HomeMy WebLinkAbout4.03 MCE Amend AgreementCITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June '17, '1997
SUBJECT:
Review of Services and Amendment to Agreement With MCE
Corporation for Public Works Maintenance Services (Budget and
Rates)
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTAC]tED:
1)
2)
3)
Resolution and Proposed Amendment
MCE Self Evaluation
Current Agreement
Adopt resolution approving new agreement and authorize Mayor to
RECOMMENDATION~~ execute agreement
FINANCIAL STATEMENT:
MCE is proposing an average 3% cost of hying increase in labor
rates and a 2% increase in subcontract rates for tuff and bedding
maintenance activities. No other rate changes are proposed.
Additional financial information is provided within the Description
below.
DESCRIP~ON: MCE has provided maintenance services to the City of Dublin since
1984. Those services which are provided by MCE are as follows:
Bike Path Maintenance
Building Management and Maintenance
Curb, Gutter, and Sidewalk (emergency or temporary repair)
Drainage Maintenance
Guardrail Repair
Park Maintenance
Sign Installation, Repair & Maintenance
Spill Cleanup
Storm Patrol/Cleanup
Street Landscaping Maintenance
Street Repair (emergency or temporary repair)
Street Tree Maintenance
Striping and Marking (emergency replacement)
Weed Abatement
g:\contracts~nce\agstrev
COPIES TO:
MCE Corporation
ITEM NO.
The current three-year contract with MCE Corporation for maintenance services (Exhibit 3) expires in
June of 1999. As with previous years, MCE has submitted a budget proposal for FY 1997-98. This
proposal has been reviewed by Staff in conjunction with the budget process.
The proposed amendment makes no changes to the agreement except that rates and budget figures are
revised to reflect FY 1997-98 figures.
Table I of MCE's self-evaluation (Exhibit 2) details actual expenditures for the 1994-95 and 1995-96 fiscal
years, budget vs. estimated expenditures for 1996-97, and proposed budget figures for 1997-98.
The remainder of Table I details budget under- and over-runs for 1995-96 and projected under- and over-
runs for 1996-97. MCE is projecting to be approximately $13,315 (1.4%) over budget for 1996-97,
including the "additional work" category. "Additional work" consists of unplanned activities, such as work
that the City requested in conjunction with several capital improvement projects. MCE performed
extensive work related to the Dougherty Hills Slope Repair and San Ramon Road drainage improvements.
If the "additional work" category is removed from consideration, MCE is projecting to be $5,715 under
budget for the current fiscal year.
~Proposed Changes for 1997-98
MCE is proposing a 3% labor rate increase for 1997-98. This is a cost of living increase. No other rates
are proposed to increase except that there will be a 2% increase in subcontract tuff and bedding
maintenance activities.
It is also proposed to add approximately 3/4 person in the Landscape Laborer//I category. As shown on
MCE's Table IV, this person would primarily be utilized in street landscape and park maintenance
activities. The increased workload results from the improvement to Mape Park and increases in street
landscaping for the Eastern Dublin Specific Plan area and the San Ramon Road, Silvergate Drive; and
1-580 Offramp landscaping project areas.
The overall budget for 1997-98 is projected to be a total of $1,018,370, which represents an increase of
$57,120 over the 1996-97 budget, or an increase of $43,805 over projected 1996-97 expenditures
(including "extra work"). This increase is attributable to the rate and staffing increases listed above, as
well as assuming maintenance responsibilities for Fire Station #1.
Recommendation
MCE Corporation has shown a consistent standard of excellence in performance and safety, as well as
concern for the fiscal interests of the City. Staff'recommends that the City Council review the services
provided by MCE and adopt the resolution (Exhibit 1) approving the amendment to their agreement.
Page 2
RESOLUTION NO. - 97
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT TO AGREEMENT WITH MCE CORPORATION
FOR PUBLIC WORKS MAINTENANCE SERVICES
WHEREAS, on June 25, 1996, the City Council approved an agreement with MCE Corporation
for Public Works Maintenance Services; and
V~q-tEREAS, said agreement provided a detailed scope of work and labor rates for Fiscal Year
1996-97; and
WHEREAS, MCE Corporation is requesting a cost of living increase in labor rates; and
WHEREAS, the scope of work for activities conducted under MCE's contract is being expanded
for the upcoming fiscal year; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve the amendment to the agreement with MCE Corporation attached hereto as "Exhibit A," with an
effective date of July 1, 1997.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment.
PASSED, APPROVED AND ADOPTED this 17th day of June, 1997.
AYES'
NOES'
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City' Clerk
.: .... g:xagenm~scx
EXHIBIT "A" OF RESOLUTION -97
AMENDMENT TO AGREEMENT BETWEEN
CITY OF DUBLIN AND MCE CORPORATION
FOR PUBLIC WORKS MAINTENANCE SERVICES
WHEREAS, on June 25, 1996, the City of Dublin (hereinafter referred to as "CITY" and
MCE Corporation (hereinafter referred to as "CONTRACTOR") entered into an agreement to provide Public
Works Maintenance Services to CITY (hereinafter referred to as "AGREEMENT); and
WHEREAS, MCE Corporation has requested a cost of living increase in labor rates for Fiscal
Year 1997-98; and
facilities;
WHEREAS, the scope of work for MCE's contract has been expanded to include new
NOW, THEREFORE, the parties hereto agree as follows:
Section 1. Exhibit B, "Payment Schedule," of the Agreement shall be amended by
replacing Attachment 1 in the current Agreement '~'ith Attachment 1 of this Amendment, said Attachment 1
being identified as "Exhibit B Payment Schedule 1997-98."
Section 2.
Said revision in Exhibit B "Payment Schedule" shall be effective as of July 1,
1997.
CITY OF DUBLIN
MCE CORPORATION
Mayor
President
ATTEST:
ATTEST:
City Clerk
Secretary
g: [contractlmce lamndml2
ATTACHMENT 1 OF EX, JlT B
2,
LABOR RATES
DUBLIN CREW
MAINTENANCE SUPERINTENDENT
LANDSCAPE FOREMAN
LANDSCAPE LEADPERSON
LANDSCAPE LABORER I
LANDSCAPE LABORER II
LANDSCAPE LABORER III
LANDSCAPE LABORER IV
DUBLIN EQUIPMENT RATES
PICKUP W/R & HT
FLATBED W/R & HT
MOWER (21")
MOWER (36")
MOWER (72")
CHAIN SAW
BRUSH CU'i-FER
POWER BLOWER
POWER EDGER
POWER HEDGE TRIMMER
POWER VACUUM (30")
TRAILER LARGE (18')
TRAILER SMALL (8')
POWER WASHER
ELECTRIC WELDER
PORTABLE GENERATOR
WATER TRAILER
MCE CREW
SUPERINTENDENT
LOADER/BACKHOE OPERATOR
ASPHALT PAVER OPERATOR
ROLLER OPERATOR
TRUCK DRIVER 8-12 C.Y.
TRUCK DRIVER 4-6 C.Y.
TRUCK DRIVER 3 C.Y. TRANSIT
CEMENT FINISHER
LABORER FOREMAN
LABORER I
LABORER II
LABORER III
1996-97 1997-98
RATES RATES
CHANGE
PERCENT
CHANGE
$64.00 HR $64.00 HR N/C
62.80 HR 62.80 HR N/C
60.65 HR 60.65 HR N/C
60.65 HR 60.65 HR N/C
51.70 HR 51.70 HR N/C
50.85 HR 50.85 HR N/C
51.35 HR 51.35 HR NtC
49.70 HR 49.70 HR N/C
45.90 HR 45.90 HR N/C
44.60 HR 44.60 HR N/C
44.35 HR 44.35 HR N/C
44.20 HR 44.20 HR N/C
$6.15 HR $6.15 HR N/C
7.35 HR 7.35 HR N/C
2.35 HR 2.35 HR N/C
3.50 HR 3.50 HR N/C
11.10 HR 11.10 HR N/C
4.70 HR 4.70 HR N/C
4.10 HR 4.10 HR N/C
1.75 HR 1.75 HR N/C
1.75 HR 1.75 HR N/C
2.90 HR 2.90 HR N/C
2.90 HR 2.90 HR N/C
2.90 HR 2.90 HR N/C
2.10 HR 2.10 HR N/C
10.50 HR 10.50 HR N/C
5.85 HR 5.85 HR N/C
4.70 HR 4.70 HR N/C
8.20 HR 8.20 HR N/C
$40.70 HR $41.90 HR $1.20 2.9%
31.20 HR 32.10 HR 0.90 2.9%
27.85 HR 28.70 HR 0.85 3.1%
26.35 HR 27.10 HR 0.75 2.8%
22.25 HR 22.90 HR 0.65 2.9%
17.90 HR 18.40 HR 0.50 2.8%
13.40 HR 13.80 HR 0.40 3.0%
LABOR RATES
MCE EQUIPMENT RATES
ASPHALT PAVER
LARGE ASPHALT PAVER
BACKHOE
LOADER
ROLLER-VIBRATORY 3-5 TON
ROLLER*VIBRATORY 1-3 TON
DUMP TRUCK 8-12 C.Y.
DUMP TRUCK 4-6 C.Y.
TRANSIT TRUCK 3 C.Y.
SAW TRUCK
PICKUP CREW CAB
PICKUP
CONCRETE SAW-SELF PROP.
CONCRETE SAW-SMALL
AIR COMPRESSOR
BITUMAL POT
VIBRA PLATE
WACKER
POWER BERM MACHINE
UNn' PRIOES
CHEMICAL WEED CONTROL R.O.W.
TREE PRUNING
o- 4" CLASS 1
4- 8" CLASS 1
8-16" CLASS2
OVER 16" BY BID
FUNGUS SPRAYING - TREES
(50 TREE MININUM)
FERTILIZE ONLY TURF
ALL AREAS
BROADLEAF SPRAYING TURF
ALL AREAS
AERATION TURF (ALL)
TABLE III (CONTINUED...)
CITY OF DUBLIN
5/16/97
1996-97
RATES
$43.85 HR
58.50 HR
38.00 HR
35.10 HR
32.2O HR
29.25 HR
36.85 HR
33.80 HR
33.80 HR
18.40 HR
12.30 HR
11.00 HR
23.40 HR
5.85 HR
17.55 HR
10.50 HR
9.35 HR
9.35 HR
17.55 HR
$109.25 AC
34.50 EA
51.75 EA
86.25 EA
BY BID
4.90 EA
82.80 AC
44.85 AC
43.70 AC
1997-98
RATES
$43.85 HR
58.50 HR
38.00 HR
35.10 HR
32.20 HR
29.25 HR
36.85 HR
33.80 HR
33.80 HR
18.40 HR
12.30 HR
11.00 HR
23.40 HR
5.85 HR
17.55 HR
10.50 HR
9.35 HR
9.35 HR
17.55 HR
$109.25 AC
34.50 EA
51.75 EA
86.25 EA
BY BID
4.90 EA
84.46 AC
45.75 AC
44.57 AC
CHANGE
N/C
N/C
N/C
N/C
N/C
N/C
NtC
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
NtC
N/C
N/C
NtC
N/C
N/C
N/C
N/C
BY BID
N/C
1.66
0.90
0.87
PERCENT
CHANGE
2.0%
2.0%
TABLE III (CONTINUED...)
