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Home My WebLink About4.04 Diablo Vly Foundation on Aging Proposal r CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: March 24 , 1986 SUBJECT Diablo Valley Foundation for the Aging Proposal EXHIBITS ATTACHED Coordinator of Senior Recreation Job Description RECOMMENDATION Support Diablo Valley Foundation - for the Aging Proposal as a One-Year Pilot Project FINANCIAL STATEMENT None DESCRIPTION The San Ramon ' Valley Chapter of the Diablo Valley Foundation for the Aging has raised approximately $27, 000 to fund two 1-year positions for professional senior services personnel in the San Ramon Valley. One position will provide social case management for the frail elderly, the other will provide recreation coordination services for the active elderly. The project has the support of senior groups and organizations throughout the Valley. The social case management position will be supervised and administered by the Support Services Director of the Diablo Valley Foundation for the Aging . The San Ramon Valley Senior Council has agreed to undertake the on-going direction and guidance of the recreation coordinator. position. The San Ramon Valley Senior Council is comprised of a representative from each of the following groups : The Dublin San Ramon Seniors The Senior Californians-Dublin and San Ramon The Sunny Glen Seniors The White House Senior Drop-In Center SIRS San Ramon Valley Women' s Club Alamo - Danville Seniors Community Presbyterian Church Senior Center However, the Council is not prepared to provide professional recreation consultation to the coordinator, nor to manage payroll or provide duplicating services for a periodic senior newsletter/calender. Therefore, the San Ramon Valley Chapter of the Diablo Valley Foundation for the Aging and the San Ramon Valley Senior Council are requesting that: 1 . The cities of San Ramon, Dublin and Danville provide periodic professional consultation for the half-time Recreation Coordinator of senior activities . The major responsibility for day-to-day supervision will be assumed by the City of San Ramon Parks and Recreation Department . 2 . The use of the City of San Ramon ' s copy machine for newsletters, address labels, agendas, minutes and similar working documents . The estimated paper needs are : four (4 ) reams, six ( 6 ) times per year. Paper product costs can be jointly shared by the three' participating cities . 3 . A desk and telephone be provided to the Recreation Coordinator, by the Seniors, at the Danville Veteran ' s Hall and White House Drop-In Center at least one day per week. ---------------------------------------------------------------- ITEM NO._ ..,.-.. .1702'77 w AGENDA STATEMENT - Diablo Valley Foundation for the Aging Proposal March 24 , 1986 Page. Two 4 . The Town of Danville handle payroll , administration for the position. It is anticipated that Dublin' s involvement will be limited to periodic attendance at meetings and perhaps providing paper products to be utilized for a senior newsletter. In discussing the proposal with the staff of both Danville and San Ramon, it was the consensus that there is a need for coordination and broadening of recreation programs and community services ; recruitment, training and supervision of volunteers ; development of a valley-wide periodic newsletter/calendar of services and activities ; and interpreting and publicizing the available services for seniors , including county . and local information and referral services, transportation and case management services of the DVFA' s Support Services for elders in cooperation with their half-time case manager in the San Ramon Valley. The City Councils of Danville and San Ramon have approved the proposal as a one-year pilot project . The Park and Recreation Commission discussed the proposal at their March 11, 1986 meeting and unanimously agreed to support the program. It is staffs recommendation that the City Council support the Diablo Valley Foundation for the Aging Proposal as a one-year pilot project . It should be noted that by supporting the proposal, this in no way precludes the efforts currently being made to initiate senior programs and services for Dublin residents . Instead, it is anticipated that a valley-wide program will supplement the program planned for Dublin . ., ,.•..e. ...... ... ..... .. ...,... ... ... _.. .. ... _.... ._, . a ,._ .s -.. t.. ..r _ . - ..e.frwRra-+v .—lip.- r:ryq....,C CRAFT SAN RAMON VALLEY SENIOR COUNCIL Job Description Half Time Coordinator .of Senior Recreation for the San Ramon Valley and Dublin Area DMINISTRATION: The newly organized San Ramon Valley Senior Council with onsultation from designated staff of the cities of Danville, Dublin, and an Ramon; has agreed to undertake administration and operation of a ecreation program for the senior population of- the San Ramon Valley. UNCTION: .Under .the :direction and -guidance of the Valley Senior Council, ith .periodic consultation with the Recreation Director(s ) of the Cities f San Ramon and Dublin, '-."ass ists'.the several 'senior recreation groups -in he San Ramon Valleyin 'the 'planning and coordination evaluation of senior ecreation activities excursions and special events ; `develops a periodic ewsletter on senior resources ; developes'and maintains a senior mailing .ist and distribution plan for newsletters ; assists in the recruitment , train- ng and coordination of volunteers ; does related work especially in inter- reting the available services for seniors including, county and local nformation and referral services and case management services of DVFA's upport Services for Edlers in cooperation with their half-time case manager n the San Ramon Valley. HARACTERISTICS : The position is characterized by face to face contact i.th program participants , a variety of tasks requiring planning, organizing, mplementation and supervision and evaluation of volunteer staff, where eeded. EPRESENTATIVE UTIES : Assists senior groups in planning, coordination and provision nri ax-nanc i nn of recreation programs r i ;:4c c=�Z ovr,`rc i nnc ,,A a dvises on training and supervising of volunteer staff where needed; prepares ews releases , program publicity, designs flyers , posters and other materials ; s needed; develops periodic Senior Resources Newsletter; compiles and eports program data; maintains mailing lists ; coordinates registration snd oney collection plans as necessary; may work varied schedule. ONTACTS AND ELATIONSHIPS : Employee is in regular contact with program participants , eneral public , and volunteers ; works closely with the San Ramon Valley Senior ouncil,- the Contra Costa County Office on Aging, Information and Referral ervice and that of San Ramon Valley Community Center; DVFA/SSE case manager, esignated City Recreation officials and other community groups , as necessary. CCOUNTABILITY: The employee is accountable to the Valley Senior Council also ccountable at periodic conferences with the designated Park Recreation taff; and accountable monthly to..,the designated officer of the Town of anville for submitting time sheets on hours worked daily, for assisting n the efficient and timely execution of program planning that is relevant o the needs of the senior population within the community; for maintaining ooperative efforts with volunteer staff ; and maintaining positive program elated communication link with the public_ 2 - XPERIENCE AND DUCATION: Any combination equivalent to college level training in ecreational programs, and experience in organized recreational work with eniors . Bachelors degree desirable . BILITIES/SKILLS/ NOWLEDGE- Knowledge of and ability to work with senior populations ; nowledge of and ability to help design and implement appropriate programs o meet their recreational needs , and to implement publicity and reports ; esign and edit periodic .newsletters ; ability .to 'work harmoniously and ooperatively ,with volunteers , other employees and -the public; possession of r ability to obtain a valid California driver's he 'information:.contained herein . does .not. constitute either an expressed r implied contract and these -provisions- are subject to change AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER