HomeMy WebLinkAbout4.04 DubStrCtyWaiveUseFee
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CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 13, 1995
SUBJECT
Request from Dublin Sister City Association for waiver of use fees for the
Dublin Civic Center
(prepared by: Diane Lowart, Parks & COffi1l1.unity Services Director)
EXHffiITS ATTACHED
Correspondence from Jacquelyn M. Hensley,
Chairperson for the "Green & White Gala Affair"
RECOMMENDATION /1 ~V Waive Facility Use Fees but require Security Deposit and Certificate of
'I" · '1IV 'If Insurance
FINANCIAL STATEMENT:
Estimated Lost Fee Revenue: $320
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DESCRWTION : Correspondence has been received from Jacquelyn M. Hensley of the
Dublin Sister City Association requesting that the fees for use of the Dublin Civic Center be waived for their
Third Annual Green and White Gala Affair. The Green & White Gala Affair is scheduled for Saturday, March
18, 1995 to coincide with the Citywide S1. Patrick's Day Celebration. The evening will consist of dinner and
entertainment and it is anticipated that guests from our sister city, Bray Ireland, will be in attendance.
Under the current Facility Use Policy for the Dublin Civic Center, the Dublin Sister City Association would be
classified as a Resident Community Group. The fees for use under this classification are as follows:
Use during regular business hours
Use outside of regular business hours
Use for the purpose of fundraising
no fee
$20 per hour
$40 per hour
In addition to the fees shown above, a $200 Security Deposit (refundable) is required and groups must provide
evidence of liability insurance covering bodily injury and property damage at a minimum limit of $500,000 per
occurrence. If the City were to charge the Dublin Sister City Association for use as requested, the revenue
generated would total approximately $320 (8 hours at $40 per hour).
It should be noted that the City Council granted a similar request from the Dublin Sister City Association for last
year's Green and White Gala, however, the event was subsequently held at another location. Therefore, it is the
recommendation of Staff that the City Council waive the Facility Use Fees for use of the Dublin Civic Center by
the Dublin Sister City Association for the Third Annual Green and White Gala Affair. However, Staff
recommends that the Sister City Association be requited to put forth the Security Deposit as well as provide a
Certificate of Liability Insurance. .
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COPIES TO: Dublin Sister City Association
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FAX LETTER
Ms. Diane Lowart
Parks & Community Ser. Dir.
City of Dublin
Dear Ms. Lowart:
As part of the Dublin Sister City Association and chairperson for the "Green & White Gala
Affair", being held at the Dublin Civic Center, on March 18, I respectfully request a waiver of
any fees normally charged for the space we will be occupying during the event.
We are a non-profit organization, and will be representing the City of Dublin as hosts to our
guests who will be visiting from our sister city, Bray Ireland.
Your favorable consideration in this request is greatly appreciated.
Sincerely,
Mrs. Jacquelyn M. Hensley