CITY OF DUBLIN
5/16197
UNIT PRICES
MOW TURF (ALL AREAS)
EDGING TURF
CONTRACT BEDDING (ALL AREAS)
1996-97
RATES
$46.00 AC
11.50 MLF
89.78 MO
1997-98
RATES
$46.92 AC
11.73 MLF
91.58 MO
CHANGE
0.92
0.23
1.80
PERCENT
CHANGE
2.0%
2.0%
2.0%
PAGE3 OF3
MCE CORPORATION
Maintenance w Construction m Engineering
Mr. Lee Thompson
Public Works Director
City of Dublin
P. O. Box 2340
Dublin, California 94568
May16,1997
RE: 1997-98 MAINTENANCE SERVICES
Dear Mr. Thompson:
Attached are the following items that have been revised based on the budget review
meetings with Mr. Ambrose.
TABLE I
Table I lists the actual 1994-95 expenditures, actual 1995-96 expenditures, final
budget 1996-97, 1996-97 projected expenditures based on eight months of actual
reporting plus anticipated expenditures for the last four months of the fiscal year, and
proposed 1997-98 expenditures based on current service levels and rates listed in
Table III, for general activity groupings. The areas that exceeded the budget in 1995-
96, the amount and the reasons for the over-expenditures are listed. Also listed are
those areas of the budget which were under the planned 1995-96 budget amounts by
10% or more. The areas that are projected to exceed the budget by 10% or more in
1996-97, the amount and the reasons for the over-expenditures are listed. Table I
concludes with a listing of projected expenditures that are under the 1996-97 approved
budget by 10% or more. At this time, it is projected to exceed the approved budget by
$180 or 0.02%.
TABLE !1
Table II lists the accomplishments for several activities for actual 1994-95, actual 1995-
96, final budgeted 1996-97, projected 1996-97 based on eight months of actual
reporting plus anticipated amounts of work for the last four months of the fiscal year,
and proposed 1997-98 based on current service levels.
TABLE III
Table III lists all labor rates, equipment rates and unit prices for 1996-97, 1997-98, the
changes and the percent of change. It is proposed that MCE crews that work
permanently in Dublin be granted a cost of living wage increase that averages 3%. The
rates to the City of Dublin have been increased for 1997-98 to reflect the cost of living
increase. Labor rates for other MCE crews remain the same as the current year until
the effect of the change in calculation of the prevailing wages can be determined.
6515 Trinity Court, Dublin, California 94568-2627 o (510) 803-4111 ° Fax (510) 803-4405
Mr. Lee Thompson
City of Dublin
May 16, 1997
Page 2 of 2
All rental rates for equipment remain the same for 1997-98 as the current year.
All subcontract rates remain the same for 1997-98 with the exception of a 2% increase
for turf and bedding maintenance activities which were in the bids received last year..
TABLE IV
Staffing comparisons of 1995-96 actual, 1996-97 budgeted, 1996-97 estimated and
1997-98 proposed are also enclosed. The staff comparison table was prepared using
1,950 hours per employee.
COST SAVINGS
The change in staffing of replacing one of the Foreman positions with a Landscape
Laborer Leadman and replacing one Landscape Laborer I with a Landscape Laborer
III implemented this year has worked well. Even with a proposed increase in staff for
1997-98, there is no reason to increase the Foreman or Landscape Laborer I
positions.
Thank you for the opportunity to work with you. Please let me know if I may be of
further assistance.
Sincerely,
MCE CORPORATION
Stanley P. Smalley
Vice President, Contract Management
SPS:kjh
Enclosures
THOMPSON, LEE (CITY OF DUBLIN) 5-16-97
ACTIVITY
STREET REPAIR
DRAINAGE MAINT.
NPDES DRAIN MAINT.
STORM PATROL
CURB & GU'FI'ER /
SIDEWALK
SIGN REPAIRS/INSTALL.
NEIGHBORHOOD WATCH
STRIPING & MARKING
WEED ABATEMENT
GUARD RAIL REPAIR
BIKE PATH MAINT.
SPILL CLEANUP
MAINTENANCE
SUPERVISION
STREET TREE MAINT.
STAGECOACH A. D.
TREES
DOUGHERTY A. D. TREES
SANTA RITA A.D.
TREES
LANDSCAPE MAINT.
STAGECOACH A. D.
LANDSCAPE
DOUGHERTY A. D.
LANDSCAPE
SANTA RITA A.D.
LANDSCAPE
PARK MAINTENANCE
BUILDING MANAGEMENT
HERITAGE CENTER
DUBLIN CEMETERY
FIRE STATION BUILDING
FIRE STATION GROUNDS
ADDITIONAL WORK
TOTAL MCE
CONTRACT COST =
W/O ADDITIONAL WORK =
ACTUAL
1994-95
TABLE I
CITY OF DUBLIN
6/10/97
BUDGET
ACTUAL 1996-97
1995-96 (FINAL)
ESTIMATED
1996-97
PROPC
BUDGET
1997-98
$6,169 $13,765 $15,330 $15,330 $15,950
975 1,205 1,990 1,960 2,280
2,696 5,925 5,610 4,730 4,910
16,367 15,841 13,770 12,200 13,740
794 3,059 3,060- 2,320 2,94f
20,226 20,000 17,530 19,920 17,450
71 23 400 260 270
2,208 2,599 5,110 4,940 5,500
17,677 18,300 26,340 22,320 21,000
186 200 200 200 200
6,528 4,792 6,260 4,010 4,140
4,638 5,378 4,960 6,110 6,260
86,790 83,813 86,200 83,500 88,450
41,873 48,192 48,580 47,740
653 1,885 2,220 2,030
4,698 6,982 6,250 5,620 5,980
0 0 0 0 3,350
129,332 150,604 139,960 144,540 145,630
24,776 29,547 27,320 28,950 29,220
41,561 34,096 36,970 37,900 39,840
0 0 0 0 18,340
420,178 402,428 402,090 391,320 419,280
94,387 107,038 91,050 99,310 92,450
2,006 5,190 5,750 7,880 7,140
14,405 12,997 14,300 12,445 13,170
0 0 0 0 6,300
0 0 0 0 4,800
10,495 23,174 0 19,030
$949,689 $997,033 $961,250 $974,565 $1,018,370
$939,194 $973,859 $961,250 $955,535 $1,018,370
PAGE 1 OF 4
TABLE I
CITY OF DUBLIN
6110197
(CONTINUED...)
THE ACTUAL EXPENDITURES FOR 1995-96 WERE UNDER THE FINAL APPROVED BUDGET (EXCLUDING
ADDITIONAL WORK) BY $18,541 OR 1.19%.
THE 1995-96 ACTUAL MCE COSTS EXCEEDED THE FINAL ADOPTED BUDGET BY 10% OR MORE IN
THE FOLLOWING AREAS:
AMOUNT
ACTIVITY OVER BUDGET
REASONS FOR OVEREXPENDITURE
STREET REPAIRS
$7,066 109%
INCREASED TEMPORARY PATCHING DUE TO WET
WINTER AND ADDITIONAL PERMANENT REPAIRS
AS DIRECTED BY THE PUBLIC WORKS DIRECTOR.
NPDES DRAINAGE
$2,31 5 64%
CLEANED MORE THAN TWICE THE AMOUNT OF
PLANNED CATCH BASINS.
STORM PATROL
CURB/GU3-FEPJSIDEWALK
$3,700 30%
$2,240 273%
UNUSUALLY WET WEATHER WITH SEVERAL MAJOR
STORMS.
UNPLANNED PERMANENT REPAIRS AS DIRECTED
BY THE PUBLIC WORKS DIRECTOR.
BUILDING MANAGEMENT
$16,163 18%
INCREASED HVAC WORK AT CIVIC CENTER TO
REPAIR LEAK OVER POLICE FACILITY AND --
REPAIR OF STORM DAMAGE ON ROOF FLASHING,
AS WELL AS INCREASED COMMUNICATION AND
ELECTRICAL WORK IN P.D. SALLY PORT AREA.
ALSO INCREASED FURNITURE MOVING RELATED
TO PLANNING DEPT.
HERITAGE CENTER
$1,620 45%
UNANTICIPATED FURNITURE MOVING AFTER
RENOVATION AND NEEDED HVAC REPAIRS.
[3,1Z~l I1% CITY Q,~F- TABL~.! ~N~D - 6-10-97 - X
PAGE 2 OF 4
TABLE I
CITY OF DUBLIN
6/10/97
(CONTINUED..,)
THE 1995-96 ACTUAL UNDER-RUNS (10% OR MORE) WERE IN THE FOLLOWING AREAS:
AMOUNT
ACTIVITY UNDER BUDGET
DRAINAGE MAINTENANCE
$1,195 5O%
REASONS FOR UNDER-EXPENDITURE
LESS WORK NEEDED ON TASSAJARA ROAD AFTER
COUNTY TURNOVER AND NO SUBCONTRACT WORK
REQUIRED.
SIGN REPAIRS/INSTALL
NEIGHBORHOOD WATCH SIGNS
$2,67O 12%
$837 97%
LESS SIGN VANDALISM EXPERIENCED THIS YEAR.
NO NEW SIGNS INSTALLED AND FEWER SIGNS
REPAIRED THAN PLANNED, PROBABLY DUE TO
LACK OF STAFF IN P.D. TO DO NEIGHBORHOOD
WATCH SIGNS.
STRIPING & MARKING
$671 21%
LESS CURB PAINTING THAN PLANNED DUE TO
DELAYING VILLAGE PARKWAY REPAINTING
UNTIL FY 1996-97.
WEED ABATEMENT
$2,840 13%
DUE TO MORE SPOT SPRAYING AND MECHANICAL
REMOVAL THAN ANTICIPATED.
BIKE PATH MAINTENANCE
$2,638 35%
LESS STORM DAMAGE ON DOUGHERTY ROAD
PATH THAN EXPERIENCED IN PREVIOUS YEARS.
STAGECOACH A.D. TREES
DOUGHERTY A.D. LANDSCAPE
$240 11%
$5,624 14%
LESS THAN PLANNED SPRAYING FOR PESTS/DISEASE.
LESS LEAF CLEAN UP, GROUND COVER TRIMMING,
MOWING AND GROUND COVER REPLACEMENT
THAN PLANNED.
DUBLIN CEMETERY
$5,923 31%
LESS CONTRACT TREE WORK, LEAF CLEAN UP AND
BURIALS THAN PLANNED. TREE WORK WAS DONE
WITH SEPARATE FUNDING.
lC)
PAGE 3 OF 4
DUBLIN, CITY OF - TABLE 1 CONT'D - 6-10-97 - X
TABLE I
CITY OF DUBLIN
6110~97
(CONTINUED...)
THE PROJECTED EXPENDITURES FOR 1996-97 ARE ANTICIPATED TO BE UNDER THE FINAL APPROVED
BUDGET (EXCLUDING ADDITIONAL WORK) BY $ 5,715 OR 0.06%.
