HomeMy WebLinkAbout4.03 AlaCnty/DublinAgrmtCDBG
.
e
.
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE:
April 25, 1994
SUBJECT:
REPORT PREPARED BY:
EXHIBITS ATTACHED:
RECOMMENDATION:
~
FINANCIAL STATEMENT:
DESCRIPTION:
Agreement between the County of Alameda and
the city of Dublin regarding the Community
Development Block Grant Program for Fiscal
Year 1994-1995 CI.f:,./
Carol R. Cirelli, Senior Planner
A. (Draft Resolution regarding City-county
Agreement
B. ~city-county Agreement
C./Letter from Donna Eoff, Alameda County
Housing and Community Development
Specialist
Adopt resolution entering into an agreement
with the County of Alameda for the Community
Development Block Grant Program Year
1994-1995 and authorizing the Mayor to
execute six originals of the agreement.
See discussion below.
On March 14, 1994, the City council directed staff to apply to
the Alameda County Housing and Community Development Department
(Alameda County) for $89,290 in Community Development Block Grant
(CDBG) funding for fiscal year 1994-1995. The County approved the
following projects and respective funding allocations:
l. $17,162 - Housing Rehabilitation
2. $24,144 - Heritage Center Renovation
3. $13,393 - Handicap Ramps for Sidewalks
4. $10,000 - Tri-Valley Haven for Women, Inc.
5. $10,000 - Kaleidoscope Activity Center
6. $ 7,991 - Swim Center Bathhouse Renovation
7. $ 6.600 - General Administration
$89,290
In accordance with the Alameda County CDBG administrative
procedures and the United States Department of Housing and Community
Development regulations, the City of DUblin as an Urban County city
must enter into an annual agreement with Alameda County for complying
with the CDBG program. The agreement outlines CDBG activities and
responsibilities for both the County of Alameda and City of Dublin.
The City Council must execute six original agreements by May 20, 1994
for submission to the County Board of Supervisors.
Staff recommends that the City council adopt the resolution
entering into an agreement with the County of Alameda regarding the
CDBG Program Year 1994-1995 and authorizing the Mayor to execute six
originals of the agreement.
f
---------?/4- --- --
-- ------------------------------~---------------
ITEM NO. COPIES TO: Senior Planner
Agenda File
County HCD File
CITY CLERK
FILE ~
.oiII
e
RESOLUTION NO.
- 94
e
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN
---------------------------------------------------------------------------
AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE
COUNTY OF ALAMEDA REGARDING THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM FOR FISCAL YEAR 1994-1995
WHEREAS, the Congress of the united states has enacted the Housing and
Community Development Act of 1974; and
WHEREAS, Title I of the Act consolidates previously separated grant
programs for open space, public facilities loans, water and sewer grants,
urban renewal, model cities and rehabilitation loans; and
WHEREAS, the united states Department of Housing and Urban Development
has made a determination that Alameda county may operate as an Urban
County; and
WHEREAS, the Urban County Housing and Community Development Program
undertakes community renewal and lower income housing assistance primarily
for the benefit of very low to moderate income households; and
WHEREAS, the united states Department of Housing and Urban Development
requires an annual agreement between cities and their respective county as
to the responsibilities of both parties regarding Community Development
Block Grant programs; and
WHEREAS, on April 25, 1994, the City council received a staff Report
recommending adoption of an agreement between the city of Dublin and the
County of Alameda regarding the community Development Block Grant Program
for fiscal year 1994-1995.
NOW, THEREFORE, BE IT RESOLVED that the city council of the city of
DUblin, a Municipal corporation, takes the following actions:
Section 2:
That the city of Dublin agrees to enter into an
agreement with the county of Alameda regarding the CDBG
Program for fiscal year 1994-1995.
That the Mayor of the city of Dublin is authorized to
execute six originals of the agreement.
