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Home My WebLink About4.05 AlaCtyTranspAuth ! .--.... CITY CLERK File # [1][Q]~[Q]-[I][Q] . AGENDA STATEMENT CITY COUNCil MEETING DATE: July 21,1998 SUBJECT: Request For Alameda County Transportation Authority (ACTA) To Recognize Local Match Payment As Consistent With Policy On Reimbursement (Report Prepared by: Paul S. Rankin, Assistant City Manager) EXlllBITS ATTACHED: 1. ACTA Policy On Reimbursement or Credit 2. Draft Letter To Alameda County Transportation Authority RECOMMENDATION :1I\r\~UthOrize a formal request to be forwarded to the Authority aud direct the City Manager to execute the letter on behalf of the City. FINANCIAL STATEMENT: This will assure that funds advanced can be reimbursed from Tri- Valley Transportation Development Fees, once the Alameda County Transportation Authority has received its full local match requirement. . DESCRIPTION: The City Council has previously adopted the Tri-Valley Transportation Development Fee, which is scheduled to go into effect September 1, 1998. A Joint Powers Agreement (JP A) has also been approved by the Council, which establishes a structure for the use of TVTD Fees collected by the participating agencies. The lPA has not yet been approved by all seven emities, so it is not effective yet. The first project to be funded from this regional effort is the 1-680 II - 580 Direct Connector Project. Prior to the implementation of this regional fee, the Alameda County Transportation Authority had entered into an Agreement with the City of Dublin to provide for a Local Match Contribution. The structure established by the Tri- Valley Joint Powers Agreement includes a provision to reimburse agencies, which contributed to the 1-6801I-580 project through their Local Match Agreements in advance of the Tri-Valley Fee becoming effective. The City of Dublin has received notice from the Alameda County Transportation Authority that as of June 30, 1998, $171,290 is now due under the Local Match Agreement. This payment must be made in advance of the effective date for the Tri-Valley Transportation Development Fee. Under the Tri- Valley JP A the future reimbursement of such payments is subject to having been found by the ACTA Board to meet its "Policy on Reimbursement or Credit".(JPA Section 7d.) The ACTA policy (see Exhibit 1- Section 4(d)) states that the Governing Board must formally request reimbursement or credit. Attached as Exhibit 2, is a Draft letter to ACTA which would accomplish this requirement. It is recommended that the City Council authorize the formal request as outlined in Exhibit 2 and that payments by the City of Dublin be subject to prior approval of this request. . ---------------~----------~-----~------------------------------~--- COPIES TO: ITEM NO.--M G :\CC-MTGS\98-QTR3\ 7.21-98\AS-580AD.DOC ,; ..."~ AL~DA COUNTY T~NSPOR1'A:TION AUTHORITY '. EXHIBIT B .:. ':. POLICY ON REIMBURSEMENT OR CREDIT 1) All Measure B capital projects shall be completed as quickly as practical given funding and. resource considerations. Project sponsors are encouraged to advance projects as rapidly as possible with the understanding that no project will jeopardize the funding of any other project. Expenditure Plan Project Sponsors, as defined in the Expenditure Plan, are recipient transportation agencies charged with maintenance of the completed work. . , . . ., 2) No expenditure of Measure B',funds will be made to any capital project until all costs ar~ detailed in Project Reports and the Authority has entered into a Project Agreement with the Project Sponsor. 3) .Reimbursement does not allow the project to exc~ed the funding or the scope of the project as defined in the Expenditure Plan or as modified in the Annual Strategic Plan. 4) Project Sponsors who wish to expend their own f4nds in .advance of a project agreement\Jl\ay do so. The Authority will. '.:':.:( rei~burse funds expended or credit expenditures towards required local match if the, expenditures meet the following requirements: a) Project expenditures were made after passage of Measure B. This requirement does not apply to incorporation of locally owned right of way where the estimated cost and the need to incorporate the right of way are made currently. ,.;, .. "'t\f,I b) Detailed records of expenditures are maintained and made available. ~. c) All wo~k can be demonsfrated to be directly related to the project as defined in the Measure B'Expenditure Plan and as agreed to in a signed local Agency/Authority agreement. d) The l~cal agency's Governing Board formally requests reimbursement or credit. ". Approved: 1\pril 22. 1993 ., . "',' i '.' <:::r:: EXHIBIT! /~h~ ,/::;.Y ~ ""0/\ ~,~;~ CITY OF DUBLIN " n~:\"'" PO Box 2340. Dublin, California 94568 -,1LffC~-"':" , July 22, 1998 \,. . City Offices, 100 Civic Plaza, Dublin. California 9456.. Ms. Christine Monsen, Executive Director Alameda County Transportation Authority 1401 Lakeside Drive, Suite 600 Oakland, California 94612-4305 RE: Local Match Agreement - Payment for Fiscal Year 1997-98 Request For Finding By ACTA Board - "Policy on Reimbursement or Credit" Dear Ms. Monsen: In accordance with the Alameda County Transportation Authority "Policy on Reimbursement or Credit", the City Council of the City of Dublin formally requests a finding by the ACTA Board that the cash monies deposited to meet our Local Match Obligation as of June 30, 1998, are in full compliance with this policy. As you are aware the City of Dublin has a Local Match Agreement with ACTA, providing for a contribution of $462,395 on June 30, 1997 and $462,395 on June 30, 1998. These amounts have been to a large extent offset by approved credits in the amount of$753,500. A check for the balance of$171,290 is enclosed herewith. ACTA is authorized to negotiate this check;. however, only following a written finding by the ACTA Board that this payment meets ACTA's "Policy on Reimbursement or Credit" (attached to this letter as Exhibit 1). The City of Dublin is making this payment from funds collected in advance of the Tri-Valley Transportation Development Fee (TVTDF). The JPA related to the implementation of the TVTDF has certain criteria, which apply to the future reimbursement by the Tri-Valley Transportation Development Fee Fund, to member agencies which made local match contributions in advance ofthe collection ofthe TVTDF. . The Tri-Valley JPA specifically provides that contributions prior to the TVID Fee Effective Date, which are found by the ACTA Board to meet its "Policy on Reimbursement or Credit", are subject to reimbursement from Tri-Valley Transportation Development Fees. This only occurs after the full local match obligation has been paid to the Alameda County Transportation Authority. Therefore, the action requested from your Board in essence will have no impact on ACTA project financing. However, it will protect the interest of our agency, in obtaining reimbursement for funds advanced by the City of Dublin to assure that this regional project could proceed. The Dublin City Council considered this item on their meeting of July 21, 1998, and formally approved this request. It is important that the ACTA Board consider and act on this request before September I, 1998. As noted above, the enclosed check cannot be negotiated until the ACTA Board has approved this request. Please call me if you have any questions. Sincerely, Richard C. Ambrose City Manager . G:\CC.MTGS\2llTfJli~2ilrad-~S~W\1.~City Council (510) 833-6605 . Finance (510) 833.6640 . Building Inspection (510) 833-6620 Code Enforcement (510) 833-6620 . Engineering (510) 833-6630 . Parks & Community Services (510) 833-6645 Economic Development (510) 833-6650 . Police (510) 833-6670 . Public Works (510) 833-6630 Community Development (510) 833-6610 . Fire Prevention Bureau (510) 833-6606 EXHIBIT 2