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CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE:
1-~tf- 95
SUBJECT
PREP ARED BY
Standardized Emergency Management System
Rose Macias, Community Safety Assistant
EXHIBITS A TT ACHED 1) Resolution Adopting SEMS
RECOMMENDATION ~AdOPt SEMS
FINANCIAL STATEMENT: There is no cost associated with this agreement.
DESCRIPTION : The tragic 1991 East Bay Hills fire prompted a new law requiring major
changes to the way California responds to disasters. The resulting Standardized Emergency Management
System (SEMS) regulations were developed to help ensure that the people and agencies responding to disasters
have an organized and standard approach to the situation.
SEMS has been established to provide an effective response to multi-agency and multi-jurisdiction emergencies
in California. By standardizing key elements of the emergency management system, SEMS is intended to:
. facilitate the flow of information within and between levels of the system
. facilitate coordination among all responding agencies
Use of SEMS will improve the mobilization, deployment, utilization, tracking, and demobilization of needed
mutual aid resources. Use of SEMS will reduce the incidence of poor coordination and communications, and
reduce resource ordering duplication on multi-agency and multi-jurisdiction responses.
SEMS regulations apply to local governments, special districts, and to all state agencies. To be eligible for
reimbursement of personnel costs related to disaster response, local governments and special districts must
follow the SEMS regulations.
Staff recommends that the City Council adopt the SEMS regulations as the framework for its disaster planning,
training, and response efforts.
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Resolution No. _95
A RESOLUTION OF THE CITY COUNCIL
of the CITY OF DUBLIN
ADOPTION OF STANDARDIZED EMERGENCY MANAGEMENT SYSTEM(SEMS)
WHEREAS, the potential for a major catastrophe due to natural or hwnan-caused disaster
is always present; and
WHEREAS, a greater efficiency in disaster response can be achieved by standardization
of key elements in emergency management systems; and
WHEREAS, the State of California has passed legislation and established Standardized
Emergency Management System (SEMS) regulations to help ensure that the people and
agencies responding to disasters have an organized and standard approach to the
situation.
NOW, THEREFORE, BE IT RESOLVED, that the City of Dublin adopts SEMS
(attached) as the framework for its emergency planning, training and response efforts.
PASSED, APPROVED AND ADOPTED THIS
DAY OF
,1995.
AYES:
NOES:
ABSENT:
ABSTAIN:
MAYOR
Attes~:
City Clerk
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CA~ORNIA CODE OF REGULATIONS
TITLE 19
DIVISION 2
OFFICE OF EMERGENCY SERVICES
ADOPTED REGULATIONS
ADD NEW CHAPTER 1 TO READ:
Chapter 1. Standardized Emergency Management System (SEMS)
ADD NEW ARTICLES 1.8, SECTIONS 2400 .2403,2405,2407,2409,2411,2413, 2415, ~,
2425,2428,2443, AND 2450 TO READ:
Article 1. Short Title
S 2400. Short Title.
This Chapter shall be known and may be cited as the Standardized Emergency
Management System (SEMS) Regulations.
Note: AUTHORITY: GOVERNMENT CODE ~8607(a)
REFERENCE: GOVERNMENT CODE ~607
Article 2. Purpose and Scope
92401. Purpose and Scope.
These regulations establish the Standardized Emergency Management System (SEMS)
based upon the Incident Command System (leS) adapted from the system originally
developed by the Firefighting Resources of California Organized for Potential Emergencies
(FIRESCOPE) program induding those currently in use by state agencies, the Multi.Agency
Coordination System (MACS) as developed by FIRESCOPE program, the operational area
concept, and the Master Mutual Aid Agreement and related mutual aid systems.
SEMS is intended to standardize response to emergencies involving multiple
jurisdictions or multiple agencies. SEMS is intended to be flexible and adaptable to the
needs of all emergency responders in California. SEMS requires emergency response
agencies use basic principles and components of emergency management including IeS,
multi.agency or inter-agency coordination, the operational area concept, and established
mutual aid systems. State agencies must use SEMS. Local government must use SEMS by
December 1, 1996 in order to be eligible for state funding of response.related personnel
costs pursuant to activities identified in California Code of Regulations, Title 19, 92920,
92925, and 92930. Individual agencies' roles and responsibilities contained in existing laws
or the state emergency plan are not superseded by these regulatjons.
Note: AUTHORITY: GOVERNMENT CODE ~8607(a), ~8607(b)
REFERENCE: GOVERNMENT CODE ~8607. HEALTH AND SAFETY CODe ~13071. ~13072
Adopted Regulations
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integrated organizational snare equal to the complexity and d!nds of single or
multiple inddents without being hindered by jurisdictional boundaries. ICS is the
combination of facilities, equipment, personnel, procedures, and communications
operating within a common organizational structure, with responsibility for the
management of resources to effectively accomplish stated objectives pertinent to an
incident.
(l) "Local Government" means local agencies as defined in Government Code 98680.2
and spedal districts as defined in California Code of Regulations, Title 19, 92900(y).
(m) "Multi-agency or inter-agency coordination" means the participation of agencies
and disciplines involved at any level of the SEMS organization working together in a
coordinated effort to facilitate decisions for overall emergency response activities,
including the sharing of critical resources and the prioritization of incidents.
(n) "Office of Emergency Services (OES)" means the Governor's Office of Emergency
Services.
Note: AUTHORITY: GOVERNMENT CODE gBS07{a)
REFERENCE: GOVERNMENT CODE ~8607. ~8680.2. ~8558{c)
Article 4. Standardized Emergency Management System
92403. SEMS Organizational Levels and Functions.
(a) All emergency response agencies shall use the Standardized Emergency
Management System in responding to, managing, and coordinating multiple agency or
multiple jurisdiction incidents, whether single or multiple discipline.
(b) There are five designated levels in the SEMS organization: field response, local
government, operational area, regional, and state. Each level is activated as needed.
(1) "Field response level" commands emergency response personnel and resources to
carry out tactical decisions and activities in direct response to an incident or threat.
(2) "Local government level" manages and coordinates the overall emergency
response and recovery activities within their jurisdiction.
(3) "Operational area level" manages and/or coordinates information, resources, and
priorities among local governments within the operational area and serves as the
coordination and communication link between the local government level and the
regional level.
(4) "Regional level" manages and coordinates information and resources among
operational areas within the mutual aid region designated purs\lant to Government Code
98600 and between the operational areas and the state level. This level along with the . state_
level coordinates overall state agency support for emergency response activities.
Adopted Regulations
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(0) Logistics is responsible for providing facilities, services, personnel, equipment, and
materials in support of the incident.
(E) Finance (maybe referred to as finance / administra tion) is responsible for all
financial and cost analysis aspects of the incident, and for any administrative aspects not
handled by the other functions.
(2) The principles of ICS are that:
(A) The system provides for the following kinds of operation: single jurisdictional
responsibili ty / single agency in volvemen t, single jurisdictional responsibili ty with
multiple-agency involvement, and multiple-jurisdictional responsibility with multiple-
agency involvement.
(B) The system's organizational structure adapts to any emergency or incident to
which emergency response agencies would be expected to respond.
(C) The system shall be applicable and acceptable to all user agencies.
(D) The system is readily adaptable to new technology.
(E) The system expands in a rapid and logical manner from an initial response to a
major incident and contracts just as rapidly as organizational needs of the situation
decrease.
(F) The system has basic common elements in organization, terminology and
procedures.
(3) The components of ICS are common terminology, modular organization, unified
command structure, consolidated action plans, manageable span-of-control, predesignated
incident facilities, comprehensive resource management, and integrated communications.
(A) Common terminology is the established common titles for organizational
functions, resources, and facilities within ICS.
(B) Modular organization is the method by which the ICS organizational structure
develops based upon the kind and size of an incident. The organization's staff builds from
the top down with responsibility and performance placed initially with the Incident
Commander. As the need exists, operations, planning, logistics, and finance may be
organized as separate sections, each with several units.
(C) Unified command structure is a unified team effort which allows all agencies with
responsibility for the incident, either geographical or functional, to manage an incident by
establishing a common set of incident objectives and strategies. This is accomplished
without losing or abdicating agency authority, autonomy, responsibility or accountability.
Adopted Regulations
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(d) Local government s.use multi-agency or inter-agency tordination to facilitate
decisions for overall local government level emergency response activities.
Note: AUTHORITY: GOVERNMENT CODE ~607(a)
REFERENCE: GOVERNMENT CODE ~8558(c). ~8607(a). ~8607(e)
S 2409. Operational Area Level.
