HomeMy WebLinkAbout4.04 AssemblymnRaineyLeaseSpace
..~
-.
(
I
e
e
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 28,1993
Proposed Lease of Civic Center Space For State
Assemblyman Richard K. Rainey
(Prepared by:paul s. Rankin, Assistant City Mgr)
EXHIBITS ATTACHED: NONE
RECOMMENDATION: /1f\{) /Authorize Staff to execute a lease based upon the
~terms discussed in this report.
SUBJECT:
FINANCIAL STATEMENT:
The current proposed lease rate is $45.00 per
month.
DESCRIPTION: At the City council meeting on April 26[ 1993,
councilmember Houston indicated that State Assemblyman, Richard Ra1ney had
expressed an interest in locating an office in the Dublin Civic Center.
The exact needs were unclear at that time and City Staff was directed to
enter into discussions with the Assemblyman Rainey's staff to clarify the
potential opportunities for a lease.
As discussed at the April meeting, Staff had envisioned an opportunity to
utilize open office area in the Planning Department. Staff anticipated
that a segregated work area could be provided, with minor reconfigurations
to the partitions. Further disouss1ons with Assemblyman Rainey'S Staff
found that this would not serve their needs. They anticipate that this
office will be used for constituent consultations and these may involve
confidential topics (i.e. discussion of a Medi Cal problem, etc.).
Therefore, it appeared that a confidential office space was required. In
addition, Staff was also advised that the requirements included a furnished
area and a separate telephone line.
statf identified the best location to accommodate this use as the Internal
Library, adjacent to the City Manager's Office. As requested by the city
Council, Staff have also reviewed the impacts of this use on the ci ty
organization. It is anticipated that the intermi ttent use would not be
detrimental to the city's operations.
The nature of this lease is somewhat different than the Satellite Office
leased by Congressman Baker. The Assembly Office would be scheduled for
use on the second and fourth Tuesday from 8am - 12 noon. The intent was to
have a local meeting place where Assemblymember Rainey'S Staff could meet
with constituents from this part of their District. They would also have
the ability to have a local telephone number. The Staff representative has
indicated that they would not require any signs.
Proposed General Terms
Given that the Civic Center Use POlicy would typically not allow for an on-
going regular use by another entity, Staff would recommend that the city
enter into a formal lease, similar to the one entered into with congressman
Baker. Staff has been advised that the Assembly Rules Committee has a
_.L__ -"'___-'" .. ____ _______"- ._.~.; _~ _.._... h... ....._A mloo'; ~ ~.......n"'aYl"" WS:Uif nYlRVRi 1 Ahl A
e
e
r
I:
.....
..
i
r.:
I,
1. The monthly lease amount would be $45.00 per month. Although
this is the same amount paid by the Federal Government for Congressman
Baker, the Federal Office is unfurnished. It should be noted that the
proposed fee does not account for Administrative time expended
administerinq the lease or any costs incurred by the Secretary
directing c11ents from the city Council/City Manager Reception area
to the office.
2. The Assemblyman would be responsible for all telephone charges.
This includes installation and monthly service, as well as any wiring
modifications. In the event that the city had to complete any wiring
modifications, they would be charged at the city's cost plus 25
percent.
3. No signs for the office would be allowed.
4. city would provide for the use of the furnishings, which are
currently in the office.
5. The office could not be utilized for any campaign activity and
must only be used for official government business.
6. Use of the office would be limited to 10 hours per month and they
would need to occur on two different days, which would be scheduled
with the city.
Recommendation
staff recommends that the city Council authorize the execution of a lease
which encompasses the- terJE noted above and any addi tional prOVisions
recomaended by the City Council.
"