THE 1996-97 PROJECTED MCE COSTS EXCEED THE FINAL ADOPTED BUDGET BY 10% OR MORE
IN THE FOLLOWING AREAS:
ACTIVITY
AMOUNT OVER BUDGET
SPILL CLEANUP $1,150 23%
REASONS FOR OVEREXPENDITURE
MORE HOURS FOR ACTUAL SPILL CLEANUP
THAN PLANNED.
HERITAGE CENTER
$2,130 37%
HIGHER COSTS IN OPENING/CLOSING THE
BUILDING AND DOOR, WINDOW, WALL,
PLUMBING AND ELECTRICAL MAINTENANCE.
ALSO, MORE FURNITURE MOVING THAN
PLANNED.
SIGN REPAIR/INSTALL
$2,390 12%
MORE REQUESTED SIGN INSTALLATION
THAN PLANNED.
THE 1996-97 PROJECTED UNDER-RUNS (10% OR MORE) ARE ANTICIPATED IN THE FOLLOWING AREAS:
AMOUNT UNDER BUDGET
ACTIVITY
NPDES DRAINAGE $880 15%
$1,570 13%
$740 24%
STORM PATROL
CURB & GUTTER/SIDEWALK
NEIGHBORHOOD WATCH $140 35%
SIGNS
WEED ABATEMENT
II
BIKE PATH MAINTENANCE
DOUGHERTYA.D. TREES
DUBLIN CEMETERY
$4,O2O 15%
$2,25O 36%
$630 10%
$1,850 13%
nLLF~! lhL. CITY OE - T.6~,L~ I~A - .62~1Q-~7 - X
REASONS FOR UNDER-EXPENDITURE
LESS CATCH BASINS REQUIRED CLEANING
THAN PLANNED.
NO MID OR LATE WINTER STORMS
LESS EMERGENCY REPAIRS THAN
ANTICIPATED
LOWER UNIT COST PER INSTALLATION
THAN PLANNED.
LESS MECHANICAL WEED ABATEMENT AND
LOWER MOWING SUBCONTRACTOR COST
THAN PLANNED.
LESS STORM DAMAGE ON DOUGHERTY
ROAD PATH THAN EXPERIENCED IN
PREVIOUS YEARS.
LESS CONTRACT SPRAYING AND PRUNING
THAN PLANNED.
LESS CONTRACT TREE WORK, LEAF
CLEANUP, LIGHTING MAINTENANCE AND
STORM WORK THAN PLANNED.
PAGE 4 OF4
ACTIVITY
MAINTENANCE A8-01
SUPERVISION
SPILLS A1-01,02
TEMPORARY PATCHING A7-01
DRAINAGE INSPECTION D1-01
CATCH BASINS CLEANED D1-02
DITCH CLEANING D1-04
STORM PATROL D2-01, 02
INSPECTION / REMOVAL
INSTALL NEW SIGNS D4-01, A5-01
SIGNS REPAIRED D4-02, 03, A5-02
CURB PAINTING D5-01
INSTALL PAVEMENT MARKERS D5-02
ROADSIDE SPRAYING D7-01
BIKE PATH MAINTENANCE D8-01
TREE/BRUSH CUq-rlNG A3-01
TREE STAKING A3-02
TREE PRUNING A3-03,08,09, A4-03
TREE PLANTING A3-04
TREE FERTILIZING A3-05
TREE WATERING A3-06
TREE REMOVAL A3-07, A4-04
TREE TRIMMING A4-01
SUBCONTRACTOR
LIq-FER PICKUP A6-02
LEAF CLEANUP A6-03
PRUNE BEDDING PLANTS A6-10
PRUNE SHRUBS A6-16
ACTUAL
1994-95
TABLE II
CITY OF DUBLIN
516/97
ACTUAL
1995-96
1,803 HRS
1,801
134
162
981
195
3,907
562
HRS
HRS
EA
EA
LF
HRS
146
188
9O7
561
1,213
535
32
527
5,357
0
34
218
EA
EA
LF
EA
AC
HRS
62
462
3,676
0
28
139
176
375
1,476
36
497
388
58
8O
HRS
EA
EA
EA
EA
EA
EA
EA
258
333
1,665
68
376
663
2O
0
74 PM
382 HRS
656 HRS
4,958 EA
84
238
466
5,440
BUDGET
1996-97
(FINAL)
,840
142
216
1,027
513
1,450
466
66
427
6,555
4O
44
195
158
4O3
1,588
51
378
324
16
8O
115
248
514
5,758
ESTIMATED
1996-97
1,782
179
108
1,015
246
510
384
71
247
6,595
15
48
132
152
303 -
1,161
50
378
287
26
65
138
385
462
7,121
PROPOSED
BUDGET
1997-98
1,8Z~
1"7,¸
11:
1,03;.:
248
510
417
49
255
"')6
· ~0
48
132
152
504
1,253
59
537
287
3O
3O
157
464
455
8,583
PAGE 1 OF 2
TABLE !1
CITY OF DUBLIN
516197
(CONTINUED...)
ACTIVITY
MOW MEDIAN TURF A6-21
EDGE MEDIAN TURF A6-22
IRRIGATION INSPECTION/
PROGRAM (STREETS) A6-30,31
IRRIGATION HEAD REPAIR A6-32
OTHER IRRIGATION SYSTEM
REPAIRS (VALVES, BACKFLOWS,
CONTROLLERS, LINES) A6-33,34,35,36
ILLEGAL SIGNS/HAZARDS A6-80
PARK TREE PRUNING A3-03,08,09
: A4-01,03
:""LITTER PICKUP A6-01
PARK SHRUB PRUNING A6-16
MOW PARK TURF A6-21
EDGE PARK TURF A6-22
IRRIGATION INSPECTION/
PROGRAM (PARKS) A6-30,31
IRRIGATION HEAD REPAIR A6-32
OTHER IRRIGATION SYSTEM
REPAIRS (VALVES, BACKFLOWS,
CONTROLLERS, LINES) A6-33,34,35,36
RESTP. OOM MAINTENANCE A9-O3
PLAYCOURT MAINTENANCE A9-06
pLAYGROUND MAINTENANCE A9-09
FOUNTAIN MAINTENANCE A9-10
BALLFIELD PREP - GAMES A9-22
BALLFIELD MAINT. A9-23,24
STORM PATROL & CLEANUP D2-01,02
ACTUAL
1994-95
117 AC
190 MLF
12,708 STA
86O EA
33O HRS
247 HRS
54O EA
816 HRS
2,571 EA
1,622 AC
309 MLF
14,669 STA
1,237 EA
268 HRS
1,064 HRS
143 HRS
790 HRS
375 HRS
0 HRS
728 HRS
530 HRS
ACTUAL
1995-96
117
249
13,005
1,148
352
365
610
752
2,790
1,459
367
15,251
1,001
198
1,054
115
796
341
0
389
360
BUDGET
1996-97
(FINAL)
125
245
14,880
1,110
339
335
743
819
3,109
1,584
387
13,512
928
297
987
115
780
319
0
472
425
ESTIMATED
1996-97
116
198
12,585
1,340
422
341
580
780
2,979
1,468
318
15,444
91~'
323
113
808
245
24O
392
320
PROPOSED
BUDGET
1997-98
125
271
15,414
1,550
474
778
3,126
1,481
337
16,253
1,240
222
816
242
564
392
351
PAGE 2 OF 2
DUBLIN, CITY OF -TABLE 2 - 5-16-97 - X
LABOR RATES
DUBLIN CREW
MAINTENANCE SUPERINTENDENT
LANDSCAPE FOREMAN
LANDSCAPE LEADPERSON
LANDSCAPE LABORER I
LANDSCAPE LABORER II
LANDSCAPE LABORER III
LANDSCAPE LABORER IV
DUBLIN EQUIPMENT RATES
PICKUP W/R & HT
FLATBED W/R & HT
MOWER (21")
MOWER (36")
MOWER (72")
CHAIN SAW
BRUSH CUTTER
POWER BLOWER
POWER EDGER
POWER HEDGE TRIMMER
POWER VACUUM (30")
TRAILER LARGE (18')
TRAILER SMALL (8')
POWER WASHER
ELECTRIC WELDER
PORTABLE GENERATOR
WATER TRAILER
MCE CREW
SUPERINTENDENT
LOADER/BACKHOE OPERATOR
ASPHALT PAVER OPERATOR
ROLLER OPERATOR
TRUCK DRIVER 8-12 C.Y.
TRUCK DRIVER 4-6 C.Y.
TRUCK DRIVER 3 C.Y. TRANSIT
CEMENT FINISHER
LABORER FOREMAN
LABORER I
LABORER II
LABORER III
,d
TABLE III
CITY OF DUBLIN
COUNCIL APPROVED
5/16/97
1996-97
RATES
1997-98
RATES
$40.70 HR
31.20 HR
27.85 HR
26.35 HR
22.25 HR
17.90 HR
13.40 HR
$41.90
32.10
28.70
27.10
22.90
18.40
13.80
HR
HR
HR
HR
HR
HR
HR
$6.15
7.35
2.35
3.50
11.10
4.70
4.10
1.75
1.75
2.90
2.90
2.90
2.10
10.50
5.85
4.70
8.20
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
$6.15
7.35
2.35
3.50
11.10
4.70
4.10
1.75
1.75
2.90
2.90
2.90
2.10
10.50
5.85
4.7o
8.20
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
$64.00
62.80
60.65
60.65
51.70
50.85
51.35
49.70
45.90
44.60
44.35
44.20
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
$64.00
62.80
60.65
60.65
51.70
50.85
51.35
49.70
45.90
44.60
44.35
44.20
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
CHANGE
$1.20
0.90
0.85
0.75
0.65
0.50
0.40
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
NtC
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
PERCEN1
CHANGE
2.9%
2.9%
3.1%
2.8%
2.9%
2.8%
3.0%
LABOR RATES
MCE EQUIPMENT RATES
ASPHALT PAVER
LARGE ASPHALT PAVER
BACKHOE
LOADER
ROLLER-VIBRATORY 3-5 TON
ROLLER-VIBRATORY 1-3 TON
DUMP TRUCK 8-12 C.Y.
DUMP TRUCK 4-6 C.Y.
TRANSIT TRUCK 3 C.Y.
SAW TRUCK
PICKUP CREW CAB
PICKUP
CONCRETE SAW-SELF PROP.
CONCRETE SAW-SMALL
AIR COMPRESSOR
BITUMAL POT
VlBRA PLATE
WACKER
POWER BERM MACHINE
TABLE III (CONTINUED...)
CITY OF DUBLIN
5/16197
1996-97
RATES
$43.85 HR
58.50 HR
38.00 HR
35.10 HR
32.2O HR
29.25 HR
36.85 HR
33.80 HR
33.80 HR
18.40 HR
12.30 HR
11.00 HR
23.40 HR
5.85 HR
17.55 HR
10.50 HR
9.35 HR
9.35 HR
17.55 HR
1997-98
RATES
$43.85 HR
58.50 HR
38.00 HR
35.10 HR
32.20 HR
29.25 HR
36.85 HR
33.80 HR
33.80 HR
18.40 HR
12.30 HR
11.00 HR
23.40 HR
5.85 HR
17.55 HR
10.50 HR
9.35 HR
9.35 HR
17.55 HR
CHANGE
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
PERCENT
CHANGE
UNIT PRICES
CHEMICAL WEED CONTROL R.O.W.
