HomeMy WebLinkAbout4.03 Rev Personnel Sys
CITY CLERK
File # D[2]~~-~@]
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: 12-15-98
SUBJECT:
Revisions to the Personnel System
Report Prepared by: Julie Carter, Assistant to the City Manager
1. Resolution Amending the Classification Plan
2. Resolution Amending the Salary Plan
3. Amendment to Resolution Establishing Management Positions
Exempt from Competitive Service and Prescribing Leave
Benefits for the Positions
RECOMMENDATION:.~ Adopt Resolutions.
ATTACHMENTS:
FINANCIAL STATEMENT: Sufficient funds have been included in the FY 1998-99 budget to
cover the costs associated with the creation of the new Associate
Civil Engineer position.
There is no fiscal impact in approving the revisions to the Parks and
. Community Services Director position.
DESCRIPTION: Pursuant to the City's Personnel System Rules. ajob description and
salary range must be adopted for each classification in the organization. The job description typically
includes general purpose, essential duties and responsibilities. knowledge. skills. abilities and
requirements of the position. Additionally. if a position is established under the Management Position
exempt from Competitive Service Resolution. then an amendment to incorporate the new or updated job
description is required.
CLASSIFICATION PLAN
. Staff has prepared a job description for the new Associate Civil Engineer position as approved in the
adopted City Budget for FY 1998/99. The proposed description outlines the responsibilities of the
Associate Civil Engineer position which includes planning and directing engineering work for traffic
studies and reports, and other public works construction, maintenance and improvement projects. Monies
have been authorized in the budget for the addition of the Associate Civil Engineer position.
Staff also proposes changes to the job description of Parks and Community Services Director. The
proposed changes are based on the need to expand the scope of the position to include additional
functions, such as park development and construction activities and bring the title consistent with the
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COPIES TO:
ITEM NO. 4,!J 3
K2/G/cc-mtgs/forms/form.as.doc
Department name and the actual functions performed by this position. The proposed changes to the Parks
and Community Services Director job description includes a new title (from Recreation Director to Parks
and Community Services Director) and expanded job duties to include directing the acquisition, design, .
construction and maintenance of recreation building, parks, recreation areas and facilities as described.
There is no change to the existing salary for this position.
Staff recommends that the City Council adopt the attached Resolution amending the Classification Plan,
which incorporates both Associate Civil Engineer and Parks and Community Services Director positions
(Exhibit 1).
SALARY PLAN
Included in the City's Personnel System are Resolutions, which address salary ranges for both part-time
and full-time personnel. The salary range provides a minimum and maximum salary to be paid for each
position. The proposed salary ranges are based on market conditions determined by a survey of
comparable positions in similar agencies.
The recommended salary range values for the position of Associate Civic Engineer is $4,654 - $5,817 per
month. This salary range represents the average salary for similar positions in other cities, which staff
surveys. As stated earlier, there is no salary modification to the Parks and Community Services Director
position.
Staff recommends that the City Council adopt the attached Resolution amending the Salary Plan, which
incorporates both Associate Civic Engineer and Parks and Community Services Director positions .
(Exhibit 2).
MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE
The City Council has adopted a Resolution, which prescribes leave benefits for those employees who are
exempt from the competitive service. In recommending the approval of the revised job description for the
position of Parks and Community Services Director, it is also necessary to make the corresponding title
change amendment to the Management Resolution. All remaining sections of this document remain in
tact.
Staff recommends that the City Council adopt the attached Resolution amending the Resolution
Establishing Management Positions Exempt from Competitive Service and Prescribing Leave Benefits for
the Positions, which pertains only to the title of the Parks and Community Services Director position
(Exhibit 3).
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RESOLUTION NO. XX- 98
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A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 30-84 and subsequent resolutions. which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically add job descriptions to the adopted Classification Plan;
and
WHEREAS, it is also necessary to update existing job descriptions to insure that the qualifications
required are appropriate to the classification.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent resolutions
shall be further amended to include a new job descriptions for the positions of Associate Civil Engineer
(Attachment A) and Parks and Community Services Director (Attachment B).
BE IT FURTHER RESOLVED that this document shall become a part of the official
Classification Plan for the City of Dublin; and that the changes contained herein shall be effective
. December 15, 1998.
PASSED, APPROVED AND ADOPTED this 15th day of December, 1998.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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EXHIBIT 1
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ATTACHMENT A
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Date Adopted: 12-15-98
Date Revised;
Title: .
