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Home My WebLink About4.03 Accept Work 93-09 CITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: March 14, 1994 SUBJECT: Acceptance of Work - Dublin Swim Center Bathhouse Renovation Contract 93-09 Report by: Public Works Director Lee Thompson and Recreation Director Diane Lowart EXHIBITS ATTACHED: 1) 2) Contract Change Order #5 Budget Change Form RECOMMENDAT~ 1) 2) 3) 4) Approve Contract Change Order #5 Accept improvements constructed under Contract 93-09 Appropriate funds in the amount of $7,457 from Fund 209 community Development Block Grant Fund, and $136 from Fund 215 Parkland Dedication Funds to this project. Authorize final payment to Skyline Construction in the amount of $10,338.26. FINANCIAL STATEMENT: Prior 1992-93 1993-94 BUDGET BY YEAR Fund 204 Fund 215 $ 0 $ 6,407 13,825 $ 2,575 72r525 34,446 $ 86,350 $ 43,428 EXPENSES BY YE__~ Total Fund 209 Fund 215 Total $ 6,407 $ 0 $ 6,396 $ 6,396 16,400 6,368 2,450 8,818 106,971 79,982 34r582 114,564 $129,778 $ 86,350 $ 43,428 $129,778 TOTAL PROJECT COST BREAKDOWN WORK ITEM Fund 209 Design $ 11,755 Inspection 6,570 Improvements 66,825 Machinery/ Equipment 945 Miscellaneous 255 $ 86,350 BUD~E__T ESTIMATED EXPENSE Fund 215 Total Fund 209 Fund 215 Total $ 4,345 $ 16,100 $ 11,755 $ 3,196 $ 14,951 2,640 9,210 2,700 3,620 6,320 34,291 101,116 70,470 36,468 106,938 2,000 2,945 945 0 945 152 407 480 144 624 $ 43,428 $129,778 $ 86,350 $ 43,428 $129,778 This project is within the total project budget; however, since 1992-93 actual expenses were less than anticipated, the expense incurred during 1993-94 was greater than budgeted. Therefore, an additional appropriation is required from the community Development Block Grant Fund and Park Dedication Fund. DESCRIPTION: In September of 1993, the City Council awarded Contract 93-09, the Dublin Swim Center Bathhouse Renovation, to Skyline Construction. Much of the renovation work consisted of modifications required to meet the Americans With Disabilities Act (ADA), basically retrofitting the restrooms, showers, changing areas, and changing area entrances and exits to accommodate disabled access. The project also provided for a new non-slip resilient floor surface, repainting of the interior walls and ceiling, construction of an additional office enclosure, and replacement of the plywood roof eaves with a shingled roof. Along with the improvements, Contract Change Order ~5 is being submitted to the City Council for approval, since it exceeds the construction budget and the authorization limit of the City Manager. This change order was generated due to cost incurred in floor preparation, cleaning of existing tile, and installation of handicapped signs. The City Engineer has reviewed the work on the project and determined that it is complete and in accordance with the approved specifications. Staff recommends that the City Council (1) approve Contract Change Order #5, (2) accept improvements constructed under Contract 93-09, (3) appropriate funds in the amount of $4,588 from Funds 209 and 215, and (4) authorize payment to Skyline Construction in the amount of $10,338.26. TY OF DUBLIN - EXHIBIT CONTRACT CHANGE ORDER NO. PROJECT/ROAD PAGE 1 OF i PAGE FEDERAL NO.