TREE PRUNING
0- 4" CLASS 1
4- 8" CLASS1
8-16" CLASS2
OVER 16" BY BID
FUNGUS SPRAYING - TREES
(50 TREE MININUM)
FERTILIZE ONLY TURF
ALL AREAS
BROADLEAF SPRAYING TURF
ALL AREAS
AERATION TURF (ALL)
$1 O9.25 AC
34.50 EA
51.75 EA
86.25 EA
BY BID
4.90 EA
82.80 AC
44.85 AC
43.70 AC
$109.25 AC
34.50 EA
51.75 EA
86.25 EA
BY BID
4.90 EA
84.46 AC
45.75 AC
44.57 AC
N/C
N/C
N/C
N/C
BY BID
N/C
1.66
0.90
0.87
2.0%
2.0%
2.0%
PAGE2 OF3
TABLE III (CONTINUED...)
CITY OF DUBLIN
5/16/97
UNIT PRICES
MOW TURF (ALL ARE. AS)
EDGING TURF
CONTRACT BEDDING (ALL AREAS)
1996-97
RATES
$46.00 AC
11.50 MLF
89.78 MO
1997-98
RATES
$46.92 AC
11.73 MLF
91.58 MO
CHANGE
0.92
0.23
1.80
PERCENT
CHANGE
2.0%
2.0%
2.0%
PAGE 3 OF 3
AREA / POSITION
PUBLIC WORKS ADMIN.
SUPERINTENDENT
TABLE IV
CITY OF DUBLIN
STAFFING COMPARISONS
5/16/97
1995-96 1996-97 1996-97 1997-98
ACTUAL FINAL ESTIMATED PROPOSED
1.00 1.00 1.00 1.00
BUILDING MANAGEMENT
LLI 1.00 1.00 1.00 0.98
LLII 0.33 0.21 0.32 0.20
STREET MAINTENANCE
LLF
LLL
LLII
LLIII
STREET TREE
LLF
LLL
LLII
LLIII
1.33 1.21 1.32 1.18
0.15 0.15 0.15
0.15 0.15 0.15
0.20 0.20 0.20 0.20
1.06 0.79 0.71 0.78
1.26 1.29 1.21 1.28
0.06 0.06 0.06
0.06 0.06 0.06
0.50 0.30 0.30 0.30
0.16 0.12 0.14 0.19
0.66 0.54 0.56 0.61
STREET LANDSCAPE MAINT.
LLF 1.00 0.28 0.28 0.28
LLL 0.28 0.28 0.28
LLI 1.00 0.40 0.40 0.40
LLII 0.20 0.68 0.68 0.68
LLIII 0.36 0.88 1.08 1.34
PARK MAINTENANCE
LLF
LLL
LLI
LLII
LLIII
2.56 2.52 2.72 2.98
0.97 0.49 0.49 0.49
0.49 0.49 0.48
0.98 0.60 0.60 0.60
1.66 1.45 1.31 1.41
0.37 1.39 1.29 1.61
3.98 4.42 4.18 4.59
Page 1 of 2
TABLE IV
CITY OF DUBLIN
STAFFING COMPARISONS
5/16/97
(CONTINUED ...)
AREA / POSITION
1995-96 1996-97 1996-97 1997-98
ACTUAL FINAL ESTIMATED PROPOSED
HERITAGE CENTER
LLII
0.07 0.07
0.12
0.10
CEMETERY
LLF
LLL
LLI
LLII
LLIII
0.03 0.02 0.02 0.02
0.02 0.02 0.02
0.02
0.04 0.09 0.07 0.07
0.05 0.09 0.09 0.09
0.14 0.22
0.20
0.20
FIRE STATION BLDG. MAINT.
LLI
LLII
FIRE STATION LANDSCAPE
LLL
LLIII
0.02
0.04
0.06
0.01
0.01
0.02
MCE GRAND TOTAL
Supt. 1.00 1.00 1.00 1.00
LLF 2.00 1.00 1.00 1.00
LLL 0.00 1.00 1.00 1.00
LLI 3.00 2.00 2.00 2.00
LLII 3.00 3.00 3.00 3.00
LLIII 2.00 3.27 3.31 4.02
11.00 11.27 11.31 12.02
Staff calculations based on the assumption that each hourly employee will work a total of 1,950 hours
of regular and overtime per year.
Page 2 of 2
CITY OF -TABLE 4 - 5-16-97
EIQIlBIT "A" OF RESOLUTION 70 -96
PUBLIC WORKS MAINTENANCE SERVICES AGREEMENT
THIS AGP,.EE~ is made at Dubl~ California, as of July 1, 1996, by and between the
CITY 0t: DUBLIN, a Municipal Corporation ("City"), and MCE Corporation, Inc., ("Contractor"), who
agree as follows:
1. TERM OF AGREEMENT. The term of the agreement shall be for one year, beginning
on July 1, 1990, and ending on June 30, 199~. The agreement may be extended for two additional one
year periods at the Citfs option. This agreement shall supersede all previous agreements that Contractor
has or has had with City. City may terminate the services of Contractor by providing 90 days written
notice with or without cause. In the event of such termination, Contractor shall be compensated for such
services up to the point of termination. Compensation for work in progress shall be prorated as to the
percentage of progress completed at the date of termination. Ii'Contractor terminates its services to the
Cig', ii must provide written notice at least 90 days in advance of such termination. Notices shall be
provided as indicated in Section 12 below.
.MDJUSTMEN*T TO CO%~I~~CT PKICES A-NrD WOR_K UA_NwFITY. In the event 'of
2. _ en no later than March 1 st, Contractor will submit to the City for the coming
extension of the Agreem t, ... .,, __. :_.~... x~.,,-t- in terms of types and
contract year a proposed revised Schedule of Work wmcn wm set lu~ u~ ,~ ...... Plan
quantiiies of work to be performed as well as unit prices and/or estimated annual expenditure amounts as
appropriate. Upon written approval of both parties, the Agreement shall be ex-tended for one (15 year
effective July tst as provided above.
3. SERX___~CES. Subject to the terms and conditions set forth in this Agreeme_nt, Contractor
shall provide to CiD' the services described in Exhibit A_ Contractor shall provide said services at the time,
pla:e, and in the manner specified in Exhibit A_
4. ?AYMENrr- City shall pay Contractor for services rendered pursuant to this Agreement
at the time and b the manner set forth in Exhibit t3. The payments specified in Exhibit B shall be the only
z)ayments to be made to Contractor for services rendered pursuant m this Ab~r~ cement- Contractor shall
;ubmit all billings for said services to City in the manner specified b Exhibit B; or, ii'no manner be
specified in Exhibit B, then according to the usual and customary procedures and practices which
Contractor uses for billing :bents similar to City.
5. ]:AC]J_.ITTES/0xrD EQUIPMENT.. Except as set forth in E 'xhibit C, Contractor shall, at
its sole cost and e:~pense, furnish all facilities and equipment which ma5' be required for furnishing services
pm-suant to this Agreement. Citw shall furnish to Contractor only the facilities and equipment listed in
~xhibit C according to the term~ and conditions set forth in Exhibit C.
6. GENER_aL PROVISIONS. The ~,eneral provisions set forth in Exhibit D are part of this
A4rr_ cement. In the event of any inconsistency between said aeneral provisions and any other terms or
conditions of this Agreement, the other term or condition sh~all control insofar as it is inconsistent with the
c, eneral provisions, i. 'k;. ::' :'. ~
7. EXIqlBITS. All exhibits referred to herein are attached hereto and are by tiffs reference
incorporated herein.
$. SUBCONTRACTING.. No portion of the work pertinent to this contract shall be
subcontracted without written authorization by the City, except that which is expressly identified in the
Contractors proposal.
9. CHANGES. City may from time to time require changes in the scope of the serv/ces by
Contractor to be performed under tiffs A~eement. Such changes, including any change in the amount of
Contractor's compensation which are mutually agreed upon by City and Contractor, shall be effective as
amendments to tt~s Agreement only when in writing.
10. RESPONSIB!-E CHARGE. Comractor shall assign a project manager(s) to the
project for the duration of the project.. There shall be no change in the Project Manager or members of the
proje,.~t team without prior written approval by the City.
11. CONTRACT ADMINISTRATION. This Agreement shall be administered by LEE S.
THOMPSON ("Administrator"). All correspondence shall be directed to or through the Administrator or
his desi_muee.
12. NOTICE_S. Any written notice to Contractor shall be sent via Registered Mail to:
Stanley P. Smalley, Vice President
MCE Corporation
6515 Trinity Court
Dublin, CA 94568
Any written notice to City shall be sent to:
Lee S. Thompson
Dkector of?ublic Works/City F.n_~neer
P. O. Box 2340
Dublin, CA 94568
(signatures next page)
Executed as of the day first above stated:
Approved as to form:
City Attorney
CITY O~F DUBLIN,
A Municipal Corporation
/ ; ,
By
:2~layor
MCE CORPORATION
M~/~ Cro4~h~, ~res~nt
E~lqTBIT A
SCOPE OF SERVICES AND SCE[EDULE
The City has elected to perform its public works maintenance and related activities by using a
private Contractor.
The Contractor has agreed to arrange for and supervise the performance of the work and the City
has agreed to retain the Contractor for such purposes, in accordance with the terms and
provisions of this Agreement.
The City and Contractor agree as follows:
1. Scope of Work: The City retains Contractor to arrange for, super, rise and manage
the performance of the work described in the Schedule of Work (Attachment 1, Exhibit B) and as
otherwise specified in this Agreement; and for Additional Work ("Additional Work") as is called
for in this Agreement. Contractor shall perform the types of work listed in Section A of
.Attachment 1 ore 'xhibit B at the unit prices listed in Section B or at the time and material rates
listed in Section C, as appropriate. The Scope of Work set forth in Section A of Attachment 1 of
E 'xhibit B includes the maximum amount the City will pay to Contractor for each activity for ..
~Fiscal Year 1996-97. Notwithstanding the foregoing, the City may at any time revise the .... /
Schedule of Work identified in Attachment 1 of Exhibit B for budgeting or other reasons as
deemed necessary by the City and the estimated annual expenditure for iFiscal Year 1996-97 shall
be revised accordingly.
Contractor specifically agrees to: (a) undertake the direct responsibility for the
performance of the work in accordance with this .Agreement; CD) provide directly, or through
subcontract/rs, or as otherwise permitted by this A~eement all labor, materials, and super~dsion
necessary for the proper performance of the work in accordance with this Agjeement; (c) furnish
a Maintenance Superintendent to provide the necessary liaison with the City Staff and the required
coordination of workmen and materials in the performance of the work; (d) comply with all laws,
ordinances, rules, regulations, and requirements of governmental authorities, pertaining to the
performance of the work; (e) perform the work, contract for its performance and supervise its
performance in a good and workunanlike manner and in the most expeditious, cost effective
manner consistent with first-class quality, (f) perform all activities necessary and incidental to the
orderly performance of the work.