Associate Civil Engineer
FLSA:
Exempt
General Purpose:
Under general administrative direction, supervises and performs varied and complex professional
civil and traffic engineering work in connection with the design, construction, maintenance and
plan reviews of street improvements; may oversee contract compliance activities as they relate to
construction contract procedures; and prepare plans, specification, progress reports and other
engineering materials; and performs related work as required.
Distinguishing Characteristics:
This is the journey level in the professional engineering class series. Positions in this class
perform complex professional engineering work and coordinate the work of lower level
professional and technical staff. Appointment to this level requires considerable administrative,
analytical and technical skills acquired by professional training and experience. Incumbents of
this classification are expected to have considerable knowledge in traffic and transportation,
right-of-way acquisition, California Map Act, current development and capital improvement
projects.
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Essential Duties and Responsibilities:
Plans, organizes, and directs engineering work in connection with public works construction,
traffic studies, maintenance and improvement projects.
Prepares and supervises the design of engineering plans and specifications for the construction of
streets, street lighting, traffic signals, drainage structures, parking facilities and other public
works projects.
Serves as plan check engineer or project manager on routine projects including defining project
scope; selecting consultants; negotiating contracts, change orders and amendments; preparing
and monitoring project schedules supervises the checking of subdivision plans for conformance
to City standards.
Responds to complaints and assists in resolving problems related to construction of City plans;
interprets City plans and policies and works to resolve conflicts.
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Prepares and reviews plans and specifications for accuracy of design and completeness; reviews
and sets engineering requirements for major and minor subdivisions, commercial buildings, and
residential projects; supervises the checking of traffic signal plans, lighting and signal
interconnect plans, and striping plans; supervises right-of-way engineering work; assists in the
final inspection of site improvements and public improvement for compliance with City
specifications.
Oversees the preparation of traffic studies and reports.
Prepares preliminary and final project cost estimates; assists in preparations of capital
improvement program and budget; administers agreements and contracts for capital
improvement projects; reviews payment requests; coordinates change orders and field directives.
Presides over bid openings and pre-construction meetings with contractors and design firms;
coordinates engineering work with other departmental sections, consultants, public utilities
developers and property owners.
Confers with City, state and other officials to resolve problems involving engineering projects;
resolves and assists others in the resolution of disputes between the City and contractors
concerning plans, specifications and extra work.
Prepares or directs the preparation of grant applications, engineering, staff and special reports.
Assists and directs staff members on complex engineering problems; develops work schedules,
assigns tasks, and evaluates performance of program staff.
Coordinates projects with other businesses, utilities and other City departments.
Attends meetings and conferences; may make presentations to the City Council, commission and
other groups.
Performs other related duties.
The omission of specific statements of duties does not exclude them from the position if the
work is similar, related or a logical assignment to this class.
Minimum Qualifications:
Knowled!!e of:
Civil engineering principles, practices and methods of planing, design, traffic, construction and
maintenance of public works projects.
Properties and uses of materials of public works constructions.
Principles, practices and methods of design for subdivision maps and improvement plans.
Principles and practices of transportation and traffic engineering.
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Materials, methods, and techniques In the design and construction of civil and/or traffic .
engineering projects.
Environmental report process including CEQA and NEP A requirements.
Applicable federal, state, and local laws pertaining to the design and construction of public
works and traffic systems projects.
Traffic signal maintenance procedures and computerized traffic control systems. .
Principles and practices of mechanical and electrical engineering.
Principles and practices of construction contract administration and estimating of construction
work.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility.
Principles and practices of sound business communications.
Principles and practices of effective supervision.
Personal computer usage, CAD, spreadsheet and word processing applications.
Ability To:
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Work independently under minimal supervision.
Outline and analyze engineering data and prepare complete and comprehensive reports.
Make independent investigations in the review of engineering problems and make
recommendations for improvement.
Utilize personal computers and computer software to perform CAD, word processing,
spreadsheet and specialized functions such as master plans, pavement management systems, or
data base software.
Determine priorities, and to plan, assign, and supervise work of sub-professional and
professional engineering personnel.
Evaluate and interpret complex plans, specifications, traffic studies, technical reports and
electronic/electrical schematics.
Express ideas effectively in comprehensive written and oral presentations.