(a) "Operational Area Level" means an intermediate level of the state emergency
services organization, consisting of a county and all political subdivisions within the
county area. Each county geographic area is designated as an operational area. An
operational area is used by the county and the political subdivisions comprising the
operational area for the coordination of emergency activities and to serve as a link in the
system of communications and coordination between the state's emergency operation
centers and the operation centers of the political subdivisions comprising the operational
area, as defined in Government Code S8559(b) & 98605. This definition does not change
the definition of operational area as used in the existing fire and rescue mutual aid system.
(b) All local governments within a county geographic area shall be organized into a
single operational area by December 1, 1995, and the county board of supervisors shall be
responsible for its establishment.
(c) The operational area authority and responsibility under SEMS shall not be affected by
non-participation of any local government(s) within the operational area.
(d) The county government shall serve as the lead agency of the operational area unless
another member agency oi the operational area assumes that responsibility by written
agreement with county government.
(e) The lead agency of the operational area shall:
(1) Coordinate information, resources and priorities among the local governments
within the operational area.
(2) Coordinate information, resources and priorities between the regional level and the
local government level. Coordination of fire and law enforcement resources shall be
accomplished through their respective mutual aid systems.
(3) Use multi-agency or inter-agency coordination to facilitate decisions for overall
operational area level emergency response activities.
(f) The operational area EOC shall be activated and SEMS used as described in the SEMS
Organizational Levels and Functions (92403) when any of the following conditions exists:
(1) A local government within the operational area has activated its EOC and requested'
activation of the operational area EOC to support their emergencY operations.
Adopted Regulations
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92413. State Level. .
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(a) The state level EOC shall be activated and SEMS used as described in SEMS
Organizational Levels and Functions (92403) when any of the following conditions exists:
(1) A regional level EOC is activated.
(2) Upon the governor's proclamation of a state of emergency.
(3) Upon the governor's proclamation of an earthquake or volcanic prediction.
(b) The lead agency for establishment of the state level EOC shall be OES.
(c) When the state level EOC is activated, communications and coordination shall be
established with the regional level EOC(s), state level department operations centers, and
federal emergency response agencies. Coordination of fire and law enforcement resources
shall be accomplished through their respective mutual aid systems.
(d) The state level shall use multi-agency or inter-agency coordination to facilitate
decisions for overall state level emergency response activities.
Note: AUTHORITY: GOVERNMENT CODE 98607(a)
REF8=lENCE.: GOVERNMENT CODE ~8607(a), ~8558(b)
92415. Mutual Aid.
(a) "},'!utual Aid" meaES "v'ohmtar-j aid and assistance by the provision of services and
facilities, including but not limited to: fire, police, medical and health, communication,
transportation, and utilities. Mutual aid is intended to provide adequate resources,
facilities, and other support to jurisdictions whenever their own resources prove to be
inadequate to cope with a given situation.
(b) "Mutual Aid System" means the system which allows for the progressive
mobilization of resources to/from emergency response agencies, local governments,
operational areas, regions, and the state with the intent of providing adequate resources to
requesting agencies. The California mutual aid system includes several discipline-specific
mutual aid systems (e.g., fire and rescue, law enforcement, medical and public works)
which are consistent with the Master Mutual Aid Agreement.
(c) All mutual aid systems and agreements shall be consistent with SEMS and the
Master Mutual Aid Agreement.
(d) Unless otherwise provided by agreement, the responsible local official in whose
jurisdiction(s) an incident requiring mutual aid has occurred remains in charge and
retains overall direction of personnel and equipment provided through mutual aid (as
provided for in Government Code 98618). ·
Note: AUTHORITY: GOVERNMENT CODE ~8607(a)
REFERENCE: GOVERNMENT CODE ~8607(a)(3). ~8561. ~861 G, ~8617. ~8618
Adopted Regulations
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AMEND CHAPTERS 1 - 5 TIEAD:
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Chapter 1 2. Emergencies and Major Disasters
Chapter 23. Office of Emergency Services -- Conflict of Interest Code
Chapter 34. Hazardous Material Release Reporting, Inventory, and Response Plans
Chapter 4 5. State Assistance for Fire Equipment Act
Chapter S 6. Natural Disaster Assistance Act
Adopted Regulations
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