(S)~ N/A CONTP~%CT NO. 93-09 TO: Skyline Construction, 865 Cottin~ Lane ~C, Vacaville CA 95688 You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. ~u~: This chanqe order is not effective until -9~woved by the Chief Enqineer. Description of work to be done, estimate of quantities, and prices to be paid. Segregat= between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. ~h,,qe requested by= The last percentage shown is the net accumulated increase or decrease from the original quantity in the Enqineer's Estimate. Swim Center Bathhouse Renovation (ADA) EXTRA WORK AT AGREED PRICE 2o Scrape and remove existing non-slip surfacing from under the benches in the changing rooms so that new surfacing will adhere (2 days). LUMP SUM Install 2 handicap signs as per code LUMP SUM $ 525.00 $ 5O.0O Remove and replace two broken patio tiles. Clean and wax seal existing tiles (4 days). LUMP SUM $ 575.00 Add in additional calendar days to contract due to delay caused by proprietary contract bid item. ESTIMATED COST INCREASE: $1,150. O0 BY REASON OF THIS ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED AS FOLLOWS: 22 additional days SUBMITTED BY: APPROVAL RECOMMENDED BY: APPROVED BY: Don Santina, Public Works Inspector Mehran Sepehri, Sr. Civil Engineer Lee S. Thompson, Public Works Director DATE: 2/23/94 DATE: DATE: We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted, Date __/__/93 Contractor By Title If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified. Date: December 29, 1993 PROJECT NAME: PROJECT CIP # CONTRACT NO. PERCENT OF COMPLETION CONTRACTOR APPROVED CONSTRUCTION BUDGET AMT CONTRACT AMOUNT EXHIBIT "A" CHANGE ORDER FORM swim Center Bathhouse Renovation (ADA) 9507 93-09 97% Sk line Construction $ 92,000.00 $ 87,520.00 CHANGE AMOUNT (+/-) CHANGE ORDER NO. 1 CHANGE ORDER NO. 2 CHANGE ORDER NO. 3 CHANGE ORDER NO. 4 CHANGE ORDER NO. 5 CHANGE ORDER NO. 6 CHANGE ORDER NO. 7 CHANGE ORDER NO. 8 CHANGE ORDER NO. 9 CHANGE ORDER NO. 10 $ 560.00 780.00 507.60 2~515.00 1,150.00 . TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: ADJUSTED CONTRACT AMOUNT: $ 5,512.60 $ 93~032.60 PROGRESS PAYMENTS MADE: PAYMENT NO. 1 PAYMENT NO. 2 PAYMENT NO. 3 PAYMENT NO. 4 PAYMENT NO. 5 PAYMENT NO. 6 PAYMENT NO. 7 PAYMENT NO. 8 PAYMENT NO. 9 PAYMENT NO. 10 $15,886.80 27,261.83 15~030.00 18,801.00 5r715.00 TOTAL PROGRESS PAYMENTS: REMAINING BALANCE ON CONTRACT: RECOMMENDATION: APPROVED DENIED APPROVED DENIED $ 82~694.63 $ 10~337.97 APPROVED DENIED City Manager Mayor Supervising Dept. Head CITY OF DUBLIZ BUDGET CBAMGE FORM CHIU{SE FORM new appropriatiunl budget transfer decrease budget account account It account ~ account fl account ti n~me account f) 5 ac~unnt X 7 $ narnq {account account ~F BUDGET CHANGE PRESENteD TO CITY COUNCIL 3/14/94 FINAL CLOSE-OUT OF CIP PROJECT 9507 SWIM CENTER BATHHOUSE RENOVATION I¥¥1J budget change increase budget account { nam{.DUBLIN BATHHOUSE RENOVATION / PK DED FUND laccount ~ FULL TIME SALARIES: INSPECTION Vl 215- 9507 - 701 - 00] $ 1~A ~ I nom9 DUBLIN BATHHOUSE RENOVATION /CDBG FUND la¢count QENGINEERING/DESIGN $ 3,560.00 [2 209- 0507 - 7AD - 078 ', I nameDUBLIN BATHHOUSE RENOVATION /CDBG FUND · IMPVTS NOT BUILDINGS ]account R {3209 - 9507 - 750 -050 $ 3.8g~.00 laccount.~ { name INTERGOVT~ REVENUE FEDEP. AL CDBG {account {I [5209 -1000 -559 - 002 $ 7,4s7.00 {account fl {6 ] name_ REASOHS~JUSTIFIC~ION, M~ ITL~Z£D COSTS: THIS WAS A MULTI YEAR PROJECT TO RENOVATE THE DUBLIN SWIM CENTER BATHHOUSE, INCLUDING MODIFICATIONS TO IMPROVE ACCESSABILITY. THE PROJECT WILL BE COMPLETED IN FISCAL YEAR 1993/94.. DUE TO A DELAY IN THE PERFORMANCE OF WORK BETWEEN DIFFERENT FISCAL YEARS, THE BUDGET CHANGE NOTED ABOVE MUST BE APPROVED FOR FISCAL YEAR 1993/94. THE FUNDING FOR THESE EXPENSES WILL COME FROM THE FOLLOWING SOURCES: PK DEDICATION FUND ~ESERVES (FUND 215) $136.00 ADDITIONAL CDBG GRANT REVENUE (FUND 209) $7,457.00 CITf HA)F~GER ClT~ CObllCIL signatUre $1gnatur~PETER W. SNYDER, MAYOR date