Establish and maintain effective working relationships with management, subordinates, co-
workers, consultants, contractors, representatives or other agencies, the general public, using
customer service and public relations techniques.
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Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perfonn the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perfonn the essential functions.
An employee is regularly required to sit for long periods of time; talk and hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and anns. The employee is frequently required to read fine
print on blueprints and VDT's; bend and twist to reach files, walk and stand. While perfonning
duties, the employee is regularly required to use written and oral communication skills; speak to
be heard and clearly understood, sometimes above the noise of heavy construction equipment;
bodily movement to move across rough terrain and bridge scaffolding; climb into and out of
manholes and trenches, 25 foot ladders and several flights of stairs; interpret complex data,
infonnation and documents; analyze and solve problems; interact with City management, other
governmental officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education:
Graduation from an accredited college or university with a bachelor's degree in
civil engineering, traffic engineering or a related field.
Experience: Three years of professional experience in civil engineering work including
project design, plan checking and project management; supervisory and
construction experiences is preferred.
Licenses; Certificates; Special Requirements:
Possession of a valid California"Class C drivers' license and Certificate of Automobile Insurance
for Personal Liability.
Registration as a Professional Engineer in the State of California in Civil or Traffic Engineering
is required.
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ATTACHMENT B
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Date Adopted:
Date Revised:
12-15-98
Title:
Parks & Community Services Director
FLSA:
Exempt
General Purpose:
To direct, plan, organize, and administer the activities and operations of the Parks and Community
Services Department; to manage the acquisition, development and operation of parks, recreation
areas, and facilities; to coordinate department activities with other City departments and outside
agencies; and to provide highly responsible and complex administrative assistance to the City
Manager.
Distinguishing Characteristics:
This is an Executive Management/Department Head class with full responsibility for the
management of multiple function service delivery areas within the City. Reports to and receives
direction from the City Manager. Employees at this level receive administrative direction from the
City Manager in terms of goals. Department Head positions are reviewed in terms of results.
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Essential Duties and Responsibilities:
Develop, plan and implement department goals and objectives; develop and administer policies and
procedures.
Plan and direct the activities of a comprehensive recreation, leisure and cultural services
department; supervise and coordinate department activities with those of other departments and
outside agencies and organizations.
Provide administrative assistance to the City Manager; prepare and present reports to the City
Council, Parks and Community Services Commission and various committees and commissions
concerned with recreational, leisure and cultural service programs and activities.
Direct, oversee and participate in the development of the Department's work plan; assign work
activities, projects and programs; monitor workflow; review and evaluate work products, methods
and procedures.
Direct and oversee the analysis and reports regarding the City's current and future park,
recreation and community facilities service needs.
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Direct and oversee the acquisition, design, construction and maintenance of recreation buildings,
parks, recreation areas and facilities.
Develop and administer the Department's budget; forecast additional funds needed for staffing,
equipment, materials and supplies; monitor and approve expenditures; implement mid-year
adjustments.
Select, train, supervise, evaluate, and discipline personnel; provide or coordinate staff training.
Represent the Department to outside groups and organizations; participate in outside community
and professional groups and committees; provide technical assistance as necessary.
Direct the preparation of the Parks and Community Services Commission meeting agenda.
Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Review and interpret applicable government regulations and requirements.
Research and prepare administrative reports and studies; prepare written correspondence as
necessary.
Direct the negotiation and execution of a variety of contracts and agreements; participate in
negotiations with developers for the development and construction of parks and other landscape
areas.
Identify community needs; direct, develop and implement appropriate outreach strategies and
activities for capital improvement projects to ensure broad-based community participation in the
design process.
Direct the preparation of grant applications; seek sources of revenue for department programs.
Receive and review reports from staff members and take appropriate action.
Meet with public groups, clubs, organizations and agencies to explain and promote community
service activities and programs that encourage community participation.
Attend professional workshops, seminars and conferences.
Perform related duties as assigned
The omission of specific statements of duties does not exclude them from the position if the
work is similar, related or a logical assignment to this class.
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Minimum Qualifications:
Knowled!!e of:
Principles and practices of community recreational, leisure and cultural programs and recreation
administration.
Principles and procedures used in the' planning, delivery, management, development and
administration of community recreational, leisure and cultural programs and recreation
administration.
Principles practices and techniques of public administration, with an emphasis in the acquisition,
design and construction of park and recreation facilities.