Section 1:
PASSED, APPROVED, AND ADOPTED this 25th day of April, 1994.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
city Clerk
EXHIBIT A
~~ ~
.REEMENf BY AND BETWEEN e
THE CITY OF DUBLIN ..
AND
THE COUNTY OF ALAMEDA
TIllS AGREEMENT is made and entered into this _ day of , 1994, by
and between the County of Alameda, a municipal corporation, (hereinafter referred to as
"County"), and the City of Dublin, located in the County of Alameda, State of California,
(hereafter referred to as "City").
WHEREAS, the County has entered into a Grant Agreement with the United States
Department of housing and Urban Development (HUD), for a Community Development Block
Grant (CDBG) under the Housing and Community Act of 1974, said funds to be"used for
Community Development block Grant Programs and its eligible activities; and
WHEREAS, the activities of the .City under this Agreement With .the County shall be
governed by the conditions of th~ Grant Agreement between the County and the United States
Department of Housing and Urban Development; : "..
. ,...~.. .
NOW THEREFORE, FOR AND. IN CONSIDERATION OF THE PROMISES
HEREINAFTER MADE, COUNTY AND CITY DO MUTUALLY AGREE AS FOLLOWS:
1. STATEMENT OF WORK
CITY will perform or arrange for the performance of the work under this Agreement in
the manner and time pro~ded herein3iid' m accoroanee with: the budget; the scope of work and
any specifications and drawings; and all related documents and provisions attached hereto as
Exhibit ~ and incorporated herein by reference.
n. COMMENCEMENT AND COMPLETION REOUIREMENTS
A. The term of this Agreement begins on the 1st day of July, 1994 and ends on the
30th day of June, 1995, or when all contract terms have been completed.
B. It shall be the responsibility of the City to coordinate and schedule the work to
be performed so that commencement and completion will take place in accordance
with the provisions of this Agreement. The County may extend the time for
completion of the Agreement in writing, if it detennines that delay in the progress
of work'is not attributable to the negligence of the City and that such delay was
due to causes beyond the control of the City.
C. Any time extension granted to the City to enable the City to complete the work
shall not constitute a waiver of rights the County may have under this Agreement.
D. Should the City not complete the work by the scheduled date or by an extended
date, granted by the County in writing, pursuant to previously stated conditions,
the County shall be released from all conditions of this Agreement. -
(A:\ClTY AGREE.DME>
EXHIBIT e
"
E. Upon co.on of perfonmmce under this Agr.t and a determination of
fm~.costs, City shall submit to the County a certificate of completion for
construction projects and a requisition for final payment for service projects,
unless otherwise-,provided in this Agreement.
m. SUBCONTRACTS
A. Any subcontract funding under this Agreement shall be subinitted to County for
review and approval prior to its execution.
B. In the event subcontractor is a private non-profit or neighborhood-based non-
profit organization, or a local development or small business investment
corporation, contractor is required'to comply with the procurement procedures of
Office of Management and Budget (OMB) Circular A-llO- - and- A-122
(incorporated herein by reference) for the procurement of supplies and services
in connection with activities funded under this Agreement. -
C.
Any subcontract funded under this Agreement shall be subject to the terms and
conditions of this Agreement. .
IV. BUDGET
Any requested modification to the Budget attached to this Agreement and incorporated
as part of this Agreement, shall be reviewed and approved by County. Any budget
modifications require the prior written approval of County. Budget modifications shall
not alter: 1) The basic scope of services required to be performed under this Agreement;
2) the time period for the. services to be performed under this Agreement; and, 3) the -
total amount of the authorized budget of this Agreement (see Exhibit A), subject to future' t
amendments as approved by the Alameda County Planning Director. Any of the cost
categories shown in the Agreement Budget may be exceeded by ten percent of the
indicated figure, provided that the total approved amount of allowable costs is not
exceeded.
V. RECORDS AND REPORTS
-,A. All original documents prepared by Ciifin connection with the work to be
performed under this Agreement shall be the property of the County.
