HomeMy WebLinkAbout4.04 Emergency Preparedness Wkbk Printing CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 9, 1992
SUBJECT : Award of Bid: Personal and Home Emergency Preparedness
Workbook
PREPARED BY : Rose Macias, Community Safety Assistant
EXHIBITS ATTAC ( /A) Resolution
M
RECOMENDATIO Cl/: Award bid to Image Press, Inc.
FINANCIAL STATEMENT: Cost for printing Personal and Home Emergency
Preparedness Workbook will be $3,910.00. Adequate funds
have been included in the 1991-1992 budget.
DESCRIPTION At the January 27, 1992 Council Session, City Council
approved the implementation of a Neighborhood Self-help Earthquake Preparedness
Program. Part of that program is a Personal and Home Emergency Preparedness
Workbook.
The estimated cost for the printing of the workbook was placed at over $5,000.00.
Pursuant to the City's Purchasing Ordinance, all purchases of this type which exceed
$5,000.00 must be secured through a formal bid process. Accordingly, staff has solicited
bids for the printing of the workbook.
On Wednesday, February 26, 1992 at 2:00 p.m., staff opened bids for the printing of the
workbook. The bid specifications call for the printing and preparation of 10,000
workbooks. Staff has asked that quotes include the use of recycled paper.
The City received a total of 14 bids. The bids ranged from a low of $3,536.58 to a high of
$8,118.75. The low bidder for printing the workbook appears to be Casey Printing with
a bid of $3,536.58. However, staff recommends that-the Casey Printing bid should not -be accepted, as the bidder did not respond to the stated bid specifications. Casey
Printing submitted an alternative proposal. The second lowest bidder, Image Press, Inc.,
did respond to the complete bid specifications with a bid of $3,910.00.
Staff recommends that the City Council adopt the attached resolution rejecting the bid
from Casey Printing as non-responsive and awarding the bid to Image Press, Inc. as the
lowest responsive bidder.
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COPIES:
ITEM NO. --- 4 --- All Bidders J N g F 5;Z 0 -,5
CITY CLERK
E E
RESOLUTION NO. - 92
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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REJECTING LOW BID AS NON-RESPONSIVE AND
AWARDING BID FOR PRINTING OF
THE PERSONAL & HOME EMERGENCY PREPAREDNESS WORKBOOK
TO IMAGE PRESS, INC.
WHEREAS, the City of Dublin did, on February 26, 1992, publicly
open, examine and declare all sealed bids for the printing of the
Personal & Home Emergency Preparedness Workbook as described in the bid
specifications; and
WHEREAS, the City Manager has recommended that the low bid
received from Casey Printing be rejected on the basis that the bid is
based on an Alternative Proposal and does not conform with the items
specified in the proposal package; and
WHEREAS, the City Manager has recommended that the bid received
from Image Press, Inc is the lowest responsive bidder for printing the
Personal & Home Emergency Preparedness Workbook.
NOW,_ THEREFORE, BE IT RESOLVED that the _ City Council of the City of
Dublin does hereby reject the bid received from Casey Printing and award
the bid to Image Press, Inc.
PASSED, APPROVED AND ADOPTED this 9th day of March, 1992 .
AYES :
NOES :
ABSENT:
Mayor
ATTEST:
City Clerk
a:resoprnt.agenda#8