2. Scheduled Work: .MI of the work set forth in Attachment 1 ofEx.hibit B is
considered Scheduled Work, except as provided in Section 1. Contractor shall perform no work
in addition to Scheduled Work, unless: (a) Additional Work is approved in advance by the ?ublic
Works Director, or CD) an emergency situation exists. An emergency situation is one which
occurs under circumstances making it either impossible or impractical to obtain City approval :.. -:-
before proceeding with the work_ In such cases, the Contractor will proceed with the work to the
extent necessary to relieve said danger and shall specifically inform the ?ublic Works Director of
all Emergency Work accomplished. -MI Scheduled Work shall be provided according to a
monthly schedule prepared by the Maintenance Superintendent and approved by the Public Works
Director in advance.
3. Additional Work_.' City may requke Contractor to provide Additional Work not
described herein at rates and quantities negotiated by the City and Consultant. No Additional
Work will be undertaken by Contractor without the prior written approval of the Public Works
Director. The Contractor will bill the City for Additional Work in the manner as provided in
A~achment 1 of Exhibit B.
Sub'ect to this Azreement: The Public Works Director at his discretion
4. Work Not 1 - · - ~ ~- "-~ Ci*" Council for competitive
may recommend that projects cfa large scope ~e approvea uy m, ~j
bid and completed under a separate Agreement. This shall be the recommendation on all "public
projects" where State or other laws require that it be contracted for and let to the lowest
responsible bidder after notice. Nothing in this Section shall preclude the Contractor from
participating in this bid process for said projects.
CID', in accordance with loc. al ordinances and State laws, may directly purchase materials
or supplies to be used by Contractor. This shall not restrict the Public Works Dkector from
requesting that Contractor, as part of other duties identified in th/s Agreement, assist City with
locating suppliers, obtaining price quotations or bids, or other assistance provided that Contractor
will not be providing the materials and supplies.
5. Emergency Work~'. Emergency caltout procedures will be rrmintained to provide
for emergency response on nights, weekends, and holidays. The procedures will be reviewed and
updated periodically to ensure thek effectiveness. In the event Emergency Work dictates that
work be accomplished outside the normal worldng hours, such as night time, weekends and
holidays, appropriate overtime rates shall be used as set forth in Attachment 1 of Exhibit. B.
· ' ' Maintenance Supervisio.n.: The Contractor shall furnish a Maint.enance ' that
Superintendeat to assume full responsibility for day-to-day rnamtenance operauons, ensurmg
resources required to successfully complete the project are applied in a timely manner. In addition
to pro, ding the necessary liaison with the City, the Maintenance Superintendent is responsible
for. (a) malting recommendations to the Public Works Dkector of work that should be performed
but which is not set forth in the Schedule of Work; (b) identifying work programs; (c) scheduling;
(d) assisting and supervising work crews; (e) responding to citizen calls; (f) assisting in contract
administration; (g) maintaining activity reports; and (h) generally administering public works
maintenance functions.
7. Work Schedulin~ Pro:edure_s: To the exV. ent possible, it is the intent of this
Agreement tha~ the Work be performed on a scheduled, orderly basis. Prior to S_he
commencement of work, Contractor shall prepare a schedule show:rog projected work to be
performed throughout the fiscal year, including information such as frequency of weeding,
watering and other par'ks maintenance and other similar projected schedules of the work to be
performed.
Contractor will prepare monthly work schedules and review them with the Public Works
Director. These schedules will represent specific work needs identified as the result of the
Contractor's recommendations and requests from the PubLic Works Director or Ms/her designee.
Emphasis will be placed on identifying needs to ensure proper timing of work (for example,
ditches should be scheduled for cleaning before winter rains). The Contractor will comply with
reasonable requests of the PubLic Works Director as to preferred locations for various types of
work.
Contractor will use a service request form to ensure that complete information is obtained
on work needs and requests for service.
8. Work Reporting Procedures: Contractor shall submit a Monthly Work Summary
Report to the Public Works Director on or before the 15th day of the month summarizing work
completed in the previous month. These reports shall include a Listing of work activities and work
units completed, including any Additional or Eme~ency Work performed; status of current and
completed service requests; and comparisons of annual work quantities and ex~penditures planned
versus actual.
9. Additional Contractor Responsibilities: MCE workers will be alert for observable
maintenance deficiencies in pubLic facilities as they travel within the City's boundaries in the
course of their maintenance activities performing Scheduled Work, Additional Work, and
Emergency Work. They will report observed maintenance deficiencies to the appropriate MCE or
City representative, or other appropriate agency.
10. Protection of Work and Public: Contractor shall take all necessary measures to
protect the work and prevent accidents during any and all phases of work_ Contractor shall
provide and maintain all necessary barriers, flagrnen, and/or si_m~.s during maintenance prpcedures.
?
Contractor will provide at no additional cost all the advance signing and barricading and
also signs, barricades, flashers, and other necessary facilities for the protection of the public within
the limits of the maintenance area while maintenance amivities are proceeding.
11. Maintenance of Records: Contractor shall maintain all books, documents, papers,
employee time sheets, accounting records including certified payrolls and such other evidence
pertaining to costs incurred for a period of at least three years, and shall make these materials
available at reasonable times during the contract period. Contractor shall not purge any records
without the prior approval of the City. Upon termination of the contract, or at the City's request,
ail such records shall be provided to the City, including maintenance records, certified payroll
records, and hard copies of any other computer records such as inventories of City facilities.
12. Equal Employment Opportunity: Contractor is an equal opportunity employer and.
agrees to comply with applicable regulations governing equal employment opportunity. :.:::.~..:'
13. Prevailing Wage: Contractor shall comply with the provisions of Labor Code
Section 1770 et. seq., with respect to payment of prevailing wages, maintenance of payroll
records, and payment of penalties under Labor Code Section 1775.
14. .Attorney: If either party brings an action against the other party arising out..
of or in connection with this Agreement entered into between City and Contractor, the prevailing
party is entitled to have and recover from the losing party reasonable attorney fees and costs of
suit.
15. Miscellaneous:
A. Contractor shall inform City of private clients within the corporate
boundaries or sphere of influence of the City during the term of this Agreement. Contractor
azrees not to accept other employment which is or may be in conflict with its duties under this
A~m-eement or which may adversely affect the interests of the City.
B. Contractor -Mil endeavor to secure materials from the lowest cost source
reasonably available.
TABLE I
CiTY OF DUBLIN
6118196
ACTIVITY
ACTUAL
1993-94
ACTUAL
1994-95
BUDGET
1995-96
(FINAL)
ESTI MATED
1995-96
PROPOSE~
BUDGE-
1996-£
STREET REPAIR
DRAINAGE MAINT.
NPDES DRAIN MAINT.
STORM PATROL
CURB & GUTTER /
SIDEWALK
SIGN REPAIRS/INSTALL.
NEIGHBORHOOD WATCH
STRIPING & MARKING
WEED ABATEMENT
GUARD RAIL REPAIR
BIKE PATH MAINT.
SPILL CLEANUP
MAINTENANCE
SUPERVISION
STREET TREE MAINT.
STAGECOACH A. D.
TREES
DOUGHERTY A. D. TREES
LANDSCAPE MAINT.
STAGECOACH A. D.
LANDSCAPE
DOUGHERTY A. D.
LANDSCAPE
PARK MAINTENANCE
BUILDING MANAGEMENT
HERITAGE CENTER
DUBLIN CEMETERY
ADDITIONAL WORK
TOTAL MCE
CONTRACT COST =
W/O ADDITIONAL WORK =
$5,454
1,820
5,336
4,857
1,093
15,126
877
2,025
18,720
D
7,067
5,058
80,131
45,768
639
6,168
127,050
29,521
36,326
413,013
90,411
1,239
6,004
9,063
$912,776
$903,713
$6,169
975
2,696
16,367
794
20,226
71
2,208
17,677
186
6,528
4,638
86,790
41,873
653
4,698
129,332
24,776
41,561
420,178
94,387
2,006
14,405
10,495
$949,689
$939,194
$6,560
2,390
3,610
12,140
82O
22,660
860
3,270
21,140
200
7,430
5,390
85,650
48,615
2,125
6,982
145,520
32,490
39,720
431,370
90,720
3,570
18,900
D
$992,132
$992,132
$14,760
1,470
5,920
16,620
3,040
17,510
410
5,DDD
19,550
200
4,260
6,450
84,360
41 ,D6D
2,300
6,070
148,880
31,030
4o,5+0
427,810
97,570
5,750
;
17,~0'
19,030
,016,770
$997,7.~.0
5,330
1,990
5,61C
13,77C
3,06r
17,130
40:
5,~1~
17,590
· · :'-JO
4,960
86,200
48,580
2,220
6,250,
134,460
27,320
36,970
402,09';
91 ,ODE
5,75[
14,30[
$~...-.:SO
$946,55C
TABLE 1
cITY OF DUBLIN
6/18/96
(CONTINUED...)
THE TOTAL 1994-95 MCE CONTRACT COSTS WERE OVER THE FINAL ADOPTED BUDGET (EXCLUDING
ADDITIONAL WORK) BY $1,394 OR 0.14%.
THE 1994-95 MCE CONTRACT COSTS EXCEEDED THE ORIGINALLY ADOPTED BUDGET IN THE'
FOLLOWING AREAS:
ACTIVITY
STORM PATROL
SIGN REPAIRS / INSTALLA
WEED ABATEMENT
GUARD RAIL REPAIR
BIKE PAT_FI MAINTENANCE
DOUGHERTYA.D. LANDSC
PARK MAINTENANCE
BUILDING MANAGEMENT
HERITAGE CENTER- BUlL
HERITAGE CENTER- CRC
AMOUNT OVER BUDGET
$8,507 108%
$4,416 28%
$3,477 24%
$186 186%
$1,338 26%
,$1,241 3%
$12,578 3%
24,4D7 5%
$1,296 182%
22,525 22%
REASONS FOR OVEREXPENDITURE
UNUSUALLY WET WINTER.
LARGE INCREASE IN SIGNS REPAIRED.
OVER 3DB REPAIRS DUE TO VANDALISM.
MORE SPOT & R.O.W. SPRAYING DUE TO
LATE SPRING RAINS.
NO FUNDS WERE BUDGETED FOR THIS
SELDOM USED ACTIVITY, YET A REPAIR
DID OCCUR IN 1994-95-
DUE TO REMOVAL OF DIRT-AND DEBRIS
FROM WINTER STORMS & U~qPLANNED
CRACK SEALING ON SAN RAMON ROAD
SECTION NORTH OF W. VOMAC.
DUE TO REPLACING ORIGINAL IRRIGATION
CONTROLLERS EARLIER THAN ANTICIPATE[:
DUE TO WINTER STORM DAMAGE IN THE
DOUGHERTY HILLS OPEN SPACE.
