gas tax funded street repair and
refurbishing programs. This year's match is 5.88% for a maximum
to Dublin of $23,536.
'.DESCRIPTION: The State-Local Partnership Program provides State funding for
local entities for. transportation improvements on highway and exclusive mass-transit guideway projects.
This continuous program begins with an application submittal on July 1 of a given year, and allows a
maximum of two years to start and 5 years to complete a project. The intent of the program is to identify
eligible locally funded projects which are ready to construct with minimum State planning and review.
The Master Agreement for this program delineates the various responsibilities which the City must
undertake in order to receive funding. These responsibilities include contract administration, audits, right-
of -way purchases (where applicable), and completion of required paperwork. The Program Supplement
is Project-specific. This Supplement 006 pertains to the 1995-96 Street Repair and Overlay Project,
which will resurface the following streets:
Cedar Lane Spruce Lane Hemlock Street Poplar Way
Eden Street King Way Prince Drive Post Road
Village Parkway (between Dublin Blvd and Amador Valley Blvd.)
Dougherty Road (from Southern Pacific right-of-way to Amador Valley Blvd)
Dublin Boulevard (from Donlan Dr. to Hansen Dr.)
Hickory Lane
Hyde Court
For Fiscal Year 1995-96 (Cycle 6), the State share of the project cost will be a maximum of$23,536.
. Staff r~c.ommends that the City Council adopt the resolution approving Supplement No. 006 and
authonzIng the Mayor to execute.
_H____________________________________________________-------------
COPIES TO:
ITEM NO. 4.?
~
RESOLUTION NO. - 96
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A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AUTHORIZING THE MAYOR TO EXECUTE AGREEMENT FOR
SUPPLEMENT NO. 006 (CYCLE 6)
STATE-LOCAL PARTNERSHIP FUNDS (SB300)
WHEREAS, Senate Bill 300, a multi-year program, is funded by Proposition 111 adopted by
popular vote in Jun'e of 1990, and allocates funds to construct locally supported transportation projects
that require a minimum of State planning review; and
\VHEREAS, the matching funds can be derived from various local sources, including Local Sales
Tax, proposition measures, the Transportation Development Act, Local Bonds, Assessment Districts,
Uniform Developer Fees, and the General Fund; and
WHEREAS, the City of Dublin's 1995-96 Annual Street Repair and Overlay Project has been
accepted by the State-Local Partnership Program as eligible for matching funds; and
\VHEREAS, the City Council of the City of Dublin executed the Master Agreement and the Cycle
I Funding Supplement at its meeting of October 21, 1991 and the most recent cycle, Cycle 5 Funding
Supplement on November 28, 1994;
.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approve and authorize the Mayor to execute the Agreement for Supplement No. 006 for Cycle 6, State-
Local Partnership Program Funds (SB 300).
PASSED, APPROVED AND ADOPTED this 28th day of May, 1996.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
. ATTEST:
City Clerk
PROGRAM SUPPLEMENT NO. 006
to
STATE-LOCAL TRANSPORTATION
PARTNERSHIP PROGRAM AGREEMENT NO. SL TPP-5432
Date:
Location:
Project Number:
EA Number:
March 30, 1996
04-ALA-0-DBLN
8B96-5432(001)
04-928085
..
This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for the State Share Funds which was
entered into between the Local Entity and the State on 10/21/91 and is
subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No. ,approved
by the Local Entity on (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
VARIOUS CITY STREETS
TYPE OF WORK: OVERLAY
LENGTH: O.O(Miles)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
Eil Construction
.
Estimated Cost
State Share Funds
FY96 $
FY97 $
FY98$
23536 Local
o $ 376733
o
Matching Funds
Other
$ 0
Other
$ 400269
$
o
City of Dublin
STATE OF CALIFORNIA
Department of Transportation
By
MR""O~
By
Chief, Office of Local Programs
Project Implementation
Date
Date
Attest
Title
DEPU.Ty &TY &ell/(
r hereby Certify upon ~y per~onal knowledge that budgeted funds are available for thi~ encumbrance
Accounting Officer
Date
$ 23536.00
Chapter
.
Item
Program
Be
Fund S..urce
AMOUNT
303
1995
2660-125-042
95-96
20.25.01 0,] 00
supp.frx
C 2511010042-T
23536.00
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04.ALA.0.DBLN
8B96.5432(001 )
DA TE: 03/30/96
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this contract
may have been written before ascertaining the availability of
legislative appropriation of funds, for the mutual benefit of both
parties, in order to avoid program and fiscal delays that would
occur if the agreement were executed after that determination was
made.
The total amount of State-Local Transportation Partnership funds
payable shall not exceed $ 23536 to be encumbered and
reimbursed as follows:
FY 95-96
FY 96-97
FY 97-98
$ 23536
$ 0
$ 0
Any increase in State Partnership funds will require a revised
program supplement. Any decrease in State Partnership funds will
require a revised finance letter.
2. The State Share Funds in this agreement are based on the
approved eligible application amount and represent
maximum State Funds available for this project. Actual
State Share Funds will be calculated after bid opening
and will be based on the lower of the approved eligible
application amount or the eligible award amount ..'
3. In accordance with the State-Local Transportation Partnership
Program Guidelines dated June 8, 1994, project eligibility is
limited to contract items plus locally funded State or Local Entity
furnished materials and Supplemental Work. Supplemental Work
eligibility is further defined under the Project Eligibility section
of the Guildelines as limited to certain maximum costs and to
non-early reimbursement projects of $300,000 or less.
4. The Reimbursement Ratio for this Cycle 6 (95/96) Project lS
5.88%.
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04-ALA-0-DBLN
SB96-5432(00l)
DA TE: 03/30/96
..
5. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE
.
These Covenants supersede any conflicting provisions of
the Master Agreement:
A. The LOCAL ENTITY agrees that the payment of State Share
Fundsvwill be limited to the lessor of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership
Project cost in the approved State/Local Partnership
Program Application and accepts any consequent increase
in LOCAL ENTITY funding requirements.
B. The LOCAL ENTITY will invoice the State for the full
"State's Share" after the contract award or upon the
State Budget Act appropriation of funds, whichever occurs
later. "State's Share" is considered a grant and will be
reimbursed as a lump sum payment regardless of final
project cost.
..
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C. Prior to reimbursement under this Program Supplement,
a Request For Early Reimbursement form, executed by the
LOCAL ENTITY, must be on file with the STATE.
D. The financial audit and Final Project Expenditure
Report provisions of Sections 9 and 10 of ARTICLE I of
the Master Agreement are not applicable to this PROJECT.
.
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