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CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: June 13, 1994
SUBJECT:
State-Local Transportation Partnership Program -
State-Local Entiry Agreement Supplement 004 (Cycle 4)
Report by: Pubhc Works Director Lee Thompson
EXHmITS ATTACHED: 1) / Resolution
/2) / Program Supplement No. 004
RECOMMENDATION: ': Adopt resolution approving the program supplement and
authorizing the Mayor to execute the supplement.
FINANCIAL STATEMENT:
See below
DESCRIPfION: The State-Local Partnership Program provides State funding for
local entities for transportation improvements on highway and exclusive mass-transit guideway .
projects. This continuous program begins with an application submittal on July 1 of a given year and
allows a maximum of 2 years to start and 5 years to complete a project. The intent of the program is
to identify eligible locally funded projects which are ready to construct with minimum State planning
and review.
The Master Agreement for this program delineates the various responsibilities which the City must
undertake in order to receive funding. These responsibilities include contract administration, audits,
right-of-way purchase (where applicable), and completion of required paperwork. The Program
Supplement is project-specific. This Supplement 004 pertains to the Village Parkway Reconstruction
(1993-94 street repair and overlay) project, and includes the portion of the 1992-93 subdrain project
that was installed along Village Parkway.
For Fiscal Year 1993-94 (Cycle 4), the State share of the project cost will be a maximum of
$107,379. The actual funding will be based on 22.43% of the lesser of following: the amount
applied for, the actual bid, or the final contract price. In this case, Dublin will be entitled to the full
$107,379.
Staff recommends that the City Council adopt the resolution approving Supplement No. 004 and
authorizing the Mayor to execute.
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RESOLUTION NO. -94
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTIIORIZING TIlE MAYOR TO EXECUTE AGREEMENT FOR
SUPPLEMENT NO. 004 (CYCLE 4)
STATE-WCAL PARTNERSHIP FUNDS (SB 300)
WHEREAS, Senate Bill 300, a multi-year program, is funded by Proposition 111
adopted by popular vote in June of 1990, and allocates funds to construct locally supported
transportation projects that require a minimum of State planning review; and
WHEREAS, matching funds can be derived from various local sources, including
Local Sales Tax, proposition measures, the Transportation Development Act, Local Bonds,
Assessment Districts, Uniform Developer Fees, and the General Fund; and
WHEREAS, the City of Dublin's 1993-94 Annual Street Repair and Overlay Project
(Village Parkway Reconstruction) is presently under construction and has been accepted by the State-
Local Partnership Program as eligible for matching funds; and
WHEREAS, local jurisdictions desiring to participate in this program are required to
execute the Agreement and Annual Supplements for State-Local Partnership Program funds; and
WHEREAS, the City Council of the City of Dublin executed the Master Agreement
and Cycle 1 Funding Supplement at its meeting of October 21, 1991, the Cycle 2 Supplement at its
meeting of April 27, 1992, and the Cycle 3 Funding Supplement at its meeting of May 10, 1993;
NOW, THEREFORE, BE IT RFSOL VED that the City Council of the City of
Dublin does hereby authorize the Mayor to execute the Agreement for Supplement No. 004 for Cycle
4, State-Local Partnership Program Funds (SB 300).
PASSED, APPROVED, AND ADOPTED this 13th day of June, 1994.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
a; (9394) Vune IresosllP
PROGRAM SUPPLEMENTN~004
to
STATE-LOCAL TRANSPORTATION
PARTNERSHIP PROGRAM AGREEMENT NO.
Loca~.
Project Number:
E.A. Number:
SLTPP-5432
May 23, 1994
04-ALA-0-DBLN
SB94-5432 (078)
04-927468
This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State on 10/21/91 and is
subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No.
approved by the Local Entity on (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
VILLAGE PARKWAY - AMADOR VALLEY BLVD TO KIMBALL AVE
TYPE OF WORK: RECONSTRUCTION
LENGTH: 0.0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Construction
Estimated Costl State Share Funds I
FY94 $ 107379
$ 478728 FY95 $ 0 $
FY96 $ 0
CITY OF DUBLIN
By
Matching Funds
Local OTHER
371349 $
OTHER
o $
o
STATE OF CALIFORNIA
Department of Transportation
By
DEPUTY DISTRICT DIRECTOR OF
TRANSPORTATION, DISTRICT 4
Date
Date
Attest
Title
I hereby Certify upon my personal knowledge that budgeted funda are available for this encumbrance:
Date S -- d.. 3 -.LjLf
$
107379.00
Accounting Officer
Chapter I Statutes
Item
Year
Program
I BC I Fund Source
AMOUNT
55 1993
2660-125~042
93-94
20.25.010.100
C 258010 042-T
107379.00
Page 1 of 3
04-ALA-0-DBLN
SB94-5432(078)
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DATE: OS/23/94
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made.
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$107379 to .be encumbered and reimbursed as follows:
FY 93-94 $
FY 94-95
FY 95-96
107379
o
o
Any increase in State Partnership funds will require a
revised program supplement.
Any decrease in State Partnership funds will require a
revised finance letter.
2. The Reimbursement Ratio for this Cycle 4 (93/94) Project is
22.43%.
3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement:
A. The LOCAL ENTITY agrees that the payment of State Share
Funds will be limited to the lessor of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project cost
in the approved State/Local Partnership Program Application and
accepts any consequent increase in LOCAL ENTITY funding
requirements.
B. The LOCAL ENTITY will invoice the State for the full "State's
Share" after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State's Share"
is considered a grant and will be reimbursed as a lump sum
payment regardless of final project cost.
C. Prior to reimburs~ment under this Program Supplement, a
Page 2 of 3
04-ALA-0-DBLN
SB94-5432(078)
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DATE: OS/23/94
SPECIAL COVENANTS OR REMARKS
Request For Early Reimbursement form, executed by the LOCAL
ENTITY, must be on file with the STATE.
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
4. In accordance with the State and Local Transportation Partnership
Program Guidelines dated April 1993, Section IV, Project
Eligibility, the 10% allowance for construction engineering and
contingencies is not eligible after Cycle 2. Only state/agency
furnished materials can be added to the contract item cost for
State Partnership funds eligibility.
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