DUE TO VANDALISM DF MEN'S SHOWER AT
SWIM CENTER AND INCREASED REPAIRS T(
HVAC AT ClVlC CENTER.
UNPLANNED PEST CONTROL AND FURN1TUi
MOVING PRIOR TO RENOVATION.
MORE LE.AF REMOVAL THAN PLANNED AND
TABLE I
CITY OF DUBLIN
6/18/'96
(CONTINUED...)
SIGNIFICANT UNDER-RUNS IN 1994-95 COSTS (10% OR MORE) OCCURRED IN THE FOLLOWING AREAS:
ACTIVITY
DRAINAGE MAINTENANCE
AMOUNT UNDER BUDGET
$3,785 80%
REASONSFOR UNDER-EXPENDITURE
NO MISCELLANEOUS PROJECT NEEDEDTO
CORRECT MINOR DRAINAGE DEFICIENCIES.
NPDES DRAINAGE MAINTE
$3,044 53%
LESS DEBRIS REMOVED FROM THE CITY'S
STORM WATER COLLECTION SYSTEM.
CURB/GUTTER/SIDEWALK
NEIGHBORHOOD WATCH
STRIPING & MARKING
STAGECOACH A.D. TREES
DOUGHERTY A.D. TREES
$146 15%
$949 93%
22,072 48%
$1,557 70%
$2,982 39%
LOWER COST LABOR CLASS PERFORMING
MAJORITY OF THIS WORK.
REQUEST FOR NEW SIGNS WERE NOT
RECEIVED IN THE AMOUNTS ANTIOIPA'
BY PUBLIC WORKS FROM POLICE SER¥,.
NO NEW OR EMERGENCY STRIPING
REQUESTED BY PUBLIC WORKS.
LESS SUBCONTRACT WORK SUCH AS
FUNGUS SPRAYING THAN ANfiTICIPATED.
LESS SUBCONTRACT WORK SUCH AS
FUNGUS SPRAYING THAN ANTICIPATED.
STREET TREE MAINTENA
STAGECOACH A.D. LANDS
SPILL CLEANUP
$8,167 16%
$7,834 24%
$1,552 25%
BETTER PRODUCTIVITY RATES ON CRAPE
MYRTLE PRUNING AND LESS TREE WATERI~
DUE TO LONGER RAINY SEASON.
LESS WORK IN REPLACING BEDDING PLAKF
THAN ANTICIPATED.
LESS SPILL WORK THAN ANTICIPATED.
TABLE i
CITY OF DUBLIN
6118/96
(CONTINUED...)
THE PROJECTED EXPENDITURES FOR 1995-96 ARE ANTICIPATED TO BE OVER THE FINAL APPROVED
BUDGET (EXCLUDING ADDITIONAL WORK) BY $ 5,618 OR 0.57%.
THE 1995-96 PROJECTED MCE COSTS EXCEED THE FINAL ADOPTED BUDGET IN THE FOLLOWING AREAS:
ACTIVITY
STREET REPAIRS
AMOUNT OVER BUDGET
$8,200 125%
REASONS FOR OVEREXPEND1TURE
INCREASED TEMPORARY PATCHING DUE
TO WET WINTER AND ADDITIONAL
PERMANENT REPAIRS AS DIRECTED BY THE
PUBLIC WORKS DIRECTOR.
NPDES DRAINAGE
52,31 O 64%
CLEANED MORE THAN TWICE THE AMOUNT
OF PLANNED CATCH BASINS.
STORM PATROL
$4,48D 37%
UNUSUALLY WET WEATHER WITH SEVERAL
MAJOR STORMS.
CURB/GUTTER/SIDEWALK
STRIPING & MARKING
$2,22D 27D%
51,73D 53%
UNPLANNED PERMANENT REPAIRS AS
DIRECTED BY THE PUBLIC WORKS DIRECTOR.
MORE REPAINTING OF RED CURBS IN THE
BUSINESS DISTRICT THAN PLANNED.
SPILL CLEANUP
$1 ,D6D 2D%
RECENT MAJOR DIESEL SPILl- CLEANUP
TO BE REIMBURSED TO THE CITY.
STAGECOACH A.D. TREES
5175 8%
UNPLANNED CLEARANCE TRIMMING ALONG
STAGECOACH ROAD.
STREET LANDSCAPE
MAINTENANCE
$3,360 2%
INCREASED LABOR FOR ST. PATRICK'S DAY
EVENT DUE TO INCREASED SIZE AND
INCREASED WORK IN REMOVAL OF ILLEGAL
SIGNS AND HAZARDS.
DOUGH=_RTY A.D. LANDSC
5810 2%
INCREASED IRRIGATION REPAIRS AND
INSPECTIONS.
BUILDING MANAGEMENT
55,850 8%
INCREASED HVAC WORK AT CIVIC CENTER
TO REPAIR LEAK OVER POLICE FACILITY
AND REPAIR OF STORM DAMAGE ON ROOF
FLASHING.
HERITAGE CENTER
52,180 61%
UNANTICIPATED FURNITURE MOVING AFTER
TABLE i
CITY OF DUBLIN
6/18/96
(CONTINUED...)
THE 1995-96 PROJECTED UNDER-RUNS (1.0% OR MORE) ARE ANTICIPATED IN THE FOLLOWING AREAS:
ACTIVITY
DRAINAGE MAINTENANCE
AMOUNT UNDER BUDGET
,.$920 38%
REASONS FOR UNDER-EXPENDITURE
LACK OF WORK NEEDED ON TASSAJARA
ROAD AFTER COUNTY TURNOVER AND
NO SUBCONTRACT WORK REQUIRED.
SIGN REPAIRS/INSTALL
$5,150 23%
LESS SIGN VANDALISM EXPERIENCED THIS
YEAR.
NEIGHBORHOOD WATCH
$45D 52%
FEWER NEW SIGNS INSTALLED THAN
PLANNED.
BIKE PATH MAINTENANCE
STRE~-T TREE MAINTENA
$3,170 43%
$7,555 16%
LESS STORM DAMAGE ON DOUGHERTY
ROAD PATH THAN EXPERIENCED IN
PREVIOUS YEARS.
LESS HAND WATERING DUE TO WET WINTER
AND LESS RIGHT-OF-WAY TRIMMING THAN
ANTICIPATED.
DOUGHERTYA.D. TREES
2912 13%
LESS IN-HOUSE PRUNING THAN PLANNED.
PAGE 5 OF 5
ACTIVI'F'¢
SPILLS Al-D1,02
"FEMPORARY PATCHING A7-01
DRAINAGE INSPECTION D1-01
CATCH BASINS CLEANED D1-02
'. DITCH CLEANING D1-04
STORM PATROL D2-01,02
INSPECTION / REMOVAL
INSTALL N=---W SIGNS D4-01, A.5--Ol
· SIGNS REPAIRED D4-02, 03, A.5-02
~::~URB PAINTING DE-D1
INST ~ALL PAVEMENT D5-02
MARKERS
...ROADSIDE SPRAYING D7-01
BIKE PATH MA1NT=-NANCE DB-01
· '" ~'FR== STAKING A3-02
TREE PRUNING A3--03,0B,09, A4-03
TREE FERTIUZ]NG A3-05
,..TREE, RUSH CLFFTING A3--D1
¢ t-'REE. 'FRIMMING A4-01
SUBCONTRACTOR
. T'R=-~'E- REMOVAL A3-07 A4-D4
· .TREE WATERING A..3-06
'-TREE PLANTING A.3--04
UT"FER PICKUP A6-02
BANNER INSTIALLATION A6-50
MOW MEDIAN TURF A5-21
EDGE MEDIAN TURF A6-22
IRRIGATION INSPECTION/
PROGRAM (STREETS) A6-30,31
REPAIR PAVER STONES A6-4-0
MAINTENANCE AB--D1
SUPERVI SI ON
$1
ACTUAL
1993-94
TABLE ~1
CITY OF DUBLIN
MAY 7, 1996
160 HRS
180 HRS
1,005 ~
266 ~
7,49.g L.F
180 HRS
49
131
4,9/'77
0
36
305
178
1,567
0
110
4~
549
31
169
64
1D9
271
23,741
53
1,72B
AC
HRS
EA
EA
HRS
EA
EA
F__A
PM
HRS
AC
MLF
STA
HRS
HRS
ACTUAL
1994-95
134
162
981
195
3,907
562
32
527
5,357
O
34
218
375
1,476
49'7
176,
Bo
3BB
35
74
124
117
190
12,70B
110
1 ,B03
PAGE 1 OF 2
BUDGET
1995-96
(FINAL)
149
147
1,007
252
2,256
4O3
54
534
6,130
~D
250
1,653
375
225
BO
35
595
120
114
12D
222
17,673
15D
1
ESTIMATED
1995-- 96
149
212
9O7
559
450
55O
66
423
6,557
4O
2B
130
395
1,436
376
118
B0
17
324
51
103
50
122
245
16,610
53
1,B13
PROPOSED '.':
BUDGET :'
1996-97 ':,
142 -'.-'
2'16
,027 '"'
,450
456 .":':
66 !:'
6,555 :':-'
40 -::
195
4-03
lB
324 '):..
51
!....
125
245 v
53 ":
,B4D '-'
TABLE 11
CiTY OF DUBLIN
MAY 7, 1 996
(C O NTI NUED...)
ACTIVITY
MOW PARK TURF A5-21
EDGE PARK TURF A6-22
PARK TR~_ STAKING A3-02
PARK TREE= PRUNING A3-03,08,09
A4-01 ,O3
PARK TREE REMOVAL 4,3-07, A4-04
PARK TREE PLANTING A3--04
PARK SHRUB PRUNING A6-16
IRRIGA~ON INSPECTION/
PROGRAM (PARKS) A6-30,31
ACTUAL
1993--94
1,821 AC
'!.44 MLF
256 EA
882 EA
31 ~
6EA
2,8'73 EA
21,464 STA
ACTUAL
1994-95
1,622
309
186
54O
23
20
2,571
14,669
BUDGET
1995-96
(FINAL)
1,659
378
194
752
30
23
2,930
14,202
E STI MATED
1995- 96
1,573
4O9
153
724
33
21
3,125
14,656
PROPOSED
BUDGET
1996-97
1,584
357
152
743
33
21
3,109
13,512
TA...~. =~96 :M CE: C:WK1: SP S :5,/'7/96
PAGE 2 OF 2
TABLE I11
CITY OF DUBLIN
COUNCIL APPROVED
MAY 7, 1 996
LABOR RATES
DUBLIN CREW
MAINTENANCE SUPERINTENDENT
~ ~ ~'^ :FOREMAN
LANDS~,~P-
L&NDSCAPE LEADPERSON '
LANDSCAPE LA, BORER 1
LANDSCAPE LABORER It
LANDSCAPE LABORER III
LANDSCAPE LABORER IV
DUBLIN EQUIPMENT RATES
PICKUP W/R & HT
FLATBED W/R & HT
MOWER (21")
MOWER (36")
MOWER (72")
CHAIN SAW
BRUSH CU~
POWER BLOWER
POWER EDGER
POWER HEDGE TRIMMER
POWER VACUUM (30")
TRAILER LARGE (1 B')
TRAILER SMALL (8')
POWER WASHER
ELECTRIC WELDER
PORTABLE GENERATOR
WATER TRAILER
MCE CREW
SUPER1 NTENDENT
LOADER/BACKHOE OPERATOR
ASPHALT PAVER OPERATOR
ROLLER OPERATOR
TRUCK DRIVER 8-12 C.Y.
