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HomeMy WebLinkAbout4.02 UnmrkdPoliceVehcls . . ),'t . .. CITY OF DUBLIN AGENDA STA"~ CITY COUNCIL MEETING DATE: SUBJECT . . Unmarked Police Vehicle Purchase (Ptepared by Dublin police staff) ~ehicle specifications (1) Authorize staff to solicit pids for one (1) Unmarked police Vehicle and transfer of emergency equipment. EXHIBITS ATTACHED : lIBCOJIIIEHDATIOHS ~ : FINAHCIAL STATEMENT : Estimated purchase of vehicle and transfer of emergency equipment - $14,500. The cost of replacing vehicles is funded from the Internal Service Fund plus salvage value from replaced vehicle DESCRIPTION : The Chief of 'Police's unmarked vehicle is in need of replacement. The vehicle was purchased by the City in 1990 from Hertz rental agency. It was a one year old vehicle at the time of purchase. The vehicle is fully amortized and has reached 90,000 miles. The City has historically purchased unmarked vehicles that are one year old. This allows the City to bypass the large first year depreciation that is typical of vehicle purchases. The vehicles are well maintained and come with a 12 month/12,OOO mile warran~y on the power train. Staff recommends that the City solicit bids to purchase an unmarked police vehicle. Typically, these are one year-Old rental vehicles from major rental agencies and have less than 30,000 miles on them. Recently, new car dealers have offered similar proposals on returned leased vehicles. The vehicles are typically mid-size; minimally equipped with a V-6 engine, automatic transmission, air conditioning, radio and body trim. Buick LeSaber, Pontiac Bonneville, Ford Taurus plus other makes fall within this category. In accordance with the city's purchasing ordinance, the purchase of police vehicles should be the result of a competitive bid. All emergency equipment from the existing vehicle will be transferred to the new vehicle. ..-.... 4.2 CITY CLERK FILE ~ . .\ -- - CITY OF DUBLIN SPECIFICATIONS FOR USED AUTOMOBILES SCOPE: This specification describes the city of Dublin requirements for used 1994 model year passenger vehicles. GENERAL REQUIREMENTS: The vehicles shall be used 1994 model year production with 15,000 miles or less on the odometer. The units shall be equivalent in style, 'quality and appointments to those offered to the general public. The vehicles shall be supplied with equipment and accessories indicated as standard equipment in the manufacturer's published literature or regular production optional equipment to meet the requirements of this specification. SPECIFIC REQUIREMENT The following equipment and accessories shall be furnished on all vehicles: ENGINE: The engine shall be gasoline powered and a MINIMUM displacement as follows: Minimum size engine, 6 cylinder, 3.8 liter, fuel injected ELECTRICAL SYSTEM: The supplier shall furnish a heavy duty 12 volt electrical system specifically designed to handle the load requirements of the class of vehicle, equipped with options, as specified herein. TRANSMISSION: Vehicle shall be equipped with automatic transmission providing no~, less than (3) three forward speeds and (1) one reverse speed. STEERING: Vehicle shall be equipped with the supplier's standard hydraulic power assist steering. BRAKES: An all disc or front disc rear drum brake system shall be furnished. Vehicles shall be equipped with manufacturer's standard power assist brake system. NOTE: MINIMUM 50% BRAKE PAD REMAINING ON ALL FOUR WHEELS -6'.,,,,---,-_._ .~~'__ -- e CITY OF DUBLIN SPECIFICATIONS FOR USED AUTOMOBILES PAGE 2 AIR CONDITIONING: The vehicles shall be equipped with the manufacturer's factory installed dehumidifying/all weather air conditioner. The air conditioning system shall include, but shall not be limited to, necessary insulation, increased engine cooling capacity, including recovery system, p~us increased alternator and battery capacity. WHEELS .AND TIRES: Minimum wheel base of 106.0. Wheels and tires installed on the vehicle shall provide a minimum "reserve load" of 4.0 percent as defined in the code of Federal Regulations, Title 49, Chapter 5, Part 572.102. ' Drive wheel tire clearance shall be adequate for normal operation of the vehicle when loaded to capacity and equipped with snow chains. A high pressure inflated spare shall be furnished. NOTE: ROAD TIRES SHALL BE RADIAL TYPE WITH A MINIMUM OF 6/32 OF TREAD IN THE 2 CENTER GROVES ON .ALL TIRES. NO EXCEPTIONS. BODY: Vehicles shall be two (2) or four (4) door. Mid-size having an interior volume of a minimum of 101 cu. ft. as published in the EPA Gas Mileage Guide for the applicable year. See bid face for quantities and acceptable makes and models. EXTERIOR: The exterior color shall be the manufacturer's standard production shades of paint. Bright colors are not acceptable. City will select specific vehicles and colors upon award of bid. INTERIOR: The interior color shall be the manufacturer's standard color supplied with the exterior color, fabric and vinyl combination. REQUIRED MISCELLANEOUS EQUIPMENT: - Automatic popout type cigarette lighter in front compartment. - Foam padded seats. - Dome light with driver's door actuated switch. - AM/FM Cassette Radio, with push buttons and antenna. - Power windows e e CITY OF DUBLIN SPECIFICATIONS FOR USED AUTOMOBILES PAGE 3 GENERAL CONDITION: Vehicles offered in response to this request shall be in good mechanical condition. All systems, instrumentation and accessories shall function normally. Glass shall be undamaged. The interior shall be shampooed and vacuumed, upholstery with holes, burns or stains will not be acceptable. All vehicles will have been completely safety inspected before being delivered to the City. Vehicles having accident damage will not be acceptable. Metal and paint damage typical of parking lot damage, i.e.; minor dents, scrapes and chips will be acceptable at the discretion of the City. NOTE: THE UNITS SHALL HAVE BEEN SERVICED WITHIN THE LAST 3,000 MILES FOR ALL REQUIRED ITEMS IN THE "OWNER'S :MANUAL". SMOG CERTIFICATION: Certificate of compliance as required by the Vehicle Code, Division 3, Chapter 1, Article 1-4000.1 MUST BE FURNISHED AT THE TIME OF DELIVERY FOR EACH VEHICLE. KEYS: Selected vehicles shall be delivered with two (2) complete sets of keys to include ignition, trunk, glove compartment as required. WARRANTY: A 12,000 mile/l year, whichever occurs -first, power train warranty is required. Warranty mileage begins when placed in service. INSPECTION: Ven~cles will be inspected for compliance with these specifications by the City at the dealer's place of business prior to delivery. It will be the responsibility of the vendor to notify the Chief of Dublin Police Services when the vehicles are ready for inspection. DELIVERY: Selected vehicles shall be delivered within 14 days from the date of order. Vehicles shall be FOB delivered to 100 Civic Plaza, Police Administration Building, Dublin, CA 94568. . : 1. . . e e CITY OF DUBLIN SPECIFICATIONS FOR USED AUTOMOBILES PAGE 4 VEHICLE REGISTRATION: Registration will be completed by the City of Dublin. NOTE: ALL VEHICLES MUST BE DELIVERED WITH A VERIFICATION OF VEHICLE, DMV FORM NUMBER; REG. 31, FILLED OUT COMPLETELY AND SIGNED BY AN AUTHORIZED VEHICLE VERIFIER.