B. City's records shall be made available for review by the County prior to the
release of funds. City shall be responsible for maintiining all records pertaining
tot his Agreement, including subcontracts and expenditures, and all other financial
and property records in conformance with OMB circular A-llO.
C. Records must be kept accurate and up-to-date. Failure of City to comply with
this provision could result in termination of this Agreement or City's repayment
of funds previously awarded under this Agreement.
(A:\CITY AeME>
VI. PROGRAM MO.RING AND EVALUATION e
A. City shall be monitored and evaluated in tenns of its effectiveness and timely
compliance with the provisions of this Agreement and the effective and efficient
. achievement of the Program Objectives.
. B. City shall undertake continuous quantitative and qualitative evaluation of the
Scope of Services as specified in this Agreement and shall make quarterly written
reports to County.
1. The quarterly written reports shall include, but shall not be limited to the
following data elements:
a: Title of program, listing of components, description of
activj.tiesl operations.
b. Service area (i. e., citywide, etc., including applicable census
tracts).
c. Goals - the projected goals, indicated numerically, and also the
goals achieved (for each report period). In addition, identify by.
percentage and description, the progress achieved towards meeting
the specified goals; additionally, identify any problems encountered
in meeting goals.
d. Beneficiaries - provide the following:
i) total number of direct beneficiaries.
ii) Percent of total number of direct beneficiaries who are:
Low and moderate income
Low income
Black, not Hispanic origin
White, not Hispanic origin
Hispanic
American IndIahI Alaskan Native
Asian or Pacific Islander
Female Headed Households
r r'~'. ,. ..
Other data as required by County.
2. The quarterly report shall be due on the fifteenth'day of the month
immediately following the report qUarter, except for the end of the
program year report which is due within thirty days.
e.
(A:\QTY AGREE.DME)
C. The COU.hall have ultimate responsibility for~ project monitoring and
evaluation, to assist City in complying with the scope and contents of this
Agreement, and to provide management information which will assist the
County's policy and decision-making and managers. ....:.
D. The City shall follow audit requirements of the Single Audit Act and OMB
Circular A-128.
VII. PROGRAM INCOME
A. Program income shall be recorded as part of the [manciaI transactions of the grant
program and disbursed in accordance with OMB Circular A-11O.
B. Program income received by. City shall be returned to County for future
application to City projects.
C. Program income from urban county program activities undertaken by or within
City which thereafter terminates its participation in the urban county shall
continue to be program income of the County. County may transfer the program
income to City, upon its termination of urban county participation, provided that
City has become an entitlement grantee and agrees to use the program income in..
its own CDBG entitlement progfam.
VIII. UNIFORM ADMINISTRATIVE REOUIREMENTS
City shall comply with Uniform Administrative Requirements as described in Federal
Regulations, Section 570.502 as applicable to governmental entities.
t -..
IX. RELIGIOUS ACTIVITY PROHIBmON
There shall be no religious worship, instruction, or proselytization as part of, or in
connection with the performance of this Agreement.
X. REVERSION OF ASSETS
A. Upon the expiration of this Agreement, City 'shall transfer to County any CDBG
funds on hand at time of expiration and any accounts receivable attributable to the
use of CDBG funds.
B. Rearproperty in excess of $25,000, obtained in whole or in part with CDBG
funds must be used to meet on e of the national objectives for a minimum of five
years after the expiration of this Agreement or disposed of in a manner that
results in County being reimbursed at fair market value less value attributable to
non-CDBG expenditures.
(A:\CITY AOREE.DME)
~---,.,
. .
..: . :. .1"'.
---".;--
......--- .
--~"--. --.-- --
e
XI. OTHER PROGRAM REOUIREMENTS
City certifies that it will carry out each activity in compliance with all Federal laws and
regulations described in 24 CPR, Part 570, Sub-part K (570.600-570-612) and relates to
a) Non-discrimination, b) Fair Housing, c) Labor Standards, d) Environmental Standards,
3) National Flood Insurance Program, f) Relocation and Acquisition, g) Employment and
Contracting Opportunities, h) Lead-based paint, i) Use of Debarred, Suspended or
Ineligible Contractors or Sub-recipients, j) Uniform Administrative Requirements and
Cost Principals, k) Conflict of Interest, and 1) Displacement.
XII. TERMINA nON OF THIS AGREEMENT
County may terminate this Agreement in 'whole or in part immediately for cause; which
shall include as example but not as a limitation:
A. Failure, for any reason, of City to fulfill in a timely and proper manner its
obligations under this Agreement, including compliance with City, State and
Federal laws and regulations and applicable directives;
B. Failure to meet the perfonnance standards contained in other sections of this
Agreement;
C. Improper use of reporting of funds provided under this Agreement; and
D. Suspension or termination by HUn of the grant to the County under which
Agreement is made, or the portion thereof delegated by this Agreement.
Approved as to form:
By:
City Attorney
* * * * * * * * * * * * *
CITY OF DUBLIN
COUNTY OF ALAMEDA
By:
Mayor
By:
Planning Director
Attest:
City Clerk
Date:
Date:
(A:\CITY AORI!E.DME>
.
.
AGREEMENT BY AND BETWEEN
THE CITY OF DUBLIN
AND
TIIE COUNTY OF ALAMEDA
.
EXHIBIT A
ACQUlsmON - 570.201
Acquire additional property and renovate e~sting Kaleidescope
ActivitY Center, a facility for physically challenged
developmentally delayed youth in the City of Dublin.
mSTORICAL PRESERVATION - 570.202(d)
ModifiCations for handicapped accessibility and structural
modifications to Heritage Center in the City of Dublin.
PUBLIC FACILITIES AND IMPROVEMENTS - 570.201(c)
Construction of a community service building to house the
Valley Rape Crisis Center and Tri-Valley Haven's domestic
violence services in the City of Livermore.
REMOV AL OF ARCHITECTURAL BARRIERS - 570.201(k)
Improve swim center bath house to bring it into confonnity with the
Americans with Disabilities Ac:t in. ~~,<;.ity of Dublin..
Install concrete handicap ramps a curb returns within residential
areas in the City of Dublin.
REHABILITATION - Private Owned Residential- 570.201(a)(1)
Provide home repair serviCes to promote maintenance of homes
in the City of Dublin. - ,
ADMINISTRATION - 570.206
Provide overall CDBG program administration.
TOT AL - CITY OF DUBLIN
(A;\CITY AGREE..DMEl
S 10,000
$ 24,144 .
$ 10,000
S 7,991
S 13,393
S 17,162
S 6,600
$ 89,290
..
~
e
e
ALAMEDA COUNIY PLANNING DEPARTMENT
Housing & Community Development Program
March 23, 1994
Carol Cirelli
City of Dublin
Planning Department
Post Office Box 2340
Dublin, California 94568
Dear Ms. Cirelli:
Enclosed for execution by your City Council are six (6) original agreements between the City
of Dublin and the County of Alameda (RCD) for Community Development Block Grant funds
for Program Year 94 (July 1, 1994 through June 30, 1995). Please return the executed
agreements to me by May 20, 1994 for submission to the County Board of supervisors. Upon
approval by the Board, two (2) originals will be returned to you.
Thank you for your attention to the above matter. If you have any questions, please contact me
at (510) 670-5948.
Sincerely,
~ ~ \\"\'v6&,;:-\~~
Donna Eaff
Housing and Community Development Specialist
DE:de
Enclosure
RECEIVED
MAR 2 4 1994
OUSLlN PlANN\NG
EX,,:,'YH','!~B>IT c,
~::I . . , ;...
tiJ!' '
224 W. WINTON AVENUE. ROOM 108 . HAYWARD, CA 94544 · 510/670-5404 · FAX 510/670-6378