TRUCK DRIVER 4-6 C.Y.
TRUCK DRIVER 3 C.Y. TRANSIT
CEMENT FINISHER
LABORER FOREMAN
LABORER I
LABORER I1
LABORER Ill
1 995- 96
RATES
1996-97
RATES
40.70 HR $ 40.70 HR
31.20 HR 31.20 HR
N/A 27.85 HR
26.35 HR 26.35 HR
22.25 HR 22.25 HR
17.90 HR 17.90 HR
1 3.40HR 13.40 HR
5.85 HR $ $6.15 HR
7.00 HR 7.35 HR
2.35 HR 2.35 HR
3.50 HR 3.50 HR
11.10 HR 11.10 HR
4.70 HR 4.70 HR
4.10 HR 4.10 HR
1.75 HR' 1.75 HR
1.75 HR 1.75 HR
2.90 HR 2.90 HR
2.90 HR 2.90 HR
2.90 HR 2.90 HR
2.10 HR 2.10 HR
10.50 HR 10.50 HR
5.85 HR 5.85 HR
4.70 HR 4.'70 HR
8.20 HR B.20 HR
64.00 HR $ 64.00 HR
62. B0 HR 62. B0 HR
60.65 HR 60.65 HR
60.65 HR 60.65 HR
51.70 HR 51.70 HR
50.B5 HR 50.B5 HR
51.35 HR 51.35 HR
49.70 HR 49.70 HR
45.90 HR 45.90 HR
.,44.60 , ,R ..44.60 HR
44.35 HR 44.35 HR
.44.20 HR 44.20 HR
CHANGE
N/C
N/C
N/A
N/C
N/C
N/C
N/C
0.30
0.35
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C'-
N/C
N/C
N/C
N/C
N/O
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
PERCENT
CHANGE
TABLE Ill (CONTINUED...)
CITY OF DUBLIN '
MAY 7, 1 996
LABOR RATES
MCE EQUIPMENT RATES
ASPHALT PAVER
LARGE ASPHALT PAVER
BACKHOE
LOADER
ROLLER-VIBRATORY 3-5 TON
ROI I ER-VIBRATORY 1 - 3 TON
DUMP TRUCK 8-12 C.Y.
DUMP TRUCK 4-6 C.Y.
TRANSIT TRUCK 3 C.Y.
SAW TRUCK
PICKUP CREW CAB
PICKUP
CONCRETE SAW-SELF PROP.
CONCRETE SAW- SMALL
AIR COMPRESSOR
BITUMAL POT
VIBRA PLATE
WACKER
POWER BERM MACHINE
UNIT PRICES'
CHEMICAL WEED CONTROL R.O.W.
TREE PRUNING
D- 4" CLASS1
4- B" CLASS1
B-16" CIASS2
OVER 16" BY BID
FUNGUS SPRAYING - TREES
(50 TREE MININUId)
FERTILIZE ONLY TURF
ALL AREAS
BROADLEAF SPRAYING TURF
ALL AR=AS
AERATION TURF
STREETS & STAGECOACH PARK
SWIM CENTER, CIVIC CENTER
ALL OTHER PARKS
1995-96 1996-97
RATES RATES
$ 43.85 HR$ 43.85 HR
58.50 HR 58.50 HR
43.85 HR 38.00 HR
38.00 HR 35.10 HR
32.20 HR 32.20 HR
29.25 HR 29.25 HR
35.10 HR 36.85 HR
32.20 HR 33.80 HR
32.20 HR 33.B0 HR
17.50 HR 1 8.40 HR
1'1.70 HR 12.30 HR
1 0.50 HR 11 .CO HR
23.40 HR 23.40 HR
5.85 HR 5.85 HR
20.50 HR 17.55 HR
1 0.50 HR 1 0.50HR
9.35 HR 9.35 HR
9.35 HR 9.35 HR
17.55 HR 17.55 HR
$ 1B3.05AC $ 109.25AC
16.50 EA 34.50 EA
2B.33 EA 51.75 EA
99.OO EA B6.25 EA
BY BID BY BID
4.58 EA 4.90 EA
CHANGE
N/C
N/C
-5.85
-2.90
N/C
N/C
1.75
1.60
1.60
0.90
0.60
,. 0.50
N/C
N/C
-2.95
N/C
N/C
N/C
N/C
-73.B0-
18.00
23.42
- 12.75
BY BID
0.32
1 37.50 AC 82. B0 AC -54.70
77.00 AC ,z~.B5 AC -32.1 5
145.85 AC 43.70 AC -1 02.1 5
129.05 AC 43.70 AC - 85.35
11 2.20 AC 43.70 AC -6B.50
PERCEN-
CHANGE
'-13.3%
-7.6%
5.0
~.0/~
5.13:
5.1t1
4.B%
-4O.3%
109.1%
B2.7~¢
- 12.9%
7.0~o
- 39.B%
-41 .B%
-70.0:'/=,
TABLE III (CONTINUED...)
CITY OF DUBLIN
MAY 7, 1 996
UNIT PRICES
MOWTURF
STREETS & STAGECOACH PARK
SWIM CENTER, CIVIC CENTER
ALL OTHER PARKS..
EDGING TURF
CONTRACT BEDDING
STREETS
PARKS
1 995-96 1 996-97
RATES RATES
70.05 AC $ 46.00 AC
60.25 AC 46.00 AC
51.80 AC 46.00 AC
12.05 MLF 11.50 MLF
138.52 MO
1 O4.5O MO
89.78 MO
89.78 MO
CHANGE
$ -24.05
- 14.25
-5.80
-0.55
-48.74
- 14.72
PERCENT
CHANGE
-34.3%
- 23.7%
- 11.2%
-4.6%
-35.2%
-14.1%
PAGE 3 OF 3
ExIq'r~IT B
PAYM~ENT SC[tEDULE
City shall pay Contractor an amount not to exceed the total sum of N'me Hundred Forty-
Six Thousand Five Hundred Fifty Dollars ($946,550) for services to be performed pursuant to this
_agreement. Except as provided in Section 1, the total annual estimated budget shall be the sum
of the planned expenditure mounts listed in Attachment 1. The actual amount paid to the
Contractor shall be based on the amount of work performed according to the costs outlined in
Attachment l and any subsequent "Additional Work" approved by the City. Work items listed in
Attachment 1 shall be billed on a unit price basis or otherwise as set forth in Attachment ]. Unit
?ricing is expressed in terms of Dollars per Work Measurement Unit for each item of work.
For work limed as "Time and Materials" (T & M), Contractor shall bill the City on the
basis of actual costs to the Contractor plus a percentag_e as stated in Attachment 1, Section C to
cover overhead and management costs.
Contractor shall bill Additiona] Work on the basis mutually agreed to by Contractor and
the City at the time the work is incorporated into the annual maintenance program.
For work performed and services rendered, Contractor shall submit monthly bills to the
City by the ]Sth day of the month following the month in which the work was pefformed:~'The
Contractor shall be compensated by the City as follows:
A_ A monthly payment for time and materials or unit price work will be provided,
with payment to be made with~_'_ twenty (20) days of receipt of invoice by the City.
B. For Additional Work for which no unit prices have been agreed upon,
compensation shall be agreed upon between the Public Works Director and Contractor in writing
before work is performed. For Emergency Work when prior approval is not possible and when
unit prices have not been a~reed upon, the City and Consultant shall agree as soon as possible
after the work is performed on the amount of compensation based on costs for related jobs.
Consultant is not authorized to perform any services or incur any costs whatsoever under
the terms of this Agreement until receipt ora fully executed ?urchase Order from the. Finance
Department of the City of Dublin.
EXHIBIT B
ATTACHMENT 1 - SCHEDULE OF WORK
CITY OF DUBLIN
PROPOSED CITY BUDGET
FISCAL YEAR 1 996-97
6/18/96
A. SCOPE OF WORK
The following breakdown identifies tasks which are anticipated to be conducted as part of
the Annual Public Works Maintenance Agreement for the Fiscal Year 1996-97. Annual
estimated costs include management fees as provided in Section C. Contractor shall
schedule work to adhere to these expenditure levels as provided for in this Agreement.
ACTIVITY/SUB-ACTIVITY
1996-97
ESTIMATED ANNUAL
EXPENDITURE
STREET MAINTENANCE
Street Repair
· Drainage Maintenance
· NPDES Drainage Maintenance
· Storm Patrol/Clean Up
· Curb & Gutter/Sidewalks
· Sign RepaidMaintenance
· Neighborhood Watch Signs
· Striping/Marking
· Weed Abatement
· Guardrail Repair
· Bike Path Maintenance
· Spill Clean Up
Activity Total
15 330
1 990
5 610
13 770
3 060
17 130
4O0
5,110
17,590
2OO
6,260
4,960
91,410
MAINTENANCE SUPERVISION
B6,2OD
STREET TREE MAINTENANCE
· In-House Tree Maintenance
· Contract Tree Pruning
· Contract Tree Fungus Spraying
Stagecoach Assessment District
· Dougherty Assessment District
Activity Total
29,640
12,760
6,180
2,220
6,250
57, O5O
STREET LANDSCAPE MAINTENANCE (BEAUTIFICATION)
Existing Streets
· Stagecoach Assessment District
· Dougherty Assessment District
PARKS MAINTENANCE
· Stagecoach Park
· Kolb Park
· Dolan Park
· Alamo Creek Park
· Dougherty Hills
· Dublin Sports Ground
· Mape Park
Shannon Park
· Dublin Swim Center
· Civic Center
· Senior Center
· Martin Canyon Creek
BUILDING MANAGEMENT
HERITAGE CENTER MAINTENANCE
CEMETERY / GROUNDS
Total 1996-97 Estimated Annual Expenditure
Activity Total
Activity Total
134,46L)
27,320
36,970
198,750
9 910
44 77O
25 560
42 130
22270
114 320
9 78O
52 070
21 740
48 380
66O
10, 5OO
$ 402,0,r
$ 91,0O0
$ 5,750
$ 14,300
$ 946,550
UNIT PRICES
The following activities shall be completed at the Unit Prices indicated. The unit prices
are inclusive of all labor, materials, equipment, overhead and management fees.
ACTIVITYIS U B-ACTIVITY
BEDDING WEED CONTROL · Streets & Parks
1996-97 UNIT PRICE
89.78 per Acre per Mo.
TURF MAINTENANCE
· Fertilize $
· Broadleaf Spraying $
· Aeration $
· Mowing Tuff $
~,¢ · Edging $
82.80 per Acre
4,4.85 per Acre
43.70 per Acre
46.00 per Acre
11.50 per 1, OD0 L.F.