Principles and practices of municipal buildings and facilities development.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility;
Organizational and management practices as applied to the analysis and evaluation of programs,
policies and operational needs.
Principles and practices of organization, administration, supervision and personnel management.
Principles and practices of budget preparation and administration.
Principles and practices of statistical research methods and forecasting fees and charges.
Principles of supervision, training and performance evaluation.
Principles of community and public relations.
Customer service techniques and public speaking.
Ability To:
Plan, direct and control the administration and operations of a department.
Develop and implement department policies and procedures.
Gain cooperation through discussion and persuasion.
Successfully develop, control and administer department budget and expenditures.
Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
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Advise on the acquisition, design, construction, and maintenance of recreation buildings, parks,
recreation areas and facilities.
Identify and respond to public, City Council and Parks and Community Services Commission
issues and concerns.
Interpret and apply City, Federal, State and local policies, procedures, rules and regulations.
Communicate clearly and concisely, orally and in wt:iting.
Supervise, train and evaluate assigned personnel.
Establish and maintain effective working relationships with those contacted in the course of work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to, sit at desk and in meetings for long periods of time; talk or
hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate
standard office equipment; and reach with hands and anns. Intermittently, twist to reach
equipment surrounding desk; walk to observe recreation activities; bend and squat to perform file
searches; perform simple grasping and fine manipulation; use telephone and write or use a
keyboard to communicate through written means; operate an automobile to conduct facility and
work-site evaluations. While performing duties, the employee is regularly required to use written
and oral communication skills; analyze community service, budget and technical reports; interpret
and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate
staff; problem solve community service issues; remember personnel rules, legal and code
requirements; and explain and interpret codes, policies and procedures; interact with City
management, other governmental officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Graduation for an accredited college or university with a bachelor's degree in
recreation administration, leisure services, human development, public
administration or a related field. A Master's degree is preferred.
Experience: Five years of professional and responsible experience in community service or
recreation administration, including at least three years in a supervisory capacity.
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Licenses; Certificates; Special Requirements:
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Possession of a valid California Class C drivers' license, and Certificate of Automobile Insurance
for Personal Liability.
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RESOLUTION NO. XX- 98
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A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AMENDING THE SALARY PLAN
'WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 64-97 and subsequent resolutions which comprise the Salary Plan.
NOW, THEREFORE, BE IT RESOLVED that the positions of Associate Civil Engineer and
Parks and Community Services Director shall be covered under Article I, Section A of the Salary Plan;
and
BE IT FURTHER RESOL VED that the positions of Associate Civil Engineer and Parks and
Community Services Director shall be paid a monthly salary within the following range with the
exclusion of any Performance Pay Adjustment granted in accordance with the adopted Personnel Rules:
Associate Civil Engineer:
Parks and Community Services Director
$4,654 - $5,817
$6,128 - $7,660
BE IT FURTHER RESOLVED that this document shall become a part of the official Salary Plan
. for the City of Dublin; and that the changes contained herein shall be effective December 15, 1998.
PASSED, APPROVED AND ADOPTED this 15th day of December, 1998.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
.
City Clerk
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EXHIBIT 2
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RESOLUTION NO. XX- 98
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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AMENDING THE MANAGEMENT POSITIONS EXEMPT FROM
COMPETITIVE SERVICE RESOLUTION
WHEREAS, the City Council has adopted a Personnel Ordinance; and
WHEREAS, Section 4(3) of the Ordinance exempts Department Heads and other Management
Positions from the Competitive Service; and
WHEREAS, in accordance with the City's Personnel Ordinance, the City Council adopted
Resolution No. 142-90 and subsequent resolutions which establishes Management Positions and defines
leave benefits for those positions; and
WHEREAS, it is necessary to periodically update existing job descriptions to the adopted
Classification Plan that are designated as Management Positions.
NOW, THEREFORE, BE IT RESOLVED that the position of Parks and Community Services
Director shall be designated as a Management Employee under the City's Personnel Ordinance; and
BE IT FURTHER RESOLVED that the position of Parks and Community Services Director shall .
be granted leave benefits in accordance with City Resolution 142-90, as amended.
BE IT FURTHER RESOLVED that the changes contained herein shall be effective December 15,
1998.
PASSED, APPROVED AND ADOPTED this 15th day of December, 1998.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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G:\PERSNEL\CITYRECR'JOBSPECS\PCSD reso.doc
EXHIBIT 3
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