ACTIVITY/S U B-A C T'IV ITY
1996-97 UNIT PRICE
TREE MAINTENANCE
Tree Pruning
o 0"- 4" Class 1
o 4"- 8" Class I
o 8" - 16" Class 2
o Over 16"
· Fungus Spraying
34.50 per Tree
51.75 per Tree
86.25 per Tree
By Bid
4.90 per Tree
PAGE 3 OF 5
C. TIIdE AND MATERIALS RATES
The following rates shall be applied to work performed by the Contractor which
is not specified in Section B (Unit Prices). At all times the Contractor shall
strive to utilize the most cost effective elements possible to complete a project.
Appropriate overhead and management fees are included in the labor and
equipment rates listed below.
DESCRIPTION
OVERTIME HOLIDAY
HOURLY HOURLY HOURLY
RATES RATES RATES
LABOR RATES
Dublin Crew
Maintenance Superintendent
Landscape Foreperson
Landscape Leadperson
Landscape Laborer I
Landscape Laborer II
Landscape Laborer III
Landscape Laborer IV
40.70 $ 61.05 $ 81.40
31.20 46.80 62.40
27.85 41.78 55.70
26.35 39.53 52.70
22.25 33.38 44.50
17.90 26.85 35.80
1 3.40 20.10 26.80
MCE Crew
Superintendent
Loader/Backhoe Operator
Asphalt Paver Operator
Roller Operator
Truck Driver 8-12 C.Y.
Truck Driver 4-6 C.Y.
Truck Driver 3 C.Y. Transit
Cement Finisher
Laborer Foreman
Laborer I
Laborer I1
Laborer III
64.00 $ 96.00 $ 128.00
62.80 94.20 125.60
60.65 90.98 121.30
60.65 90.98 121.30
51.70 77.55 1 03.40
50.85 76.28 101.70
51.35 77.03 102.70
49.70 74.55 99..40
45.90 - 6B.B5 91 .BO
44.60 66.90 89.20
44.35 66.53 88.70
44.20 66.30 88.40
DESCRIPTION
EQUIP.
COST
HOURLY
RATE
EQUIPMENT RATES
Dublin Crew
* Flatbed Dump
* Pickup
Mower (21")
Mower (36")
Mower (72'')
Chain Saw
Brush Cutter
7.35
6.15
2.35
3.50
11.10
4.70
4.10
DESCRIPTION
EQUIPMENT RATES (CONTINUED)
Power Blower
Power Edger
Power Hedge Trimmer
Trailer- Small (8')
Power Washer
Electric Welder
Portable Generator
Water Trailer
EQUIP.
COST
HOURLY
RATE
$ 1.75
1.75
2.90
2.10
10.50
5.85
4.70
8.20
MCE Crew
Large Asphalt Paver
Asphalt Paver
Backhoe
Loader
Roller-Vibratory 3- 5 Tons
Roller-Vibratory 1 - 3 Tons
Dump Truck 8-12 C.Y.
Dump Truck 4-6 C.Y.
Transit Truck 3 C.Y.
Saw Truck
Pickup Crew Cab
Pickup
Concrete Saw-Self Propelled
Concrete Saw - Small
Air Compressor
Bitumal PDt
Vibra Plate
Wacker
Power Berm Machine
OVERHEAD AND MANAGEMENT FEES
Applied to Subcontract Work and
Material Costs
58.50
43.85
38.00
35.10
32.20
29.25
36.85
33.80
33. B0
1 8.40
1 2.30
11.00
23.40
5.85
17.55
1 0.50
9.35
9.35
17.55
1 0 percent
NOTE:
Dublin Flatbed and Pickup rates include cost of two way radios and hand tools.
PAGE 5 OF 5
EXttlBIT C
City shall furnish physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary for Contractors use while consulting with City employees
and reviewing records and the information in possession of City. City shall also furnish a yard
facility from which routine maintenance may be dispatched. The location, quantity, and time of
furnishing said physical facilities shall be in the sole discretion of City. In no event shall City be
obligated to furnish any facility which may involve incurring any dkect expense, including, but not
limiting the generality of this exclusion, long-distance telephone or other communication charges,
vehicles, and reproduction facilities.
EXMTBIT D
GENERAL PROVISIONS
INDEPENDENT CoN'rRACTOtL At all times during the term of this Agreement, Contractor
shall be an independent contractor and shall not be an employee of City. City shall have the right
to control Contractor only insofar as the results of Contractor's services rendered pursuant to this
Agreement; however, City shall not have the right to control the means by which Contractor
accomplishes services rendered pursuant to this Agreement.
LICENSES: PERMITS; ETC. Contractor represents and warrants to City that he has ali licenses,
permits, qualifications and approvals of whatsoever nature which are l~ally required for
Contractor. Contractor represents and warrants to City that Contractor shall, at his sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses, permits, and
approvals which are legally required for Contractor.
TIME. Contractor shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary for satisfactory performance of Contractor's
obligations pursuant to this Agreement.
INSURANCE KEQU/}~MENq'S. Contractor shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property wNch may arise
fi-om or in connection with the performance of the work hereunder by the Contractor, his agents,
representatives, employees or subcontractors. The cost of such insurance shall be included in the
Contractors bid.
A_ Minimum Scope of Insurance. Covermge shall be at least as broad as:
(1)
Insurance Services Office form number GL 0002 (Ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL
0404 covering Broad Form Comprehensive General Liabilit3S or Insurance
Services Office Commercial General Liability coverage ("occurrence" form CG
oool).
(2)
Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile
Liability, code 1 "any auto" and endorsement CA 0025.
O)
Worker's Compensation insurance as requked by the Labor Code of the State of
California and .Employers Liability Insurance.
B. ~mimum Limits of Insurance. Contractor shall maintain limits no less than:
(1)
General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage. If commercial .General Liability
Insurance or other form wffh a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
(2)
Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
(.3)
Workers Compensation and Employers Liability: Workers Compensation limits as
required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must
be declared to and approved by the City.
Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the
following provisions:
(1) General Liability and Automobile Liability Coverages.
(a)
The Cit3', its officers, officials, employees and volunteers are to be covered
as insure, ds as respects: liability arising out of activities performed by or on
behalf of the Contractor, products and completed operations of the
Contractor, premises owned, occupied or used by the Contractor, or
automobiles owned, leased, hired or borrowed by the Contractor. The
coverage shall contain no special limitations on the scope of the prote~on
afforded to the City, its officers, officials, employees or volunteers.
The Contractor's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees and volunteers. Any insurance or
self-insurance maintained by the City, its officers, officials, employees or
volunteers shall be excess of the Contractor's insurance and shall not
contribute with it.
(c)
Any failure to comply with reporting provisions of the policies shall not
affect coverage provided 'to the City, its officers, officials, employees or
volunteers.
(d)
The Contractors insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits c,
the insurefs liability.
(2) Worker's Compensation and Employers Liability Coverage.
The insurer shall agree to waive all rights of subrogation ag .alnst the City, its
officers, officials, employees and volunteers for losses arising from work
performed by the Contractor for the City.
(3)
All Coverages.
Each insurance policy requked by this clause shall be endorsed to state that
coverage shall not be suspended, voided, cancelled by either party, except after
thirty (30) days prior written notice by mail has been given to the City. Contractor
shall provide City with 30 days' prior written notice of any reductions in the dollar
limits of the policy.
Acceptabiliw of Insurers. Insurance is to be placed with insurers with a Bests' rating of no
less than A:VIII.
F. Verification of Coverage. Contractor shall furnish City with certificates of insurance and
with original endorsements effecting coverage required by tiffs clause. The certificates and
endorsements for each insurance policy are to be signed by a person authorized by that
insurer to bind coverage on its behalf. The certificates and endorsements are to be
received and approved by the City before work commences. The City reserves the right to
require complete, certified copies of all required insurance policies, at any time.
G. The Risk Manager of CiD' may approve a variation of those insurance requirements upon a
determination that the coverages, scope, limits and forms of such insurance are either not
commercially available or that the City's interests are otherwise fully protected.._
CONTRACTOR NO AGENT. Except as City may specify in writing, Contractor shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to
any obligation whatsoever.
ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation
pursuant to this Agreement. Any attempted or purported assi~kmrnent of any fight or obligation
pursuant to this Agreement shall be void and of no effect.
PERSONNEL. Contractor shall assign only competent personnel to perform services pursuant to
this A~m-eement. In the event that CID', in its sole discretion, at any time during the term of this
Am-cement, desires the removal of any such persons, Contractor shall, immediately upon receiving
notice from City of such desire of City, cause the removal of such person or persons.
STANDARD OF PEKFOtLMANCE. Contractor shall perform all serv/ces requked pursuant to
this Am-cement in the manner and according to the standards observed by a competent
practitioner of the profession in which Contractor is engaged in the geographical area. All
i0.
11.
instruments of service of whatsoever nature which Contractor delivers to City pursuant to this
Agreement shall conform to the standards of quality normally observed by.a person practicing in
Contractor's work.
HOLD I-L4RMLESS AND RESPONSIBILITY OF CONTRACTORS. Contractor shall take
responsibility for Scheduled Work, Additional Work, and Emergency Work as described in
Paragraphs 2, 3, and 5 of this Agreement, as such work is performed by Contractor, its
employees, agents, and subcontractors in accordance with all provisions of this Agreement.
Contractor shall bear all losses and damages resulting to it, to any subcontractor, to the City, to
City officers and employees, or to parties designated by the City, on account of performance or
character of the work stated above, including unforeseen difficulties, accidents, occurrences, or
other causes predicated on active or passive negligence of the Contractor or any subcontractor.
Contractor shall indenmif3,, defend, and hold harmless the City, its officers, officials, employees,
and agents fi-om and against any or all toss, liability, expenses of whatever nature, (including costs
of defense), suits, and damages of every ldmd, nature, and description arising fi-om the
performance of the work described in the paragraph above. Tkis paragraph shall not be construed
to exempt the City, its employees, officers, directors, and agents from its own fraud, willful injury,
or violation of law, whether willful or negligent. City shall indemnify, defend, and hold the
Contractor, its employees, officers, officials, and agents harmless from and against any and all ...
loss, liability, expense, cla/rn, costs (including costs of defense), suits and damages of every kim:: '
nature and description arising from the act or omission by the City or any of its officers, officials,
employees, and agents. By execution of this Agreement, the parties acknowledge and agree that
each has read and understand the provisions hereof and that this section is a material element of
consideration.
ApprovaLofthe insurance contracts does not relieve the Contractor or Subcontractors from
liability under this paragraph.
GOVERNMENTAL REGULATIONS. To the extent that this Agreement may be funded by
fiscal assistance fi-om another governmental entity, Contractor shall comply w/th all applicable
rules and re~m.rlations to which City is bound by the terms of such fiscal assistance program.
COMPTJg3qCE WITH APPLICABLE LAWS. In performing the services 'to be provided
pursuant to this agreement, Contractor shall comply with all applicable State and Federal Laws
and regulations, including, but not limited to, laws and regulations relating to discrimimafion and
laws requiring injury and illness prevention programs.
g: (contracar) ~maintiagrement